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04.02.19 UHCAMC PacketUNIVERSITY HILL COMMERCIAL AREA MANAGEMENT COMMISSION April 2, 2019 4:00–6:00 p.m. Broadway Conference Room, 1777 Broadway AGENDA 4:00 p.m. Staff 4:00-4:05 Board 4:05-4:10 4:10-5:30 Roll Call Approval of the March 5, 2019 Meeting Minutes Public Comment Matters from Staff Staff •Review of Proposed 2019 UHGID Budget •Review of UHGID Board Role & Responsibilities •Meeting Frequency Discussion Proposed language: Motion to support a resolution changing the meeting frequency of the University Hill Commercial Management Commission from monthly to bimonthly beginning May 7, 2019.” 5:30-6:00 Matters from Commissioners Board •Officer Positions Elections 6:00 p.m. Adjourn Attachments: -March 5, 2019 Draft Meeting Minutes -UHCAMC 2020 Budget Process Memo -UHGID Board of Directors Memo -Meeting Frequency Memo Commission Members Dakota Soifer, Chair Term ends: 2019 Lisa Nelson, Vice Chair Term ends:2020 Robin Luff First Term: 2021 KC Schneider Term ends: 2022 Cheryl Liguori Term ends: 2023 2019 Commission Priorities 1.Seek funding to replace the aging UHGID street lights 2.Support the Hill Hotel project 3.Continue to pursue strategies to address transients 4.Continue to pursue Alley Plan implementation 5.Collaborate with CU programs and organizations. Upcoming Meetings May 7, 2019 June 4, 2019 Staff Liaison Sarah Wiebenson, Hill Community Development Coordinator wiebensons@bouldercolorado.gov UHCAMC Charter The University Hill Commercial Area Management Commission (UHCAMC) is appointed by the Boulder City Council under B.M.C. Section 2-3-20 to advise on parking and related improvements in the University Hill General Improvement District (UHGID). The five members must consist of three district property owners and two at-large members. All must be residents of the City of Boulder. CITY OF BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES UNIVERSITY HILL COMMERCIAL AREA MANAGEMENT COMMISSION MEMBERS, STAFF, AND INVITED GUESTS PRESENT: BOARD MEMBERS: Liguori, Luff, Nelson, Schneider, Soifer STAFF: Dammann, Wiebenson, Yates (left at 4:26) PUBLIC:none PERSON PREPARING SUMMARY: Rachel Dammann, 303-441-4191 TYPE OF MEETING: Regular Meeting March 5, 2019 Meeting called to order at 4:03 p.m. Roll Call: Completed Approval of the February 5, 2019 Minutes •Liguori motioned to approve as amended. Schneider seconded. All present approved. Public Comment Wiebenson presented Blackwood’s email update from UHNA. They support a public art project at Beach Park. They encourage commissioners to attend the student’s midterm presentation on March 8th 4-8 pm. Their Spring general meeting will be on Thursday, April 25 at the Academy from 5:30-7:00 p.m. UHNA opposes sale of Harbeck House to a private entity with no public access to the interior. They continue to support the Hill hotel. Planning September Beach park on Sunday, September 9. Matters from Staff: UHGID Maintenance Update Melissa Yates, Access and Parking Supervisor, was present to talk about maintaining levels of service with Hill maintenance with the retirement of one of the Hill maintenance staff. There is new flexibility with rotating maintenance staff as needed. Snow removal starts at 4:00 a.m. The additional help will begin with the next snow storm. There are five applicants for the currently open position. For the malfunctioning light poles at 13th and College, staff reached out to WL but has not gotten a response. The city is prepared to go with another electrician if needed to move forward with the repair. Hill Hotel Update Wiebenson reported on the January 22, 2019 city council discussion at which council requested an independent appraisal of the Pleasant Street lot in addition to other items to help them move forward with a decision whether to support the project. The appraisal is expected to be complete within another week or two. Staff will send council a confidential memo with the results and an updated proposal from Nichols Partnership. The memo is confidential as it contains information related to a land sale negotiation. The memo will also include information from Housing to respond to interest from some members of city council in developing affordable housing on the Pleasant Street lot. Wiebenson will request a memo from CAO with information on council’s role as the UHGID board of directors when making this decision. 2 Liguori asked if the hotel doesn’t happen, would the City try to aggregate the Pleasant Street lot with the adjacent private lots to support an affordable housing project. Wiebenson recalled no mention of pursuing this approach. Wiebenson noted that there would be an 18-24 month gap between approval of an agreement to sell the lot and the sale closing (when the funds would go to UHGID) because the sale will likely be contingent on design and entitlement approval. This would allow time to plan for the best use of the funds. Liguori recommended using some of the funds for light poles. Schneider offered to pay for a pole for a test to make sure the new lights meet the needs of the district. Wiebenson will look into the proper process for a donation. Wiebenson said the cost is $7,000 per pole, plus installation. Schneider said the city’s Dark Skies initiative is requiring him to reduce the height of his private property light poles before November. Citywide Retail Study Wiebenson gave an update on the Citywide Retail Study. Surveys will go live on Friday, March 8. There are two different surveys. One is for retailers to help the city understand the current cost of doing business in Boulder. The second survey is for Boulder shoppers – Can residents, students, workers and visitors meet their basic shopping needs in Boulder? There will be a large campaign to collect data. Brenda Ritenour will send it to neighborhood groups. The survey will be open for a month. CU students will have an opportunity to respond. The survey and engagement communications will be in Spanish too. Liguori noted in Fort Collins retail spaces seem smaller, and not many vacancies. She pointed out free parking and a variety of small stores. Nelson said the 7-11 store was sold and is no longer being run by 7-11 corporate. Commissioners expressed interest in visiting other college towns. Wiebenson has talked with Fort Collins, who the city recently hosted in Boulder. Nelson said Susan Stafford travels to college towns and could offer insights. Wiebenson also offered a tour of the Tennyson Retail district in Denver, possibly First Fridays in the summertime. Commissioners talked about student housing and lack of code compliance. Soifer said the Hill needs an identity. Liguori suggested the identity of a music and food district. The CU light pole banner agreement expired in November. CU would like to replace them. Wiebenson said banners are about $150 each. Commissioners suggested a historic theme. Soifer recommended Grenadier to brand the Hill like they did the Hill Boulder. Discussion about places on the Hill that do music. Discussion about the ownership group and their willingness to improve their properties and decrease vacancies. Matters from Commissioners: 2019 Hill Event Update April 12 – CWA Wednesday night – private party at Café Aion and Jazz event Friday night – at the Event Street 3 Fraternity and Sorority contest July – August – Summer Sundays for four weeks. W-Th-Friday outdoor concerts in August FMQB in August 7-9 at University Parking Lot Block Party in late September September – UHNA Party at Beach Park Schneider recommended a $5 at 5pm deal for discounted food. Nelson said discount night for Hill neighbors. Wiebenson said there is $7,000 in the 2019 Hill Reinvestment budget to put toward something. She will bring this up at the quarterly meeting on March 21st. Discussion about the promotional Hill video being created by Hill stakeholders. Meeting adjourned at 5:56 p.m. – Schneider made a motion to adjourn. All commissioners in attendance were in favor. Next Meeting: April 2, 2019 APPROVED BY: UNIVERSITY HILL COMMERCIAL AREA MANAGEMENT COMMISSION Attest: Rachel Dammann, Secretary Dakota Soifer, Chair City of Boulder Community Vitality Parking & Access | District Management | Economic Vitality 1500 Pearl Street, Suite 302 | Boulder, CO 80302 | phone 303-413-7300 | fax 303-413-7301 To: University Hill Commercial Area Management Commission From: Community Vitality Staff Re: 2020 Community Vitality Budget Process Community Vitality is committed to providing our Commissions with a transparent and intentional budget review and process to ensure the progress towards our overall goals and priorities. To facilitate this process, Business Services of Community Vitality will be providing two opportunities to engage on the 2020 Budget creation, beginning in April. The first opportunity will be to review fund financials, potential policy issues on the horizon, solicit feedback from Commissioners on District priorities, and discuss capital project needs. This initial discussion will assist the Community Vitality in building the 2020 Proposed Budget based on the needs and priorities identified by the Commission. The second opportunity to engage on the 2020 Budget will be in July. This will be a review of the Proposed Budget and potential approval. The Commission will have a chance to make final alterations to the budget at this time. Community Vitality staff will also be sharing the Com mission’s priorities narrative to ensure it was captured accurately. We look forward to an improved 2020 Budget Process and our work together to improve overall fund sustainability. Thank you for your continued service! City of Boulder Community Vitality Parking & Access | District Management | Economic Vitality 1500 Pearl Street, Suite 302 | Boulder, CO 80302 | phone 303-413-7300 | fax 303-413-7301 To: University Hill Commercial Area Management Commission From: Community Vitality Staff Re: Commission Meeting Frequency Staff is requesting the City’s four current District Boards (Downtown Management Commission, University Hill Commercial Area Management Commission, Boulder Junction Parking and Boulder Junction – TDM Commissions) to consider altering the meeting frequency of Commission meetings from once a month to once every other m onth. Staff believes this will provide a more realistic timeline to provide our Commissions with information and guidance to achieve actionable items towards priority projects and work plans in a more effective and efficient manner. Additionally, this could positively impact those Boards/Commissions’ ability to attract and sustain adequate Board membership and to regularly achieve quorum. Subject to consideration and consultation with the Commissions, a bimonthly meeting schedule could focus on the following annually: •January – Alignment with Council Priorities •March – Priority Project/Work Plan Progress •May – Fund Financial Health and initial input for next year Budget Priorities •July – Budget and CIP Proposal Approval •September – Priority Project/Work Plan Progress •November – Input concerning annual Council Letter The schedule and focus will help facilitate each of the above-referenced Boards and Commissions responsibilities to their respective constituencies to provide: •Consideration and approval of annual budget proposal •Consideration and input regarding product pricing adjustments to achieve fund sustainability and other goals established by the district •Advising staff as to the goals, scope and measurement of capital or program initiations annually To fulfill these responsibilities, it is suggested that these Boards and Commissions meet bimonthly, rather than monthly as potentially determined by the attached Resolution (to be approved or disapproved by majority vote). Regardless of a reduced meeting frequency, staff will continue to advise Boards/Commissions of ongoing matters and additional engagement opportunities if and as appropriate between regularly scheduled meetings. Commissions retain the ability to call a special meeting at any time. Thank you for your continued service to the City of Boulder and your respective Districts.