IGA; Boulder County; Qualistar quality improvement efforts; Exp 12/31/2007INTERGOVERNMENTAL AGREEMENT
Boulder County Department of Social Services
and
CiCy Of Bouldei
Children, Youth and Families Division
This InCergovernmental Agreement (hereinafter referred to as "IGA") is enteied into between and
among the Board of County Commissioners of the County of Boulder, State of Colorado
(hereinafCer referred to as "BOCC"), the Boulder County DepartmeuC of Social Services
(hereinafter referred to as `BCDSS") and the City of Bo~ilder (hereinafter referred to as "City"),
together referred to as the "Parties".
WHERBAS, C.R.S. §29-1-203 permiCS govermnents to enCer into cooperative agreements for the
provisio» of services; and
WHEREAS, the Parties wish to accomplish quality improvements by providing Quality
Improvement efforts for child care sCaff, in the Qualistar approved child care program of the
Children, Youth and Families Divisio»; and
WHEREAS, funds exist to provide QL~aliCy Iinprovement efforts.
NOW, therefore the parties agree as follows:
L Term of IGA: The obligations as defined in this IGA shall begin on Jaimary l, 2007
and shall contimie through December 31, 2007 with an option to renew far two (2)
additional years through December 31, 2009, at which Yime this IGA shall be in full
force and effect.
2. Funds to be provided b,y BCDSS: Funds shall cover Star Rating, Site Coaching and
Quality Improvement costs. BCDSS shall distribute to the City, $10,000 for the lerm
of tbis IGA to be used by the City for baseline Qualistar Ratings and Quality
Improvemenf effores iu licensed Boulder County child care programs.
3. Services to be provided by the Cit~ The City shall provide baseline Qualistar
Ratings, Site Coaching and Quality Improvement efforCs as outlined in Attachment A
- Scope of Services. The City shall also provide a written report to BCDSS no later
than Sep[emUer 30, 2007 and September 30 of the subsequent two (2) years. The
report shall detail the following:
• Criteria for awarding monies.
• Recipient names and issued amounts listed by site name and nwnber.
• Overall Quality Performance Profile and corresponding baseline ratin~ for each
Qualistar Rated site.
• Quality Improvement effort~s and results for each site as reported by the site
coaches.
OFFICIAL CENTRAL RECORDS COPY
20070917-3377
All other data available relating to Quality Improvements that is attributable to the
Qualistar program.
4. The City shall return any unused funds to BCDSS no later than December 31, 2007
and December 31 of the subsequent two (2) years.
5. Mutual Indemnification• Each party assumes responsibility for its agents', and its
employees' actions and omissions in the performance or failure to perform work
under this Agreement. Neither party waives or intends to waive the limitations on
liability which are provided to the parties, their officers, and employees under the
Colorado Governmental Immunity Act, Sec. 24-]0-101 et. seq., C.R.S.
6. Insurance Requirements: The City shall procure and maintain at its own expense, and
without cost to the County, the following kinds and minimum amounts of insurance
for purposes of insuring the liability risks which the City has assumed until this
Memorandum has expired or is terminated:
a. Commercial General Liabilitv. This coverage should be provided on an ISO 1998
Form or most current with minimum limits of $60Q000.00 combined single limit for
each occurrence.
b. Automobile Liabilitv. Minimum limits are required to be $600,000.00 for each
occurrence. Coverage must include:
- All vehicles owned, non-owned, and hired to be used on the Contract.
- Personal Injury Protection where applicable.
c. Workers' Comnensation and Employer's Liability. Workers' Compensation must be
maintained with the statutory limits. Employer's Liability is required for minimum
limits of $100,000.00 Each Accident/$500,000.00 Disease-Policy Limit/$100,000.00
Disease-Each Employee.
The City shall provide Certificates of Insurance to Boulder County demonstrating that
the insurance requirements have been met prior to the commencement of Work under
this Memorandum.
These Certificates of Insurance shall also contain a valid provision or endorsement
that these policies may not be canceled, terminated, changed or modified without
thirty (30) days written notice to the County.
The certificate holder is: Pam Stonecipher
Risk Manager
Boulder County
P.O. Box 471
Boulder, CO 80306
Please forward certificates to the above certificate holder.
7. No Suspension or Debarment: The undersigned parties certify that they are not
suspended or debarred, or otherwise excluded from or ineligible for participation in
Federal Assistance Programs under Executive Order 12549.
8. As required by the Federal Office of Management and Budget as outlined in Circular
A-133, Sections, 100.210 and .300, BCDSS and the City will adhere to the rules set
forth by the Department of Health and Human Services, as directed to the Pass-
through agency, Colorado Department of Human Services for the Federal Child Care
Block Grant.
IN WITNESS WHEREOF, the parties hereto executed this Intergovernmental Agreement as of
the day and year first above written.
CITY OF BOULDER
CHILDREN, YOUTH AND FAMILIES DIVISION
City Manager
ATTEST:
. ~
~
City Clerk on behalf of the
Director of Finance and Record
APPROVED AS TO FORM:
~Jj J~ ~,~-/f-...
;~-~~l
~tty Attorney s Office
I~
-----~~C~. v
Paula McKey, Director
Boulder County Deparunent oP Social ices
BOARD OF OUNTY COMMISSI ERS
OFBOULDE COUNTY
Chair
Date:
ATTEST:
erk to the Board
(Seal)
Attachment A
Scope of Services
Funds from Boulder County Department of Social Services in the amount of $10,000.00 will be
used for the following activities:
• To pay the fees required to conduct baseline star ratings of three Boulder County child
care sites -one large center and two small centers or family child care homes.
• To provide an "Orientation to the Star Rating System" workshop for all staff from the
three sites where ratings will be conducted.
• To provide an "Understanding the Environment Rating Scale" workshop for all staff
from the three sites where ratings will be conducted.
• To provide onsite coaching based upon the findings of the baseline rating and the
resulting Quality Performance Profile (QPP) to three sties where ratings have been
conducted.
• To provide Quality Improvement (QI) stipends for the three sites to support a process of
continuous quality improvement. QI stipends will be awarded upon submission of a
quality improvement plan and itemized list indicating how the money will be spent.
Programs will be required to submit receipts to verify expenditures.
• To partially offset the cost of attending the annual BCAEYC Appreciation Awards
banquet for staff from Chree participating sites.
REVIEW SECTION
COUNTY ATTORNEY
I have reviewed the document and verify enforceability and compliance with applicable law.
~ar~ ~ y zoos
Date Received / r/
Signed-~,~GCwrG-~. ~~LA.A Date Reviewer) J /J y,C y
Comments:
t,~ ~~GG r~ 2008 RISK MANAGEMENT
I have reviewed the docume~atatl #er y insurance certificates are in compliance.
Date Received r outder County
~//~~/NN//,,~`~~smk
nN ana /
Signed 1 w / r ` ~ ~vL~C/ ~ /"I--~-~~ Date Reviewed ~ ~
Comments:
FINANCE
I have reviewed the document and verify compliance with purchasing policies and budget requirements.
Date Received
Signed Date Reviewed ,G~~!
Comments:
l_
HUMAN RESOURCES
I have reviewed the document and verify compliance with County Wage and employment policies.
Date Received
Signed Date reviewed
Comments;
INSTRUCTIONS
o If a County employee, either directly as an individual or indirectly as an agent, owner or employee of the contracting agency, is a
party to this contract, Human Resources must sign the Routing Sheet first.
o Fitl out upper ponion of first page using Microsoft Word by tabbing between fields, then print far Routing. If a field is not applicable
to this contract, leave that field blank. Only applicable check boxes should be checked.
o Before routing contract to reviewers, i[ must be complete and have all attachments.
o Please allow five days for the County Attorney's Office to review the contract.
o Please do not type in All Caps
o Be precise and brief. Most fields have a limit of 30 characters. ContractorNendor and Purpose are limited to 70 characters.
o Make sure you complete the form, including EO/DH name and signature.
o Fiag pages where you need signatures.
o Contracts must be reviewed in the order listed, unless Human Resources must review, in which case their review will come first.
o Each reviewer will forward the contract to the next reviewer.
o {f there is a problem at any stage of the review, that office wi41 notify the Contact person listed on the front to fix the problem before
contract is forwarded to the next reviewer.
o Contracts under S25K must be routed for review.
o Contracts under S25K should not be signed by EO/DH until review process is complete.
o Please keep all comments brief!
o For most contracts, where the County is paying a vendor, the vendor will sign first. If the County is receiving money, the other
party may require that the County sign first. In these cases it is the department or elected office designee's responsibility to send
the original contract to Records Management after It is fully executed.
boulder County Contract Routing Sheet version 7.0 12/12/2006
BOULDER COUNTY CONTRACT ROUTING SHEET
Please see second page of form for instructions
? NEW
® RENEWAL
? AMENDMENT AND/OR CHANGE ORDER
ORIGINAL IN CONTENT MANAGEMENT ? YES ® NO (If no, please attach original contract)
? OTHER
3 NUMBER OF ORIGINALS
DEPARTMENT/ELECTED OFFICE Social Services
DIVISION FSSD
CONTACT Kirby Stane PHONE 6317
CONTRACTORNENDOR City of Boulder
PURPOSE Child Care Quality Improvement
CATEGORY Professional Services
TERM OF CONTRACT Start Date 1/1/2007 End Date 12/31/2007
AMOUNT $10,000.00 ®EXPENDITURE ? REVENUE
FUNDING SOURCE ACCOUNT Child Care Block Grant 'REQUIRED
? BID ? RFP ? RFQ ? SOQ NUMBER DATE
Bid process was waived and a copy of 8000-approved waiver is attached
® Request for BOCC to waive bid process is attached -must have Purchasing OK
? Bid process not applicable because
Comments:
EO/DH:
EO/DH APPROVAL
I verify that the expenditure is no more than what was approved as a budget iiem, that the terms of the contract were negotiated under my direction, that
my department can and will carry out the terms, that no conflict of interest exists and that the contract has been proofread.
~ ~ y
EO/DH Printed Name ~ EO/DH Signature Date
8oufder County Contract Routing Sheet version 7.0 12I12J2006