03.20.19 HAB PacketCITY OF BOULDER
HOUSING ADVISORY BOARD MEETING AGENDA
DATE: March 20, 2019
TIME: 6 PM
LOCATION: Sunlight Room, 2160 Spruce St.
1. CALL TO ORDER AND ROLL CALL / 6:00 p.m.
2. AGENDA REVIEW
3. APPROVAL OF MINUTES
a. February 27, 2019
4. PUBLIC PARTICIPATION (non-agenda items) / 6:05 p.m.
5. BOARD STUDY & DISCUSSION / 6:15 p.m.
a. Update on 30th and Pearl; Kurt Firnhaber, Director of HHS. Informational Item
b. Presentation on Community Survey; Ryan Hanschen, Engagement Specialist.
Informational Item
6. MATTERS FROM THE BOARD / 7:15 p.m.
a. Motion to recommit to a more vigorous use of Robert’s Rules of Order. Decision
b. Committee and project liaison reports
o Alpine-Balsam: report on joint board meeting. Informational Item
o Public Engagement: proposal for educational events and associated communications.
Motions attached. Decision
c. Unfinished business
o April 10 retreat agenda. Decision
d. New business
7. MATTERS FROM STAFF / 8:40 p.m.
8. DEBRIEF MEETING AND CALENDAR CHECK / 8:50 p.m.
9. ADJOURNMENT / 9:00 p.m.
Informational Item: updates and education; no action to be taken
Feedback: discussion and comments on board processes; may result in action to change them
Input: discussion and comments to shape staff work on housing issues, projects and policies; no action to be taken
Decision: Vote on board processes, work plan, agenda items, etc.
Recommendation: Vote on the board’s input to city council
For more information please contact the HAB Secretary at 303.441.4134, or via Email at
marinc@bouldercolorado.gov. Board agendas are available online at:https://bouldercolorado.gov/boards-
commissions/housing-advisory-board. Please note agenda item times are approximate.
Motions for the HAB Agenda Committee
For the March 20, 2019 Meeting
1. Motion: To add a 4th goal to the Engagement Committee purpose statement such that:
“Goal: To report to the public about the input received during engagement events so
that the feedback loop to the public is completed.
Strategies:
- To explore feedback options
- To provide, at a minimum, a written report of the purpose/why
statement and a written report of all special engagement meetings into
the following month’s HAB packet.”
2. Motion: To replace the public hearing about the Affordable Housing Experience with
educational sessions during 2-3 HAB meetings over 2019, one of them being about the
Affordable Housing Experience, during which HAB would strive to give the public an
opportunity to provide input to HAB on various specific topics.
Rationale: This would not necessitate any Council or City Manager recommendations
but only be to gather input at this time. The purpose would be to engage the public on
specific topics and for HAB to educate itself with input from specific housing
constituencies. The effort fulfills some engagement goals without necessitating Council
action.
The educational sessions are expected to take 60-90 minutes at the beginning of
applicable meetings. The Agenda Committee will set up 2-3 HAB meeting dates for the
year.
3. If the motion to hold 2-3 educational sessions in 2019 is approved….
Motion: To approve the plan for educational format sessions that follows.
Educational session format:
- Introduction of board members, staff and ex-officio
- Brief overview by staff, if applicable
- Brief overview from topic constituencies, if applicable. For example, if the topic is
Accessibility, the Area Agency on Aging and CPWD might give brief presentations,
as could a consumer.
- Public participation with interaction with board
- Afterwards, summary report provided by Committee for inclusion in subsequent
HAB packet
4. If the motion for 2-3 educational listening sessions passes…
Motion: To vote on the two other topics for the educational sessions (in addition to the
Affordable Housing Experience) at the April meeting.
Rationale: HAB members can forward their topics to Cori who will send them to HAB.
HAB members will vote for two topics at the next meeting and the two highest topics
will be the second and third study session topics.
Suggested topics might be: college students, seniors, accessibility, housing the
homeless, in-commuters. HAB members can add their own topics.
5. Motion: Except for letters to Council and/or City Manager, engagement publicity
materials will be prepared in the following way:
- Communications staff, subject to availability, can help develop a communications
plan for events and review/edit draft publicity materials.
- The Engagement Committee will send all proposed publicity materials to HAB.
- HAB members will send their suggestions to the Board Secretary within 2 business
days
- Board Secretary will provide all feedback to the Engagement Committee within 2
business days
- Engagement Committee will provide completed materials to the Agenda Committee
for final approval within 2 business days
- The Agenda Committee will give final approval within 2 business days and materials
will be dispersed as appropriate.
- Any publicity that needs to come from a specific person or persons (as a Letter-to-
the-editor) will come from one or both committee members, rather than the entire
HAB, unless HAB specifically moves and passes a measure that includes the names of
all HAB members.
Rationale: This change still will provide ample input and oversight of engagement
publicity materials but not take up valuable meeting time.
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Friendly amendments are welcome.
Housing Advisory Board
April 10, 2019 Retreat
Proposed Agenda Items
Three items seemed to have broad support:
1. Introductions and sharing by board members and staff (60 minutes)
• Brief background, interest in housing, particular approach, special housing interests
• Opportunity to learn about other members goals
• Integrate new board members
2. Board operating procedures and agreements
• Board communications with council
• On-boarding new board members
• Liaison with other boards
• Committee roles
• Work plan development and agenda setting
• Meeting facilitation
3. Process to develop letters and recommendations to council
Other suggested items:
• Mini SWOT (strength-weakness-opportunity-threats) analysis
• Content of mid-year letter to council
• Role of officers
• Engagement approach, including use of media [if not completed at 3/20 meeting]
Housing Advisory Board Work Plan
April 10 April 24 May 22 Upcoming Items
Council
Work Plan
Items
Alpine-Balsam Update and
Board Roundtable
Large Houses and Lots
• Manufactured Housing Strategy
(May/June)
• Down Payment Program (June)
• Subcommunity Planning (June)
• Regional Housing Partnership ballot
initiative (Q3)
• CHFA (Q3-4)
• Community Benefit (Q3-4)
HAB
Initiatives
Affordable Housing
Experiences educational
session (TBD)
HAB
Business and
Process
Retreat
New board
members
Elect Officers
Information Results from HOA surveys
Committees
Projects
Committees
• Public Engagement (Standing)
• Affordable Housing Experiences (Special)
Projects/Initiatives
• Community Benefit
• Alpine-Balsam
• Large Lots
• Subcommunity Planning
• Regional Housing Partnership