10.22.18 PRAB Minutes CITY OF BOULDER
BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING MINUTES
To listen to the Parks and Recreation Advisory Board meetings in their entirety,please go to the
following link: www.boulderparks-rec.orp,
Name of Board/Commission: Parks and Recreation Advisory Board
Date of Meeting: October 22, 2018
Contact Information Preparing Summary: Sarah DeSouza, 303-413-7223
Board Members Present: Tom Klenow, Jennifer Kovarik, Mary Scott, Pamela Yugar, Raj
Seymour, Alli Fronza lia and Val Yates
Board Members Absent: None
Staff Present: Yvette Bowden, Jeff Haley, Tina Briggs, Keith Williams, Stacy Cole, Doug
Godfrey, Mora Carrillo
Guests Present: Rella Abernathy, Planning Department
Type of Meeting: Advisory/Regular
Agenda Item 1: Call to Order
The meeting was called to order at 6:00 p.m.
Agenda Item 2: Future Board Items and Tours
Bowden reviewed upcoming community touch opportunities. These events can be found at
www.BoulderParks-Rec.org
Agenda Item 3: Public Participation
Jyotsna Raj, Boulder resident, spoke in support of the city retaining the Harbeck-Bergheim
House.
Agenda Item 4: Consent Agenda
A. Approval of Minutes from September 24, 2018
Minutes from September 24, 2018 were approved as written.
B. Parks and Recreation Development and Operations Update
Consent agenda was submitted as written.
• The Board had no comments on this item.
Agenda Item 5: Action Item
A. Public Hearing and Consideration of a Motion to Approve the Parks and Recreation
Advisory Board's Recommendation to City Council Concerning the Conveyance of
Two Permanent Easements on City Park Land(Scott Carpenter Park), Pursuant to City
Charter Sec. 162, to the Proposed Grantees for Operation of an Irrigation Ditch
Godfrey presented this item to the Board.
The public hearing was opened for this item.
No one spoke at the public hearing.
Yates made a motion to approve the Park and Recreation Board's recommendation to City
Council concerning the conveyance of two permanent easements on City park land (Scott
Carpenter Park),pursuant to City Charter Sec. 162, allowing the easement holders to access,
use and operate those ditch portions, including:
a) the conveyance of a permanent easement of approximately 592 feet to the Smith and Goss
Ditch and McCarty Ditch water users; and
b) the conveyance of the permanent easement of approximately 110 feet to the University of
Colorado, in substantially the same form and as generally depicted on as presented in
Attachment A.
The motion was seconded by Kovarik.
The motion passed 7-0 (Yugar opposed; Scott abstained)
Agenda Item 6: Discussion Item
• Boulder Reservoir Concession Lease
Bowden presented this item to the Board.
The Board made the following comments/asked the following questions:
• Is this vendor being considered for other department concession facilities?
• How will the city be compensated for the extra benefit the vendor receives from
hosting other non-city events on the premises?
• 11ow frequently can the vendor host additional non-city events at the facility?
• What hours will the cafe be open and available for the public?
• Will other vendors such as food trucks be allowed to operate at the Boulder Reservoir
or is this an exclusive lease?
• Appreciate the work that has gone into this carefully negotiated lease.
• Concern that there were only two responses to the RFI.
• Is the public aware that when the city issues and RFI or an FRQ that a contract can be
awarded without going to an RFP process?
• What factors are contributing to the low number of applicants to this and other city-
issued RFIs and RFQs?.
• Will the facility only be'available during the regular operating season?
• Does the city expect that the facility will eventually be operated on a year around
basis?
• Is there an expectation that the pricing structure for food items at the cafe will be
affordable to all Boulder Reservoir users? '
• Does the vendor own the kitchen at the facility under the terms of this agreement?
• Appreciate the detailed information provided in the packet.
B. Operating Budget and Recreation Fee Update
Rhodes presented this item to the Board.
The Board made the following comments/asked the following questions:
• Was the small craft permit that included gate entry eliminated because of lack of
demand?
• Is the goal for the boat permit program 100%cost recovery?
• The increase in SUP rates will affect families with more than one SUP.
• Encourage less impactful activities at the Boulder Reservoir such as SUP and small
craft boating.
• Is it standard to increase Boulder Reservoir fees for residents 10%per year?
• Why is there no differentiation between resident and non-resident boat storage fees at
the Boulder Reservoir?
• The Flatirons Gold Course rate for 18 holes is very reasonable and meets comparable
pricing.
• Appreciate keeping the junior golf rate steady and looking forward to investigating
pricing for adult learner packages.
• Is annual golf pass price increasing in 2019?
Agenda Item 7: Matters from the Department
A. Harbeck-Bergheim House Update
Haley and Briggs presented this item to the Board.
The Board made the following comments/asked the following questions:
• Did the original property purchase require the property to remain in public ownership
in perpetuity?
• Does the city have an idea of a preferred"type" of tenant that meets community ideals?
• If the determination is to lease the property,what input has the community given
regarding a potential future tenant of the house?
• Procedurally, what happens if PRAB does not support staffs recommendation
regarding the future of the property?
• Concern that even with extensive outreach, a limited number of community members
have provided input on the future of the property.
• Is staff considering all the options the community has generated?
• Is the first decision to be made whether to sell, lease or keep the property?
• Has the city studied all the options and possibilities regarding retaining the building?
• Challenge of choosing one of the options without knowing whether there are ideal
tenants or buyers already available.
• Consider and evaluate the"keep"option more extensively.
• Consider including the Harbeck-Bergheim House conversation in other city
engagement processes to broaden the outreach.
• Outreach effort have been extensive but still only reaching a limited number of people.
• PRAB could consider unmet city recreational and other needs if not hearing feedback
from the public.
B. Options to Update and Improve the City's Mosquito Management Program
Abernathy presented this item to the Board.
The Board made the following comments/asked the following questions:
• Support staff recommendation and appreciate the detailed information provided to the
board.
• Is the city considering introducing non-infectious mosquitos into the city's mosquito
population?
• Appreciate the ecologically comprehensive nature of the information and recommendation.
• Did staff receive any feedback about the recommendation from the city's regional partners
or the County Health Department?
C. Guidelines for Cyclocross in Urban Parks
Rhodes presented this item to the Board.
The Board made the following comments/asked the following questions:
• How does the turf get remediated after a cyclocross event?
• Is there an opportunity to dedicate a specific area of park land to cyclocross?
• How does the city intend to enforce the cyclocross guidelines?
• Are the guidelines enforceable by law?
Agenda Item 8: Matters from the Board
A. PRAB Retreat—Part One—Deferred to October 26 (PRAB Retreat)
B. PRAB Community Engagement Updates—Deferred to next meeting.
Adjourn: There being no further business to come before the Board at this time,the meeting was
adjourned at 8: 18 p.m.
Approved by: Atte ,
Tom Klenow Sarah DeSouza
Board Chair Board Secretary
Date _ o?Dl Date 2,0 LV