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HomeMy WebLinkAbout07.15.20 BJAD PresentationsCity of Boulder City Manager’s Office 2021 Recommended Budget Community Vitality July 2020 Agenda 1.Budget Development Overview 2.Key 2020 Accomplishments 3.COVID Impact on Community Vitality 4.2020-2021 Budget Reductions 5.2021 Recommended Budget Highlights 6.District-Specific Budget Information Department Overview Community Vitality (CV) supports the people's pursuit of a shared vision of place through the management of Boulder’s special districts, administration of parking and access services, and cultivation of economic resiliency for the entire community. CV General Improvement Districts Community Vitality’s functions are represented across five different funds: o General Fund o Central Area General Improvement District (CAGID) o University Hill General Improvement District (UHGID) o Boulder Junction Access District -General Improvement Districts: •Parking (BJAD-P) •Transportation Demand Management (BJAD-TDM) Overall Responsibility: 1)Provide parking and related improvements 2)Improve access to districts through alternative transportation options 3)Maintain and repair other public assets located in district that benefit purposes of district 4)Improve overall economic health and welfare of the area 5)Responsible stewardship of public resources for the benefit of the entire city Current City Impact & Budget Development Guidance •Current projections have a General Fund impact of 17-25% decrease in revenue •Prioritized proposed reductions up to 10% for 2021 (all funds) •Additional 7%General Fund proposals •Evaluate all programs and projects through the following lenses: •Budgeting for Resiliency •Four Categories: •Essential, Important, Helpful (Flex Rebate), or Amenity (Event support) •Revenue impact •Racial Equity •Citywide goals (Sustainability + Resilience Framework), Dept. Strategic Plans, Collaboration •Budget reduction suggestions are currently being evaluated –many unknowns still exist Key 2020 Accomplishments, Initiatives, and Priorities •Development of Community Vitality Strategic Plan •COVID Economic Response and Recovery activities •Advancement of AMPS implementation •Pay station replacement project Key 2020 Accomplishments, Initiatives, and Priorities, cont. •Partnership with Climate Initiatives on rooftop solar at 1100 Spruce and 1500 Pearl •Expansion of EV Stations in Garages (ongoing) •Affordable Commercial at 30Pearl and Pilot Planning •Citywide Retail Strategy Implementation •Staircase replacement project at 1100 Spruce and 1500 Pearl City of Boulder CV Strategic Plan •Internal effort beginning in July 2019 •Based off a need to prioritize work plan and ensure alignment with city-wide policy •Access & Management Parking Strategy (AMPS) •Transportation Master Plan •Sustainability and Resiliency Framework •Racial Equity •Comp Plan •Three areas of focus: Access for People, Vision of Place, and Pursuit of Vitality •Added in packet for your reference COVID Response & Recovery •Significant activity in coordinating response and recovery with community partners •City funding to support business during initial response •Cross-department work to ease recovery for small businesses •Future recovery efforts will be key to small business and local economic health COVID-19 Impacts GID and General Fund Revenue Impacts City of Boulder On-Street Occupancy -Daily Maximum March 16 –July 11 (Year-over -Year) 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%16-Mar18-Mar20-Mar23-Mar25-Mar27-Mar30-Mar1-Apr3-Apr6-Apr8-Apr10-Apr13-Apr15-Apr17-Apr20-Apr22-Apr24-Apr27-Apr29-Apr1-May4-May6-May8-May11-May13-May15-May18-May20-May22-May26-May28-May30-May2-Jun4-Jun6-Jun9-Jun11-Jun13-Jun16-Jun18-Jun20-Jun23-Jun25-Jun27-Jun30-Jun2-Jul4-Jul7-Jul9-Jul11-Jul2019 2020 City of Boulder CAGID Garage Daily Maximum Occupancy March 16 –July 11 (Year -over-Year) 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%16-Mar18-Mar20-Mar22-Mar24-Mar26-Mar28-Mar30-Mar1-Apr3-Apr5-Apr7-Apr9-Apr11-Apr13-Apr15-Apr17-Apr19-Apr21-Apr23-Apr25-Apr27-Apr29-Apr1-May3-May5-May7-May9-May11-May13-May15-May17-May19-May21-May23-May25-May27-May29-May31-May2-Jun4-Jun6-Jun8-Jun10-Jun12-Jun14-Jun16-Jun18-Jun20-Jun23-Jun25-Jun27-Jun30-Jun2-Jul7-Jul9-Jul11-Jul2019 2020 CV Funds -Projected 2020 Financial Impact on Revenue Fund 2020 Adopted Budget Revised 2020 Revenue Surplus (Shortfall)% Change from Adopted General**$5,742,000 $3,435,065 ($2,306,935)-40% UHGID $558,374 $467,543 ($90,831)-16% CAGID $10,453,063 $7,782,758 ($2,670,305)-25% BJAD –Parking $603,094 $569,437 ($33,657)-6% BJAD –TDM $580,074 $580,074 -0 --0 - TOTALS $17,936,605 $12,915,949 ($5,101,728)-28% **Includes on-street meters, NPP, and parking violations Revenue Trends Closely Monitored •Status of work from home policies and trends •Impact on quarterly permit sales •Public transportation habits •Commercial vacancy rates •Timing of large events and university status City of Boulder 2020 & 2021 Budget Reductions (Operating & Capital Projects) Financial Impact of 2020 Furloughs Fund FTEs Furloughed Savings (thru 6/28) General 0.60 $1,920 BJAD –TDM 0.05 $160 CAGID 6.33 $39,375 UHGID 0.10 $320 BJAD -Parking 0.05 $160 TOTALS 7.125 $41,935 *All staff furloughs of 6 days will result in additional savings of approximately $75,000 Financial Impact of 2020 Hiring Freeze •1 Community Vitality Ambassador •1 Maintenance I position Fund Savings (thru 12/31) General 5,693 BJAD –TDM 949 CAGID 58,876 UHGID 7,427 BJAD -Parking 1,870 TOTALS $74,815 Financial Impact of Position Eliminations •11 Lot Attendant positions (9 furloughed, 2 vacant) •1 Parking Enforcement Officer position (Vacant) •2 intern positions Fund Savings (thru 12/31) General $37,650 BJAD –TDM $772 CAGID $ 154,263 UHGID $ 1,544 BJAD -Parking $ 772 TOTALS $195,001 2020 Capital Project Adjustments •Reduction of scope for the pay station replacement project ($225,000) •Reallocation of parking deck repairs to St. Julien repairs ($400,000) •Postponement of Pearl Street Refresh Planning ($65,000) •Postponement of Phase 1 –Gateless Technology ($130,000) •Cancellation of other software enhancements ($50,000) Fund Balances and Application Fund 2020 Beginning Fund Balance 2020 Operating Reserve 2020 Ending Fund Balance % to 2021 Projected Operating Uses CAGID $14,984,155 $1,601,507 $11,711,153 135% UHGID $1,122,191 $105,601 $940,923 159% BJAD –Parking $67,563 $60,542 $4,699 1.3% BJAD –TDM $451,327 $52,937 $489,979 100% 2021 CV Budget Reductions Title Amount – Increase/(Decrease) Notes Capital Project Reductions ($420,000)Delays of software, gateless technology. Decreased scope of other projects. Downtown Improvement Reductions ($60,000)Decrease general improvements to $65,000 annually. Wayfinding is likely not possible with reduction. General Fund Transfer Reductions ($125,000)Decrease to overall maintenance, curbside management, and downtown improvements. Lot Attendant Reductions ($262,419)Already accepted by EBT as a part of 2020 reductions. Enforcement Reduction ($56,745)Already accepted by EBT as a part of 2020 reductions. Reduction of Economic Vitality Programming ($117,500)Eliminates the Flex Rebate Program, ends BIFF sponsorship, and reduces Hill Reinvestment allocation Total ($1,041,664) 2021 CV Budget Additional Reduction Strategies (If necessary –General Fund add’l 7%) Title Amount – Increase/(Decrease) Notes Additional General Fund Transfer Reductions ($125,000)Would need to identify matching cut in UHIGD ($50,000) and CAGID ($75,000). CV Ambassador Reduction ($68,437)Vacant position, currently under hiring freeze until end of 2020. Restructuring of EcoPass Program Unknown Would need to identify at least $300,000 in General Fund savings for 2021. Additional Staffing Reductions Unknown Would need to identify at least $300,000 in ongoing General Fund savings. General Fund Transfer Reductions •GF Transfers to CAGID/UHGID are in support of general fund-related operations •On-street meter program •Neighborhood parking program •Downtown improvements •Curbside management activities •EcoPass (portion of CAGID) City of Boulder Fund 2019 2020 2021 (Proposed) Change 2019 vs. 2021 Tx to CAGID $1,611,000 $1,143,819 $1,043,819 ($567,181) -35.2% Tx to UHGID $350,000 $325,000 $300,000 ($50,000) -14.3% 2021 Budget Recommendations (Operating & Capital Projects) 1.Capital Improvement Program Request 2.Operating Request –Small Business Support Programs CV 2021-2026 Capital Improvement Plan Overview: Previous CV CIP was based on 2017 Farnsworth Assessment of parking structures Identified $12 million in necessary repairs and maintenance over five years In 2019, Community Vitality developed the first department-wide Capital Improvement Plan (CIP) Includes other public improvements and initiatives Includes requests for Boulder Junction (delayed until 2022) and University Hill Community Vitality is requesting a $10.86 million plan over the six- year plan Continues to address deferred maintenance within structures Specifically identifies priority projects Project Management capacity addressed in 2020 Several major projects underway Notable 2021 Capital Projects Completion of the St. Julien capital improvements Completion of the Randolph Center improvements Elevator repairs at St. Julien Affordable Commercial capital program pilot 1500 Pearl exterior brick repairs University Hill public landscaping 2021 Small Business Support Programs City of Boulder •Economic Recovery is a long-term effort •COVID has highlighted the importance of the role of the city in supporting the economy •Current Economic Vitality programming is approx. $400,000 per year •Microloans, Flex Rebate, Partner support (SBDC, DPB, Chamber, Latino Chamber) •Expanded programming would better cater towards recovery and targeted businesses, and alignment with Citywide Retail Strategy CAGID-Specific Budget Information City of Boulder CAGID Tenants and Rent Deferment •1100 Spruce •5 tenants (one recently leased) •7,167 SF •1500 Pearl •6 tenants (one recently extended) •16,626 SF •2 Pearl Street Mall kiosks •April –June rent deferred •Payable over next 9 months City of Boulder City of Boulder $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 $11,000,000 $12,000,000 2019 2020 2021 2022 2023 2024 2025 CAGID Sources vs. Uses 2019-2025, Projected Total Sources - Original Total Sources - Revised Total Uses - Original Total Uses - Revised CAGID Expense Breakdown 2020-2021 2020 Original 2020 Revised 2021 Original 2021 Revised 2021 % Change Operating Costs $3,751,616 $3,467,616 $3,886,702 $3,719,480 -4.3% Capital Costs $1,105,000 $3,082,676 $1,615,000 $1,090,000 -32.5% EcoPass $1,462,855 $1,243,427 $2,338,247 $1,755,426 -24.9% Totals $6,319,471 $7,793,719 $7,839,949 $6,564,906 -16.3% City of Boulder CAGID Fund Health Strategies •AMPS Implementation and Parking Pricing •EcoPass Program future planning •Consideration of leveraging assets after 2023 •Relationship with General Fund City of Boulder BJAD-Parking & TDM-Specific Information City of Boulder BJAD Commissions’ Priorities 1. BHP/Pollard Development 2. Transit Advocacy (EcoPass, HOP Refresh, 119 BRT) 3. District Branding (Events/Signage/BTC) 4. 10 Year Plan 5. Capital Improvement Plan (Bike shelter/Bluff Bridge) 6. TDM Offering Development 7. Neighboring Community Collaboration BJAD-Parking Budget Highlights •COVID impact is on parking revenue within the Depot Square •Current estimate is $33,000 •Final debt payment (Peterson Settlement) was made in 2020 •$2,285 remaining in CAGID repayment •$175,000 repayment to TDM in 2023 •$900,000 owed to General Fund by 2025 •Operating transfer from TDM ($175,000) completed in 2020 •Fund balance is extremely low –may need additional assistance from TDM in 2020 •Depends on operating reductions and revenue loss from Depot Square City of Boulder City of Boulder 2021, $3,845 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 2018 2019 2020 2021 2022 2023 2024 2025 BJAD-PARKING FUND BALANCE 2018-2025 Fund Balance City of Boulder $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 2019 2020 2021 2022 2023 2024 2025 BJAD -Parking Sources & Uses 2019-2025 Debt/Repayment Operating Capital Sources 2021 BJAD- Parking Budget Highlights •Some savings in operating reductions as outlined •Limited ability to reduce operating budget otherwise (contract for parking garage operations) •Capital improvements will be delayed until 2022 •Can be included in retreat discussion next week City of Boulder City of Boulder - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 2019 2020 2021 2022 2023 2024 2025 2026 Boulder Junction TDM Programming 2019-2026, Projected •Driver is RTD Contract •Neighborhood and Employee EcoPass Contracts •$10,000 annually for shared bicycle and carshare programs City of Boulder $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 2019 2020 2021 2022 2023 2024 2025 2026 BJAD-TDM 2019-2026 Budget Fund Balance Total Sources Total Uses BJAD-TDM 2021 Budget Highlights •Monitoring BJAD-Parking fund health at 2020 year-end •RTD service and impact on contract amounts •Impact of COVID on rate of development and property values •Integration with 10-year strategy out of Commission’s retreats City of Boulder Action requested: Commission recommends approval of the 2021-2026 Capital Improvement Plan and the current staff approach to the 2021 Community Vitality budget. Questions? City of Boulder Urban Intelligence City of Boulder_Flowbird_Genetec_PCS Mobile Agenda •Boulder Depot Overview •Introduction to Post Payment •Enforcement Design •Timeline •Items for Execution City of Boulder_Flowbird_Genetec_PCS Mobile Boulder Depot Overview •Reasons for Change •Various types of parkers with specific reasons to park •RTD •Hotel •Restaurant •Residential •Delays exiting the deck •Dated equipment issues •Broken gates •Added repair cost City of Boulder_Flowbird_Genetec_PCS Mobile Post Payment Technology Flowbird GO City of Boulder_Flowbird_Genetec_PCS Mobile Flowbird GO License Plate Scanning GO Session Started Welcome! Your parking is started. Bye! Your parking has ended. Entrance Exit License Plate Scanning Web Invoice GO Session Stopped Camera initiated parking sessions for off-street parking A complete system integrating mobile, terminal, invoice and and web for a seamless parking experience. Permit City of Boulder_Flowbird_Genetec_PCS Mobile PHASE II Enforcement Design City of Boulder_Flowbird_Genetec_PCS Mobile Genetec and PCS Mobile Parking Enforcement & More •PCS Mobile is the most experienced Genetec AutoVu integrator in North America •This experience provides PCS with the ability to quickly analyze your system and develop the optimal solution for your specific needs and requirements •Our internal analytics gathered over years of experience give PCS the edge in developing custom solutions City of Boulder_Flowbird_Genetec_PCS Mobile Boulder Depot’s Various Parker Groups •Restaurant: 10 •District: 100 •Hotel: 136 •Residential: 71 •RTD: 75 Total of 392 managed parking spaces City of Boulder_Flowbird_Genetec_PCS Mobile AutoVu FreeFlow •Who’s in the lot or not in the lot •Who has paid and who has not •Duration of stay •Inventory/Occupancy •Revenue Control •Parking Availability •Can connect to RTD or Public Safety hotlist for stolen vehicle alerts City of Boulder_Flowbird_Genetec_PCS Mobile Timeline and Items for Execution City of Boulder_Flowbird_Genetec_PCS Mobile Timeline and Road Map to Deployment City of Boulder_Flowbird_Genetec_PCS Mobile July 31st - August 15th Live 6/15 Quote, SOW, PO, PDR Submitted to Flowbird June 25 Merchant Information Confirmed July 15 Paystations ship from Clearwater July 20 Fixed Camera Install (week of)