03.20.19 HAB Minutes HOUSING ADVISORY BOARD
Summary Minutes: 03/20/2019
2160 Spruce Street, Sunlight Room
BOARD MEMBERS PRESENT:
Masyn Moyer, Chair
Adam Swetlik, Vice Chair
Judy Nogg
Jacques Juilland
ABSENT:
Michael McKenzie
Bryan Bowen, ex-officio
STAFF PRESENT:
Jeff Yegian
Corina Marin
Kurt Firnhaber
Ryan Hanschen
1. CALL TO ORDER/ROLL CALL
Moyer declared a quorum at 6p.m.
2. AGENDA REVIEW
Board agreed to move public participation to occur after the 301h and Pearl update.
3. APPROVAL OF 2127119 MINUTES
Nogg motioned to approve. Swetlik seconded. Approved 4-0.
4. PUBLIC PARTICIPATION
General comments on Parking and Alpine-Balsam Vision Plan
5. BOARD STUDY AND DISCUSSION
a. Presentation on 30 Pearl
b. Presentation on Community Survey
6. MATTERS FROM THE BOARD
a. Nogg motioned to recommit to a more vigorous use of Robert's Rules of Order. Swetlik
seconded. Approved 3-1. Moyer opposed.
b. Committee and project liaison reports
• Moyer provided board with an update on Alpine-Balsam.
• Public Engagement
o Motion 1 made by Swetlik, seconded by Nogg. Approved 4-0.
Add a 4"'goal to the Engagement Committee purpose statement to report to the public
about the input received during engagement events so that the feedback loop to the public
is completed. Strategies:
To explore feedback options
To provide, at a minimum, a written report of the purpose/why statement and a
written report of all special engagement meetings into the following month's HAB
packet.
o Motion 2 made by Swetlik, seconded by Nogg, and amended. Approved 4-0.
The engagement committee will provide a report concluding the Affordable Housing
Experience activityfor 2018 to be submitted April 24.
o Motion 3 made by Swetlik, seconded by Nogg. Approved 4-0.
To replace the public hearing about the Affordable Housing Experience with educational
sessions during 2-3 HAB meetings over 2019, one of them being about the Affordable
Housing Experience, during which HAB would strive to give the public an opportunity to
provide input to HAB on various specific topics.
o Motion 4 made by Swetlik, seconded by Nogg, and amended. Approved 4-0.
To approve the plan for educational format sessions that follows.
- Introduction of board members, staff and ex-officio
- Brief overview by staff to include broad context of topics, if applicable
- Brief overview from topic constituencies, if applicable. For example, if the topic is
Accessibility, the Area Agency on Aging and CPWD might give brief presentations,
as could a consumer.
- Public participation with interaction with board
- Afterwards, summary report provided by Committee for inclusion in subsequent HAB
packet
o Motion 5 made by Juilland, seconded by Nogg. Approved 4-0
Preparation for the educational sessions shall include development of an outreach plan
to engage interested parties.
o Motion 6 made by Swetlik, seconded by Nogg, amended. Approved 4-0.
To vote on the two other topics for the educational sessions (in addition to the Affordable
Housing Experience)at the May 22 meeting after a brief introduction of the topics at the
April 24 meeting.
o Motion 7 made by Swetlik, seconded by Nogg, amended. Approved 4-0.
Except for letters to Council andlor City Manager, engagement publicity materials will
be prepared in the following way:
1. Communications staff, subject to availability, can help develop a communications
plan for events and reviewledit draft publicity materials.
2. The Engagement Committee will send all proposed pitblicity materials to HAB.
3. HAB members will send their suggestions to the Board Secretary and Staff Liaison
within 4 business days.
4. Board Secretary or Staff Liaison will provide all feedback to the Engagement
Committee within 2 business days.
S. Engagement Committee will provide completed materials to the Agenda Committee.
o Motion 8 made by Swetlik, seconded by Nogg. Approved 4-0.
Move the affordable housing experience topic to the May 22 meeting.
c. Unfinished business
• April 10 retreat agenda. Carin Armstrong from Community Mediation Services will
facilitate. She will check in with all board members and propose an agenda to the
Agenda Committee.
d. New business—None.
7. MATTERS FROM STAFF
• Work Plan.
o Moyer recommended scheduling officer elections at the end of the April 24
meeting.
o Board members expressed a desire for interactive public participation during
the Alpine-Balsam agenda topic April 24.
o Board members would like to have a normal public comment process on April
24 with, during the Alpine-Balsam discussion, the opportunity to interact with
members of the public.
• Board members would like to use the study session set-up for the Alpine-
Balsam item to foster discussion.
8. DEBRIEF MEETING AND CALENDAR CHECK
9. ADJOURNMENT: 9:42pm
BY
B and air
DATE