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10.21.20 BAC Packet Boulder Arts Commission Meeting Agenda October 21, 2020 6:00 P.M. Online Video Meeting 1. Gift to the Arts Commission Members 2. CALL TO ORDER Approval of Agenda 3. MINUTES Approval of the September 2020 Meeting Minutes 4. PUBLIC PARTICIPATION 5. MATTERS FROM STAFF A. Questions and Recommendations for the 2021 Work Plan – Matt (15 min) B. 2021 Budget Update – David (15 min) 6. PUBLIC ART PROGRAM A. ACTION: Public Art Implementation Plan (30 min) 7. GRANT PROGRAM A. ACTION: 2021 Grants Program (60 min) 8. MATTERS FROM COMMISSIONERS A. Annual Letter to City Council (60 min) 9. ADJOURNMENT 1 CITY OF BOULDER BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES Name of Board/ Commission: Boulder Arts Commission Date of Meeting: September 16, 2020 Contact information preparing summary: Celia Seaton Commission members present: Mark Villarreal, Kathleen McCormick, Devin Hughes, Bruce Borowsky, Georgia Schmid Commission members absent: none Panel members present: none Panel members absent: none Library staff present: Matt Chasansky, Office of Arts & Culture Manager Lauren Click, Coordinator, Grants Mandy Vink, Coordinator, Public Art David Farnan, Director Celia Seaton, Administrative Specialist City staff present: None Members of the public present: Amanda Berg Wilson (The Catamounts, Artistic Director), Ann Moss (Former Boulder Arts Commissioner), Beth Merckel (Boulder Metalsmithing, Executive Director), Crystal Polis (Polis Consulting), Debbie Stewart (Colorado Chautauqua Association, Director of Development), Eve Orenstein (Boulder Philharmonic Orchestra, Director of Development), Gwyneth Burak (BMoCA, Deputy Director), Leah Brenner Clack (Streetwise Arts, Executive Director), Lisa Nesmith (NoBo Art District, Executive Director), Sarah Shirazi (KGNU Director of Development), Travis LaBerge (Parlando School for the Musical Arts, Executive Director), Tim Russo (KGNU), Morgan O’Brien (Colorado Music Festival) Type of Meeting: Regular|Remote Agenda Item 1: Call to order and approval of agenda [0:00:15 Audio min.] The meeting was called to order. McCormick provided an introductory orientation around the virtual procedure, as this meeting was held through Zoom videoconference. She asked the group for any other addendums to the agenda. Being none, Villarreal made motion to approve the agenda, Borowsky seconded, and the motion passed unanimously. Agenda Item 2: Review of Minutes [0:04:03 Audio min.] Item 2A, Approval/Review of August 2020 Meeting Minutes McCormick asked the commission for changes or addendums regarding these minutes. Villarreal asked for a note of clarification that John Aaron, in public comment, had not received a grant; he was simply appreciative of the commission review. McCormick had sent along some edits by email prior to the meeting. Villarreal moved to approve the minutes as amended, Hughes seconded, and the motion was unanimously approved. Agenda Item 3: Public Participation [0:07:24 Audio min.] Berg Wilson spoke in appreciation of the past six years of general operating support (gos) granted by the Arts Commission. This “consistent and reliable” funding has provided “foundational” support. Orenstein spoke to the budget issues that will be discussed soon by City Council. Funding arts is “extremely efficient and extremely effective,” citing an Americans for the Arts study that indicates “7 to 1 return on investment,” for local arts funding. Since COVID hit, Boulder Philharmonic has provided needed outreach to retirement communities and housing for underserved communities. Stewart spoke next to the impact of COVID upon revenue from lodging and tourism; Chautauqua could lose ~3 million in revenue this year alone. She noted the critical nature of arts commission funding in the recovery process. O’Brien spoke next citing the predicted 17% cut to arts granting, which seemed out of proportion from the rest of the city cuts – “the arts play an important role and make a difference in how we cope with the situation we are in now” with 2 COVID. “It helps if we are all in this together,” encouraging the loss be spread across organizations to prevent outweighed “winners” to “losers.” McCormick expressed appreciation for the public input and advised participants to reach out to City Council in advocacy of the arts and voicing their concern over funding. Agenda Item 4: Public Art Program [0.20.40 Audio min.] A. Discussion – Vink presented on the Public Art Implementation Plan, aiming for commission’s approval in October (see handouts.) Pertaining to the Percent for Art program, 2021-2026 Capital Improvement Projects have been value engineered due to budget cut impacts. Transportation is unsure about the future of some of the projects. Villarreal spoke, referencing to the 1% for art on capital improvements: “Funding levels have not kept pace with Cultural Community Plan projections. This status pre-dates the pandemic. 2021 starts the next 5-year window of public art funding. Current projections of 1% funding equal $89,000 - $130,000 annually for the 2021 - 2026 window. 2016 - 2020 saw $350,000 annually. This is trending towards a 66% cut in funding. The Community Culture & Safety Tax sunsets in 2021, if it is renewed there is no guarantee that art (public art especially) will see any of those funds. This is where funding for creative neighborhoods/murals comes from. It is hard to abide that one of the most successful parts (community engagement component) to Boulder’s public art program will not be funded in 2021 through 2022. Without Creative Neighborhood funding, the community embrace of future public art projects will be compromised. All of the current public art programs that the Office of Arts and Culture has initiated mirror the arts grants program in terms of meeting a variety of community needs. We need to view all of the arts as its own ecosystem. What will the impacts be to other arts disciplines if Public Art is cut from the herd?” Vink explained that some projects have such reduced budgets that a percent for art is no longer eligible, referencing Villarreal’s above figures. McCormick wondered whether any of the previously allocated funds which have been cut could be repurposed. Vink clarified that the monies reserved for these projects cannot be used otherwise. Percent for art has restrictions in its own right (e.g., the art must be within the footprint of the parent project as with Alpine Balsam.) There exists more flexibility with those projects that are funded by the general fund. Schmid asked whether the Boulder Creek enhancements will include lighting. She felt “shocked” that the space behind Boulder High School is still so dark, making the creek path prohibitively unsafe (particularly for women at night). She pointed to the effectiveness of lighting improvement in an area central to downtown as opposed to the recently enhanced extreme western end of the city’s Eben G. Fine Park. Proper lighting permits safe enjoyment of the art. Vink will pass along these concerns and input to her colleagues in Transportation, noting that the lighting element will move forward as planned. Commission discussed including a statement mindful of the impacts of COVID and the recession in terms of decision making. A way to be mindful regards the amount of funding for artists to do their work and live up to the Cultural Plan. McCormick wishes to provide context of why the budget is what it is explain within the text that the city is experiencing serious shortfalls and we will be reevaluating funding as recovery progresses, potentially in the form of a letter from the commission. Hughes: perhaps look at “reprioritizing.” Commission notices concerning optics of allocating $64,000 to the Flatirons Golf Course Enhancements when so many organizations in Boulder are struggling. Vink clarified that improvements such as those to the golf course are budgeted within other departments (Transportation, Parks and Recreation, etc.) Schmid suggested an explanatory note that the percent for art funds are tied to their specific allocations. Dedicated funding came from a dedicated tax. Staff will be asking commission whether it endorses the direction staff is heading with the allocations that are attainable. Staff invited feedback through email which will be reviewed and incorporated over the next few weeks for the October packet. Agenda Item 5: Grant Program [1.07.20 Audio min.] A. Discussion – 2021 Grants Program Updates (see handouts.) • New definitions inserted to clarify between individual and organization • Provide delay for newest commissioner(s) to orient themselves (in 2022) before voting. 3 Agenda Item 6: Matters from Commissioners [1.16.00 Audio min.] A. Arts Commission Town Hall Follow Up Discussion – Borowsky: even without ready solutions, people were heard. Villarreal was inspired by the stories of organizations pivoting in this pandemic, “turning their organizations inside out to survive.” Hughes: “Great to share ideas … we should be doing these more often.” McCormick enjoying hearing from the various artists and found it “uplifting” to hear the “creativity” in “coping” with this pandemic. Farnan applauded the effort and its continuation, “soliciting a safe environment for people to speak about their weaknesses.” Chasansky agreed with Farnan that more discussion is needed of the pitfalls and challenges, along the positive tales of resiliency. Agenda Item 7: Matters from Staff [1.25.37 Audio min.] A. Civic Area Public Art Updates – Vink spoke on the “ground-breaking” progress of Adam Kuby’s 55 Degrees which necessitated a significant detour to shut down the Boulder Creek Path. Installation of the piece is now slated for the beginning of November. Significant signage appears now at the site of the future artwork. Vink noted that it “felt fantastic” to make this progress for a project three years in the making. Due to COVID restriction and bad air quality due to nearby fires, no group assembled. Efforts were made to keep community engaged through virtual media. Final piece will be available for public interaction, though Vink notes that city liability is lessened with an “at your own risk” caveat. B. 2021 Proposed Budget – see handouts. Arts is submitting for 17% cuts when general cuts are 7.4%. Farnan outlined the budget process that led to this point. Several City Council members and the Executive Budget Team ranked departments using multiple factors. Housing and Human Services grant funding was also cut by 17%. Borowsky still balked at the disparity in the cuts and wondered what was necessary to get City Council to understand that cutting the grants funding is not an appropriate solution. Farnan encouraged sending along thoughts to council, but he unsure that there exists “any money to be had.” Reinstating merit increases and removing the mandatory furlough dates for existing employees will likely be a prior step in the city’s recovery. Villarreal: “I bet that our public art program would take a 17% cut in a heartbeat;” Boulder's public art budget is “staring down a 66% cut over the last 5 years.” Borowsky stressed the importance of healing and unifying power of art which can help everybody to get through these difficult times. City Council’s first reading of the budget will take place on 10/6; staff noted that public can sign up online beforehand for a two-minute public comment. He invited commissioners to attend and contribute. Borowsky favored an op-ed in the Daily Camera, as he feels that would be more effective. McCormick will draft the letter to City Council and Borowsky will craft an editorial. Villarreal made a motion that Boulder Arts Commission draft a letter to City Council voicing its disagreement with the recent cuts to arts funding, and desire to research other solutions. Borowsky seconded, and the motion passed unanimously. $252,695 represents the 17% cut overall from the budget. Hughes would like to view an option wherein general operating support grants are untouched, staff agreed to present this possibility. Villarreal: general operating support has been the most necessary item per his discussions with liaisons; he would like to see these preserved along with arts education and equity funds. Hughes agreed that arts education funds are vital. Bruce moved to consider option 3, prioritizing GOS and Project grants (see 2021 Grants Program Budget Options in handouts.) Staff will bring back this option along with some other variations as options for commission to consider in October. Villarreal suggested reserving community project grants for those who have not yet already been awarded any gos. C. October Retreat – staff proposed that commission hold its annual retreat next month, 10/21. A series of videos for commissioners to view over the course of the weeks preceding the retreat will be produced. This feature should streamline the actual meeting when all the business would take place (e.g., adoption of the final structure of the grants program, adoption of the public art implementation plan). 4 APPROVED BY: ATTESTED: _________________________________________ ________________________________________ Board Chair Board Secretary _________________________________________ ________________________________________ Date Date D. Manager’s Memo: see packet. Agenda Item 8: Adjournment [2.32.53 Audio min.] There being no further business to come before the commission at this time, the meeting was adjourned. Date, time, and location of next meeting: The next Boulder Arts Commission meeting will be replaced by the annual retreat at 6 p.m. on Wednesday, October 21, 2020, on Zoom. 5 TO: FROM: DATE: SUBJECT: Members of the Boulder Arts Commission Matt Chasansky, City of Boulder Office of Arts + Culture October 15, 2020 Manager’s Update for the Boulder Arts Commission Meeting on October 21, 2020 1.Important Information about the October meeting: Due to the COVID-19 Pandemic emergency orders, this meeting of the Arts Commission: ­ Will ensure that participants can safely follow social distancing guidelines by convening the meeting online using a video conference. ­ Public observation and comment are available for this meeting. To join the video conference, members of the community will be asked to make a request by email to rsvp@bouldercolorado.gov by Tuesday September 15, 2020, at 12:00 P.M. 2.Notes on the October Agenda >5A, Questions and Recommendations for the 2021 Work Plan – If you have not already done so, please review the video presentations that staff has prepared: a review of the Community Cultural Plan and a description of the 2021 work plan. During the meeting, staff will ask if there are any questions or recommendations, especially on plans for next year. >5B, 2021 Budget Update – At their regular meeting on October 6, 2020, City Council held the first public hearing about the 2021 city-wide budget. A recording of that meeting is available using this link. After much discussion, Council directed staff to decrease the reductions to the arts division budget by $100,000 to ensure that the General Operating Support grants can be fully funded. All other budget categories are not affected. The second public hearing is scheduled for October 21: one day before the meeting of the Arts Commission. During the meeting, staff will provide a further update. >6A, Public Art Implementation Plan – In Attachment One, please find the final draft 2020-2022 Public Art Implementation Plan. Content that was discussed at the August and September meetings is found on pages 3-16. Previously approved content is included pages 17-38. During the meeting, staff will ask for a motion to approve the Implementation Plan. Other options for the Commission are to: a) make a motion to approve the document with specific changes, b) make no motion and therefore deny approval, or c) ask that more information be provided before taking action. >7A, 2021 Grants Program – In Attachment Two, please find draft documents for the application, scoring, and decisions in the 2021 Cultural Grants Program cycle. The Commission’s recommended changes have been integrated, which are: ­ New definitions have been added for individuals versus organizations in the Community Project category. Now, the term “individual” be defined as “applications in which the project is being created and managed by a single individual, a sole-proprietorship, or a for-profit business with only one employee.” The term “organization” is defined as “applications in which the project is being created and managed by a nonprofit or a for-profit business with multiple employees”. ­ Professional Development Round One timing has shifted earlier in the year to allow applicants to attend earlier programs. ­ In 2021, we will begin the grants program with four panelists allowing for any new Commissions to join the grants program next year if they choose. Only those grant categories that have been so far in discussion for funding in 2021 are included in the drafts. Two draft funding structures are also included in Attachment Two. These are updated following the City Council’s decreased budget reductions. In the first option focus has been placed on fully funding the GOS and project categories. The 6 remaining funds are dedicated to Professional Development Grants, with a cap at $500 per grant. This first option is the staff recommendation. In the second option, GOS Grants are increased to be approximately 124% of 2020 grants, leaving no funds in the remaining categories. During the meeting, staff will ask for a motion to endorse the documents for the 2021 grants cycle, including a final recommendation on the funding structure. > 8A, Annual Letter to City Council – Each year, boards and commissions provide recommendations to City Council to inform their agenda for the coming year. The letters are read out during their retreat in January. This year, the letters are due to Council by December 18, 2020. In Attachment Three, please find last year’s letter from the Arts Commission. During the meeting, staff will ask that the Arts Commission discusses the content of the 2021 letter. And, appoint someone to draft the letter ahead of further discussion and approval at the November meeting. Also, the Arts Commission has been asked to appoint one person to participate in the Council Retreat. To help with the discussion, the Council Retreat Subcommittee has provided some guidance: As requested annually, we would like to engage Board and Commissions to get feedback on city performance. The Retreat Subcommittee asks that each Board and Commission submit these items through a letter due 12/18/2020, and framed under the following categories: ­ What has made your board or commission happy in the past year? ­ What has made your board or commission sad in the past year? ­ What is your board looking forward to in 2021? For the happy category letters should reflect and recap on 2020 actions that resonated as positive for the Board/Commission. For the sad category letters should reflect and recap on 2020 actions that resonated as negative for the Board/Commission. Items listed in each category should be city related, and substantive. To close out each letter, please share what your Board or Commission is looking forward to in 2021. Please limit these letters to approximately 2 pages and submit them… no later than December 18. Each Board and Commission should also designate one of their members to (virtually) present the letters at a Pre- Retreat Study Session on January 12 at 6 p.m. Presenters will be given no more than 3 minutes to discuss the 3 questions; time can be allocated at their discretion. Using a slide deck is optional... After all Boards and Commissions have presented, Council may have follow-up questions for some based on the information shared. 3. Commission Correspondence In Attachment Four please find copies of email correspondence received by the Boulder Arts Commission during the period between the publication of the August and September 2020 meeting packets. 4. Staff Updates Staff continues to support the process to approve the 2021 city-wide budget. More information will be provided in the meeting. Work continues in collaboration with other departments and partners in the community on COVID-19 response and recovery. Staff members are currently serving on the Boulder Business Response and Recovery Alliance, the Economic Recovery Team, and a state-wide team of arts and culture leaders. Specific impacts of the emergency on programs are listed below. Staff continues to work on the collaboration: Arts Through It All. Please let leaders in your network know about the tools available at ArtsThroughItAll.org. > Public Art Program 7 The 2020-2022 Public Art Implementation Plan is underway and will include the proposed 2021 public art projects. Approval of the 2020-2022 Public Art Implementation Plan is on the October agenda item and has been distributed to the Arts Commission. Public Art Commissioning Updates: ­ Civic Area 11th St. Spine Signature Artwork (Adam Kuby): Installation. After three years of work, this project has arrived at the final installation phase. The sculpture, titled 55 Degrees, is comprised of three large corten steel sculptures, each weighing about 11,000 lbs. It will be installed in the Civic Area between the 11th St. bridge and the Boulder Public Library North Building. Work is scheduled to occur from 9/14-11/9. Daily impacts will occur on the Boulder Creek Path with detours to the south side of the creek. Surveying, excavation, and foundation work will be complete by 10/16/20. Placement of the sculptures will require a crane and closing down the Canyon Parking Lot for a short time. Regular updates will be available at https://boulderarts.org/public-art/in-progress/civic-area/ www.adamkuby.com ­ University Hill (ENVD 3300 Praxis): On hold. Staff is currently working with the artist team to explore alternative funding or a rescaled project. http://www.monthofmodern.com/community-livingroom/ ­ North Broadway (Sharon Dowell): Preliminary Design. Dowell’s updated concepts are being routed to the Technical Review Committee. Due to the COVID-19 emergency the project schedule is delayed, but continues to track alongside the Broadway repaving project and the north Boulder branch library. ­ Arapahoe Underpass (Michelle Sparks): Fabrication. The floodplain permit has been received, while the electrical permit is still pending. Contract and budget adjustments have been made for project needs. The installation is scheduled for late-October to mid-November pending acceptance of permits and weather. http://michellemsparks.com ­ Urban Design - 30th and Colorado Underpass (Rosie Fivian and Ransom Beegles): Final Design. The project team is reviewing final design, budget, and implementation. Due to the COVID-19 emergency, the project is delayed. The feasibility of construction will be reviewed once bids have been received. http://www.architectista.com/ http://www.rdesignstudios.com/ ­ NoBo Library (Daily Tous Les Jours): Final Design. www.dailytouslesjours.com; Final Design submittals have been included in building Planning Board review. Prototyping is underway in Montreal. ­ BCH Deconstruction: On Hold ­ Experiments in Public Art: On Hold ­ CAGID Garage Art Public Art Program: On Hold ­ Recent Completion: The urban design project at the Foothills underpass is complete as of September 3, 2020. Artist Carolyn Braaksma completed fabrication and installation and will be working with the construction team on resolution of any “punch list” items. Staff with the Office of Arts and Culture wish to thank the artist and the team at the City of Boulder Transportation Department for this remarkable addition to our vibrant system of pedestrian and bike trails. Please plan a visit to the site: under Foothills Parkway just south of Colorado Avenue. https://www.braaksmadesign.com/ Community-Initiated Projects Updates: ­ Tim Eggert Soundpiece: Design, Fabrication, Permitting and Contracting underway. ­ Nobel Circle Donation: Pre-approval Process. On hold due to the COVID-19. The Donor is evaluating next steps for fundraising, project development, and working to understand permitting requirements for the proposed artwork. ­ Rotary Club Donation: Permitting and Contracting underway. Delayed due to the COVID-19. ­ Los Seis de Boulder: Permitting and Contracting underway. Delayed due to COVID-19. Right of way permit has been approved. The building permit is submitted and waiting for review. Maintenance and Conservation: ­ The relocation and condition report of 2D collection is on hold due to the COVID-19 emergency. 8 ­ Dragonfly Giraffe (John King): The building permit approved and received. Re-installation has been delayed and is tracking for mid-November. ­ 28th St. Transit by Robert Tully: Due to the COVID-19 emergency this project is delayed. Murals ­ Staff wishes to congratulate and thank the following artists for their recent works: ­ Recent Completion! The artist Detour recently completed a new mural depicting former mayor Penfield Tate II. Please visit the artwork at the Boulder Public Library North Building. This project was funded through Creative Neighborhoods program. https://www.iamdetour.com/ ­ Recent Completion! Robert Martin’s 9th St Boulder Creek Path Underpass mural is complete. This Robert Martin’s first mural and was stewarded through the Street Wise mural festival. Check out the completed mural in person or at https://www.streetwiseboulder.com/robert-martin-mural ­ Recent Completion! Mister Mario’s street mural for San Juan Del Centro neighborhood is complete. This project was stewarded through the Street Wise mural festival. Check out the project and a great interview with the artist at https://www.streetwiseboulder.com/mister-mario-mural ­ Recent Completion! A new mural at the Broadway and Raleigh stop is in progress. This project will be installed on city property, privately funded, and stewarded through the Street Wise mural festival. Check out the project at https://www.streetwiseboulder.com/lio-bumbakini-mural ­ The 2020 Mural Artist Roster is now available. In Attachment Four please find a current five-year program budget for public art commissioning. > Grants and Programs for Organizations Applications are open for proposals to host 2021 Dr. Martin Luther King, Jr. Day celebrations. The Human Relations Commission and the Office of Arts and Culture are soliciting proposals from local organizations that would like to hold a non-in-person event for the City of Boulder Martin Luther King, Jr. Day Celebration on Jan. 16, Jan. 17 or Jan. 18, 2021. Deadline Oct. 12, 2020. This is funded by the Office of Arts and Culture’s sponsorship program. The next <Virtual> Cultural Organizations Summit will be a 2021 Funders Info Session on Wednesday, December 2 at 11 a.m. Staff has invited representatives from Scientific and Cultural Facilities District (SCFD), the Boulder County Arts Alliance (BCAA), the Community Foundation, Colorado Creative Industries, the Boulder Convention and Visitors Bureau, the Boulder Chamber, the City of Boulder Human Relations Commission, the Boulder Arts Commission and the Office of Arts and Culture Public Art Program to talk about their grant opportunities for next year. The following Professional Development Grant Reports were approved prior to the meeting: ­ Parisa Tashakori, La Bienal del Cartel Bolivia (BICeBé), La Paz, Bolivia, $1,000.00 (2019) ­ Ala Park, Website Management Courses with Dragosh Iarovoi, Boulder, CO, $500 All grant decisions made by administrative approval of staff are available for examination by request. In Attachment Six please find a current grants program budget. Sponsorship Updates: ­ BCAA Business of the Arts: the program will be in progress through the end of the year, $6,000.00. ­ Office Space Relocation Sponsorship: cancelled due to budget reductions. ­ Creative Catalyzers: complete, $800.00. ­ Boulder Arts Week Artist Stipends: complete, $10,100.00. ­ Indigenous Peoples Day: complete, $4,500. $500 was dedicated to a panel hosted by the Office of Arts and Culture as requested by the Human Relations Commission ­ Immigration Heritage Day: due to the pandemic response, support of this event was cancelled by the Human Relations Commission. ­ MLK Jr Day (2021): Request for Proposals is open, $5,000.00. ­ Creative Neighborhoods: COVID-19 Work Projects: the program is in progress through the end of the year, $20,000.00. 9 ­ Partnership with Neighborhood Services, Older Adult Services, and Circle of Care: complete, $2,000 > Programs for Artists A special event for Indigenous People’s Day, a virtual Forum for Professional Artists, was held on October 9, 2020. Artist Melanie Yazzie was interviewed about her life and professional practice. Staff continues to monitor the economic situation for professional artists during the pandemic. And, is tracking resources that are available and communicating those to Boulder artists. > Creative Workforce and NoBo Art District In support of the City Manager’s Office, staff has been providing proposals for use funds from local allocations of the Federal CARES Act. Work continues in collaboration with other departments on the city’s Economic Recovery Team. > Creative Neighborhoods Artists in the community continue to work on projects commissioned through the Creative Neighborhoods: COVID-19 Work Projects. Updates are being added to the website, including newly completed interviews with each participating artist. More information on each project is available on the neighborhood maps. Work continues on the Creative Neighborhoods: Murals program. Check out the progress on the following eight new murals made possible through the 2020 program: ­ Broadway between Dellwood and Cedar, featuring artist Bryce Widom https://brycewidom.com/ ­ S. 38th Street near Martin Drive, featuring artist Dan Toro https://www.instagram.com/ziggaziggah/?hl=en ­ Jay Road and Carter Trail, featuring artist Velvety Brandy LeMae https://www.instagram.com/brandylemae/?hl=en ­ 30th and Valmont, featuring artist Susan Murphy ­ Dartmouth between Kohler and Kenwood, featuring artist Jerod Baker ­ Grove Circle and 22nd St, featuring artist Chris Huang http://www.yellowlotusdesigns.com/ ­ Broadway and Violet, featuring artist Patrick Maxcy https://www.patrickmaxcyart.com/ ­ 26th Street between Sherwood and Juniper, featuring artist Danielle DeRoberts https://www.onerary.com/all-about- painting ­ Gunbarrell underpass at Gunpark Dr. and Lookout Rd., featuring artist Julia Williams aka The Designosaur https://www.thedesignosaur.com/murals?pgid=jr4cwstf-aacf4763-bc19-4e1e-b39f-0748de4081a9 Staff is working with the Community Vitality and Transportation Departments on use of a grant to install temporary shared- street infrastructure. > Venues Work continues on new leases for the Dairy Arts Center and Boulder Museum of Contemporary Arts in the next 12 months. Staff is supporting the Parks and Recreation Department with discussions on the future lease for the Pottery Lab. Work continues in anticipation of a future ballot item for the community to decide on the renewal of the Community Culture and Safety Tax. Staff continues to track impacts on Boulder venues from the State and County emergency orders. 10 > Civic Dialog and Boulder Arts Week Work continues on the arts components of the Climate Mobilization Action Plan. Planning is underway for the 2021 Boulder Arts Week, scheduled for March 26 to April 3. Staff continues to support Boulder Arts Online. A special thank you to Boulder County Arts Alliance for partnering on the website and calendar. Staff will continue to support Denver Arts and Venues to present the second in a series of webinars about the role of equity and racial justice in cultural nonprofits on Monday, October 26, at 2 p.m. Information and registration here. 11 Attachment One Draft 2020-2022 Public Art Implementation Plan 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 Attachment Two Draft Documents for the 2021 Cultural Grants Cycle 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 Attachment Three 2020 Letter to City Council 95 96 97 98 99 100 From:Chasansky, Matthew To:Jasmine Baetz Cc:Seaton, Celia Subject:RE: Good news re: Los Seis Date:Thursday, September 17, 2020 10:54:11 AM Jasmine— Thanks for the message to the Arts Commission. Just a reminder that, due to the Commission’s transparency rules, any email to three or more commissioners will be retained in the public record. We’ll include your email in the next meeting packet. Please let me know if you have any questions. Best. —Matt From: Kathleen McCormick <fonthead1@gmail.com> Sent: Wednesday, September 16, 2020 10:56 AM To: Jasmine.Baetz@colorado.edu Cc: Bruce Borowsky <bruce@boulderdigitalarts.com>; Mark Villarreal (flynvartranch@comcast.net) <flynvartranch@comcast.net>; Devin Hughes <devin@devinpatrickhughes.com>; Georgia Schmid <georgiamichelle@hotmail.com>; Click, Lauren <ClickL@boulderlibrary.org>; Chasansky, Matthew <ChasanskyM@boulderlibrary.org> Subject: Re: Good news re: Los Seis External Sender Hi Jasmine, Congratulations! It's wonderful news that CU has welcomed Los Seis as part of its permanent collection. Thanks for letting us know, and for the update about the 28th and Canyon installation. I look forward to seeing that completed. Your Los Seis series is truly an important statement and a gift for Boulder that memorializes critical events in our cultural history. Kind regards, Kathleen Kathleen McCormick, Chair Boulder Arts Commission Attachment Four Commission Correspondence 101 303.817.2088; fonthead1@gmail.com On Wed, Sep 16, 2020 at 9:58 AM Jasmine Baetz <Jasmine.Baetz@colorado.edu> wrote: Hi commissioners (old and new), Thank you for supporting the sculpture projects for Los Seis de Boulder during the 2019 and 2020 grant cycles. I'm writing to you with some good news! 2019 campus sculpture update: today, CU Boulder will announce that the sculpture will remain in its current location as a new acquisition by the University Libraries’ Special Collections, Archives and Preservation department. None of this would have been possible without support from you and so many others. 2020 28th/Canyon sculpture update: the sculpture is complete and we're working towards getting the building permit approved so it can be installed. IOU a grant report by the end of the month, and I look forward to sharing with you the details about the project then. Jasmine On Sat, Aug 17, 2019 at 12:01 PM Jasmine Baetz <Jasmine.Baetz@colorado.edu> wrote: Dear Boulder Arts Commissioners, Thank you so much for your support of the sculpture project for Los Seis, which went up almost a month ago. There are two attachments on this email - first, a poster invitation to the celebration and dedication we'll have for the sculpture on Friday September 6, which is free and open to the public, so we hope you can join us and bring your families and friends. The second attachment is a letter we've been sending around to gather letters of support for the sculpture remaining where it is in front of Temporary Building 1 permanently. Sending it to you for your consideration - if the Arts Commission or other groups you're affiliated with are interested in writing letters of support, that would be amazing. Let me know if you have any questions. Thanks, Jasmine 102 From:Kathleen McCormick To:Council Cc:Brautigam, Jane; Farnan, David; Chasansky, Matthew; Bruce Borowsky; Mark Villarreal; Devin Hughes; Georgia Schmid; Kathleen McCormick; Click, Lauren; Vink, Mandy; Seaton, Celia Subject:Boulder Arts Commission request for more grants and public art funding Date:Tuesday, September 22, 2020 6:20:10 PM External Sender Dear Boulder City Council Members, In our capacity as an advisory board to the Boulder City Council, we the Boulder Arts Commission (BAC) respectfully ask that you increase 2021 funding for grants and public art programs. At our September 16 meeting, the first opened to the public since COVID-19 began, BAC discussed the City's tentative budget cut to the Office of Arts and Culture (OAC) of 17 percent—over $250,000 in total, including $157,250 from arts grants, $25,100 from public art, and $70,345 from sponsorships, administration, and other line items. This very deep cut, much greater than cuts for most other departments, will have serious and perhaps permanent impacts on Boulder's arts organizations and the jobs and economic security of thousands of artists and other creative professionals. BAC and OAC are essential partners in rebuilding the city’s economy and improving our emotional and social health as we recover from COVID: •The city’s nonprofit arts and culture organizations generate $70 million in annual economic activity, 1,832 full-time equivalent jobs, and $4.6 million in local and state government revenues (Arts & Economic Prosperity 5 national economic impact study). •Arts/culture funding provides income for thousands of individuals and families in Boulder, including many on the lower end of the economic scale. •Arts/culture funding directly supports many of those hit hardest economically during COVID— artists and arts organizations, especially those who typically perform or exhibit in person. •During COVID, arts/culture organizations have been maintaining the creative culture so important to our economy and community. We have made progress in celebrating diversity, equity, and inclusion through our grants and public arts programs, which have produced highly acclaimed projects, employed artists, and sparked joy, social engagement, and civic pride. Even though facilities and much of our community life have been shuttered during COVID, many arts organizations have emerged to uplift us, pivoting to virtual or outdoor performances and exhibits and collaborating to support artists and the community while maintaining CDC recommendations. Some have held fundraisers for nonprofits providing essential services. Others are supporting teachers, students, and families with virtual arts education. BAC/OAC have supported artists who have created inspiring new works, including Thomas “Detour” Evans’ mural portrait on the Boulder Public Library North Building of Penfield Tate II, Boulder’s first and so far only black mayor, who was also an advocate for LGBTQ rights, and artists who have just completed murals on the underpass walls at Foothills Parkway/Colorado Avenue and 9th Street/Boulder Creek. Another grant supported artist Jasmine Baetz in producing Los Seis, a sculpture the University of Colorado just accepted for its permanent collection that commemorates students who advocated for Chicano rights. The city’s first large-scale public art piece in decades, Adam Kuby’s 55 Degrees is being installed at Civic Center Park. What will 17 percent cuts across the board mean for Boulder’s arts/culture organizations? For the 37 organizations that receive general operating support grants, it could mean laying off staff and eliminating programs that serve children, seniors, low-income, BIPOC, and others residents who participate in the arts through our grants funding. It could mean the elimination of some grant categories and, for some organizations, the prospect of moving from Boulder or shutting down completely. 103 The City’s public art programs are facing huge funding cuts that threaten their own foundations. One revenue source, the Community, Culture & Safety tax, is zero-funded in the current budget scenario. CCS sunsets in 2021, and even if it is renewed, there is no guarantee that public art will see any of those funds. This tax is the main source of funding for two of Boulder’s most successful public engagement efforts, the Creative Neighborhoods and Murals programs. Another revenue source in the Capital Improvement Program budget, the 1 percent for art program, which funds public art for city construction projects, could decline by three-quarters. From 2016 to 2020, 1 percent for art provided $350,000 annually for public art projects, but current city projections for 2021 to 2026 would provide only $89,000 to $130,000 annually--if all city construction projects proceed as planned. We appreciate that having to pare the city budget is an extremely difficult task, but we believe it is in the city’s best interests to reconsider our 17 percent cut and provide more support for arts and culture. We would use additional funds effectively. The City recently trusted BAC to collaborate with Create Boulder to leverage Boulder’s combined $40,000 contribution to The Denver Foundation and the Bonfils-Stanton Foundation’s COVID-19 Arts & Culture Relief Fund, which produced $165,000 in grants for eight Boulder arts organizations, a four-fold return on investment. Through recent efforts such as the BAC Town Hall, the OAC arts summit, and outreach to our GOS organizations and others, we have sought feedback on current challenges and encouraged collaborative solutions. We will continue to work with OAC, artists, and arts/culture organizations to determine a judicious way to reduce our budget. Please let us know if you would like additional information. We are very grateful for your past support and look forward to working with you to help Boulder recover our economy and spirit through arts and culture. Kind regards, Boulder Arts Commission Kathleen McCormick, Chair Bruce Borowsky, Vice Chair Mark Villarreal, Commissioner Devin Hughes, Commissioner Georgia Michelle Schmid, Commissioner 104 From:Click, Lauren To:Kathleen McCormick (fonthead1@gmail.com); Mark Villarreal; Devin Hughes; Bruce Borowsky; Georgia Michelle Cc:Chasansky, Matthew; Seaton, Celia Subject:For review: Documents for Boulder Arts Commission meeting 10/21/2020 Date:Wednesday, October 7, 2020 3:42:02 PM Attachments:Boulder Opera Report 2020.pdf Jasmine Baetz Report 2020.pdf 2021 Grant Program DRAFTS all.pdf Hello Arts Commission, I look forward to seeing you at our retreat on Wednesday, October 21 at 6 p.m. Please review the documents listed below in advance of the meeting. The documents are attached, and can be found in the online portal (in your Shared Documents folder, then to the appropriate folder). You will discuss and vote on these reports and grant paperwork at the meeting. A note regarding the funding structure, we are working to be responsive to the City Council's proposed changes to the 2021 budget. We will have more information for you shortly. ACTION: Grant Reports Boulder Opera, Opera in the Park; a celebration of culture, $10,000 Jasmine Baetz, Los Seis de Boulder at 28th and Canyon, $5,000 ACTION: 2021 Grant Program DOCUMENTS Grant Scoring System Grant and Meetings Schedule Grant Guidelines and Process Grant FAQs Application: Arts Education Project Grant Application: Community Project Grant Application: Professional Development Scholarships Application: Rental Assistance - Macky Free Rental Report: Arts Education Project Grant Report: Community Project Grant Report: General Operating Support Report: Professional Development Scholarships Report: Rental Assistance - Macky Free Rental Let me know if you have any questions. Thank you for all that you do for the arts in Boulder! Cheers, Lauren ---------- Lauren Click she/her/hers Cultural Grants Program Office of Arts + Culture clickl@boulderlibrary.org www.boulderarts.org 105 From:Chasansky, Matthew To:Bruce Borowsky; Devin Hughes; flynvartranch@comcast.net; Georgia Michelle; Kathleen McCormick (fonthead1@gmail.com) Cc:Farnan, David; Vink, Mandy; Click, Lauren; Seaton, Celia Subject:October Meeting Videos Date:Monday, October 12, 2020 8:27:36 AM Attachments:image002.png Commissioners— I very much look forward to our meeting next week, October 21. Instead of a full-day retreat, this year we are trying out a format that will focus our time in the meeting on the decisions you need to make. Thus, there’s a bit of preliminary homework which, we hope, will make things efficient in the meeting: 1. Please take a look at the two presentations that staff has recorded: Refresher on the Community Cultural Plan (36 minutes) 2021 Work Plan Presentation (16 minutes) Our goal with these presentations is to get all of us on the same page regarding where we’ve been. And, where we are going. We will have time during the meeting to get your questions and advice. 2. You have received an advance draft of documents for the 2021 cultural grants cycle. Though we don’t officially need your approval for these, we prefer to proceed after making sure you agree with the details. So, please have a careful read through everything that you received on October 7. Any minor corrections can be sent directly to Lauren. Please make a list of big questions or recommendations to discuss in the meeting. A note that these are preliminary: we have not yet finished the conversation on the budget. And, thus, the final structure of the grants. However, we want to have your eyes on this now so that we can quickly launch the program. 3. More reading is on its way: the Public Art Implementation Plan will be in the packet for your review. This one needs your official approval to be adopted. I hope that, over the past few conversations, we have answered all your questions. So, the next meeting will ideally be an easy motion to approve. 4. The final big agenda item for October 21 will be your annual letter to City Council. I will follow up shortly with the instructions from the City Clerk. Please think about the accomplishments from the last year that you would like to highlight. And, your advice to Council on their agenda for the coming year. If you have any questions about all of that, please don’t hesitate. Thanks so much for your hard work on behalf of this community!! 106 —Matt Matt Chasansky Manager, Office of Arts and Culture 303-441-4113 office voicemail chasanskym@boulderlibrary.org Please note that, during the COVID-19 emergency, I will be working from home. The best way to reach me during this time will be by email. he/him/his boulderarts.org Library & Arts Department 1001 Arapahoe Avenue | Boulder, CO 80302 bouldercolorado.gov 107 From:Chasansky, Matthew To:Bruce Borowsky; Devin Hughes; flynvartranch@comcast.net; Georgia Michelle; Kathleen McCormick (fonthead1@gmail.com) Cc:Seaton, Celia; Farnan, David Subject:FW: Instructions for Annual Board and Commission Letters to Council Date:Monday, October 12, 2020 8:31:53 AM Commissioners— Below are the instructions from the City Clerk for your annual letter to City Council. Celia and I will handle the delivery of the final document. Other than that, all the information is important for you to know before we begin the conversation on October 21. Our goal is to have a final letter adopted by you at your December meeting. Please let Celia and I know if you have any questions right now. Thanks! —Matt From: Stamp, Debbie <StampD@bouldercolorado.gov> Sent: Monday, October 5, 2020 6:04 PM Subject: Instructions for Annual Board and Commission Letters to Council Board & Commission Secretaries and/or Liaisons: Please forward this email to your board chairperson(s) Good Afternoon Board and Commissions and those who support them, The Council Retreat Subcommittee has begun planning the annual retreat this coming January. As requested annually, we would like to engage Board and Commissions to get feedback on city performance. The Retreat Subcommittee asks that each Board and Commission submit these items through a letter due 12/18/2020, and framed under the following categories: What has made your board or commission happy in the past year? What has made your board or commission sad in the past year? What is your board looking forward to in 2021? For the happy category letters should reflect and recap on 2020 actions that resonated as positive for the Board/Commission. For the sad category letters should reflect and recap on 2020 actions that resonated as negative for the Board/Commission. Items listed in each category should be city related, and substantive. To close out each letter, please share what 108 your Board or Commission is looking forward to in 2021. Please limit these letters to approximately 2 pages, and submit them to Taylor Reimann, Assistant to the City Council (treimann@bouldercolorado.gov), no later than December 18. Each Board and Commission should also designate one of their members to (virtually) present the letters at a Pre-Retreat Study Session on January 12 at 6 p.m. Presenters will be given no more than 3 minutes to discuss the 3 questions; time can be allocated at their discretion. Using a slide deck is optional, and presentations should also be submitted to Taylor no later than Monday, January 11 at noon. After all Boards and Commissions have presented, Council may have follow-up questions for some based on the information shared. Please feel free to reach out to Taylor Reimann with any clarifying questions. Thank you for your effort to support our Boards, Commissions, and Council as we continue planning for 2021. Respectfully, Mary Young and Bob Yates 109 From:Bruce Borowsky To:Chasansky, Matthew Cc:Devin Hughes; flynvartranch@comcast.net; Georgia Michelle; Kathleen McCormick (fonthead1@gmail.com); Farnan, David; Vink, Mandy; Click, Lauren; Seaton, Celia Subject:Re: October Meeting Videos Date:Wednesday, October 14, 2020 9:41:25 AM Attachments:image002.png External Sender Thanks Matt - the videos were great! Loved Lauren's hat, and am very impressed with the 30% email open rate! The auto-text translation was decent; my favorite typo was when Lauren said "Boulder Arts Week strategy", which of course was translated into "build the earthquake strategy" :) This is a great running start into our meeting/retreat next week - well done everybody!, Bruce ---- Bruce Borowsky, Co-Founder Boulder Digital Arts P.O. Box 4061 Boulder, CO 80306 303-875-0276 - direct www.boulderdigitalarts.com www.pixelmillstudios.com On Mon, Oct 12, 2020 at 8:27 AM Chasansky, Matthew <ChasanskyM@boulderlibrary.org> wrote: Commissioners— I very much look forward to our meeting next week, October 21. Instead of a full-day retreat, this year we are trying out a format that will focus our time in the meeting on the decisions you need to make. Thus, there’s a bit of preliminary homework which, we hope, will make things efficient in the meeting: 1. Please take a look at the two presentations that staff has recorded: Refresher on the Community Cultural Plan (36 minutes) 2021 Work Plan Presentation (16 minutes) Our goal with these presentations is to get all of us on the same page regarding where we’ve 110 been. And, where we are going. We will have time during the meeting to get your questions and advice. 2. You have received an advance draft of documents for the 2021 cultural grants cycle. Though we don’t officially need your approval for these, we prefer to proceed after making sure you agree with the details. So, please have a careful read through everything that you received on October 7. Any minor corrections can be sent directly to Lauren. Please make a list of big questions or recommendations to discuss in the meeting. A note that these are preliminary: we have not yet finished the conversation on the budget. And, thus, the final structure of the grants. However, we want to have your eyes on this now so that we can quickly launch the program. 3. More reading is on its way: the Public Art Implementation Plan will be in the packet for your review. This one needs your official approval to be adopted. I hope that, over the past few conversations, we have answered all your questions. So, the next meeting will ideally be an easy motion to approve. 4. The final big agenda item for October 21 will be your annual letter to City Council. I will follow up shortly with the instructions from the City Clerk. Please think about the accomplishments from the last year that you would like to highlight. And, your advice to Council on their agenda for the coming year. If you have any questions about all of that, please don’t hesitate. Thanks so much for your hard work on behalf of this community!! —Matt Matt Chasansky 111 Manager, Office of Arts and Culture 303-441-4113 office voicemail chasanskym@boulderlibrary.org Please note that, during the COVID-19 emergency, I will be working from home. The best way to reach me during this time will be by email. he/him/his boulderarts.org Library & Arts Department 1001 Arapahoe Avenue | Boulder, CO 80302 bouldercolorado.gov 112 Attachment Five Current Public Art Program 5 Year Budget as of October 13, 2020 FUNDING SOURCE PROJECT/ARTIST TOTAL APPROPRIATED AMOUNT PAID TO DATE BALANCE REMAINING 2020 PROJECTED SPENDING Gen. Fund Melanie Yazzie Donation $17,986.67 $17,986.67 $0 $2,125 Gen. Fund Gordon Gamm Donation $0 $0 $0 $0 Gen. Fund Rotary Donation $0 $0 $0 $0 Gen. Fund Tim Eggert Donation $0 $0 $0 $0 Gen. Fund Los Seis de Boulder Donation $0 $0 $0 $0 Gen. Fund Experiments in Public Art $0 $0 $0 $0 Gen. Fund Murals $5,000 $5,000 $0 $5,000 Gen. Fund Creative Neighborhoods Program $15,000 $15,000 $0 $15,000 Gen. Fund Civic Area Permanent / Kuby* $63,311.49 $42,061.49 $21,250 $63.311.49 CCS v1 Civic Area Permanent / Kuby* $366,688.51 $366,688.51 $0 $285,438.51 CCS v1 North Broadway / Dowell $165,000 $41,250 $123,750 $50,000 CCS v1 Univ. Hill / CU ENVD $95,000 $24,461.15 $ 70,538.85 $95,000 CCS v2 NoBo Library / Daily Tous Les Jours* $260,000 $56,250 $203,750 $91,000 CCS v2 Creative Neighborhoods: Murals* $25,000 $9,000 $ 16,000 $25,000 CCS v2 Unassigned ~$105,000 $0 ~$105,000 $0 CCS v2 Arapahoe Underpass / Sparks $ 20,000 $0 $ 20,000 $20,000 % for Art Arapahoe Underpass / Sparks $42,000 $24,900 $17,100 $35,700 % for Art Foothills Underpass / Braaksma $35,000 $33,250 $1,750 $8,750 % for Art 30th & Colo / Fivian & Beegles $39,764.02 $39,764.02 $0 $6,000 % for Art BCH Deconstruction Projects $60,000 $24,000 $36,000 $0 % for Art CAGID / on hold $50,000 $25,000 $25,000 $0 TOTAL $1,364,750.69 $724,611.84 $640,138.85 $857,325.00 CCS: Community Culture and Safety Tax. *Multiple funding sources. Additional maintenance projects are not represented 113 Attachment Six Current Cultural Grants Program Budget as of September 9, 2020 GRANT CATEGORY ASSIGNED BUDGET ACTUAL BUDGET GRANTS AWARDED Transfer to the COVID-19 Colo. Arts & Culture Relief Fund* BALANCE GOS: Extra Large Orgs $392,400.00 $392,400.00 $392,400.00 $0.00 GOS: Large Orgs $177,600.00 $177,300.00 $177,300.00 $0.00 GOS: Mid Orgs $90,000.00 $90,000.00 $90,000.00 $0.00 GOS: Small Orgs $88,000.00 $88,000.00 $88,000.00 $0.00 GOS: Difference $300.00 $300.00 $300.00 $0.00 Community Projects: Indiv. $25,000.00 $25,000.00 $24,769.00 $231.00 $0.00 Community Projects: Org. $60,000.00 $60,000.00 $57,500.00 $2,500.00 $0.00 Arts Education $30,000.00 $30,000.00 $29,996.08 $3.92 Rental Assistance $18,000.00 $18,000.00 $18,000.00 $0.00 Equity Fund $10,000.00 $10,000.00 $0.00 $10,000.00 $0.00 Prof. Dev. Scholarships $18,000.00 $18,000.00 $17,231.00 $769.00 $0.00 Certificate Scholarships $6,000.00 $6,000.00 $5,561.50 $438.50 $0.00 Cultural Field Trips $10,000.00 $10,000.00 $4,238.50 $5,671.50 $0.00 Admin / Admission fund $0.00 $0.00 $0.00 $0.00 TOTAL $925,000.00 $925,000.00 $869,438.50 $20,000.00 $3.92 There are 9 free rentals still available for the Macky Auditorium. *A total of $20,000 from these grant categories has been shifted to the sponsorships program to fund the collaboration with Create Boulder, the Bonfils Stanton Foundation, and The Denver Foundation on the COVID-19 Colorado Arts & Culture Relief Fund. 114