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10.02.19 BLC HandoutsFrom: Doelling, Kady <DoellingK@bouldercolorado.gov> Sent: Friday, September 27, 2019 11:23 AM To: joni teter <joniteter@gmail.com>; Farnan, David <FarnanD@boulderlibrary.org>; Phares, Jennifer <pharesj2@boulderlibrary.org> Subject: RE: reconciling the 2019 and 2020 operating budgets Hi Joni – thanks for your questions. Here is what I am seeing for the library budget. 2019 2020 Difference ongoing $ 8,705,990 $ 9,010,121 $ 304,131 onetime $ 190,000 $ 100,000 $ (90,000) total $ 8,895,990 $ 9,110,121 $ 214,131 I am not getting that the Library budget went down. Overall it is increasing $200K and more importantly, increasing ongoing dollars by $300K. With regards to the detail page in the budget, here is the following explanation: 1. Programs, Events, and Outreach – ($57,675) In prior years, expenses classified as Library- YouthSrvs-Teens were listed under Programs, Events and Outreach. For the 2020, we reclassified these costs for the correct location. If we revised 2019’s approved Budget to reflect this change, Program Events, and Outreach would show as $446,106 and Youth Services would show as $439,440 for 2019. Basically, these funds were designated for youth services but were mislabeled on the detail page. 2. Technology Support – ($34,505) The Library had one-time dollars of $30,000 for its Technology Strategic Plan. 3. Makerspace – ($13,785) This change is due to employee benefit selection and some decrease in internal service charges. And you are correct, Sustainability got moved into the newly formed Climate Initiatives Department. Between those three departments, I am only seeing a real decrease in Housing and Human Services and it is in our Affordable Housing Fund. We don’t count this as capital but it is almost as volatile as capital in that the fund is really based on projects and timing and can swing millions of dollars any given years. Have a great weekend! Kady Kady Doelling Executive Budget Officer O: 303-441-1848 C: 720-724-6409 doellingk@bouldercolorado.gov Finance Department 1136 Alpine | Boulder, CO 80304 www.bouldercolorado.gov From: joni teter <joniteter@gmail.com> Sent: Thursday, September 26, 2019 11:50 AM To: Doelling, Kady <DoellingK@bouldercolorado.gov>; Farnan, David <FarnanD@boulderlibrary.org>; Phares, Jennifer <pharesj2@boulderlibrary.org> Subject: reconciling the 2019 and 2020 operating budgets Hi, Kady, David & Jennifer - Boulder Library Champions is doing a second version of our "Scoop on Boulder's Budget" this coming Monday (9/30), so I decided to update my slide deck with a comparison between the 2019 (approved) and 2020 (recommended ) operating budget. I can't get some of the numbers to add up - most particularly - the library numbers. As you know, the city budget document does not provide a breakout of the operating budget. When developing the "scoop," I created a spreadsheet from expenditures reported in the 2019 budget department detail sheets to capture operating costs. I updated this table using the same methodology based on the 2020 recommended budget. In most cases, the numbers reported for the 2019 approved budget matched the numbers I captured last year. In m most cases, the differences in 2019 numbers were not huge (although still puzzling). In two cases, the numbers are significant and I would appreciate an explanation if you have one. • Based on the department detail page, it looks like funding for the library actually went down in 2020. Since the City made a point of calling out the additional library FTE for 2020, this is surprising. I also noticed that the library detail page shows reductions in funding in several areas (including maker space, programs and technology support) so I'm wondering if the 2020 budget is actually a net reduction in spending? • It looks like sustainability has been moved out of Planning for 2020? Based on what I captured for last year, it looks like there is a big drop in expenditure somewhere in these areas formerly combined areas. I appreciate any light you can shed.... Thanks - Joni