06.04.19 UHCAMC Packet
UNIVERSITY HILL COMMERCIAL AREA MANAGEMENT COMMISSION
June 4, 2019
4:00–6:00 p.m.
Broadway Conference Room, 1777 Broadway
AGENDA
4:00 p.m. Roll Call Staff
4:00-4:05 Approval of the May 7, 2019 Meeting Minutes Board
4:05-4:10 Public Comment
4:10-5:30 Matters from Staff Staff
• 2020 Budget Discussion Wrap-up
• Hill Alley Safety Lighting Update
• Hill Alley Directional Change Update
• Hill Alley Resurfacing Update
• UHGID Light Pole Replacement Update
5:30-6:00 Matters from Commissioners Board
• July Meeting Decision
• Commissioner Recruitment
• 8/6 Pleasant Street Public Hearing Prep
6:00 p.m. Adjourn
Attachments:
- May 7, 2019 Draft Meeting Minutes
- Budget Memo, CIP, and Fund Financials
- Safety Lighting Implementation, One-way Direction Implementation, and Shared Trash
Enclosure Implementation
Commission Members
Lisa Nelson, Vice Chair
Term ends:2020
Robin Luff
First Term: 2021
KC Schneider
Term ends: 2022
Cheryl Liguori
Term ends: 2023
2019 Commission Priorities
1. Seek funding to replace the aging UHGID streetlights
2. Support the Hill Hotel project
3. Continue to pursue strategies to address transients
4. Continue to pursue Alley Plan implementation
5. Collaborate with CU programs and organizations.
Upcoming Meetings
July 2, 2019
August 8, 2019
Staff Liaison
Sarah Wiebenson, Hill Community Development Coordinator
wiebensons@bouldercolorado.gov
UHCAMC Charter
The University Hill Commercial
Area Management Commission
(UHCAMC) is appointed by the
Boulder City Council under
B.M.C. Section 2-3-20 to advise
on parking and related
improvements in the University
Hill General Improvement
District (UHGID). The five
members must consist of three
district property owners and two
at-large members. All must be
residents of the City of Boulder.
City of Boulder
Community Vitality
Parking & Access | District Management | Economic Vitality
1500 Pearl Street, Suite 302 | Boulder, CO 80302 | phone 303-413-7300 | fax 303-413-7301
To: University Hill Commercial Area Management Commission (UHCAMC)
From: Mark Woulf, Business Services Manager – Community Vitality
Re: 2020 Recommended University Hill General Improvement District (UHGID) Budget
In 2019-2020, Community Vitality is focusing on customer service, employee engagement,
and good governance. Towards the goal of good governance, our major effort is to ensure
the long-term sustainability of our four funds (University Hill, Central Area, Boulder Junction
TDM & Parking) and promote transparency in our General Fund activities and uses.
The first step in this effort was to confirm the goals of the General Improvement Districts
(GIDs) and clarify roles and responsibilities for public infrastructure, vitality, and resiliency
efforts that benefit the city and the individual districts. Based on feedback from our
commissions, Community Vitality staff has examined cost drivers across all funds against the
goals of our department and individual districts. We believe we have built a budget that
reflects community goals, council priorities, and districts initiatives, while maintaining a
positive long-term financial outlook.
The goal of examining the cost drivers behind UHGID’s overall budget is to determine
strategies to improve the long-term health of the fund. Historically, UHGID was charged a
certain amount for administrative, maintenance, and customer service costs for the delivery
of parking, access, and related services. Community Vitality staff took the opportunity to re-
examine the structure of cost sharing across funds through the lens of determining the actual
cost of providing services to the General Improvement District (GID) and service delivery by
the GID.
It is in the spirit of the mission and goals of the University Hill General Improvement District
that effort was put towards finding a cost structure that was equitable to other funds, but also
ensured district funds are used for directly benefiting district goals. Additionally, the request
for continued general fund support is made in specific support of revitalization effort on the
Hill and allows more positive and proactive investment in public assets.
Personnel and Non-Personnel Expenses
Staff analysis in developing the 2020 Recommended Budget determined that UHGID can
reduce its overall costs related to the services provided by Community Vitality to the district.
In other words, personnel and non-personnel costs were reduced by 14.6% from 2019 to
2020, allowing UHGID to some flexibility in allocating resources. There remains
approximately $161,000 in staffing costs from operating two parking lots, on-street meters,
and general maintenance activities.
City of Boulder
Community Vitality
Parking & Access | District Management | Economic Vitality
1500 Pearl Street, Suite 302 | Boulder, CO 80302 | phone 303-413-7300 | fax 303-413-7301
General Fund Transfer
Historically, the General Fund contributed to UHGID and CAGID through an annual transfer
of funds. These general funds were intended as a reimbursement for general fund services
that were being provided by the districts (the main example is the On-Street Meter Program).
After analysis, the estimated cost of the On-Street Meter program to UHGID is $89,071
annually. This is significantly lower than the overall general fund transfer and allows UHGID
to determine a request for funding that meets district goals. With a restrained approach, staff
believes that the general fund transfer to UHGID can be reduced by $25,000, while putting
forth a request for the remaining $235,929 to continue. This additional amount would be
applied to capital improvements within UHGID, as outlined below.
Capital Improvement Plan
As a part of good governance, it is critically important to adequately maintain our existing
assets and plan well for our future in all areas that Community Vitality is responsible. This
year, we submit a significantly more transparent Capital Improvement Plan that includes
specific project information and plans for improvements beyond our parking garage assets.
For the first time, Community Vitality is submitting for approval a department-wide Capital
Improvement Plan (CIP). This includes CIP projects across all funds and districts that are in
support of district and community goals. For the CIP period (2020-2025), Community Vitality
is requesting a $9.73 million plan over the six-year plan. For UHGID specifically, the request
for 2020 is $194,000 and $534,000 over the life of the six-year plan.
CIP Overview
In 2020, the CIP continues to be focused on addressing deferred maintenance in our parking
structures. This is broken down in more detail than in previous years by identifying the
specific projects within the CIP. One of the initiatives within the CIP to provide consistency
for project funding is a capital program for major concrete repair within the garages.
One of the large ticket items in 2020 is the On-Street Meter Replacement project. This work
is beginning in 2019; however, the main expenditure will be in 2020 for all pay stations across
the city. This is a necessary upgrade to a piece of aging infrastructure. This program is
essential for maintaining healthy commercial areas, and generates significant General Fund
revenue. The project will be paid for by funds set aside in the Facilities and Maintenance
Equipment Replacement Fund.
While previous Community Vitality CIPs only focused on the parking structures, we believe it
is a key role of district funds to provide for the overall vitality of each district and to plan for
participation in city-wide efforts. To that end, several projects are included in the CIP that
indicate the use of funds for other district and city-wide priorities. For example, two priorities
on the Hill are included in the CIP; funded through operating reductions in UHGID. Also, the
CIP contemplates the future of Boulder Junction and participation in public improvements.
City of Boulder
Community Vitality
Parking & Access | District Management | Economic Vitality
1500 Pearl Street, Suite 302 | Boulder, CO 80302 | phone 303-413-7300 | fax 303-413-7301
Last, there are other service enhancements and community priorities that are addressed in
the CIP. There is a community conversation around retail and the role of the city in ensuring
a successful and vibrant retail environment. Currently, CAGID owns and manages several
spaces that contribute to the retail environment. While it is uncertain how a program may be
managed, funding will be necessary to offset costs for tenants. Funding is also included for
customer service enhancements for parking products, including the continued effort to move
towards more gateless systems at our parking structures.
2020 Community Vitality Capital Projects
• On-Street Meter Replacement
• Parking Deck – Major Repairs
• Fire Suppression and Sprinkler System Repairs
• Garage Replacement at Randolph garage
• Software Enhancements & Gateless Technology
• Interior Tenant Finishes & Other Assistance
• Pearl Street Refresh Planning
• Hill Lighting & Alley Improvements
CIP on the Hill
UHCAMC indicated at the April commission meeting that a top priority for the Hill was to
identify capital assistance for deferred maintenance, especially lighting and alley
improvements. This request was the main driver in developing a UHGID budget that utilized
any additional funding directly for capital improvements. The budget proposal includes
$9,000 annually for contribution to the capital replacement fund and funds portions of the
alley implementation plan and lighting improvements. Most of the total amount of capital
project would be paid for through funding from the general fund transfer ($325,000 in 2020).
Recommended Action
UHCAMC’s formal action would be to consider two separate motions; one for the Capital
Improvement Plan, and one for the main budget. An affirmative vote from the commission
will assist staff in guiding the UHGID budget through the next steps in the approval process.
1) “Motion to Recommend Adoption of the Proposed 2020 University Hill General
Improvement District (UHGID) Annual Budget to the City Manager, the City Council,
and the City Council acting as the UHGID Board of Directors.”
2) Recommended Action: “Motion to Recommend Adoption of the Proposed 2020
University Hill General Improvement District (UHGID) 2020-2025 Capital
Improvement Plan (CIP) to the City Manager, the City Council, and the City Council
acting as the UHGID Board of Directors.”
City of Boulder
Community Vitality
Parking & Access | District Management | Economic Vitality
1500 Pearl Street, Suite 302 | Boulder, CO 80302 | phone 303-413-7300 | fax 303-413-7301
There are several additional steps prior to the adoption of the UHGID budget. Staff will
keep commissioners up-to-date on any significant changes to the budget or main
assumptions within the budget package.
Please see the attached documents for additional detail. Thank you for service and
attention to the annual budget proposal.
UNIVERSITY HILL COMMERCIAL DISTRICT 2020 FUND FINANCIALS20182019202020212022202320242025Actual Revised Recommended Projected Projected Projected Projected ProjectedBeginning Fund Balance922,788$ 1,049,184$ 1,122,191$ 1,047,560$ 1,017,387$ 1,015,918$ 1,068,553$ 1,111,314$ Sources of FundsProperty Tax34,336$ 35,366$ 36,427$ 37,520$ 38,646$ 39,805$ 40,999$ 42,229$ Ownership Tax1,464 1,494 1,524 1,554 1,585 1,617 1,649 1,682 Short-Term Parking Revenue116,701 117,868 119,047 120,237 121,440 122,654 123,880 125,119 Long-Term Parking Revenue48,800 49,288 49,781 50,279 50,781 51,289 51,802 52,320 Other Parking Products-Meterhoods/Tokens11,176 11,176 - - - - - - Interest and Miscellaneous10,300 22,033 26,596 26,189 25,435 25,398 26,714 27,783 General Fund Transfer to UHGID425,000 350,000 325,000 325,000 325,000 325,000 325,000 325,000 Total Sources of Funds 647,777$ 587,224$ 558,374$ 560,779$ 562,887$ 565,763$ 570,045$ 574,133$ Uses of FundsPersonnel ExpensesAdministration102,724 111,548 51,387 52,929 54,516 56,152 57,837 59,572Access/Parking/Customer Service4,792 10,779 13,697 14,108 14,531 14,967 15,416 15,879Maintenance 175,961 140,230 96,302 99,191 102,167 105,232 108,389 111,640Sub-Total Personnel 283,476$ 262,557$ 161,386$ 166,228$ 171,214$ 176,351$ 181,641$ 187,091$ Operating ExpensesAccess/Parking/Customer Service103,564$ 106,671$ 98,500$ 101,455$ 104,499$ 107,634$ 110,863$ 114,188$ Asset Management (Maintenance)74,271 76,499$ 78,794$ 81,158$ 83,592$ 86,100$ 88,683$ 91,344$ District Vitality Activities11,144 11,479$ 11,823$ 12,178$ 12,543$ 12,919$ 13,307$ 13,706$ EcoPass Program- - 39,770 40,740 41,807 42,874 43,941 44,814 Sub-Total Operating188,979$ 194,648$ 228,887$ 235,530$ 242,441$ 249,527$ 256,794$ 264,052$ Capital Improvement PlanAnnual CIP Projects-$ -$ 185,000$ 130,000$ 90,000$ 25,000$ 25,000$ 25,000$ Capital Replacement Reserve- 9,000 9,000 9,000 9,000 9,000 9,000 9,000 Sub-Total Capital-$ 9,000$ 194,000$ 139,000$ 99,000$ 34,000$ 34,000$ 34,000$ TransfersCost Allocation 48,925 48,012 48,732 50,194 51,700 53,251 54,848 56,494Sub-Total Transfers 48,92548,012 48,732 50,19451,700 53,251 54,848 56,494Total Uses of Funds 521,380$ 514,217$ 633,005$ 590,952$ 564,355$ 513,129$ 527,283$ 541,636$ Ending Fund Balance Before Reserves1,049,184$ 1,122,191$ 1,047,560$ 1,017,387$ 1,015,918$ 1,068,553$ 1,111,314$ 1,143,811$ ReservesOperating158,384$ 295,063$ 199,610$ 205,561$ 211,702$ 218,022$ 224,526$ 231,187$ Pay Period 27 12,456 - - - - - - - Sick/Vacation Accrual11,896 1,650 1,699 1,750 1,803 1,857 1,912 1,970 Total Reserves 182,736$ 296,713$ 201,309$ 207,311$ 213,505$ 219,879$ 226,438$ 233,157$ Ending Fund Balance After Reserves866,448$ 825,477$ 846,251$ 810,076$ 802,413$ 848,674$ 884,876$ 910,654$ DRAFT BUDGET - AS PRESENTED TO UHCAMC 5.31.19
PROJECT NAMEPROPOSED PROPOSED2 PROPOSED3 PROPOSED4 PROPOSED52020 2021 2022 2023 20246400 - Central Area General Improvement DistrictGarage Staircase Replacement 60,000 600,000 - - Paystation (On-street Meters) Replacement- - - - - Garage Exterior Brick Structure - Repair & Replacement- - 75,000 850,000 Garage Fire Suppression and Sprinkler System150,000 250,000 250,000 - - Parking Deck Concrete Repair400,000 400,000 400,000 400,000 400,000 Garage Elevator Repair and Replacement60,000 500,000 500,000 Door and Window Repair & Replacement200,000 HVAC System Repair and Upgrades20,000 300,000 20,000 Ceiling & Roof Repair/Replacement25,000 350,000 Gateless System Installation130,000 130,000 Software Enhancements (Customer Service Impr.)150,000 125,000 200,000 Interior Tenant Space Repairs & Finishes50,000 50,000 200,000 50,000 50,000 Affordable Commercial Capital Assistance Program100,000 100,000 100,000 100,000 100,000 Pearl Street Mall Refresh 65,000 SUBTOTAL - CAGID1,105,000 1,615,000 2,295,000 1,275,000 1,620,000 6500 - University Hill General Improvement DistrictHill Lighting Improvements130,000 130,000 Hill Alley Program Implementation55,000 - 90,000 90,000 SUBTOTAL - UHGID185,000 130,000 90,000 90,000 - 6800 - Boulder Junction - Parking GIDBoulder Junction Public Improvements75,000 100,000 100,000 100,000 SUBTOTAL - BJADP- 75,000 100,000 100,000 100,000 TOTAL CV CAPITAL IMPROVEMENT PLAN1,290,000 1,820,000 2,485,000 1,465,000 1,720,000 DRAFT - Community Vitality - 2020-2025 Capital Improvement
PROPOSED62025- - - - 400,000 300,000 50,000 100,000 850,000 - 100,000 100,000 950,000
Eligible Property Owner Fixture #(s)Packet Provided Signed Agreement Fixture Provided Variation Approval Installation Complete
Padam Dangi 1,2 Emailed 5/29/19
KC Schneider 3,4 5/10/19
Mark Heinritz 5,6 PILOT PILOT Y PILOT Feb-19
Jay Hebb 7,8 Y Y Y
Cheryl Liguori 9 PILOT PILOT Y PILOT Apr-19
Joe Herndon 10 Interested.Sent 5/29/19
Garret Baum 11,12 Interested.Sent 5/30/19
Jeanne Thompson 13 Via Shultz 5/2019
Becky Ostgaard 14 Emailed 5/29/19
Andy James 15 Interested.Sent 5/29/19
Gary Cook 16,17,19,20 LM 5/28/19
John Pavelich 18 5/16/2019 Y
HILL ALLEY ENHANCEMENT PLAN - NIGHT-TIME PEDESTRIAN SAFETY GRANT PROGRAM
Jul-18 Contacted Transportation. Did walk through to determine process and any potential stumbling blocks.
Oct-18
Determined next step was to contact property owners on Alleys A and B who have angled parking in opposite direction. Alley C is already
one-way. Asked Sign Shop to replace aging "Wrong Way" signs.
Apr-19 Alley C directional signage replacment confirmed complete.
May-19
UHCAMC requested prioritizing directional change to Alleys A and B in 2019. Provided KC with contact info for 1162 12th Street. Talked to
1216 Pleasant Street owner. He will try back-in parking to see if that could work. Otherwise, opposed. Asked Transportation about
drafting a letter to all impacted property owners.
HILL ALLEY ENHANCEMENT PLAN - DIRECTIONAL CHANGE IMPLEMENTATION
Eligible Property Owner Fixture #(s)Packet Provided Signed Agreement Fixture Provided Variation Approval Installation Complete
Padam Dangi 1,2 Emailed 5/29/19
KC Schneider 3,4 5/10/19
Mark Heinritz 5,6 PILOT PILOT Y PILOT Feb-19
Jay Hebb 7,8 Y Y Y
Cheryl Liguori 9 PILOT PILOT Y PILOT Apr-19
Joe Herndon 10 Interested.Sent 5/29/19
Garret Baum 11,12 Interested.Sent 5/30/19
Jeanne Thompson 13 Via Shultz 5/2019
Becky Ostgaard 14 Emailed 5/29/19
Andy James 15 Interested.Sent 5/29/19
Gary Cook 16,17,19,20 LM 5/28/19
John Pavelich 18 5/16/2019 Y
HILL ALLEY ENHANCEMENT PLAN - NIGHT-TIME PEDESTRIAN SAFETY GRANT PROGRAM