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12.03.18 BJAD PacketBoulder Junction Access District (BJAD) Joint Commission – Parking and TDM Meeting & Boulder Junction Access District (BJAD) – TDM Meeting & Boulder Junction Access District (BJAD) – Parking Meeting December 3, 2018 4 – 6 p.m. Community Vitality Offices, 1500 Pearl, Suite 302 ________________________________________________________________________________ AGENDA BJAD Joint Commission Meeting •Roll Call BJAD-TDM •Roll Call BJAD-Parking •Disclosure of Conflicts of Interest •Approve October 17, 2018 Minutes •Matters from Staff o Pollard Update – Beth Roberts, Housing, and Judy Nogg, Housing Advisory Board o 2019 Commissioner Application Review o 2019 BJAD Goals and Letter to Council BJAD TDM Commission Meeting •Convene as BJAD TDM Commission •Matters from TDM Commissioners •Matters from Staff •Adjourn as TDM Commission BJAD Parking Commission Meeting •Convene as BJAD Parking Commission •Matters from Parking Commissioners •Matters from Staff •Adjourn as BJAD Parking Commission Attachments •October 17, 2018 BJAD Draft Meeting Minutes •BJAD Commission Applications •Letter from Council Regarding 2019 Goals TDM Commission Parking Commission Susan Prant-Vice Chair Citizen at Large 2019 Susan Prant Citizen at Large 2019 Alex Hyde-Wright-Chair Citizen at Large 2020 Thomas Wells-Chair Citizen at Large 2020 Andy Bush Property Owner/Rep 2021 Andy Bush-Vice Chair Property Owner/Rep 2021 Kevin Knapp Property Owner/Rep 2022 Susi Keating Property Owner/Rep 2022 (vacant) Property Owner/Rep 2023 Kevin Knapp Property Owner/Rep 2023 BJAD 2018 Priorities: •Modify or replace Depot Square garage software •Develop a 10-year Boulder Junction TDM and Parking Plan •Advocate for additional capital improvements in Boulder Junction for example Junction Place bridge to 32nd Street and the bike shelter • Focus on Boulder Junction district branding, communication, collaboration for example sponsor several community events • Commission continued involvement with program and transit service delivery in Boulder Junction for example the Hop Refresh and additional RTD service. CITY OF BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES SUMMARY BOULDER JUNCTION ACCESS DISTRICTS – PARKING AND TDM MEETING DATE: October 17, 2018 MEMBERS, STAFF, AND INVITED GUESTS PRESENT: Board Members: TDM: Hyde-Wright, Prant, Bush, Knapp (left at 4:48), vacant Parking: Wells, Prant, Keating (absent), Bush, Knapp Staff: Bowden, Yates, Naillon, Llanes, Dammann Guests: Catherine Hanz, Google PERSON PREPARING SUMMARY: Rachel Dammann, 303-441-4191 Meeting opened at 4:06 p.m. BJAD Joint Commission Meeting Roll Call – completed Disclosure of Conflicts of Interest – filed BJAD TDM Commission Meeting Convene as BJAD TDM Commission 4:08 Google Inclusion Public Hearing Llanes provided background to purpose of the inclusion. This is to rectify an error from 2015 when the legal descriptions weren’t accurate because there was no final plat. This is a “housekeeping” measure. The PILOT payments are to-date because they are based on the number of employees. The mill levy does need to be collected retroactively. Staff and Google are in agreement with the amount due. Llanes said the assessor’s office can’t collect the taxes retroactively, so the city staff will. Catherine Hanz from Google spoke to the commission and confirmed that this lot is the one with the existing, improved building. Hyde-Wright said the benefits to the district for adding this lot are the same from when they approved the original inclusion. Hyde-Wright asked Hagelin about the RTD fees. Hagelin has not received information for the future fees for business passes. The residential contract rate is going down. Public Hearing open at 4:14. No one was present besides Hanz from Google. Discussion Hyde-Wright reiterated the benefits to the district are the same as they were in 2015. He does not see any negative impacts. He confirmed that commercial properties are financially beneficial to the district. Hagelin said Google is in SLA B and those rates will be going down. Hagelin thinks the district is at 1,200 employees. He will meet with RTD in November to talk about EcoPasses and they plan to tour Boulder Junction. Bush made a motion to grant the inclusion: The BJAD-TDM Commission finds that the Supplemental Petition of Google, LLC (as successor in interest to Pearl Place Phase 1 Vertical, LLC), to include the property at 2930 Pearl Street (Lot 1), Boulder, CO meets the criteria for inclusion, therefore, the Commission grants Petitioner’s request and adopts the Resolution granting Petitioner inclusion into the BJAD-TDM boundaries. Hyde-Wright seconded. All present were in favor. Matters from TDM Commissioners Knapp said that Google is a prominent member of the district and recommended that they should have a representative on the BJAD board. Matters from Staff Hagelin said for November and December, B-Cycle will offer free membership for those two months for anyone who lives or works in BJAD. They need to sign up to get an annual pass. Bush asked for information to share. Hagelin will send it out. It will be in an email and a postcard. Adjourned as TDM Commission at 4:24 BJAD Joint Commission Meeting Part 2 Approval of the September 19, 2018 BJAD Meeting Minutes Prant motioned to approve. Hyde-Wright seconded. No one opposed. Matters from Staff Update on 30th and Pollard – Kurt Firnhaber or Beth Roberts, Housing Bowden said Housing was unavailable to attend the meeting. Staff will work to get an update from Housing at the next meeting. Fox Tuttle & Associates – Chris Hagelin Hagelin gave an update on the Fox Tuttle data. Bush asked about the potential Pollard garage and if the district would be funding public parking or housing parking. Yates said it would be public parking if deemed needed. Fox Tuttle did a parking utilization study for the district. They took snapshots of usage on 5-6 am on a Thursday, 1-3 p.m. on a Wednesday, 6:30-7:30 p.m. on a Friday. For the morning it was 44% utilized, in the afternoon, it was 25%, for the evening it was 35% overall. Private parking is utilized at a higher rate than public. Bush said it is consistent with his staff’s assessment. Griffis is under- utilized. They built at 1.5 spots per unit since they built it before the one spot per unit rule. The east building has 203 spaces, 60% were utilized at 5 in the morning. The other building is at 78%. Bush asked about the new garage system and asked if it could be the district standard. Yates said yes. Hagelin said based on current utilization, Fox Tuttle came up with three different scenarios: future minus Reve, including Reve, including Reve and Steelyards. Bowden said the purpose of this report was to see if there is a need for more parking, and if Resnick’s financials show the district can afford to build more parking. Wells and Bush said that it is clear that the district does not need more parking. Bush would like the board to spend time to look at what the TDM and Parking strategies should be over time. He feels like the board knows where it stands and it is time to look forward. Bowden clarified that these reports are based on the best available data we have now based on what we know about future development. Yates talked about Steelyards. She gets calls weekly about Steelyards. Steelyards does not want managed parking on the street. Reve is part of TDM, but not parking. Bush asked if there is any incentive for Reve to join Parking. Reve is providing adequate parking for themselves. Yates said there might be an opportunity for them to join down the road. There is nothing to stop the Reve from offering private-parking to the public. Bush advocated for a district-wide parking strategy. The worst-case scenario financially is without Rev and without Steelyards. The report shows that there is still availability in that scenario. There does not appear to be a need for a public parking structure for Pollard. Wells said the commission should be asking Pollard to reduce their parking need. Bowden said there are talks about their needs. Hagelin said they are evaluating the needs and uses at Pollard. Wells sees parking pricing as a TDM method. Phyllis Resnick Data – Phyllis Resnick Resnick phoned in. Bush asked Resnick to walk through the fund balance and how it is different than what the commission has seen before. Resnick said the update doesn’t change the bottom line much. Transfers to Other Funds and Debt section are numbers Jobert gave her before she left and she hasn’t done anything with them. Bush asked if there are long term debt obligations after 2025. Bowden said not that we are aware of. Resnick said this is a model that doesn’t any assume and economic corrections. Ownership tax is the portion of the tax you pay when you register your vehicle that goes to the district. Wells asked about how things look in 2018. Naillon said things are looking good. Property tax revenue isn’t where we thought it would be. Prant asked about the permanent non-profit PILOTS are included in these projections. Naillon handed out a new hand out about the financials with the non-profit PILOT in Pollard in the TDM fund. Resnick has not modeled PILOTs in the Parking fund. Bush asked staff about the PILOT docs that said Parking and TDM would be subject to the permanent PILOT. Bowden said we need more information before we can have Resnick look at parking. Wells said the district documents say that non-profits were expected to pay permanent PILOTs at the same rate of property taxes. Bowden offered to go back to BHP to ask the questions that the commission needs to know about parking permanent PILOT. Bush asked about current assumptions and what they include for the Pollard site. Are they the same assumptions from the Zocolo project? Resnick said it includes the latest BHP numbers for Pollard. She valued them at the average price of a unit at Nickel Flats per the assessor’s office which is $422,000 each. Bowden asked that the commission ask questions of what they want from Resnick. Wells summarized that we don’t need more parking and the projections show we can’t afford to build more parking. He asked the commissioners if there are any other questions that the commissioners want Resnick to include in her projections. Prant asked if the PILOT documentation can change so the non-profits pay the permanent PILOT as Resnick has projected. Bush said it would be good for staff to come back with clarification on the documents and what is the difference for both districts regarding the permanent PILOT. Wells said the three scenarios are: current, PILOT at property tax rate, and paying for service. Hagelin said another option is an HOA that collects from residents and transfers to the district. Bush asked for a staff recommendation on how to collect the PILOTs in perpetuity or if council should change the district documents. Bowden doesn’t think it’s about the documents, it’s about the project. Bowden would be uncomfortable asking staff to make a recommendation to the commission. Resnick asked about the PILOT language – does it list out how the city would calculate the fees? Bush said the SPARK West building is comparable to the BHP project. Are we collecting RTD and Parking perpetual PILOT? Wells and Hagelin said both. Naillon offered to look into it. Bush recommended looking at what was done there. Bush would like numbers that include collecting the perpetual PILOTS. Wells said the commission needs to decide if they should collect the perpetual PILOT before BHP joins the district. Bush pointed out that in 2021, the TDM fund is upside down. Wells said that there are a lot of unknowns. There would be a need to adjust the Mill levy or evaluate the services being provided. Resnick said what’s driving the increase in the cost is about the number of people using the services and the expected inflated costs of services. Hagelin will send Resnick the new proposed rates (through 2021) when he has them and expects the RTD costs to go down. Wells suggested looking into the parking mill levy and increasing the TDM mill levy to balance things out in the future. When would we need to adjust the mill levy? No vote is needed unless the mill is going over ten. Already at ten mills for parking. Bowden would encourage that as we evaluate these things, we bring back the city attorney, and caution that we don’t know all the data for the future of costs of parking. Update on Pocket Park – Yvette Bowden Bowden said there is funding for the park, but the space where the park will going is the last phase of construction for the Pollard lot, so the park needs to wait. The November BJAD meeting is scheduled for the day before Thanksgiving. Does the commission want to meet, or reschedule? Commission would like to move the next meeting. Recommended looking for an early December date. Staff will confirm a date via email. Bowden confirmed that we are not allowed to have electronic participation. Matters from Commissioners none Adjourned as BJAD Joint Commission 5:47. BJAD Parking Commission Meeting Convened as BJAD Parking Commission at 5:47. Matters from Parking Commissioners none Matters from Staff none Adjourned as BJAD Parking Commission at 5:48. Meeting adjourned at 5:48 p.m. APPROVED BY: BOULDER JUNCTION ACCESS DISTRICT JOINT COMMISSION Attest: Rachel Dammann, Secretary Thomas Wells – Chair, Parking Alex Hyde-Wright – Chair, TDM BOULDER JUNCTION ADVISORY PARKING COMMISSION Annual Application 2019 Staff Liaison: Molly Winter (303)413-7317 For the time being, both the Boulder Junction Access District Parking Commission and the Boulder Junction Access District Travel Demand Management (TDM) Commission meet at the same time and location, and are treated as a joint commission. In the future, after Boulder Junction is complete, the two commissions will act independently. Both commissions meet on the third Wednesday of the month in the 1777 West Conference Room from 4-6 pm, in the Municipal Building, 1777 Broadway. Check the district boundaries map for district boundaries. The City of Boulder believes that a diverse work force adds quality and perspective to the services we provide to the public. Therefore, it is the ongoing policy and practice of the City of Boulder to strive for equal opportunity in employment for all employees and applicants. No person shall be discriminated against in any term, condition or privilege of employment because of race, national origin, religion, disability, pregnancy, age, military status, marital status, genetic characteristics or information, gender, gender identity, gender variance or sexual orientation. The Boulder City Charter requires representation of both genders on City Boards and Commissions. 1. What qualifications, skill sets and relevant experiences do you have for this position (such as education, training, service on governing or decision-making boards, etc.) that would contribute to you being an effective board member and community representative? 2. Have you had any experience(s) with this Board or the services it oversees? 3. Describe a situation where you were involved with a group and had to work through a disagreement or conflict among the members. 4. List all potential conflicts of interest you might have with respect to the work of this board. 5. How do you see the Access District Boards supporting the transit oriented development focus of Boulder Junction? 6. What is the relationship between the parking and travel demand management programs in making Boulder? 7. What are the challenges that you foresee in the development of Boulder Junction? 8. As there will be limited revenues, development and property taxes in the early years of the Access Districts, do you have any creative ideas about public/private partnerships that can play a role in supporting a successful district? BOULDER JUNCTION ACCESS DISTRICT Annual Application 2018 For the time being, both the Boulder Junction Access District Parking Commission and the Boulder Junction Access District Travel Demand Management (TDM) Commission meet at the same time and location, and are treated as a joint commission. In the future, after Boulder Junction is complete, the two commissions will act independently. Both commissions meet on the third Wednessday of the month in the 1777 West Conference Room from 4-6 pm, in the Municipal Building, 1777 Broadway. Check the district boundaries map for district boundaries. The City of Boulder believes that a diverse work force adds quality and perspective to the services we provide to the public. Therefore, it is the ongoing policy and practice of the City of Boulder to strive for equal opportunity in employment for all employees and applicants. No person shall be discriminated against in any term, condition or privilege of employment because of race, national origin, religion, disability, pregnancy, age, military status, marital status, genetic characteristics or information, gender, gender identity, gender variance or sexual orientation. The Boulder City Charter requires representation of both genders on City Boards and Commissions. 1. What qualifications, skill sets and relevant experiences do you have for this position (such as education, training, service on governing or decision-making boards, etc.) that would contribute to you being an effective board member and community representative? 2. Have you had any experience(s) with this Board or the services it oversees? 3. Describe a situation where you were involved with a group and had to work through a disagreement or conflict among the members. 4. List all potential conflicts of interest you might have with respect to the work of this board. 5. How can the Boulder Junction Parking Commission and the Boulder Junction TDM Commission promote transit oriented development within Boulder Junction? 6. How can the parking and travel demand management programs reduce SOV trips to and from Boulder Junction? 7. What are the challenges that you foresee in the development of Boulder Junction and what roles should the Boulder Junction Parking Commission and the Boulder Junction TDM Commission play in overcoming these? 8. As there will be limited revenues, development and property taxes in the early years of the Access Districts, do you have any creative ideas ideas about public/private partnerships that can play a role in supporting a successful district? 1777 Broadway, Boulder CO 80302           |           bouldercolorado.gov          |          O: 303‐441‐3002      City of Boulder  City Council       Mayor Suzanne Jones  Mayor Pro Tem Aaron Brockett     Council Members:  Cindy Carlisle, Jill Grano, Liza Morzel, Mirabai  Kuk Nagle, Sam Weaver, Bob Yates, Mary Young    October 12, 2018 Dear Boulder Board & Commission Members: At the end of each year, the Boulder City Council asks members of the city's boards and commissions to provide input regarding Council priorities. This information helps inform Council’s work plan discussion at the January City Council retreat. This year, we are in the middle of a Council term and are in the position of reviewing our current 2018-19 work plan rather than developing a new one. In order to maintain the momentum of our current efforts, and to keep from overloading and overwhelming the community, we have focused this year’s questions more narrowly. Attached is a list of Council’s 14 priorities for 2018 and 2019. We seek your input on whether there are other projects that you think our community might see as higher priorities in 2019. Please see the questions below. You need not limit your responses to the area of expertise of your board/commission. Your entire board/commission may provide a single set of responses or, if you prefer, each member can provide his or her own responses (if the latter, please submit all of the member responses in a single packet). So that Council may have the benefit of your views before its pre-retreat Study Session on January 8, please deliver your responses to your board secretary no later than the close of business on Friday, December 21. Thank you for your service to our community. Sincerely, Mary Young Bob Yates Council Retreat Committee 1. How well do you believe Council has done over the last two years in incorporating the priorities of your board/commission? 2. Taking into account the current work plan and your board/commission feedback from last year, what additional priorities do you think Council should focus on, over and above the 14 on the attached list?   1777 Broadway, Boulder CO 80302           |           bouldercolorado.gov          |          O: 303‐441‐3002  Boulder City Council 2018-19 Priorities Boulder Electric Utility  Broadband  Climate Commitment  Commercial Linkage Fees Community Benefit  Housing Advisory Board  Large Lots  Manufactured Housing Strategy North Central Boulder Subcommunity Plan & Alpine-Balsam Area Plan  Open Space Master Plan Shared Equity Middle Income Program  Transportation Master Plan Use Tables and Site Review Criteria Updates  Vision Zero