09.30.20 PRAB PacketPARKS & RECREATION ADVISORY BOARD
Virtual Meeting
6:00 p.m., September 30, 2020
100 Years of Excellence
Boulder Parks & Recreation
Advisory Board Members 2020
Raj Seymour (Chair)
Allison Fronzaglia (Vice Chair)
Charles Brock
Mary Scott
Jason Unger
Tara Winer
Pamela Yugar
Mission Statement
BPRD will promote the health and well-
being of the entire Boulder community
by collaboratively providing high- quality
parks, facilities and programs.
Vision Statement
We envision a community where every
member’s health and well- being is
founded on unparalleled parks, facilities
and programs.
Goals of the Master Plan
1. Community Health and Wellness
2. Taking Care of What We Have
3. Financial Sustainability
4. Building Community
5. Youth Engagement
6. Organizational Readiness
For more information on BPRD Master
Plan visit the City of Boulder web site
at: https://bouldercolorado.gov/pages/
parks-recreation-master-plan
AGENDA
All agenda times are approximate
I.APPROVAL OF AGENDA (6:00)
II.FUTURE BOARD ITEMS AND TOURS (6:01)
III.PUBLIC PARTICIPATION (6:03)
This portion of the meeting is for members of the public to communicate ideas or concerns to the Board
regarding parks and recreation issues for which a public hearing is not scheduled later in the meeting (this
includes consent agenda). The public is encouraged to comment on the need for parks and recreation
programs and facilities as they perceive them. All speakers are limited to three minutes. Depending on the
nature of your matter, you may or may not receive a response from the Board after you deliver your
comments. The Board is always listening to and appreciative of community feedback.
IV.CONSENT AGENDA (6:15)
A.Approval of Minutes from August 24, 2020
B.Parks and Recreation Development and Operations Update
V.ITEMS FOR DISCUSSION/INFORMATION (6:20)
A. Flatiron’s Golf Course Facility Design
VI.MATTERS FROM THE DEPARTMENT (7:00)
A.Master Plan Kick Off
B.Operating Budget Update
VII. MATTERS FROM BOARD MEMBERS (7:30)
A.PRAB Retreat Agenda Review (verbal)
B.PRAB Community Engagement Updates (verbal)
This portion of the meeting is for members of the board to report on PRAB’s annual work plan goal of each
member: attending two or more parks and recreation-related community activities per month; promoting
parks and recreation through social media; attending site tours; and supporting the department’s partnership
initiatives.
VIII.NEXT BOARD MEETING: October 26, 2020
IX.ADJOURN
PARKS AND RECREATION ADVISORY BOARD
FUTURE BOARD ITEMS
(prepared September 24, 2020)
LEGEND
Action Item (a): A public hearing item to be voted on by the Board
(public comment period provided).
Procedural Item: (p): An item requiring procedural attention
Consent Item (c): An item provided in written form for consent, not
discussion by the Board; any consent item may be called up by any
Board member for discussion during the matters from the department.
Discussion/Information Item(d/i): An item likely to become a future
action item (or council item) and/or that benefits from an in-depth
presentation and discussion.
Matters from the Department (md): Items that will be reviewed and
discussed during the meeting but not requiring the level of in-depth
analysis of an action or discussion/information item.
Matters from the Board (mb): Items initiated by the Board that
will be reviewed and discussed during the meeting but not
requiring the level of in-depth analysis of an action or
discussion/information item.
January 27, 2020
• BPR 2020 Workplan (md)
• Boulder Reservoir
restaurant lease (a)
• BPR and Climate Initiatives
(md)
• Valmont Programming
Contracts (d/i)
• Harbeck-Bergheim House
Lease (d/i)
• Civic Park Art Donation
(d/i) (allow 1 hr/per Jeff)
• PRAB Subcommittee
Update (mb)
• PRAB Community
Engagement (mb)
February 24, 2020
• PRAB Community
Engagement (mb)
• Chautauqua
Sustainability &
Resilience Strategy
(md)
• Volunteer Program
Update (c)
• Reservoir Capital
Strategy and Concept
Plan (di)
• Civic Park Art Donation
(a)
• Valmont Programming
Contracts (a)
• Harbeck-Bergheim
House Lease (a)
• Boulder Aeromodel
Society Lease (d/i)
• PRAB Subcommittee
Update (mb)
March 30, 2020
• Scott Carpenter
Concession (d/i)
• Pottery Lab (d/i)
• 2021 Budget Strategy &
Review 2020 Actuals
(md)
• PRAB Community
Engagement (mb)
• PRAB new member
orientation (mb)
• Departing Board
Members (mb)
April 27, 2020
• Board appointments (p)
• Election of officers (p)
• Boulder Aeromodel Society
Lease (a)
• Reservoir Capital Strategy
and Concept Plan (a)
• COVID Update (d/i)
o Operations Adjustments
and Impacts
o 2020 Financial Overview
• 2021 Budget Strategy:
o Scenario Planning
o 2021-2026 CIP (1st
touch) (d/i)
• New Member Orientation
and Mentors (mb)
• PRAB Community
Engagement (mb)
• Flatirons Golf Course
Facility Design (md)
May 27, 2020
• Financial Strategy (d/i)
o 2020 reductions
o 2021 proposed operating
w/ service levels
o 2021-26 CIP (2nd touch)
• PLAY Boulder Access
Campaign (md)
• COVID Recovery Update
(md)
• PRAB Community
Engagement (mb)
June 22, 2020
• 2021-26 CIP (Hearing
and Approval) (a)
• 2021 Operating Budget
(md)
• COVID Recovery
Update (c)
• PRAB Community
Engagement (mb)
• PRAB Email List and
Guidelines (mb)
• PRAB Committees
(mb)
• Valmont Enhancement
Update (md)
July 27, 2020
* No business; meeting
canceled
August 24, 2020
• Possible CIP Revision
discussion (a/i)
• Homelessness Strategy
Update (d/i)
• Design Standards Manual
(md)
• Racial Equity (md)
• 9th Street Waldorf School
Vacancy (md)
• Public Art update (md)
• PRAB Retreat Planning and
Committee (mb)
• PRAB Community
Engagement (mb)
September 30, 2020
• Flatirons Golf Course
Facility Design (d/i)
• Master Plan Kick Off (md)
• Operating Budget Update
(md)
• PRAB Retreat Agenda
Review (mb)
• PRAB Community
Engagement (mb)
October 26, 2020
• Flatirons Golf Course
Facility Design (a)
• Chautauqua Resilience
Project (d/i)
• PRAB Community
Engagement (mb)
• Reservoir 2021
Operational
enhancements, ANS
program review and fee
adjustments
November 23, 2020
• Master Plan Update:
Study Session (d/i)
• Capital Project Update
(md)
• Final 2021 Operating
Budget (md)
• PRAB Retreat Follow Up
(Letter to Council) (mb)
• PRAB Community
Engagement (mb)
December 21, 2020
• Master Plan Update: (md)
• PRAB Community
Engagement (mb)
CITY OF BOULDER
BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING MINUTES
To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the
following link: www.boulderparks-rec.org
Name of Board/Commission: Parks and Recreation Advisory Board
Date of Meeting: August 24, 2020
Contact Information Preparing Summary: Charlotte O’Donnell, 303-413-7223
Board Members Present: Charles Brock, Alli Fronzaglia, Mary Scott, Raj Seymour, Tara
Winer, Jason Unger, Pam Yugar
Board Members Absent:
Staff Present: Bryan Beary, Tina Briggs, Tim Duda, Regina Elsner, Jeff Haley, Stacie
Hoffmann, Megann Lohman, Stephanie Munro, Charlotte O’Donnell, Ali Rhodes, Christy
Spielman, Dennis Warrington, Denise White
Guests Present: Brenda Ritnour, Aimee Kane, Vicki Ebner
Type of Meeting: Advisory/Regular
Agenda Item 1: Call to Order
The meeting was called to order at 6:00 p.m. A quorum was present for the conduct of
business.
Motion to amend agenda to move the Racial Equity presentation to directly follow public
participation. Motion by Seymour. Second by Yugar. Motion passed 7-0.
Motion to amend agenda to add a discussion of the November and December PRAB meeting
schedule to Matters from the Board. Motion by Seymour. Second by Unger. Motion passed 7-
0.
Agenda Item 2: Future Board Items and Tours
Rhodes reviewed upcoming agenda items for PRAB.
Agenda Item 3: Public Participation
Emily Brake, community member, raised concern that Boulder Parks and Recreation
(BPR) staff were not communicating well with the community about pools and COVID
protocols, especially with people with disabilities. As a person with a disability she felt
disrespected.
Rhys Campbell, community member, BAM member and a member of other aquatics
communities, encouraged BPR to keep outdoor pools open for a longer season in light of
the pandemic.
Robbert Smit, community member, encouraged BPR to keep outdoor pools open for a
longer season in light of the pandemic.
There being no one else who wanted to speak, public participation was closed.
Rhodes presented information on extending the pool season. PRAB members had the
following questions and comments:
• What is the normal schedule for closing the outdoor pools?
• When is the first freeze of the year?
• If keeping the outdoor pools open in the winter is not an option, will staff consider
opening pools earlier in the spring?
• Is part of the hour-long reservation 15 minutes of transition time? Is there a way to
shorten time slots to get more people in the water?
• Because of the pandemic this year, would the city consider prioritizing needs of
people, especially those with disabilities, instead of following energy policies?
• Shared a comment from a family who was also interested in using the pool in a
different capacity than some of the other more vocal stakeholders.
• What is being done at the indoor pools to increase safety or ventilation?
• Requested more communication from staff on updates during the pandemic.
Rhodes verbally shared information on BPR’s relationship with Boulder Aquatic Masters
(BAM). PRAB members had the following questions and comments:
• Why will there be split or shared lanes? Who developed this guideline?
• What happened to cause a perceived “disconnect” between BAM and BPR that
several emails from community members referred to?
Agenda Item 6: Matters from the Department
A. Racial Equity and the City of Boulder
Aimee Kane, Equity Program Manager for the City of Boulder, presented this item to the
Board. The Board had the following questions and/or comments:
• Could this be added to new board member orientation?
• Does this equity work focus mainly on race or also on other equity issues such as
gender, socio-economic status as well?
• Suggested discussing this topic at the retreat.
• Observed that there is not an indoor facility in North East Boulder, where many people
of color live in the city. Increasing equitable access may include short-term strategies
like increasing transportation options and long-term strategies including considering
where facilities are sited.
• Suggested using a racial equity quiz and other engagement for citizens.
Agenda Item 4: Consent Agenda
A. Approval of Minutes from June 22, 2020
The board had the following question:
• Are questions recorded in the minutes answered at the next meeting?
Motion to approve the minutes from June 22, 2020 as presented. Motion by Seymour. Second
by Yugar. The motion passed 7-0.
B. Development and Operations Update
The Board did not have any questions and/or comments.
Agenda Item 5: Items for Action
A. Public Hearing and Approval of 2021-26 Capital Improvement Plan (CIP)
Haley presented this item to the Board. For the Public Hearing, no members of the public
wanted to comment. The Board had the following questions and/or comments:
• Is the backlog of deferred maintenance growing as a percentage of total CIP?
• Thanks to staff for finding a low impact way to move contingency funding.
Motion to approve the 2020 recommended expenditures from the Permanent Parks and
Recreation Fund. Motion by Seymour. Second by Fronzaglia. Motion passed 7-0.
Motion to approve the recommended 2020-2025 Parks and Recreation Department Capital
Improvement Program. Motion by Seymour. Second by Yugar. Motion passed 7-0.
Agenda Item 6: Matters from the Department (continued)
B. City of Boulder Homelessness Strategy
Vicki Ebner, Homelessness Initiatives Manager for the City of Boulder, presented this item to
the Board. The Board had the following questions and/or comments:
• What is the percentage of people who are in Boulder only temporarily? How do they fit
into the services and strategy?
• Observed an encampment at the farmers market this past weekend.
• Will the city continue to enforce the camping ban?
• Shared that encampments near 13th St. caused fear for others walking nearby.
• What is the process and timeline for enforcing the camping ban?
• What happens when camps re-appear in the same location?
• What are some of the responses for resistance to services?
• Does the City of Boulder have policy advisors lobbying for these issues at the state and
national level?
C. Design Standards Manual
Elsner presented this item to the Board. The Board had the following questions and/or
comments:
• Was this helped by the new Beehive software?
• Thanks for making this so understandable and including helpful background
information.
D. 9th Street Waldorf School Vacancy
Haley presented this item to the Board. The Board had no questions and/or comments.
E. Public Art Update
Haley presented this item to the Board. The Board had the following questions and/or
comments:
• Why was the donation rescinded?
Agenda Item 7: Matters from the Board
A. PRAB Retreat
The Board had the following questions and/or comments:
• Yugar and Winer volunteered to serve as the retreat planning committee.
• PRAB members will send topic suggestions to the committee.
• Would it be possible to have any in-person gathering?
B. PRAB November and December Meeting Schedule
The Board had the following questions and/or comments:
• PRAB will meet on November 23 and December 21.
• The retreat will be scheduled separately.
C. PRAB Community Engagement Updates
Members of the PRAB participated in the following outreach activities over the course of the
last month:
• Fronzaglia reported on the recent greenways committee meeting.
• Yugar spoke with a community member who was concerned about Eben G. Fine park
and wanted staff follow up.
• The PLAY duck race will happen in September. Board members encouraged each
other to contribute by purchasing a duck.
• Scott met with Unger for a mentor and orientation conversation.
Agenda Item 8: The next PRAB meeting will be held Monday, September 28, 6:00 p.m.
virtually (via video conference).
Agenda Item 9: Adjourn: There being no further business to come before PRAB at this time,
the meeting was adjourned at 9:33 p.m. Motion by Seymour. Second by Winer. The motion
passed 7-0.
Approved by: Attested:
_______________________ _________________________
Raj Seymour Charlotte O’Donnell
Board Member Administrative Specialist
Date _____________________ Date ____________________
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
TO: Parks and Recreation Advisory Board
FROM: Ali Rhodes, Director, Parks and Recreation Department
Jeff Haley, Planning, Design and Community Engagement Manager
SUBJECT: Consent Agenda
DATE: September 30, 2020
A. Approval of Minutes from August 24, 2020
B. Parks and Recreation Development Update
The following information is intended to provide the PRAB with relevant updates on specific
projects as they reach major milestones. This section is not all inclusive of all current projects
and only illustrates major project updates. For a complete list of all current projects and details,
please visit www.BoulderParkNews.org.
Planning and Design
The following projects are currently in the planning and design process that involves research,
alternatives analysis, public involvement and development of planning documents and design
plans to guide decision making and future capital improvements.
• Multiple Resources Preservation Plan (MRPP): In late August 2020, a Notice to
Proceed was issued for Mundus Bishop, a local landscape architecture firm specializing
in historic preservation. Mundus Bishop will complete the analysis and planning for the
creation of the Multiple Resource Preservation Plan. Currently staff is mobilizing project
kick off, engagement planning, and aligning project goals and objectives to other
systemwide plans including the department’s Master Plan update.
• Skate Park Improvements and Pump Track Project: Staff from the Parks and
Recreation and Open Space and Mountain Parks departments are exploring options for
applications for the GOCO Resilient Communities Grant, including a request for the new
skate park proposed for Valmont City Park. This project was impacted by recent budget
reductions but could be a good match for the GOCO Resilient Communities Grant due to
its ability to serve low-income communities while providing COVID-compliant
recreation opportunities Due to constrained resources, this project will not officially
begin until early 2021 so that staff can determine the final budget amount that is available
from the grant application and other competing resources.
• Planning Projects Underway: Staff or contractors continue to work on the following
projects and will update the PRAB as major milestones are achieved:
o Master Plan Update (see Matters from the Department)
o Flatirons Golf Course Facility Design Project (see discussion item)
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
Construction
The following projects are scheduled for construction, under construction or have been recently
completed. For additional details please visit www.BoulderParkNews.org.
• Scott Carpenter Pool Enhancement:
Construction activities at Scott Carpenter
were completed on August 17, 2020 and
the facility re-opened to the public for
reserved lap swimming on August 21.
Given the current high demand for outdoor
swim lanes, and after an extensive
feasibility analysis, the Scott Carpenter Lap
Pool will remain open in the 2020 season
for reserved lap swimming until public
utilization drops below 60% of available
capacity, or the daily average temperatures
routinely drop below 50 degrees. Should
the current pandemic continue into spring
2021, the pool would again open once
operational setup is complete and
temperatures allow. While in this state of
recovery, the pool will remain in the 25-
yard, 20-lap lane configuration or in the 17-
lap lane, 5 leisure pod configuration during
the warmest months.
When able to open in its entirety, the
enhanced Scott Carpenter Pool is a state-of-the-art aquatic destination with leisure
amenities designed to serve all ages and abilities planned to be opened annually May
through September, weather permitting. The new Scott Carpenter Pool offers an
Olympic-sized, 50-meter lap pool, a leisure pool with climbing wall, deep water exercise
and diving area and lazy river, a remodeled bathhouse, tower slides, splash pad with zero-
depth entry pool, and many access improvements through the park. Once opened, the
completely renovated bathhouse will offer year-round public restrooms, and the new
concession area will be accessible from the park so that playground visitors can also
enjoy tasty treats.
The Scott Carpenter Pool Enhancement project was made possible through a variety of
funds including $4.2 million by the 2017 renewal of the Community, Culture and Safety
Tax (CCS), $5.3 million by parks development excise tax, and $4.7 million of Parks and
Recreation capital improvement funds. The PLAY Boulder Foundation supported efforts
to pass the CCS and additional fundraising needs. Renovation construction started
in late spring 2019. Construction continued despite experiencing extreme winter weather
conditions and through the onset of the coronavirus pandemic.
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
• Chautauqua Playground Renovation: Construction has started on the renovation of the
Chautauqua Park playground. Activities over the next month will include removal of
existing playground equipment, sidewalks, and site furnishings. Other activities will
include excavation and initial layout of the new playground features.
The renovation is expected to be completed within 2-3 months depending on weather and
material availability. During construction, the following impacts can be anticipated:
o The playground will be closed.
o Pedestrian and bike paths between Sumac Dr. and 12th St. will be closed. Detours
will be posted.
o Contractors will take reasonable measures to prevent dirt and other particles
discharging beyond the work zone; however, visitors can anticipate construction
noise and limited airborne dust.
o There will be intermittent times of increased construction traffic as materials are
delivered or removed from the site.
o Construction hours are Monday through Friday, 7:30 a.m. to 3 p.m., unless otherwise
noticed.
Once complete, the new playground will consist of new playground equipment and
surfacing to meet ADA accessibility standards and safety guidelines and requirements, a
new sand play area, addition of nature play features, and seating and climbing boulders
that are integrated into the overall playground design.
The preferred concept plan was unanimously approved by PRAB in December of 2019.
General information and construction updates can be found here, on the Chautauqua
Playground Renovation project website.
• 55 Degrees – Civic Area Art Installation: Installation of the newest public art piece, 55
Degrees by Adam Kuby, began in September 2020. A project through the Office of Arts
and Culture, the installation will include three large steel sculptures near the Main
Library which refer to Boulder’s iconic Flatirons and become an iconic complement to
the park. The sculptures will function as interactive windows, framing the sky, the park,
and the mountains beyond. The project has employed many local businesses across
Boulder County, with the sculpture itself being fabricated at Living Design Studios, Inc.
Construction is anticipated to take 8-10 weeks. During construction, park users and the
general public can anticipate detours including a re-route of the Boulder Creek Path. The
Boulder Creek Path will be re-routed to the south side of the creek during active
construction and reopened daily at the close of active construction.
Questions or comments on the project can be directed to publicart@bouldercolorado.gov
Additionally, the full news release may be accessed at:
https://bouldercolorado.gov/newsroom/city-prepares-for-55-degrees-and-other-public-art-
installations-in-civic-area
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
Natural Lands
The following projects are focused on habitat and wildlife management in the urban park
environment.
• Urban Wildlife Management:
Prairie Dogs: Relocation of prairie dogs from Foothills Community Park is progressing
with Open Space and Mountain Parks (OSMP) working toward the relocation permit with
the State and selecting a contractor for their relocations. Natural Lands staff continues to
manage the prairie dogs on-site to facilitate the coming relocation efforts. Expansion of
the colonies at Tom Watson Park, Pleasant View and the Boulder Reservoir south shore
have been managed through passive relocation efforts.
Birds of Special Concern and Closures: The seasonal closures at Coot Lake and the
Boulder Reservoir ended on September 10th. The annual Birds of Special Concern
volunteer program wrapped up on September 12th with a virtual appreciation event. The
data gathered by volunteers and staff this year is being analyzed and a report is
anticipated in October.
Bats: The Colorado Bat Society (CBS) recently shared amazement that Thunderbird
Lake “was amazingly active with hundreds of bats”. Species present were diverse and
included big brown, little brown, small-footed, hoary, silver-haired and tricolored bats.
Tricolored bats are a newly established species in Colorado. Normally tricolored bats are
found in the eastern United States where their numbers have been decimated due to
White-Nose Syndrome. This species is currently under petition with the US Fish and
Wildlife Services for listing as an endangered species. They roost only on the branches of
deciduous trees in riparian habitats. Staff hopes to collaborate with CBS to perform
official surveys and educational talks at this and potentially other sites in 2021.
• Natural Lands Maintenance:
Thunderbird Lake: Biohabitats, an environmental consulting firm that has worked on
various issues at Thunderbird Lake, has finalized a summary report of annual data and
the Adaptive Management Plan for Thunderbird Lake. Data on water levels has been
gathered annually on this lake beginning in 2008, with the Adaptive Management Plan
implementation starting in 2016. This summary report will be evaluated, and a long-term
management strategy determined for
Thunderbird Lake.
• Human Dimensions & Visitor Management:
Boulder Reservoir’s North Shore and Coot
Lake: Drawdown of the Reservoir began on
September 1st. In collaboration with Public
Works, temporary fencing was installed along
both the South and North Shores to prevent
public access to the shoreline and basin areas.
Monitoring and education over the Labor Day
holiday weekend indicated lower visitation than
anticipated, likely due to a combination of the
drawdown and smoky conditions.
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
• Integrated Pest Management (IPM) and Restoration:
State Mandated Eradication: Continued monitoring and control of noxious weed species
ensures compliance with state and local weed laws and maintains viable wildlife habitat.
Work is finishing up to control for purple loosestrife this year, as well as finishing
mechanical control of Canada thistle, teasel and other species. Fall spraying opportunities
are being evaluated to take advantage of cooler temperatures and timing for the most
effective control of these species.
Aquatic Nuisance Species (ANS): A new population of New Zealand mud snail (NZMS)
was found in South Boulder Creek near the East Boulder Community Park (EBCP) by
OSMP staff. BPR staff surveyed the week of September 14th to monitor existing
populations and determine if new populations have established in the last year. NZMS
presence has previously been confirmed at waterbodies flowing through three BPR
properties: Elmer’s Two-Mile Park, East Palo Park and Pleasant View Soccer Complex.
Temporary fencing and signs were constructed to limit the potential spread from these
locations. Needs for EBCP and longer-term solutions at these other sites are being
evaluated.
Mosquito Management: Mosquito counts are
low, with the end of the season near. Of the
1566 statewide mosquito samples submitted for
West Nile Virus (WNv) have been positive—or
3.8%. These positive samples were from
Boulder (6), Delta (13), Denver (1), Larimer
(36), La Plata (1) and Weld (5) counties. In
addition to the WNv surveillance trap grid in
Boulder, additional traps are set in areas with
traditionally high nuisance mosquito activity.
The map to the right shows the number of
mosquitoes caught in city traps that are part of
the WNv grid, as well as these additional traps
that are marked with an “N.”
• Natural Lands Projects Underway: Staff or
contractors continue to work on the following
projects and will update the PRAB as major milestones are achieved:
o Boulder Aeromodeling Society coordination and site maintenance.
C. Operations Update
COVID-19 Update
• City of Boulder COVID-19 Recovery Team: The City of Boulder has established a
multi-department team structure to organize COVID-19 pandemic recovery coordination
and communication. Team members remain in their daily roles but reserve time in their
work plan to address city-wide recovery activities. Parks and Recreation staff serving on
the team are: Ali Rhodes, Recovery Steering Committee; Tina Briggs, Community
Recovery Coordinator; and Bryan Beary, Operation Recovery Team. The latest
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
information and results of recovery efforts can be found at
https://bouldercolorado.gov/coronavirus.
Recognizing the growing concern about the increase in positive COVID-19 cases in
Boulder, the City of Boulder, the Boulder County Public Health Department and the
University of Colorado-Boulder will begin offering weekly community briefings to
provide updates to, and take questions from, the public. Briefings can be accessed using
this sign-up link.
• Recreation Facility and Program Offerings:
Summer successes: These photos capture some of the success of our "physically-distant"
Summer, 7-week Teen Mentor program with YSI. YSI successfully partnered with
Wildlands Restoration Volunteers and OSMP Junior Rangers to provide challenging and
rewarding skill-based volunteer opportunities. Projects included fuel mitigation, creek
bed restoration, flood prevention, willow planting, gear hauling, fence removal and trail
restoration.
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
BPR also hosted 11 weeks of camp during summer 2020, ending on Aug. 21. Games and
activities were chosen to help keep kids physically distance and safe. On a recent survey
to parents of campers, 100% of respondents reported satisfaction with their child’s camp
experience this summer.
Return to Fall Programming: On Aug. 17, BPR marked the return of a standardized
registration period for new and revitalized fall programming. A fall program
informational flyer, which highlights the options available for various comfort levels, has
been created to highlight program formats which include virtual, outdoor and indoor
options ranging from private, small group or groups less than ten while in the Safer at
Home recovery level. Programs available include Fitness, Mind and Body, Gymnastics,
Swim Lessons, Softball, Kickball and Volleyball Leagues, Kinesis Dance, Gonzo Tennis
and more. Most programs began the week of Sept. 7.
The Camps team is offering new programs to support school days off and safe active fun
this fall. Games and activities will be chosen to help keep physical distance and safety in
mind. Masks will be required for both staff and kids. Program meets rain or shine and
include options to participate virtually.
The East Boulder Community Center reopened on Sept. 21 to the community on a
reservation basis. Facility services include weight room and open gym times, dance,
fitness/mind/body, EXPAND, aquatics, adult volleyball and adult dodgeball.
BPR is gearing up to reactivate monthly and annual passes, allowing community
members with passes to reserve timeslots at no additional cost for any currently available
bookable recreation opportunity. The initial target date for this activation was Oct. 1;
however, we will continue to monitor community COVID-19 numbers and respond
accordingly. For pass holders who are not comfortable coming back to the facilities, or
who may not wish to return at all, options are available to freeze the pass to Dec. 15, or to
request a refund or credit, or to donate their remaining balance.
For all programs and services, staff have prepared plans, and backup plans, to readily
adapt as the public health context might require. Modified business practices, including
virtual, private/semi-private and small group options will allow programs to be
sustainable in a high change environment.
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
• The State of Colorado’s Recovery “Dial” and Boulder Status Update: The city is
experiencing increased COVID-19 case counts in the University of
Colorado Boulder student population, most of which are occurring off campus. The city
is in close coordination with the Colorado Department of Public Health and Environment
(CDPHE), Boulder County Public Health (BCPH) and CU Boulder to implement
more testing facilities, increase communication and education, and improve systems
to mitigate COVID-19 exposure within our community.
Recently, all CU students were strongly advised to self-quarantine for 14 days – and
further, residents of several properties on University Hill were informed that self-
quarantine is mandatory.
In addition, the city is coordinating closely with BCPH and CDPHE to open a free walk-
up testing site at the Pleasant Street parking lot as well as a drive-through COVID-19
testing for free to anyone who would like to be tested. The drive-thru option is now
available at Stazio Ballfields, 2445 Stazio Dr, Boulder, which will be open through Oct.
2. The site operates from 9 a.m. to 3 p.m., seven days a week. More information is
available at http://www.boco.org/COVID19Testing. These testing facilities are free to all
Boulder County residents, with the intent to increase testing availability for
CU Boulder students.
City of Boulder Policy Agenda
During the August meeting PRAB asked how Boulder sets different legislative priorities. City
Council will hold a public hearing to discuss the proposed 2021 Regional, State and Federal
Policy Agenda at their meeting on October 6. Staff will forward those materials when they are
final.
Forestry
City staff are conducting a special curbside collection
program for downed limbs and branches resulting from the
recent snowstorm after Labor Day. Based upon
participation in a competitive bidding process conducted
earlier this year to identify partners for more rapid response
to emergency weather events as part of the city’s resilience
efforts, the city contracted Custom Tree Care to perform
this work. Collection began Sept. 18 and will run for
approximately three weeks, weather permitting. This
initiative has been led by BPR staff and involves many
teams within the department.
The city has been divided into two zones, North and South,
to facilitate the work, with specific collection start dates for
each. Each zone's tree debris pick-up will initiate on the
northern boundary and progress each day toward the
southern edge. This work will occur from 7 a.m. to 7 p.m.
daily, including weekends, until complete.
Custom Tree Care also helped prune public trees.
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
o Starting Sept. 18: North Zone – North of Canyon Boulevard, including houses on
the north side of Canyon Boulevard, to the north city limits, including residential
streets with blue signs in Gunbarrel.
o Starting Sept. 25: South Zone – South of Canyon Boulevard, including houses on
the south side of Canyon Boulevard.
During the program, crews will collect tree debris only. Other yard waste such as grass clippings
or leaves should be placed in curbside compost collection containers. Nonorganic materials,
including plastic bags, treated or painted lumber, or other household materials will NOT be
picked up because all organic material collected during this collection program will be
composted.
City crews are currently removing hanging branches, tree limbs and other debris from public
lands, roadways and other areas that may pose a public safety hazard.
AGENDA ITEM VI-C_ PAGE 1__
C I T Y O F B O U L D E R
PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM
MEETING DATE: September 30, 2020
AGENDA TITLE: Flatirons Golf Course Facility Design
PRESENTERS:
Ali Rhodes, Director
Jeff Haley, Planning, Design & Community Engagement Manager
Tina Briggs, Parks Planner
EXECUTIVE SUMMARY:
The Flatirons Golf Course facility replacement project replaces core infrastructure
destroyed in the 2013 flood and follows direction determined with City Council input in
2014. At that time, and with analysis of options for long-term viability of the city’s only
public golf course, staff proceeded with demolition of the Flatirons Events Center and
began saving and planning for a smaller replacement facility to serve base needs. The
current concept replaces the temporary restroom trailer and to-go snack shop with an
energy-efficient building that includes accessible and gender-neutral restrooms, provides
space for a family-friendly, neighborhood restaurant, and takes advantage of the setting
and iconic Flatirons views with an outdoor event space.
The project was originally approved in the Capital Improvement Program (CIP) last year
for the current planning and design process to be ready for bidding and construction
starting in late 2021. The construction is funded almost entirely from Permanent Parks
and Recreation Funds (PPRF), which are dedicated to the acquisition or permanent
improvement of parkland. As PRAB will recall, staff have gone through several rounds
of budget prioritization and reductions to ensure that the top priorities for the community
and the department’s assets are addressed given this time of fiscal responsibility. Golf
course operations are funded entirely by user fees and included in the quasi-enterprise
Recreation Activity Fund (RAF). This investment will ensure that golf operations are not
subsidized and can instead contribute funding for services that benefit the broader
community. In the current state, the temporary facilities limit operations and the ability to
support community-benefit programming, such as programs for youth, those with low-
income, and community events.
Like the recent Scott Carpenter Pool redevelopment and the Boulder Reservoir Visitor
Services Center, this project has been planned and prioritized within the department’s
capital program to ensure that the operations are not interrupted and the most cost-
effective solution for replacing the core infrastructure is realized.
AGENDA ITEM VI-C_ PAGE 2__
The project process through October of 2020 is concept planning only. If the concept
plans are approved by the Parks and Recreation Advisory Board (PRAB) and with City
Council approval of the 2021 CIP, the proposed plan will move into the next phases
outlined in the Design Standards Manual, which are: Design Development, Construction
Documents, and Bidding and Construction with anticipated completion in 2022.
BACKGROUND:
The Flatirons Golf Course is the only public golf course in the city of Boulder and offers
the opportunity for all community members to participate in the sport of golf as a more
affordable option than traditional private golf clubs. Flatirons green fees do not require
membership and are in the lower third when comparing pricing with other local golf
courses, with senior and youth programming provided at a discount. This project also
leverages the growth of golf in the pandemic and the role of municipal golf in providing a
safe and family-friendly sport, developing new players of all ages, providing experiential
learning opportunities and using the profitability to support non-golf related programs for
community members systemwide.
The Flatirons Golf Course strives to be more than a traditional municipal course. With
the new facility, BPR will expand access to non-traditional players while also providing
traditional golf including senior, women’s and youth leagues. This will be facilitated by
the increase in profit anticipated with the project, which will allow for greater discounted
access. For example, the department’s extensive Financial Aid program does not
currently include discounts at the golf course and increased operating revenue will fund
the expansion of this program to the golf course, facilitating access for all at Flatirons.
In addition, the proposed facility will be a re-imagined community space replacing some
of the functions provided by the previously demolished building. Community
engagement for this project showed that current users are interested in and excited for
community events to return to the facility, creating a more vibrant and inclusive
atmosphere. The re-imagined design does not intend to duplicate the pre-2013 event uses
but has focused on current needs and relied heavily on the early outreach for the East
Boulder Subcommunity Plan. The golf course is adjacent to the actual borders of the plan
but is representative of community needs in that part of Boulder.
Below are highlights of the proposed facility design that emphasize how multiple needs
of the facility can be fulfilled while considering the greatest community benefit for the
investment.
• Primary Need – Replace core infrastructure destroyed in the 2013 flood and as
determined with City Council input in 2014. Temporary facilities, installed in 2015
and estimated to last 3-5 years, provide for a very minimum level of service,
however, impact the long-term viability of the facility and limit options for
community-benefit programming
o Temporary mobile restroom trailer will be replaced with year-round indoor
plumbing to a full-service restroom including family-friendly and gender-neutral
options and more convenient ADA accessibility.
AGENDA ITEM VI-C_ PAGE 3__
o Temporary salvaged corner of the previous event building currently functioning
as a snack shop (serving golf course patrons only) will be replaced with a small
indoor/outdoor food and beverage area designed to serve as a neighborhood and
family-friendly restaurant.
• Secondary Need – Maximize community benefit through design that serves the
community beyond golfers.
o The new facility will include a kitchen sized appropriately to service continued
takeaway items for golf course patrons, an indoor/outdoor restaurant, and the
outdoor event lawn.
o The lawn space to the west of the proposed facility will be designed to
accommodate outdoor events, including space for the placement of larger event
tents to extend the use into the shoulder seasons. This will allow the golf course to
increase revenue, with the ability to host full golf tournaments onsite (not
currently possibly and local organizations host fundraising golf tournaments
outside the city) while also serving as an outdoor event venue for the community.
The department plans to host multiple free events for the community throughout
the year in addition to allowing reservations for other community events.
o The proposed indoor/outdoor food and beverage areas will feature partially open-
air dining areas, extended shaded outdoor areas, and unshaded patio space
connected to a game lawn (example: cornhole). The intention of the casual space
is to provide a family-friendly experience that serves the local community in
addition to golf course patrons.
o The facility was designed to take advantage of natural features and minimize the
investment. The facility was evaluated and set on the building site to take
advantage of the iconic views of the flatirons and maximize passive and active
solar energy. The existing parking lot was not heavily impacted by the 2013 flood
and can continue to accommodate capacity for the proposed and future design
plans, including community events. The area to the west of the facility requires
only minor modifications to create the appropriate space for an event lawn, which
would increase opportunities for a multitude of activities that could attract
participants from all parts of Boulder. Air circulation in the building and extended
outdoor areas was also maximized to take advantage of the quiet, beautiful, and
already well-manicured surroundings.
• Future Need – And finally, with the expectation of facilities to have a life span of
50+ years, the design needs to consider future needs and growth of the community
with flexible and scalable spaces.
o The current financial situation shifted the project focus on infrastructure and core
needs, however, a 50+ year facility lifespan requires some consideration of future
needs for flexibility and expansion. The proposed design focuses on maximizing
the use of the core infrastructure, while a future design developed alongside the
core concept ensures that future expansion could be constructed at minimal cost,
AGENDA ITEM VI-C_ PAGE 4__
if or when, the funding is available. The future design (not funded or in the budget
request) includes indoor reservable community event space.
The facility is designed first and foremost as a golf facility but will also become a multi-
functional space open to the community for dining, entertainment/games and small
outdoor evets.
The Proposed Concept Plan is roughly estimated within the existing construction
budget of approximately $6.95 million and will continue through design development and
construction, if approved. The Proposed Concept Plan shows a new facility that includes
restrooms, indoor/outdoor dining space, kitchen/prep areas, storage and other related
functional areas. The golf services and cart storage remain in the existing building with
some renovations. This plan also shows a multi-purpose lawn with the potential to place
an event tent to host a full tournament (144 attendees) in addition to hosting other events
that would attract the broader community to the facility. Click on the plans below to
review the Proposed Concept Plan with a regular and enlarged view of the facility.
The existing golf services building, built in 1987, provides space for the pro shop, staff
offices and some golf cart storage. Some minor improvements are required to ensure that
it will continue to function properly in the near future. Examples of improvements that
will be part of this project or planned in upcoming years in the CIP include:
• Repairing and updating exterior
finishes for coordination with the
new building
• Roof repair and/or replacement
• Window repair and/or replacement
• Repair and replace stairs/railings as
needed
• Update and refresh interior finishes
• Repair mechanical/electrical
systems
Figure 1: Current Golf Services Building behind the
temporary restroom trailer.
AGENDA ITEM VI-C_ PAGE 5__
The Future Concept Plan was developed to ensure that the new facility is primed for the
least expensive scalable growth as funding or need arises. The Future Concept Pan shows
an expansion of the new building to include golf services, offices, additional
indoor/outdoor dining and small event/meeting space. The existing building currently
used for golf services would be replaced by a cart barn that could accommodate a full
fleet of golf carts. This plan would allow
a full tournament or other small
events/meetings to be held indoors and
still accommodate other community
activities on the lawn. The Future
Concept Plan building footprint is smaller
than the previously demolished event
center. The parking lot will accommodate
parking for intended use of the building
and lawn without creating competing
need between events and golf services.
Click on the image on the right to review
the Future Concept Plan.
The project process through October of 2020 is concept planning only. The current part
of the process heavily relies on community and PRAB feedback. Future project process
moves into technical development of the concept plan which commonly does not include
additional community feedback. PRAB will receive regular updates throughout the
overall project process.
This project was identified, planned and funded prior to COVID-19. Nonetheless, the city
and its consultants remained committed to community safety and followed social and
physical distancing guidelines in gathering community input. Community engagement
conducted per these guidelines, included virtual sharing, questionnaires, digital
connection tools and limited in-person contact at the golf course. Several rounds of
community engagement focused on reaching out to existing users and the general
Figure 2: Summary of the Entire Project Process from Planning Through
Construction, as defined in the Design Standards Manual
AGENDA ITEM VI-C_ PAGE 6__
community. Those efforts were combined with recent engagement and research from
other related projects, such as the East Boulder Subcommunity Plan. The golf course is
adjacent to the actual borders of the subcommunity plan but is representative of
community needs in that part of Boulder.
Community Engagement was an important part of the design process. Two engagement
periods were planned and executed to ensure the community and patrons were aware of
the project and were provided opportunities to participate and influence the future.
Engagement summaries and all comments for round 1 are available in 2 parts (a and b) on
the project web page. The feedback in part 1a referenced building style, atmosphere and
other general user aspects. That feedback was used to refine the design and develop a
more specific visual questionnaire for part 1b.
An example of key engagement outcomes that influenced the design:
• Careful screening of light and noise for golfers and neighbors
• Placement, access and number of restrooms
• Casual, welcoming and flexible spaces for a wide variety of community members
• Continued focus on golf as a primary function while being inviting to the
community
• Taking advantage of the amazing views with consideration for shade
• Modern architectural style with lots of windows and some mountain inspiration
• Access, circulation and wayfinding improvements
• Conservative budget consideration
Figure 3: Detailed View of the Current Process (pre-planning initiation and concept planning)
Including Community Engagement Timeline
AGENDA ITEM VI-C_ PAGE 7__
The engagement summary for the round 2 shows an overall interest and approval of the
concept designs. Questions, comments and concerns were addressed and incorporated
into the plan where feasible. The full list of comments are available on the project web
page. The second round of comments did not result in any design changes to the concept
plans.
Flatirons Golf Course Facility Design Engagement Summaries can be found here:
• Summary of Public Engagement Summary 1a (July 6 - 13)
• Summary of Public Engagement Summary 1b (July 22 - 31)
• Summary of Public Engagement Summary 2 (Sept. 3 – 15)
Other engagement considerations included applicable areas of the East Boulder
Subcommunity Plan Focus Group Report submitted in March of 2020. Six of the 10
general areas of consensus from the report were considered in the design of this project to
support needs of the general community and as highlighted below:
Increasing the walkability of and multi-modal transit options within East Boulder
There was near-universal agreement among the Focus Group participants for increasing the
walkability of and multi-modal transit options in East Boulder. Participants expressed the desire
to access restaurants, breweries, parks, and community spaces without the need to travel by car.
Often, participants cited specific streets, intersections, or routes for improvement.
Providing options for a commuting workforce
Focus Group participants were enthusiastic around ideas that would provide options for a
commuting workforce, including non-vehicular travel and public transit; options for local
housing; and local amenities including lunch restaurants and daycare facilities.
Holistic approach to support equity, access, and affordability
Another common theme among Focus Groups was support for holistic, inclusive approaches to
East Boulder that would ensure continued support and/or improvement around equity, access, and
affordability. This discussion often included social elements, such as homelessness, gentrification,
and housing affordability, but also touched on representation of diversity and culture, affordable
community-oriented spaces, and senior and disabled-accessibility and housing.
Supporting small local businesses and nonprofits
Focus Group participants expressed pride in East Boulder’s small, local businesses, and
participants had many ideas to support, promote, and increase them. Many participants would
like to see East Boulder continue to support mom-and-pop shops; quirky and unique storefronts;
nonprofits and start-ups; and commercial spaces for service industries.
Protecting natural spaces and views
Most Focus Group participants want to see the natural spaces, trails, and Flat Iron views
preserved and protected. Participants placed value in the accessibility of these natural spaces and
views, including the value for mental and physical health, community gathering, and the
environment.
Creating spaces for arts and culture
Many Focus Group participants identified arts and culture as a priority area for East Boulder.
Participant ideas included the construction of a library, shared arts and business co-ops, art
galleries, flexible community theaters, and public outdoor gathering spaces.
AGENDA ITEM VI-C_ PAGE 8__
ANALYSIS:
The Flatirons Golf Course Facility Design extends beyond golfers to provide broader
community benefit not currently available or feasible today. Several opportunities for
community feedback were provided and used to improve the design with patron support
and excitement to re-imagine a vibrant facility for everyone. The increased community
benefit is outlined below.
Increased Community Benefit:
• Indoor/ Outdoor Food and Beverage Area managed by a community-oriented
local partner
o Walkable neighborhood dining experience that draws non-golfing guests
When asked “What kinds of businesses would you want to see in East
Boulder?” in the East Boulder Inventory and Analysis Report, the
most popular answer was overwhelmingly “Food/Restaurants” at 56%,
suggesting a restaurant would be well-supported here
o Casual, family-friendly atmosphere with outdoor patio space and outdoor
games area to host simple, free active opportunities like cornhole.
o Tourist destination that includes an accessible facility with incredible views of
the iconic flatirons (no need for a rooftop)
• Outdoor Event Lawn
o Reservable outdoor space for events such as tournaments, small weddings,
and private parties.
o Event/program operations can run simultaneously with golf activities while
not detracting from event guests’ or golf patrons’ experiences.
The success of the above, along with increased visitation anticipated from addressing the
site deficiencies, will contribute to greater profitability at the golf course. With operating
revenues going into the quasi-enterprise Recreation Activity Fund, profits are available to
subsidize community benefit programming such as: programs for youth, programs for
those with low-income, and community events.
NEXT STEPS:
Based on feedback from PRAB and community members at the September PRAB
meeting, staff and consultants will make necessary alterations to the concept plans. Staff
and consultants will return in October to request PRAB’s approval for the Flatirons Golf
Course Facility Design. If the concept plans are approved by the Parks and Recreation
Advisory Board (PRAB) and with City Council approval of the 2021 CIP, the proposed
plan will move into the next phases outlined in the Design Standards Manual, which are:
Design Development, Construction Documents, and Bidding and Construction with
anticipated completion in 2022.
Attachments:
Previous Project Updates:
PRAB – Consent Agenda, January 27, 2020
PRAB - Matters from the Department, April 27, 2020
PRAB – Consent Agenda, June 22, 2020
PRAB – Consent Agenda, August 24, 2020
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
TO: Parks and Recreation Advisory Board
FROM: Ali Rhodes, Director, Parks and Recreation Department
SUBJECT: Matters from the Department
DATE: September 30, 2020
A. Master Plan Update Kick-off
The intention for this item is to update PRAB on progress to date on the Master Plan Update, as
well as updates on what is coming next and how PRAB will be involved.
A Notice to Proceed has been issued for Design Workshop, a consulting firm, to facilitate the
Boulder Parks and Recreation (BPR) Master Plan Update. BPR originally budgeted $280,000 for
this planning effort. Due to the financial impact of COVID-19, BPR has negotiated a reduced
scope and cost with Design Workshop to provide budget reductions in both 2020 and 2021 that
will still yield a valuable strategic document with robust staff and public engagement. The
project is now budgeted at a direct cost of $242,000, with staff providing some of the services
removed from the consultant contract. This capacity is available due to capital project reductions
(also a result of COVID-19).
Design Workshop is an international design studio integrating landscape architecture, urban
design, economics, and engagement. Their team includes subconsultants with expertise in indoor
recreation, statistically valid surveys, and operations. The team has years of experience working
with cities and communities to create plans that guide equitable programming, improvements
and sustainability and can help shape the future of the BPR system. Some representative projects
include: OSMP Master Plan, Vancouver Parks & Recreation Vision Plan (“VanPlay”), and South
Suburban Parks and Recreation Master Plan.
With the Notice to Proceed, work has begun to host a series of strategic kick-off meetings
throughout September and October. This series of meetings ensures that the project gets off to a
running start and will meet upcoming deadlines, including a Study Session with City Council
scheduled for December 8th and the first window of public engagement in the first quarter of
2021. These kick-off meetings have included the Core Project Team (for project management
purposes), BPR Strategy Team, BPR Town Hall for all staff, the Management and Working
Technical Advisory Groups comprised of various staff members, and PRAB.
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
Project Schedule
The current schedule for the BPR Master Plan Update (graphic below) has the project finishing
in Q1 of 2022, just in time for the 2023 budget cycle.
Research and Trends is the first phase of work for the Master Plan Update. In coordination with
the MTAG and WTAG, Design Workshop will update the white papers developed as part of the
2014 Master Plan. These include: Service Delivery Framework and Demographic Trends,
Climate change, sustainability and resiliency, Social and racial equity trends (i.e., affordability,
homelessness, aging population), Financial analysis (reserve policies, use of general fund dollars,
subsidies and grants), Asset management, Benchmarking, Programs and services, and Industry
trends. Design Workshop will also summarize previous planning efforts as they relate to the
Master Plan Update, including but not limited to the Aquatic Feasibility Plan, Athletic Field
Study, Facilities Strategic Plan, Capital Investment Strategic Plan, among others. These efforts in
combination with a summary of the past six years’ progress by the department will result in the
System Overview Snapshot. The System Overview Snapshot will provide a shared foundation of
knowledge for the department and the community to engage in the rest of the planning process.
Public Engagement and Communication
Public engagement will occur during four windows throughout the Master Plan process. BPR is
utilizing the framework of engagement windows used during the OSMP Master Plan process for
several reasons. By defining windows of engagement, staff can be clear on the goals for
engagement during that period and get specific input from the public to inform those goals.
Windows also define an end point of the engagement, allowing the project team to gather the
input collected, analyze the information, and allow decision-makers to make the most informed
decisions.
The project team will work closely with the Communication and Engagement Department to
ensure planned public engagement will meet the stated goals for each window, while also
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
conforming to current public health directives and guidelines related to COVID-19. The public
engagement plan will carefully balance the need for appropriate and robust engagement with
health and safety of all community members. The project team is exploring creative ways to
engage the public virtually while also ensuring a diverse cross-section of the community,
including vulnerable populations and traditionally under-represented community members,
participate in the process and discussions.
As part of the effort to identify project cost savings, staff will complete most of the public
engagement tasks in-house, including, but not limited to, development of content for webpage
and newsletter updates, facilitation of public engagement both virtually and in-person as allowed
in the future, and a written summary of each engagement window. Staff will coordinate with the
Design Workshop team to ensure that the questions asked of the community are appropriate
given the project phase and help further the process overall.
Some of the tools staff intend to utilize throughout the process include: a project website,
inclusion on Be Heard Boulder, social media and news releases, and regular updates to PRAB,
Planning Board and City Council. The project webpage has been updated with current
information and will continue to be updated regularly throughout the project.
Next Steps
Research and Trends is the first phase of the project. Work is on-going and PRAB will be
updated with progress, including at the November meeting in preparation for a study session
scheduled with City Council on December 8th. When completed, the System Overview Snapshot
will be shared with PRAB, City Council and the community.
B. Operating Budget Update
This item is an update to the PRAB and identifies the proposed 2021 operating budget presented
to City Council for consideration at the Study Session on September 8, 2020.
Summary
The 2021 Parks and Recreation Department operating budget submission (pg. 139) includes
requests of approximately $29.5M. The operating budget request considers the impacts of the
COVID-19 pandemic on the city and department’s sources of revenue and the programming and
service levels expected in 2021. The financial impact of the pandemic has resulted in a decrease
in sales tax revenue which impacts the General Fund and .25 Cent Sales Tax Fund. The
Recreation Activity Fund (RAF) is a quasi-enterprise fund, which relies on user fees for 85% of
its revenue. Changes in operations based on local and state health guidance and financial
feasibility, results in fewer program participants in 2021, and therefore a lower revenue
projection. In response to this, the department carefully examined expenses and current program
offerings to predict 2021 program levels; however, actual program offerings will be dictated on
the financial feasibility and public health guidance as recreation levels return to normal. The
department also receives funding from the Lottery Fund and Permanent Parks and Recreation
Fund, both of which are stable in 2021 based on property valuations. Collectively the department
identified approximately 15% in reductions to the operating budget (personnel, operating and
interdepartmental transfers) compared to the 2020 original budget. The capital budget has
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
increased based on funding from delayed and reduced projects in 2020, and savings planned to
fund the Flatirons Golf Course project in 2021. The department’s budget submission was based
on best knowledge and economic forecasts in June 2020.
Funding and 2021 Context
The 2021 budget submission outlines the department’s direct financial
management responsibilities of $29.5M for operating and capital purposes.
The department’s expenses derive from six funds that vary in sources,
stability and restrictions (see Figure 1).
General Fund: The city’s General Fund is supported by fees, sales,
property, and other taxes. General Fund dollars are managed by Central
Finance and allocated annually to city departments and projects by City
Council through the annual budget process. The department primarily uses
its allocation to fund park and forestry operations, natural lands, and
department administration. Due to the flexibility in how General Fund
dollars can be used, there is increasing pressure from other city
departments and Council priorities for these funds. The decline in sales tax
attributed to COVID-19 has put additional strain on this fund, which
required reductions in 2020 and 2021.
Permanent Parks and Recreation: The Permanent Parks and Recreation
Fund is the department’s capital improvement and acquisition fund.
Funded specifically from property and development excise taxes, the fund
is dedicated for acquiring land and renovating or improving existing parks
and recreational facilities. It may not be used to fund daily operations or
routine maintenance. Property tax collections are reassessed every 2 years
which has resulted in increased revenue to this fund in even years in the past.
25 Cent Sales Tax Fund (.25): The .25 Cent Sales Tax Fund provides for operations,
maintenance and development of department facilities and natural lands. Sales tax is the primary
source of revenue in this fund, which has been impacted on COVID-19’s reduction in sales tax
collection in Boulder from decreased purchasing power of residents and fewer in commuters
who support the local economy. To maintain a balanced budget, non-essential services were
reduced as described above and some capital related expenses were shifted from the .25 Cent
Sales Tax Fund to the Permanent Parks and Recreation Fund.
Recreation Activity Fund (RAF): The RAF is used to operate the department’s many
recreation, fitness and sports facilities and programs. RAF funds are largely derived from
program and facility user fees with some supplemental funding from the General Fund that funds
community benefit services such as age-based discounts for youth and seniors and programs for
individuals with disabilities and those with low-incomes. In the first half of 2019, the PRAB
supported facility use fee increases after reviewing the current state of the RAF, existing service
levels, planned enhancements at Boulder Reservoir Visitor Services Center and Scott Carpenter
Pool Enhancement, and a community survey. The department is not proposing any facility use
fee increases with the 2021 budget; however, has reduced operating costs in line with anticipated
operating revenues. In developing the budget, the department relied on public health guidance,
actual usage and demand and financial feasibility for programming to balance the RAF in 2021.
General
Permanent Park and Recreation
.25 Cent Sales Tax
Recreation Activity
Lottery
Capital Development
Figure 1: Uses of Funds
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
Based on the continuation of COVID-19, the department will likely need to make a mid-year
adjustment to this fund based on service levels the first half of the year.
Capital Development Fund: The capital development fund accounts for development fee
proceeds to be utilized the for the acquisition, construction, and improvement of facilities to
maintain the current level of public amenities. This fund is shared with other departments, and
Parks and Recreation intends to fund capital infrastructure enhancements at the Flatirons Golf
Course in 2021.
Other Funds: In previous years, the department has utilized funding from the Boulder Junction
Capital Improvement Fund and the Community Culture and Safety Tax (CCS). Due to the nature
of these funds, the funding was specific to either park land acquisition and development of the
Boulder Junction Pocket Park or projects included in the 2017 ballot measure. The department
does not have projects funded from these funds in 2021. The department does receive a portion
of Lottery Funds annually that go towards park improvements. Due to the nature of Lottery,
anticipated revenue is estimated conservatively and goes toward park improvement projects.
2021 Operating Budget Submission
The department’s 2021 budget proposal responds to the Central Budget Office’s request for
prioritizing a decreased budget based on declining sales tax revenues and user fees that also
adheres to the department’s 2014 Master Plan fiscally constrained planning scenario. New in
2021, the department utilized the 2020 Budgeting for Resilience definitions to categorize
services and the city’s Rapid Response Racial Equity instrument, which allowed the department
to fund 100% of Essential services and more significantly reduce those that fall into Helpful or
Amenity categories. The department developed a balanced 2021 budget through decreased
staffing levels and decreased operating costs, which corresponds to the anticipated participation
levels. A total of 19.5 standard positions were reduced from 2020 staffing levels through
attrition, existing vacancies, and layoffs. Over half of these positions are at the management level
to minimize the impact customers and residents see in the services they use. Additional
reductions were made to non-standard seasonal employment throughout 2021, based on
decreased levels of operations. Operating costs were decreased based on the cost constrained
environment and reducing costs that correspond to lower participant rates. The department will
continue to monitor the recreation and financial trends to make informed decisions about a
potential mid-year budget adjustment in 2021. The strategies proposed to achieve a balanced
budget are instrumental to the department’s efforts to support the mission of promoting
community health and well-being through the provision of high-quality parks, facilities and
programs. In recognition of the PRAB’s advisory role related to the operating budget, the board
is provided this information to review the department’s operating strategies, update the board on
the outlook of department finances, and share the operating budget submission.
Across the system, including operations, Forestry, and Natural Lands, adjusted 2020 funding
supports services that maintain safety such as mowing, playground maintenance, hazardous tree
removal, waste management, graffiti ordinance compliance and mitigating the impacts of illegal
encampments in public spaces.
Services reduced include those that enhance the visual experience of visiting a park, proactive
maintenance, and preventative work related to the Emerald Ash Borer (EAB) infestation in
Boulder. Examples include:
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
• Reduced materials and labor to perform the cultural practices (such as topdressing,
aeration, and weeding) that support healthy turf without the use of pesticides and allow
for rapid repairs, resulting in delays in restroom and lighting repairs.
• Reduced the contract with Boulder County Sheriff’s Office for the jail inmate work crew
and BridgeHouse Ready to Work; these crews typically perform weeding, mulch
distribution, and vandalism repair across the system.
• Reduced funding for small equipment transitions to electric equipment, resulting in
longer life-cycles of current gas-powered pieces and potentially increased maintenance
on older equipment. Re-planting fewer trees then what is needed to meet target goals for
maintaining current urban canopy throughout the city, the target set in the 2019 Urban
Forest Strategic Plan.
• Minimal EAB or tree-related outreach, continuing lower-cost methods such as news
releases, notifications (letters/doorhangers), and website.
• Canceled the annual Tree Sale and Tree Giveaway.
• Increased rotational pruning (which makes trees stronger, healthier and more resilient to
storm, freeze and snow damage) to 15 years for street trees (previously 10 years) and 9
years for park trees (previously 8 years). Urban Forest Strategic Plan sets standard at 8
years for both based upon industry recommendations.
• Eliminated contracts for EAB tree removals, now performed by in-house crew and
reducing capacity for preventative parks pruning rotation as Ash removals are a higher
priority.
Recreation services also were evaluated using the 2020 Budgeting for Resilience Categories, and
funding focused on those that are Important. For Helpful and Amenity services, services are
offered only where fees support due to limited funding. The Rapid Response Racial Equity
Assessment allowed staff to prioritize the restoration of services for low-income youth, while
maintaining Financial Aid support for other services.
Programs are provided virtually, in-person in small groups, and by reservation or registration
only (no drop-in services available anywhere in the system). Fees have been adjusted to reflect
full costs for adults, with means-based free access available via the Health Equity Fund-ed
Recquity program and age-based discounts available for youth and seniors.
Additional services are added as public health guidelines allow and as community interest and
business models indicate positive feasibility.
Recreation service reductions in 2021, assume continued public health limitations and decreased
demand from patrons:
• Drop-in visitation at recreation facilities and pools, including drop-in fitness and yoga,
leisure swimming, and gymnasium access.
• Significantly reduced portfolio of registered courses in every area with an emphasis on
providing those programs with the most community benefit (per the PRAB accepted
Recreation Priority Index);
• Capacity limits on the swim beach, picnics, and special events at the Boulder Reservoir.
• 50% reduction in Health Equity Funded grants (to allow for HHS Funding of critical
community needs) impacted service to underserved populations (in addition to limits in
participations based on COVID)
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
2020 Operating Budget Update
As shared with the PRAB on April 27, May 11, May 27 and June 22, the department has been
significantly impacted by COVID-19 and the declining sales tax collection in Boulder. The
department continues to meet weekly to discuss the response to COVID-19 and safe operating
levels and services for our patrons. The Business Services team is providing bi-weekly financial
reporting for all funds, with an emphasis on the Recreation Activity Fund based on the close
correlation between revenues recognized from participants and expenses to operate facilities and
programs. This real time feedback has allowed the department to monitor revenues and expenses
and make adjustments as needed.
Staff recognizes the valuable role Boulder’s parks and recreation system plays in the lives of
community members and submits the above requests with thoughtful consideration of the need to
be fiscal stewards of limited community resources and to maintain accessibility to all community
members.
Next Steps: City Council will discuss the first reading of the budget at the October 6 business
meeting, and second reading is scheduled for Tuesday, October 20. All funds would be available
to use beginning January 1 for the 2021 fiscal year.