IGA; Boulder County, City of Longmont; Boulder County Regional Housing Partnership; Exp 8/16/2020 8/6/2018 Contract Tracking>Thank You
O RCE OETHE CI1yg77ORNEY
to. AUG 10 2018
STANDARD
Contract Routing Cover Sheet
Please print and attach to your document
You can view the status of your contract using the Contract Tracking Status Page.
Routing Number 20180806-4476
Originating Dept Housing
Contact Person Kristin Hyser Phone Number 13034414187
Project Manager/ Contract Kristin Hyser E-mail hyserk@bouldercolorado.gov
Administrator
Counter Parties Boulder County, City of Longmont
Contract Title/ Type Intergovernmental Agreement
Number
Description The Intergovernmental Agreement defines the structure of the Boulder County Regional Housing
Partnership, oversees the implementation of the Partnership Strategy, and govern the finandar and
in-kind contributions from the Parties (City of Boulder, City of Longmont, Boulder County).
Special Instructions Signature pages from each of the parties are concurrently being signed. Following the City
Manager's signature, please return to Housing. Upon receipt of all signature pages, the document
will be routed to Central Records for recording.
Amount J$45,000 Expense Type INCOMING
Dept. Head Signature
NOTE; Originating Depa menta Idntify with a check mark all areas document needs to be routed.
• Purchasing
• Budget
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https://work.bouldermlorado.gov/ContractTracking/semiet/Controller 7M
INTERGOVERNMENTAL AGREEMENT
ESTABLISHING THE STRUCTURE AND FINANCIAL GOVERNANCE OF THE
BOULDER COUNTY REGIONAL HOUSING PARTNERSHIP
This Intergovernmental Agreement ("Agreement') made and entered into this �(B�' day of
2018,by and between Boulder County,Colorado, a body corporate and politic,the
City'617 Boulder, a Colorado home rule city, and the City of Longmont, a Colorado municipal corporation
(the"Parties").
WHEREAS, the Parties are authorized to enter into Intergovernmental Agreements pursuant
to C.R.S. § 29-1-203; and
WHEREAS, Boulder County is in a housing crisis with home prices and rents that are unaffordable to a
large and growing segment of the current population; and
WHEREAS,access to safe,decent affordable housing is of tremendous importance to the Parties and the
communities they represent; and
WHEREAS,the social,economic and environmental well-being of the region is enhanced when safe,
stable and attainable housing is available; and
WHEREAS,the affordable housing challenge is regional and is shared by each jurisdiction; and
WHEREAS, regional cooperation and action is needed to support equitable solutions to the challenge of
producing an adequate amount of affordable housing and distributing it across the county; and
WHEREAS, Boulder County communities and residents are committed to and have already made strong
investments in affordable housing;and
WHEREAS, Boulder County communities have committed to forming the Boulder County Regional
Housing Partnership to create and dedicate the needed resources and implement tools and policies to
aggressively address the housing needs of the community; and
WHEREAS,the Parties desire to enter into an agreement to support the Boulder County Regional
Housing Partnership to address the affordable housing needs and to expand access to diverse housing
options within Boulder County; and
WHEREAS,the interests of the public are best served by the Parties entering into such an
agreement for the purpose of furthering the goals of the Boulder County Regional Housing Partnership.
NOW,THEREFORE, Boulder County,the City of Boulder,and the City of Longmont agree as follows:
1. Purpose
The purpose of this Intergovernmental Agreement is to define the structure of the Boulder County
Regional Housing Partnership("Regional Housing Partnership"or"Partnership"),oversee the
implementation of the Partnership Strategy,and govern the financial and in-kind contributions from the
Parties in support of the Regional Housing Partnership.
2. Effective Date
This Agreement shall be effective as of the date this Agreement is fully executed by all Parties.
This Agreement shall continue for a term of two years, from the date of execution,unless any of the
Parties elect to terminate its obligations per the provisions in Paragraph 8.This Agreement shall
automatically renew for two additional, two-year terms unless any of the Parties elect to terminate its
obligations per the provisions of Paragraph 8.
3. Governance of the Boulder County Regional Housing Partnership
The Regional Housing Partnership will be governed by a Steering Committee.This Steering
Committee will outline and publish regional housing strategy goals to address the regional housing needs
(the"Strategy")and will be responsible for achieving the goals of the Strategy. The Steering Committee
is responsible for ensuring the Strategy,the Strategy's implementation,and the Regional Housing
Partnership's outcomes align with the housing needs of the region. The Steering Committee may create
sub-committees, interest groups,operations teams,and any other sub-group that it determines will be
necessary to achieve the goals of the Strategy.An example of a structure the Steering Committee may create,
along with a potential description of the purpose,time commitment,members,and scope of these bodies is
detailed in the Governance Charter(Attachment A). However,this Governance Charter is subject to change
at the Steering Committee's discretion.
A. The Steering Committee shall consist of the Director of the Boulder County Department of
Housing and Human Services, the City of Boulder Deputy Director of the Division of Housing
and the City of Longmont Housing and Community Investment Division Manager. The Steering
Committee shall meet monthly or as needed, and at least once annually to review the Parties'
commitments under this Agreement.
B. The Steering Committee will ordinarily and under most circumstances make decisions through
consensus. If the Steering Committee cannot come to a consensus, the Steering Committee may
decide to vote.To ensure equal representation,each Steering Committee member has one vote of
equal weight. Upon taking a vote,the Steering Committee will be bound by the majority decision.
C. As currently envisioned,the Operations Team shall manage, coordinate and implement the work
of the Regional Housing Partnership to achieve the desired goals of the Partnership and its
Strategy.The Operations Team shall include participation of designated staff including the in-
kind Manager provided by the City of Boulder,a Communications Lead,a Data and Analytics
Lead,and a hired Coordinator. Membership on the Operations Team is in the discretion of the
Steering Committee; other members may be added by the Steering Committee(or removed from
it) to provide the Operations Team with the expertise to further the goals of the Partnership.
D. Other local government entities participating in the Regional Housing Partnership are eligible to
join this Agreement if and when such jurisdictions commit financial and/or in-kind resources to
the Partnership and upon approval of the original three Parties by an amendment to this
Agreement in accordance with paragraph 9. Approval by the Parties will be arrived at through
consensus. If the Parties cannot come to a consensus,the Parties may decide to vote.To ensure
equal representation,each Party member has one vote of equal weight. Upon taking a vote,the
Parties will be bound by the majority decision.
4. Funding to Support the Boulder County Regional Housing Partnership
In order to further the goals of the Regional Housing Partnership, funding is necessary to support
certain staffing and programming expenses. It is imperative that the funding be sufficient to provide for
the human and material resources needed to meet the intentions of the Partnership. Initial staffing will be
one half-time Manager and one half-time Coordinator.
Boulder County will contribute to the personnel and operating expenses of the Partnership in the
amount of$45,000 per year for each year this Agreement remains in effect.The County will provide the
funds to the City of Boulder annually in a lump sum payment to be held by the City of Boulder
The City of Boulder will contribute in-kind services through its dedication of the equivalent of
50%of a full-time employee(the"Partnership Manager"), including payment of salary and benefits for
each year this Agreement remains in effect.
The Boulder County HOME Consortium members(City of Boulder, Boulder County, City of
Longmont) have agreed to contribute administrative funding available through the U.S. Department of
Housing and Urban Development HOME program(generally around$80,000 annually)to support the
efforts of the Regional Housing Partnership for each year this Agreement remains in effect.
The Partnership Manager has the authority to expend funds to support the work of the Partnership
in an amount up to $10,000 per transaction. Expenditures exceeding$10,000 require authorization by the
Steering Committee.
It is imperative that each Party meets its specified obligations in order to achieve the goals of the
Partnership. Should a jurisdiction's funding fall short in its obligation,the Steering Committee will
attempt to resolve the issue to ensure the Partnership's needs are met. A Party that does not meet its
funding obligations may be removed from the Partnership by the other Parties.
5. Liability
Each Party agrees to be responsible for its own negligent actions or omissions,and those of its
officers,agents and employees in the performance or failure to perform work under this Agreement. By
agreeing to this provision, the Parties do not waive or intend to waive,as to any person not a party to the
Agreement,the limitations on liability which are provided to the Parties under the Colorado
Governmental Immunity Act, C.R.S. §24-10-101,et seq.,as amended.
6. Insurance Requirements
At all times during the term of this Agreement,each Party shall maintain such insurance, by
commercial policy or self-insurance,as is necessary to meet its obligations hereunder.
7. Relationship of Parties
The Parties enter into this Agreement as separate,independent governmental entities and shall
maintain such status throughout. Employees working on Regional Housing Partnership business shall be
considered and shall remain employees of their respective agencies at all times and for all purposes under
this Agreement.
8. Miscellaneous Provisions
Nothing herein shall constitute a multiple fiscal year obligation pursuant to Colorado Constitution
Article X, Section 20. All direct and indirect financial obligations of a Party under this Agreement are
subject to annual appropriation of the funds necessary to meet such obligations.
A. Any Party may terminate its obligation under and participation in this Agreement at any time,
with or without cause,and without penalty, by giving the other Parties to the Agreement 30 days'
prior written notice of its intent to terminate.
B. Nothing in this Agreement shall be deemed to create a partnership,joint venture or employment
relationship between the Parties.
9. Amendments
This Agreement may be altered,amended, or repealed only on the mutual Agreement of the
Parties by a duly executed written instrument.The City Manager or designee of each party may approve
and execute amendments, including amendments adding new parties to this Agreement, as long as the
amendment does not substantially increase the funding or other obligations of the Party.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the date first written above.
DowSign Envelope IDFSSC182E-5BA04D00-ASOD-FF369ESAASDF
BOL11,PE&COUNTY
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Cindy Domenico,Chair
Board of County Commissioners
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ATTEST' A9016B12BSED/6B...
Clerk to the Board
10/18/2018
CITY OF BOULDER,
a Colorado home rule City
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Jane Brautigam, City Niefiager
ATTEST:
L curette eck,dity Clerk
APPROVED AS TO FORM:
Date:
City Attorney's Office
CITY OF LONGMONT
Executed this `R day of 7 L 2018.
CITY OF LONGMONT:
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MAYO
APPROVED AS TO FORM:
rl)�T?7 '7//(/ )
DEPUTY ORNEY DATE
PROOFREAD DATE
APPROVED AS TO FORM AND SUBSTANCE:
-4
ORIGINAT DEPARTMENT DATE
CA File: 10645
State of Colorado )
as.
County of Boulder )
I attest that the foregoing instrument was ackngwled ed i.efore me this a� day of
�l,au 2018 bylbn fl r\,A as the Mayor of the City of
Longmont. 1 y
Witness my hand and official seal.
VALERIA L SKITT
Notary Public
Stets of Coloretlo
CITY CLERIC M Commlaelon Ex res 08.04.2020
Notary Public, State of Colorado
My commission expires: ab0zU
The
p Boulder County
Regional Housing
B Partnership
ATTACHMENT A
Governance Charter
The Boulder County Regional Housing Partnership (Regional Housing Partnership or Partnership)
is responsible for achieving the goals of the Regional Housing Strategy(Strategy), including ensuring the
alignment of the strategic direction, implementation and outcomes with the housing needs of the region.
Mission: Expanding access to diverse and affordable housing for our community.
Structure
Committee
Parties to the IGA Ho.,,ng
P""Partnership
. .
Champions
OperationsL Elected Officials Advocates,
Lk Development Partners, 'A"'A
General Public
Partnership Manager,Coordinator,
Data&Analytics
jP Advisory 44,
Committee
Jurisdictional
Members+PHAs and
Alternate
nance
• Policy
a- - • • Regulatory
Regional Housing Partnership Steering Committee
Purpose: Outline and publish regional housing strategy goals to address the regional housing needs(the
"Strategy")and ensure the Strategy, the Strategy's implementation, and the Partnership's outcomes align
with the housing needs of the region.The Steering Committee will govern the Partnership,be the ultimate
authority to make Partnership decisions,and ensure the efficiency and effectiveness of the Partnership.
Time Commitment: Standing Monthly Meeting(2 hour)+Ad Hoc meetings
Who:
• Primary Members: One representative from each of the Parties to the Intergovernmental
Agreement establishing the Structure and Financial Governance of the Boulder County Regional
Housing Partnership(the"Housing Partnership IGA")as follows: Director of the Boulder County
Department of Housing and Human Services,the City of Boulder Deputy Director of the Division
of Housing and the City of Longmont Housing and Community Investment Division Manager.
• Alternates: Each participating jurisdiction will assign one alternate to attend and be authorized to
take any necessary action in the absence of the Primary Member
• Within 30 days of a new Party joining the Housing Partnership IGA,the new Party must assign
one representative and one alternate to participate in the Steering Committee.
Decision Making Authority: Approval of all Partnership decisions, unless the Steering Committee has
otherwise delegated such a decision to another body of the Partnership. The Steering Committee may
make decisions via email as needed.The Steering Committee will ordinarily and under most
circumstances make decisions through consensus. If the Steering Committee cannot come to a consensus,
the Steering Committee may decide to vote. To ensure equal representation, each Steering Committee
member has one vote of equal weight. Upon taking a vote,the Steering Committee will be bound by the
majority decision.
Scope:
• Govern the Partnership
• Ensure fiscal health of the Partnership
• Work in concert with the Operations Team
• Respond to and provide guidance to the Operations Team
• Each Primary Member shall serve on the Advisory Committee as Lead Representatives of their
respective jurisdictions
Regional Housing Partnership Advisory Committee
Purpose: Provide advice to the Partnership regarding the implementation of the Strategy
Time Commitment: Standing Quarterly Meeting(2 hours)+Ad Hoc meetings as necessary
Who:
• Primary Advisors: One primary advisor from each Boulder County governmental entity desiring
to participate in the Advisory Committee and approved to participate in the Advisory Committee
by the Steering Committee. The Steering Committee may require any participating governmental
entities to adopt a resolution supporting the Strategy prior to participating in the Advisory
Committee.
• Alternate Advisors: Each jurisdiction will assign one alternate to attend and be authorized to take
any necessary action in the absence of the Primary Advisor
Members of the Advisory Committee should be high-level leaders possessing knowledge of and
policy resource allocation decision-making authority in their jurisdiction.
Scope:
• Evaluate and recommend goals, priorities and tactics to achieve the mission and Strategy of the
Partnership
• Primary Advisors will implement Strategy by directing certain action items in their respective
jurisdictions
• Identify outcome measures and collaborate with the Operations Team to monitor progress and
accomplishments
• Recommend process improvements to the Steering Committee to boost effectiveness of the
Partnership
• Help the Partnership communicate a clear shared vision to the community
• Promote public awareness and engagement
• Provide advice for all contemplated Partnership initiatives
• Inform Partnership about relevant local,state and federal policy
Note: The Regional Housing Partnership Advisory Committee is not intended to take the place of any
individual agency's decision-making bodies or impact any individual agency's decision-making ability.
Partnership Subcommittees
Purpose: The Steering Committee may create subcommittees for subject matter expertise in a variety of
areas as needed.The Steering Committee will determine the members, scope of work, and time
commitment of each subcommittee upon its creation.
Partnership Champions
Purpose: Exercise the political will,advocacy and leadership necessary to meet the goals, mission,and
Strategy of the Partnership
Time Commitment: As needed
Who:
• One two elected officials from each Boulder County governmental entity desiring to participate
as Partnership Champions and approved to participate as Partnership Champions by the Steering
Committee. The Steering Committee may require any participating governmental entities to adopt
a resolution supporting the Strategy prior to participating as Partnership Champions.
Scope:
• Provide Partnership with political acumen and local connections necessary to facilitate efficient
implementation of Strategy in each of the Champions' respective jurisdictions.
• Keep the community updated on the vision and goals of the Partnership's Strategy
• Participate in navigating opposition to the Strategy
• Actively participate in furthering measures and initiatives requiring public support
Housing Interest Group
Purpose: Provide Partnership with key stakeholder perspectives and expertise to inform implementation
of the Strategy
Time Commitment: As needed
Who:
• Local leaders(non-elected), agency representatives,housing partners(development, providers,
services,etc.),advocates,members of the public,etc.as approved by the Steering Committee
Scope:
• Review ideas and actions to be implemented through the Partnership to advance the Strategy
• Identify opportunities and challenges in each of the member's respective communities to help the
Partnership achieve its goals
• Provide forum for stakeholders and community members to share expertise and perspective to
inform implementation of the Strategy
• Participate in furthering measures requiring public support by leading and managing certain ballot
issue campaigns
• Help engage and educate the public regarding affordable housing
Partnership Operations Team(Partnership Manager, Partnership Coordinator,Communications
Lead,and Data/Analytics Lead)
Purpose: Manage,coordinate,and implement the work of the Partnership to achieve the Strategy of the
Partnership; serve as a link between Partnership operation and the various Partnership committees and
groups. All team members will stay apprised of local housing needs and opportunities, residential
development trends,resources and tools.
Regional Housing Partnership Manager(20 hours/week,provided by the City of Boulder}
Scope:
• Manage Partnership operational direction and governance including preparation of fiscal reports
• Provide stewardship of pertinent agreements and documents including Intergovernmental
Agreement,Governance Charter, any adopted resolutions,the Strategy,etc.
• Lead jurisdictional coordination and communication
• Facilitate meetings of Steering Committee, Advisory Committee, Partnership Champions and
Housing Interest Group
• Facilitate communication between Partnership committees and groups and other key stakeholders
• Develop additional resources to support the work of the Partnership
Regional Housing Partnership Coordinator(20 hours/week)
Scope:
• Lead administrative coordination including the scheduling of meetings and events, logistics,
preparation of meeting agendas and pertinent materials, supports communications development
and distribution,and other duties as assigned
• Provide meeting support(e.g. take notes,track action items and provide follow-up)
• Facilitate subcommittee meetings including presentation of subcommittee work items to Advisory
Committee including summary of activities, needs,recommendations and requests from
subcommittees
• Assist the Data and Analytics Lead with data collection,analysis, and reporting
• Serves as Partnership Manager in the absence of the Manager
• Help Partnership Manager develops additional resources to support the work of the Partnership
Communications Lead(5- 10 hours/week)
Scope:
• Develop and implement Partnership communications strategy including print, graphic design,
social media,website, marketing,press/media management, and event planning
• Prepare,publish,and disseminate communication documents Facilitate updates of Regional
Housing Strategy documents to reflect current data,housing needs,trends and outcomes
• Manage and updates the Partnership website
• Supports additional administrative duties of the Partnership Manager and Coordinator
Data and Analytics Lead(5— 10 hours/week)
Scope:
• Lead Partnership data and analytic-related work items
• Ensure high-level data and reporting and analysis informing the Strategy
• Guide the identification of data sets,metrics, variables, and collection practices tracking
Partnership progress and outcomes
• Clean and validate data to ensure accuracy,completeness and uniformity
• Create and maintain progress and outcomes including inventory tracking(e.g. dashboards)
• Interpret data to discover solutions and opportunities and facilitate data-driven decision making