HomeMy WebLinkAbout08.15.18 BAC Packet
Boulder Arts Commission Meeting Agenda
August 15, 2018 (Revised Aug 13, 2018)
Boulder Creek Room, Main Library
1. CALL TO ORDER
Approval of Agenda
2. REVIEW OF MINUTES
July 18, 2018
3. PUBLIC COMMENT
4. GRANT PROGRAM
A. ACTION: Grant Reports
1. Rebecca Remaly Weitz, Theatre Communications Group National Conference in St. Louis, MO,
$1,000
2. Kathleen Spencer Johns, The New Solarplate in Santa Fe, NM, $1,000
3. Rita Valente-Quinn, Americans for the Arts Annual Convention 2018 in Denver, CO, $500
4. Ashley Shires, Creative Writing Club at Casey Bilingual School, $3,000
B. ACTION: Grant Report Update: Boulder Museum of Contemporary Art, ARTlab, $3,000
C. ACTION: 2018 University of Colorado Graduate Certificate in Arts Administration Scholarship Decision
D. DISCUSSION: 2019 Grants Blueprint, Concepts and Options
E. DISCUSSION: Human Relations Commission Indigenous Peoples Day reporting process
5. PUBLIC ART PROGRAM
A. DISCUSSION: 2019 Public Art Implementation Plan
6. MATTERS FROM COMMISSIONERS
7. MATTERS FROM STAFF
A. DISCUSSION: Questions About the Manager’s Memo
B. DISCUSSION: Boulder Arts Week 2018
8. ADJOURNMENT
CITY OF BOULDER
BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING
MINUTES
Name of Board/ Commission: Boulder Arts Commission
Date of Meeting: July 18, 2018 at the Main Boulder Public Library, 1001 Arapahoe Ave.
Contact information preparing summary: Celia Seaton, 303-441-3206
Commission members present: Mark Villarreal, Felicia Furman, Kathleen McCormick, Devin Hughes, Erica Joos
Commission members absent: none
Library staff present:
Matt Chasansky, Office of Arts & Culture Manager
Lauren Click, Coordinator, Grants
Mary Haan, Coordinator, Programs for Artists
Mandy Vink, Public Art Coordinator
David Farnan, Director
Celia Seaton, Administrative Specialist
City staff present:
None
Members of the public present: Kathy Blegen-Huntley, Melissa Fathman, and Sophia Katsikas (affiliated with The Dairy
Arts Center)
Type of Meeting: Regular
Agenda Item 1: Call to order and approval of agenda [0:00:00 Audio min.]
The meeting was called to order at 6:01 p.m. Villarreal asked for any addendums to the agenda. Joos added a report on the
HRC meeting and the Indigenous Peoples Day funding under Matters from Commissioners.
McCormick moved to approve the agenda as amended. Furman seconded, and all were in favor.
Agenda Item 2: Review of Minutes [0:01:21 Audio min.]
Item 2A, Approval/Review of June 2018 Meeting Minutes
Villarreal asked the commission for changes or addendums regarding these minutes. Furman asked for clarification on the
flexibility in cost of funding equity grant – Villarreal explained that this was a measure to prevent being locked into a
certain amount when there might be a travel group with larger costs than others; with this flexibility, the commission would
have latitude to address that situation. Furman made a motion to accept the May minutes, McCormick seconded, and the
motion was approved.
Agenda Item 3: Public comment [0.02.50 Audio min.]
Kathy Blegen-Huntley introduced herself. She began employment with The Dairy last week, stepping on board as their
Development Director.
Agenda Item 4: Grant Program [0.03.43 Audio min.]
A.ACTION: Grant Reports
1.Boulder Museum of Contemporary Art, ARTlab, $3,000
2.Diana Sabreen, Americans for the Arts Annual Convention in Denver, CO, $500
3.Frequent Flyers Productions, Inc., Horizons Flyers, $3,000
4.Julia Joun, Americans for the Arts Annual Convention in Denver, CO, $500
5.Kelley Ann Walsh, LABAN 2018 International Conference in New York City, NY, $1,000
6.Lisa Nesmith, Americans for the Arts Annual Convention in Denver, $500
7.Merlyn Holmes, Turning the Wheel Summer Intensive, “The Body Now” facilitator training in Whidbey
Institute, Whidbey Island, WA, $1,000
8.Patti Bonnet, Americans for the Arts Annual Convention 2018 in Denver, CO, $500
9.Studio Arts Boulder, Clay Classes at the Lab: Partnership with YSI project, $3,000
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Furman moved to accept the reports; there was no second. McCormick raised an unanswered request for
clarification on BMoCA’s part regarding the meaning behind the student statistics. Villarreal noted the
frustration of needing to ask the same group for the same information as in a previous year. “477 students”
doesn’t provide enough information for proper review – e.g., is one student tallied a dozen times for different
programs or is each student counted as an individual? Clarification from BMoCA is needed indicating how
many individual people benefitted. Villarreal moved to accept the grant reports except for BMoCA (with theirs
pending acceptance until response to the commission’s inquiry). McCormick seconded, and all were in favor.
B.DISCUSSION: 2019 Grants Blueprint, Concepts and Options – Click explained that after commission
recommendation, proposed adjustments are being presented for further feedback (see handouts). Reviewing the
adjustments individually, staff seek commission input on guidance and focus on such topics as the equity statement
and panel workload concerns. Another feedback round will occur at a future meeting.
•Discussion began regarding the grant program structure with respect to the anchor organizations. Either
2018 can be replicated with no change, or noncompetitive “anchor” funding can emerge. In the latter
scenario, either a flat annual $30,000 for 10 anchor organizations can be applied, or funding can be
calculated as a percentage of the anchor institution’s organizational budget. Villarreal called for more
discussion between the office of Arts + Culture and the anchor groups. “Competitiveness makes us better
as Boulder artists” – Hughes hates to take that democratic aspect out of the process with formulaic
awards. Villarreal, though agreeing with Hughes, noted the potentially larger future fund bucket and the
dynamic force that alliance-building could engender. Hughes: there can be stagnation there – it would be
stronger if we could get a larger variety of arts leaders. Joos noted that she has heard smaller groups relay
that they don’t like competing against these large bodies – removing the largest from the pool would
provide space. The Dairy representation in attendance imagined “we can leverage more as a team than as
individuals.” Joos envisioned a mandatory partnership for the larger organization to offer space to a
smaller one at little or no fee, “anchor[ing] them to the community,” and thereby “anchoring” large and
small groups together in a sponsoring relationship. Furman: “big organizations need to be supported by
government too.” Click plans to have next year’s timing schedules complete and ready for approval after
the cultural summit in September. While this discussion indicated desire for change, there was no single
idea more compelling than another at this time, so staff will further explore options.
•Discussion of the general operating support grants category sizes followed. The commission considered
separating small and mid-sized, thereby creating three categories (or four, if accounting for the potential
anchor group). Furman liked the idea of more GOS grants. Staff discussed capping funding limits to a
budgetary percentage. Hughes agreed with Furman, further encouraging capping to the percentage.
McCormick agreed but has further questions. Chasansky promised the commission GOS fund
adjustments that run from moderate to extreme scenarios, while still protecting certain individual funding
(e.g., rental assistance and educational).
•Next, staff recommended that there not be black out dates for applicants. McCormick: there still needs to
be accountability for these applicants who are reapplying before completing past grant-funded work –
overlap is extremely uncomfortable. Fairness issue. Villarreal agreed. Furman: “that’s too cut and dry,”
suggesting an interim report would assist. McCormick doesn’t see that helping and encouraged blackouts
for those that are asking for extensions. Farnan reminded the commission that their scoring will decide
things – low scores can be the deciding factor instead of bureaucratic limitations. Click can alert the
commissioners about outstanding reports, allowing all to be on the same page during scoring.
McCormick, still uncomfortable with overlap, stated that the process must be cleaner. Furman: they
should be able to overlap and have up to 18 months. McCormick reasserted the importance of
accountability when working with public money. Joos’s inclinations fall in-between. Hughes – as this
overlap only happened twice, it doesn’t seem significant enough to warrant any changes to policy.
•Next, staff recommended exclusions to include capital construction and acquisition of real estate with
caveats. Villarreal agreed, and the group was favorable.
•Staff recommendation followed that access to winning applications be readily available on boulderarts.org
allowing artists to learn from other’s winning applications. The commission was favorable. If presented
as an optional check box, McCormick suggested “encouraging” language on the application, e.g., “we
request you check this box to release your application to the website in furtherance of transparency.”
•Next, the commissioners agreed with staff recommendation to not add limitations to the presentations.
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•Professional development grant cycles were then discussed and whether the applications should be moved
to administrative approval. McCormick noted that she would need to see what the staff criteria would be.
•Discussion of (a) staff recommendations of allowing multiple staff from a single org to apply and (b) limit
the number of applications from a single organization for professional development grants followed.
•Staff then recommended either an “additional comment” section on the review document or creating a
new scoring category to include the budget and/or marketing plans, as opposed to maintaining 2018
process. Commission endorsed staff recommendation of exploring alternatives.
•Click then asked whether the scoring process schedule should remain as in 2018, or update scores with
adjustments at the end. Allowing for this scoring adjustment at the end option appealed to the
commission.
•Click next queried whether preliminary scores should be posted online and whether comments should be
required for lower scores (e.g., written explanation mandatory for any score of 5 and under.) The group
responded affirmatively. Staff will relay this to the panelists as well.
Click mentioned ongoing commissioner and panel bias training, celebration and promotion of grantees,
and review of application language. Staff will offer scheduling recommendations at September’s
commission meeting. Group took a break at this time.
Agenda Item 5: Matters from Commissioners [1.59.00 Audio min.]
A.Joos debriefed the group on the HRC’s Monday meeting that she and Furman attended. Grant applicants
presented, vying for funding that includes the enhancement grant that Arts Commission built onto the HRC’s
existing grant. She noted that the scoring process was “arduous.” One organization’s application for an “artisan
market” was denied as the panel felt an ethical dilemma in funding a commercial activity. Another request that
encountered an issue with funding was Right Relationship Boulder’s collaboration with the Northern and Southern
Arapahoe tribes in the “Welcoming Arapaho Home” project. Due to Indigenous Peoples Day coinciding time-wise
with CU’s graduation and a football game, this group had to reschedule to the following week as there were no
accommodations. Much debate and “splitting of hairs” about how to spread the small bucket of money meant that
this funding was going to be denied based on falling outside the Indigenous Peoples Day celebration window of
time. Joos asked the commission to consider supporting a re-appropriation of $2,000 from the ticket fund to
instead fund the travel of these Arapahoe presenters (who will incorporate elements of dancing and drumming)
here that following week. Hughes queried whether this amount of funding would be meaningful. Joos – it would
be monumental. Chasansky explained to Joos that this is “unchartered territory” as the original motion did not
include this exceptional sponsorship; however, the money exists in the ticket fund and could be redistributed.
Furman read a text message from Nikhil Mankekar, the chair of the HRC, expressing support for the proposed
funding and appreciation. Furman made a motion to removing $2,000 from the ticket fund, putting it in the Arts +
Culture sponsorship program, and then dedicating it to this funding request from Right Relationship Boulder.
Hughes seconded, and all were in favor.
Agenda Item 6: Matters from Staff [2.21.20 Audio min.]
A.DISCUSSION: Questions About the Manager’s Memo - none. Seaton took the opportunity to alert the group to an
upcoming volunteer opportunity with the planning department regarding planning process meetings with the
Alpine Balsam and Civic Area East Bookend projects, with the first meeting to occur sometime in October.
McCormick and Joos expressed interest, and Seaton will follow up with the memo email from Alice Huang once it
is ready.
B.DISCUSSION: Update on the Artist Census – Chasansky apprised the group on preliminary findings regarding
artist demographics, economic and social impact on our community (see handouts) After working with a consultant
(Vicky Johns) and focus groups in August, the final report is expected in November 2018. The commission was
asked for input on the proposed focus group topics. Hughes asked whether respondents can be queried on arts
organization affiliation and the accompanying budget of that arts organization. This knowledge would better
inform the commission’s grant-making decision process. Chasansky invited the group to email him with any
additional thoughts.
C.DISCUSSION: Final Fellowship Program Structure and Timeline - Haan updated the group on this item; after
sending around a draft for feedback, she is hoping the final document will be ready by August.
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APPROVED BY: ATTESTED:
_________________________________________ ________________________________________
Board Chair Board Secretary
_________________________________________ ________________________________________
Date Date
Agenda Item 7: Adjournment [2.40.11 Audio min.]
There being no further business to come before the commission at this time, the meeting was adjourned.
Date, time, and location of next meeting:
The next Boulder Arts Commission meeting will be at 6 p.m. on Wednesday, August 15, 2018, in the Boulder
Creek Room at the Main Library, 1001 Arapahoe Ave., Boulder, CO 80302.
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TO: Members of the Boulder Arts Commission
FROM: Matt Chasansky, City of Boulder Office of Arts + Culture
DATE: August 10, 2018
SUBJECT: Manager’s Update for the Boulder Arts Commission Meeting
on August 15, 2018
1.Notes on the August Agenda
>4F, Grant Program Budget – in Attachment One, please find the current grants program budget. During the meeting, we
will be discussing plans for remaining funds through the end of this year.
>5A, 2019 Public Art Implementation Plan – Staff will be updating the Arts Commission on plans for revision of the public art
implementation plan: an outlook or “master plan” for the next two years of new acquisitions. Attachment Two is a
summary of the presentation. Please come to the meeting with your questions and advice for the outreach process and
content of the final plan.
2.Commission Correspondence
In Attachment Three, please find copies of email correspondence received by the Boulder Arts Commission during the period
between the publication of the July and August 2018 packets.
3.Staff Updates
Staff continues to work with the Development Services Division and other city departments on review of the effect of
regulations on art in public places.
Work continues on the 2019 division budget.
Staff continues to support the team coordinating the Community, Culture, and Safety Tax.
Work continues on the cultural asset map project.
Please continue to help us spread the word about the Community Cultural Plan refresh survey: boulderarts.org/cultural-plan.
Staff continues to support the Parks and Recreation Department in their planning efforts, including attending recent meetings
regarding the future uses of the Harbeck House, recently vacated by the Museum of Boulder.
A significant update to the boulderarts.org website is underway.
>Grants and Programs for Organizations
The 2018 grant applications are available at boulderarts.org.
The following Rental Assistance Grant reports were approved prior to the meeting:
-The Catamounts, Rausch, an outdoor immersive theatre experience from May 25 to June 17, 2018, Venue –
departing from Wild Woods Brewery, $1,000
-Colorado MahlerFest, MahlerFest XXXI on May 19 and May 20, 2018, Venue – Macky Auditorium, $1,000
In Attachment One please find an updated cultural grants program budget.
Planning continues for the next summit of cultural organizations, scheduled for Aug 23.
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Work continues on planning for the 2019 grants cycle.
>Public Art Program
Public Art Commissioning Updates:
-Elks Park (Erick Johnson): Installation. This was a project initiated through Parks & Rec prior to the new Public Art
Policy.
-Diagonal Highway (Christian Muller): Fabrication. This project was initiated through Transportation prior to the
new Public Art Policy and received contingency funds from CCSv1 for completion.
-Civic Area Temporary Commission (Dispersion): On display. Anticipated removal October 2018.
-Civic Area Temporary Commission (Parisa Tashakori/Hello Boulder): Contracting. Anticipated for Spring 2019.
-Civic Area Temporary Commission (Helanius Wilkins/A Bon Coeur): Project Development. Anticipated for Sep 23,
2018.
-Civic Area: 11th St. Spine Signature Artwork: Final Design. Adam Kuby: http://www.adamkuby.com
-University Hill: Pre-Selection.
-North Broadway: Contracting. Sharon Dowell: http://sharondowell.com
-Arapahoe Underpass: Final Design. Michelle Sparks http://michellemsparks.com.
-30th and Colorado Underpass: Contracting. Rosie Fivian and Ransom Beegles.
-Foothills Underpass: Contracting. Carolyn Braaksma.
-CAGID Garage Art Public Art Program: Pre-Selection.
Community-Initiated Projects Updates:
-US Cycling Monument: Project closed. The team entered into an agreement with Parks and Recreation for a
functional tot track bike course at North Boulder Park to honor the Coors Classic/Red Zinger bike race. Installation
is anticipated for completion at the end of August.
-Nobel Circle Monument: Pre-Approval Process
-Indigenous People’s Day: Staff continues to work with the Indigenize Your Eyes for approval on the city-wide wheat
paste portrait project.
Maintenance and Conservation:
-Elk and Mountain Lion J. Midyette works on loan, Pearl St Mall: Removal anticipated for Oct. 2018
-Constellatory by Rebecca DiDomenico, Pearl St Mall: Removal anticipated Oct. 2018
Work continues on the annual Capital Improvements budget process to inform the Public Art Implementation Plan for new
projects in the coming years.
>Programs for Artists
The Fellowship Program is on hold awaiting decisions on the 2019 budget.
Focus Groups for the Artists Census project have been rescheduled to Aug. 20, 27 and 28. Staff, in concert with intern
Lindsey Vogel, is working to contact and schedule artists for each group. Vicky Johns, consultant, will help staff develop the
questions and process for the focus groups.
Work continues on the Creative Neighborhoods Mural Program. Homeowners have been selected and artists are beginning
the design process. Orientation meetings have been conducted with all homeowners.
Applications to the 2018 “Dance is for Every Body!” Showcases, Nov 3 and 4 in the Canyon Theater are being accepted now
through Sep 12.
>NoBo Art District and Creative Economy Programs
7
The NoBo Art District Community Coordinating Committee met on Aug 9.
Staff continues to investigate subsidy and incentive programs for office space and rent assistance.
Please find a full report from BMoCA's ArtLAB as Attachment 4.
Liaison reports from Commissioner Hughes for GBYO and Parlando are contained in Attachment 5.
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Attachment One
Current Cultural Grants Program Budget as of August 10, 2018
GRANT
CATEGORY
ASSIGNED
BUDGET
GRANTS
AWARDED
FUNDS
DISTRIBUTED
BALANCE
(TO BE AWARDED)
Operational Grants Large FY2016 $ 280,000.00 $ 280,000.00 $ 280,000.00 $ -
Operational Grants Large FY2017 $ 60,000.00 $ 60,000.00 $ 60,000.00 $ -
Operational Grants Sm FY2016 $ 100,000.00 $ 100,000.00 $ 100,000.00
Operational Grants Sm FY2017 $ 60,000.00 $ 60,000.00 $ 60,000.00 $ -
Community Projects $ 80,000.00 $ 71,815.00 $ 57,452.00 $ 14,363.00
Arts Education $ 30,000.00 $ 29,400.00 $ 23,520.00 $ 5,880.00
Rental Assistance $ 18,000.00 $ 19,803.00 $ 19,803.00 $ -
Professional Dev. Scholarships $ 17,000.00 $ 23,465.00 $ 18,772.00 $ 4,693.00
Arts Admin. Certificate Scholarships $ 10,000.00 $ -$-$ -
Cultural Field Trips $ 10,000.00 $ -$-$ -
Equity Grant $ 10,000.00 $ 12,000.00 $ -$ -
Admin / Admission Fund $ 7,235.00 $ 25.75 $ 25.75 $ -
TOTAL $ 682,235.00 $ 656,508.75 $ 619,572.75 $ 24,936.00
There are 6 free rentals still available for the Macky Auditorium.
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Attachment Two
Preview of the Presentation on the 2019 Public Art Implementation Plan
10
11
12
Attachment Three
Commission Correspondence
13
From:Seaton, Celia
To:Chasansky, Matthew; Click, Lauren; Devin Hughes; Erica Joos; Felicia Furman; Haan, Mary Wohl; Kathleen
McCormick; Mark Villarreal
Subject:FW: Heads Up for August 2, 2018 - Web improvement project
Date:Thursday, August 2, 2018 4:38:00 PM
Attachments:Heads Up for August 2 2018 - Web improvement project.msg
image001.png
Hello Commissioners!
Ben Irwin of our Communication team wanted to draw your attention to this afternoon’s Heads Up!
to Council regarding public engagement and the website improvement project. Per Ben, they are
particularly hoping you might be able to provide some feedback via the following questionnaire:
https://www.surveymonkey.com/r/W8FTLXG.
Let us know if you have any questions, and thank you!
Celia
Celia Seaton
Administrative Specialist II
O: 303.441.3106
seatonc@boulderlibrary.org
Boulder Public Library – Administration Office
1001 Arapahoe Ave. | Boulder, CO 80302
www.boulderlibrary.org
www.bouldercolorado.gov
14
From:Click, Lauren
To:Mark Villarreal; Felicia Furman; Kathleen McCormick (fonthead1@gmail.com); Devin Hughes; ekrjoos@gmail.com
Cc:Chasansky, Matthew; Seaton, Celia; Riley, Marla
Subject:FW: Indigenous Peoples Day applications
Date:Monday, July 16, 2018 1:07:48 PM
Attachments:7-16 Agenda & IPD Applications.pdf
Hello Arts Commission,
A reminder that tonight is the HRC meeting at which the Indigenous Peoples Day proposals will be
discussed. The meeting will begin at 6pm in the Boulder City Council Chambers at 1777 Broadway,
Boulder, CO 80302. Discussion of the proposals should begin close to 6:15pm. You’re invited to
dinner before the meeting at 5:30pm in the same location.
Felicia and Erica will attend as representatives on behalf of the Arts Commission, though we
encourage you all to attend as well. Attached are the agenda and applications.
Cheers, Lauren
Lauren Click
Cultural Grants Program
Office of Arts + Culture
720-564-2355
clickl@boulderlibrary.org
she/her/hers
www.boulderarts.org
Library & Arts Department
1001 Arapahoe Avenue | Boulder, CO | 80302
www.bouldercolorado.gov
From: Click, Lauren
Sent: Wednesday, July 11, 2018 3:22 PM
To: Mark Villarreal <flynvartranch@comcast.net>; 'Felicia Furman' <felicia@ffurman.com>; Kathleen
McCormick (fonthead1@gmail.com) <fonthead1@gmail.com>; Devin Hughes
<devinpatrickhughes@me.com>; ekrjoos@gmail.com
Cc: Chasansky, Matthew <ChasanskyM@boulderlibrary.org>; Seaton, Celia
<SeatonC@boulderlibrary.org>; Riley, Marla <RileyM@bouldercolorado.gov>
Subject: Indigenous Peoples Day applications
Hello Arts Commission,
Please find attached the Indigenous Peoples Day program applications and the HRC 7/16 meeting
agenda. A note that the last page is a funding overview and breakdown.
15
Let me know if you have any questions.
Cheers, Lauren
Lauren Click
Cultural Grants Program
Office of Arts + Culture
720-564-2355
clickl@boulderlibrary.org
she/her/hers
www.boulderarts.org
Library & Arts Department
1001 Arapahoe Avenue | Boulder, CO | 80302
www.bouldercolorado.gov
16
From:Click, Lauren
To:Mark Villareal; Felicia Furman; Kathleen McCormick; Devin Hughes; Erica Joos
Cc:Chasansky, Matthew; Seaton, Celia
Subject:Fw: Request to change date of Arapaho events for IP Day
Date:Friday, July 13, 2018 6:55:04 PM
Hello Arts Commission,
Please see below. It is in regards to an application for the HRC meeting Monday.
Have a lovely weekend, Lauren
----------
Lauren Click
Cultural Grants Program
Office of Arts + Culture
720-564-2355
clickl@boulderlibrary.org
www.boulderarts.org
Library & Arts Department
1001 Arapahoe Avenue | Boulder, CO | 80302
www.bouldercolorado.gov
From: Riley, Marla
Sent: Friday, July 13, 2018 4:39 PM
To: Art Figel; Lindsey Loberg; Nikhil Mankekar; Sharon Simmons
Cc: Fong, Clay; Firnhaber, Kurt; Chasansky, Matthew; Click, Lauren
Subject: FW: Request to change date of Arapaho events for IP Day
Hello Commissioners,
Please see the email below from Paula Palmer with Right Relationship Boulder. Nikhil asked me to
forward this to you so you can consider the issue when reviewing grant applications.
Have a good weekend.
Best,
Marla
From: paula palmer <paularpalmer@gmail.com>
Sent: Friday, July 13, 2018 10:08 AM
To: Nikhil Mankekar <officialnikhil@gmail.com>; Nikhil Mankekar <nikhilmankekar@gmail.com>;
17
Jerilyn DeCoteau <decoteau_jerilyn@hotmail.com>; Jake Matlak <jake@philanthropiece.org>; ava
hamilton <arapaho_@msn.com>; Riley, Marla <RileyM@bouldercolorado.gov>
Subject: Request to change date of Arapaho events for IP Day
Dear Marla and Nikhil,
Right Relationship Boulder has just learned that hotel space in the Boulder
area is unavailable the weekend of October 5-7 because it is Family
Weekend at CU with a home football game. Other events that weekend
also account for the hotels being booked and prices for the few remaining
rooms jacked up. As you know, we are planning to host between 50 and
200 Arapaho visitors to celebrate Indigenous Peoples Day in Boulder. We
had scheduled our public events for Sunday Oct. 7 and presentations in
BVSD schools for Monday October 8. But now we can't secure hotel rooms
for the Arapaho presenters and performers that weekend.
We asked our Northern and Southern Arapaho partners if they could come
the following weekend instead, and offer the public events on October 14
and the BVSD presentations on October 15. They said they are able to
come on October 13-15 rather than October 6-8. Samantha Messier at
BVSD said the district is willing to schedule the Arapaho presentations at
Boulder Valley schools on October 15 rather than on the 8th. They are also
willing to provide venue space at a school on Sunday October 14 for the
public events that we had planned for the 7th.
We aren't happy about this change of plans, but it seems to be the only
way we can fulfill our commitments to the City and to the Northern and
Southern Arapaho people who came here in June to plan their participation
in our Indigenous Peoples Day celebrations in October. We are grateful
that the Arapaho tribes and BVSD are willing and able to make the date
change under these unforeseen circumstances, and we hope the HRC and
Boulder Arts Commission will be understanding and supportive, too. We
will ask to discuss the necessary change in the dates of our IP Day events
at the July 16 meeting.
Please circulate this message as needed in advance of the meeting next
Monday. Thanks very much.
Jerilyn DeCoteau, Ava Hamilton, Jake Matlak, Paula Palmer
Coordinators, Right Relationship Boulder
18
--
Paula Palmer
Toward Right Relationship with Native Peoples
www.boulderfriendsmeeting.org/ipc-right-relationship
Office: 303 443-0402
Cell: 240 595 5993
Email: paulaRpalmer@gmail.com
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ArtLAB Monthly Report
August
Participants Participants
Assistants Assistants
Total Total
Particpants Particpants
Assistants Assistants
Total Total
Particpants Particpants
Assistants Assistants
Total Total
BP Total 17 BP Total
8.5x11 printer paper
Colored pencils
Travel
Teaching
Total
DESCRIPTION
No Boulder Prep Class
Workshop 3
SIGN-IN
EDUCATOR HOURS
Workshop 3
0
Workshop 1
3 hours
0.5 hours
2.5 hours
0
Week 2
9/1
Workshop 2
MATERIALS
0
ATTENDANCE
Workshop 1
8/25
ATTENDANCE
Week 1
Workshop 1
Workshop 2
2
15
15
0
MATERIALS
DESCRIPTION
To begin the semester with Boulder Prep, a group of
15 students came on a field trip to visit the museum.
Students were given a tour of Dasha Shishkin: Tram
Pam Pam, Jason Karolak: Night Vision, and William
Lamson: Untitled. Student’s were given the
opportunity to explore the museum before meeting
together in each exhibition to learn about the artist,
have a discussion of the art, and do a short art
project. In Shishkin’s exhibition students were asked
to noticed imagery and repeating motifs. Student’s
were then asked to create a brainstorming web
connection the images they noticed to the sensory
and emotional response they evoked (how it made
them feel). For Karolak students were asked to make
a similar linear drawing of their own, and for Lamson
brainstorm what other uncontrollable forces could be
filmed to make a similar video. Later feedback
reported that students greatly enjoyed the visit to the
museum, as it was the first time they had been.
0
0
Attachment 4
BMoCA ArtLAB report
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ArtLab Monthly Report
September
Participants Participants
Assistants Assistants
Total Total
Particpants Particpants
Assistants Assistants
Total Total
Particpants Particpants
Assistants Assistants
Total Total
BP Total BP Total 37
Markers 8.5x11 printer paperscissors
Colored pencilsrulers glue sticks
Travel
Teaching
Total Travel
Teaching
Total
Head count
Boulder Prep Day Off 9/22
Participants
Assistants
Total
Particpants
Assistants
Total
Particpants
Assistants
Total
BP Total 44
Rice Paper Coffee filters pencils
Dye- Food coloringpaper towels clothes pins
Travel
Teaching
Total
Head count
ATTENDANCE
Workshop 1
15
0
Week 3
9/8
MATERIALS
No class at Boulder Prep
DESCRIPTION
ATTENDANCE
Workshop 2
Workshop 3
Workshop 1
3.67 hours
8
SIGN-IN
Workshop 1
EDUCATOR HOURS
MATERIALS
3 hours
40 min
9/29
Week 6
Workshop 2
15
1
MATERIALS
EDUCATOR HOURS
40 min
SIGN-IN
Workshop 1
DESCRIPTION
Students were introduced to an ancient Japanese
decorative dyeing technique called orizomegami. The
dyeing process was explained, including a
background on dyes, how they’re made, and what
materials work best to absorb dye and retain a vibrant
color. For this project students used rice paper, which
absorbs water and dye well. Coffee filters were used
as practice paper and later compared to the rice
paper when dry. Student’s learned to create the
decorative pattern through folding the paper in a
certain way, similar to origami. Student’s mixed their
own colors using food coloring, and created
orizomegami patterns. Through trial and error
students learned how to control where certain colors
would appear in the pattern and have greater control
over the design process.
12
13
15
Workshop 3
1
16
3.67 hours
3 hours
DESCRIPTION
At Kerrin’s request, today’s class was based on
the theme of “creativity and lifelong learning”
which was the theme for the student’s Friday Life
Skills class. I showed an episode from the Netflix
series ‘Abstract’ about Christoph Niemann, an
illiustrator known for his New Yorker magazine
covers. The documentary episode details
Niemann’s creative process and education,
emphasizing important points such as creating art
can be a job, rather than waiting for the creating
bolt of genius to strike you, and that drawing and
illustration are based in observation. After the
episode students created magazine covers using
markers and colored pencils, using images to
convey a social or political point. While working,
the class engaged in a discussion of the artistic
process, sharing thoughts and opinions of the
‘Abstract’ episode and of their own creative
practice.
12
0
Workshop 2
17
0
SIGN-IN
Workshop 1
EDUCATOR HOURS
9/15
ATTENDANCE
Week 4
Workshop 1
12
8
Workshop 3
17
0
Attachment 4
BMoCA ArtLAB report
21
ArtLab Monthly Report
October
Participants Participants
Assistants Assistants
Total Total
Particpants Particpants
Assistants Assistants
Total Total
Particpants Particpants
Assistants Assistants
Total Total
BP Total BP Total
Travel Travel
Teaching Teaching
Total Total
Participants
Assistants
Total
Particpants
Assistants
Total
Particpants
Assistants
Total
BP Total 45
pumpkins gemstones tempera paints
carving tools sequins foam brushes
carving designshot glue guns glitter
Travel
Teaching
Total
Head count
0
0
No class
MATERIALS
Workshop 2
0
0
DESCRIPTION
0
Workshop 3
10/6
Week 7
0
Workshop 1
0
ATTENDANCE
0
Workshop 3
Workshop 3
0
0
No class
DESCRIPTION
Workshop 1
SIGN-IN
EDUCATOR HOURS
DESCRIPTION
ArtLab was combined with Kerrin's Life Skills
workshop for this week's Halloween party.
Students carved and decorated pumpkins.
0
MATERIALS
EDUCATOR HOURS
0
3.75 hours
1.25 hours
Workshop 1
SIGN-IN
5 hours
0
0
Workshop 2
EDUCATOR HOURS
MATERIALS
SIGN-IN
Workshop 1
Week 9
10/27
0
0
Workshop 1
ATTENDANCE
0
0
0
0
0
0
Week 8
10/20
ATTENDANCE
Workshop 1
0
0
0
Workshop 2
Attachment 4
BMoCA ArtLAB report
22
ArtLab Monthly Report
November
Participants Participants
Assistants Assistants
Total Total
Particpants Participants
Assistants Assistants
Total Total
Participants Participants
Assistants Assistants
Total Total
BP Total 48 BP Total 35
art magazines art magazinesmodge podge
scissors scissors art paper
glue sticks glue sticks
Travel Travel
Teaching Teaching
Total Total
Head count head count
Participants
Assistants
Total
Participants
Assistants
Total
Participants
Assistants
Total
BP Total 11
large art paperadhesive rhinestones
colored markers
glitter glue sticks
Travel
Teaching
Total
head count
6
Week 12
11/17
ATTENDANCE
Workshop 1
0
0
0
Workshop 2
0
Workshop 1
ATTENDANCE
11/3
Workshop 3
0
0
16
0
16
0
3.75 hours
5 hours
4
0
Workshop 3
0
Workshop 1
EDUCATOR HOURS
Workshop 1
SIGN-IN
0
0
Workshop 3
3.75 hours
5 hours
SIGN-IN
Workshop 1
5
5 hours
EDUCATOR HOURS
1.25 hours
3.75 hours
Workshop 2
18
0
0
13
0
0
DESCRIPTION
MATERIALS
In conjunction with the other Thanksgiving-
themed 'Life Skills' workshops, students made
collaborative 'gratitude word clouds' in
groups of 3 or 4, creating larger drawings out
of words, drawings, glitter glue, and
decorative rhinestones.
MATERIALS
DESCRIPTION
Students adhered their collages onto
different size canvas panels with Mod Podge
for the upcoming student exhibit at BMoCA.
EDUCATOR HOURS
1.25 hours
Workshop 2
0
MATERIALS
DESCRIPTION
BP students began the 'Stealing Like an Artist'
collage project. Many of them chose to
collaborate with each other to create larger,
more complex pieces.
1.25 hours
SIGN-IN
ATTENDANCE
Workshop 1
11/10
Week 11
0
16
Week 10
Attachment 4
BMoCA ArtLAB report
23
ArtLab Monthly Report
December
Participants Participants
Assistants Assistants
Total Total
Participants Particpants
Assistants Assistants
Total Total
Participants Participants
Assistants Assistants
Total Total
BP Total 29 BP Total 25
drawing papermarkers clear plastic ornaments ribbon
pencils acrylic paints/brushes glitter
rulers gems/decals stickers
Travel Travel
Teaching Teaching
Total Total
head count Head count
Participants
Assistants
Total
Particpants
Assistants
Total
Participants
Assistants
Total
BP Total 32
mason jars fabric/ribbon stickers
acrylic paint/brushes
stickers/decalshot glue guns
Travel
Teaching
Total
head count
SIGN-IN
Workshop 1
5 hours
DESCRIPTION
MATERIALS
Students were introduced to optical illusions.
We discussed the nature of our eyesight and
the roles that geometry and methodical
repetition play in this type of art-making. I
demonstrated how to use their hands and
straight/curved lines of different colors to
create the effect of a three-dimensional
object on a 2-d sheet of paper.
ATTENDANCE
3.75 hours
1.25 hours
EDUCATOR HOURS
0
0
16
5
0
0
8
Workshop 2
Workshop 1
Workshop 3
0
0
Workshop 1
0
0
Boulder Prep students decorated pint-size
mason jars with paint, fabric, ribbon, stickers,
glitter, and decals as part of the 'gift giving'
Life Skills theme. Next week, while I am out
of town, students will fill these jars with
cookie and/or hot cocoa mix to give away as
holidays gifts.
DESCRIPTION
16
6
0
0
Week 15
12/15
Workshop 2
Workshop 3
10
ATTENDANCE
MATERIALS
Workshop 1
SIGN-IN
5 hours
EDUCATOR HOURS
3.75 hours
1.25 hours
Workshop 3
0
MATERIALS
0
0
6
0
0
3
DESCRIPTION
Students decorated holidays ornaments as
part of the 'gift giving' Life Skills theme.
Workshop 1
0
SIGN-IN
EDUCATOR HOURS
1.25 hours
5 hours
3.75 hours
Workshop 1
16
ATTENDANCE
Workshop 2
12/8
Week 14Week 13
12/1
Attachment 4
BMoCA ArtLAB report
24
ArtLab Monthly Report
January
Participants Participants
Assistants Assistants
Total Total
Particpants Particpants
Assistants Assistants
Total Total
Participants Participants
Assistants Assistants
Total Total
BP Total 0 BP Total 6
camera phonescomposition lecture
composition handouts pencils
Travel Travel
Teaching Teaching
Total Total
head count
Participants
Assistants
Total
Particpants
Assistants
Total
Participants
Assistants
Total
BP Total 7
camera phonescomposition lecture
composition handouts pencils
Travel
Teaching
Total
head count
0
Workshop 3
Workshop 2
0
0
0
Workshop 3
0
0
Week 16
0
Week 17
Workshop 2
0
SIGN-IN
0
1/19
0
6
Workshop 1
ATTENDANCE
0
1/12
ATTENDANCE
Workshop 1
0
0
0
0
0
EDUCATOR HOURS
DESCRIPTION
Holiday Break for Boulder Prep - no school
MATERIALS
Workshop 1
0
7
0
0
0
0
0
EDUCATOR HOURS
MATERIALS
SIGN-IN
SIGN-IN
Workshop 1
EDUCATOR HOURS
Workshop 1
0
MATERIALS
Workshop 2
0
0
Workshop 3
Students were taken on a field trip to
downtown Boulder/Pearl Street to explore
compositional strategies with their smart
phones, in further preparation for future field
trips in conjunction with the affordabe
housing grant project.
DESCRIPTION
In preparation for recruiting a select number
of Boulder Prep students to engage with the
affordable housing photography project (to
fulfill the grant funding for the program), I
took a smaller number of students outside for
a 'compositional scavenger hunt' using their
smart phone cameras. They were introduced
to basic compositional strategies in
photography, and we critiqued each other's
photos as a group after the field trip.
DESCRIPTION
Week 18
1/26
ATTENDANCE
Attachment 4
BMoCA ArtLAB report
25
ArtLab Monthly Report
February
Participants Participants
Assistants Assistants
Total Total
Particpants Particpants
Assistants Assistants
Total Total
Participants Participants
Assistants Assistants
Total Total
BP Total 7 BP Total 10
n/a
Travel Travel
Teaching Teaching
Total Total
head count head count
Participants Participants
Assistants Assistants
Total Total
Particpants Particpants
Assistants Assistants
Total Total
Participants Participants
Assistants Assistants
Total Total
BP Total 16 BP Total 0
cameras
Travel Travel
Teaching Teaching
Total Total
head count
0
EDUCATOR HOURS
MATERIALS
ATTENDANCE
Workshop 2
Workshop 1
2/1
0
Workshop 3
Workshop 1
0
7
0
0
SIGN-IN
DESCRIPTION
DESCRIPTION
SIGN-IN
Workshop 1
EDUCATOR HOURS
Boulder Prep did not have Life Skills (make-up
classes from Presidents Day weekend).
I did not take students on an off-site field trip
today due to other Life Skills workshops using
the vans to do field trips. Instead, I did a
lighting demo and led students on a
'compositional scavenger hunt' field trip.
DESCRIPTION
Workshop 3
0
ATTENDANCE
2/16
Week 21
ATTENDANCE
0
16
Workshop 1
0
Workshop 2
0
Workshop 3
0
0
0
MATERIALS
0
0
0
0
0
0
0
0
Workshop 1
Week 22
2/23
Workshop 2
0
0
Workshop 1
EDUCATOR HOURS
MATERIALS
SIGN-IN
SIGN-IN
EDUCATOR HOURS
Week 19
2/9
ATTENDANCE
Workshop 1
0
0
0
Workshop 3
Workshop 2
Week 20
0
DESCRIPTION
Students went on a field trip to the CU Art
Museum for the Millie Chen and
contemporary minimalism exhibitions.
Another faculty member drove the 12-person
van.
MATERIALS
0
10
0
0
0
0
0
Field trip to BMoCA to see the new Wapo
Holup exhibit. We discussed photography
and upcoming affordable housing project. Six
of the seven students seemed interested in
committing to the three-month long project.
0
Attachment 4
BMoCA ArtLAB report
26
ArtLab Monthly Report
March
Participants Participants
Assistants Assistants
Total Total
Particpants Particpants
Assistants Assistants
Total Total
Participants Participants
Assistants Assistants
Total Total
BP Total 9 BP Total 10
cameras cameras
Travel Travel
Teaching Teaching
Total Total
head count head count
Participants Participants
Assistants Assistants
Total Total
Particpants Particpants
Assistants Assistants
Total Total
Participants Participants
Assistants Assistants
Total Total
BP Total 0 BP Total 0
cameras
Travel Travel
Teaching Teaching
Total Total
0
0
3/9
Week 24
DESCRIPTION
EDUCATOR HOURS
MATERIALS
SIGN-IN
Workshop 3
0
Workshop 2
EDUCATOR HOURS
0
MATERIALS
0
Workshop 1
Off-site field trip to WeeCasa, a tiny house
hotel in Lyons, for the affordable housing
solution photography project that students
are working on.
Workshop 3
DESCRIPTION
Workshop 1
3/2
ATTENDANCE
9
SIGN-IN
Workshop 1
Week 23
0
0
DESCRIPTION
0
0
0
Week 25 Week 26
0
Workshop 2
Workshop 1
3/23
ATTENDANCE
0
0
10
ATTENDANCE
Workshop 1
0
0
0
0
0
Off-site field trip - second visit to WeeCasa in
Lyons, where students photograph different
tiny house units and learn about how these
types of housing structures can be used for
temporary housing, portable living, and
alternative artistic expressions (i.e., portable
studio spaces).
No classes at Boulder Prep.
MATERIALS
EDUCATOR HOURS
3/16
ATTENDANCE
Workshop 3
Workshop 2
0
0
0
0
0
0
0
0
0
Workshop 2
0
Workshop 1
SIGN-IN
DESCRIPTION
SIGN-IN
Workshop 1
MATERIALS
EDUCATOR HOURS
No classes at Boulder Prep.
0
0
0
0
Workshop 3
0
0
Attachment 4
BMoCA ArtLAB report
27
ArtLab Monthly Report
April
Participants Participants
Assistants Assistants
Total Total
Particpants Particpants
Assistants Assistants
Total Total
Participants Participants
Assistants Assistants
Total Total
BP Total 23 BP Total 0
acrylic paints plastic plates/cups
canvases
brushes
Travel Travel
Teaching Teaching
Total Total
head count
Participants Participants
Assistants Assistants
Total Total
Particpants Particpants
Assistants Assistants
Total Total
Participants Participants
Assistants Assistants
Total Total
BP Total 20 BP Total 0
acrylic paints plastic plates/cups
brushes
canvases
Travel Travel
Teaching Teaching
Total Total
head count
0
I introduced BP students to acrylic paints,
abstraction, and the color wheel, and they
created small paintings on canvases for each
of the rotations.
EDUCATOR HOURS
MATERIALS
DESCRIPTION
0
SIGN-IN
ATTENDANCE
4/6
Week 27 Week 28
4/13
ATTENDANCE
0
0
0
Workshop 2
0
Workshop 3
Workshop 1
0
0
0
Workshop 1
SIGN-IN
EDUCATOR HOURS
0
Workshop 1
0
0
0
0
Workshop 3
0
MATERIALS
EDUCATOR HOURS
0
0
0
0
Workshop 3
0
0
No Life Skills at Boulder Prep today (faculty
walk-out).
DESCRIPTION
SIGN-IN
Workshop 1
0
0
0
DESCRIPTION
EDUCATOR HOURS
Workshop 1
4/27
Workshop 2
0
ATTENDANCE
0
0
SIGN-IN
0
Week 29
4/20
ATTENDANCE
DESCRIPTION
BP students also prefer to work with acrylic
paints and canvases, so they continued to
make new paintings or continue ones from
the last Life Skills week. Today's rotations
also allowed students to continue paintings
that they needed to finish for Kerrin Duff's
Wednesday class.
Week 30
MATERIALS
Workshop 2
0
Boulder Prep did not have Life Skills today.
No class.
MATERIALS
Workshop 2
Workshop 1
0
0
0
0
Workshop 3
Workshop 1
0
0
0
Attachment 4
BMoCA ArtLAB report
28
ArtLab Monthly Report
May
Participants Participants
Assistants Assistants
Total Total
Particpants Particpants
Assistants Assistants
Total Total
Participants Participants
Assistants Assistants
Total Total
BP Total 31 BP Total 15
canvases plastic plates/cups used books scissors
acrylic paints markes
brushes pencils
Travel Travel
Teaching Teaching
Total Total
head count head count
MATERIALS
EDUCATOR HOURS
Poetry/word art workshop to coincide with
the Life Skills theme of the week. I brought in
several used books from the Goodwill that
students used to make 'found poetry
constellations', reappropriating the pre-
exisiting language. This also corresponded
with one of the very first projects I did at
Boulder Prep - 'Stealing Like an Artist'
collages using old art magazines. Last day at
Boulder Prep.
DESCRIPTION
0
0
Workshop 1
SIGN-IN
0
0
0
Workshop 3
00
0
0
DESCRIPTION
0
Workshop 2
0
Week 32
5/11
ATTENDANCE
Workshop 1
0
Workshop 2
Workshop 3
0
0
0
EDUCATOR HOURS
SIGN-IN
Plans to see the Burtynsky photo exhibit in
Denver were canceled last minute, so
students opted to continue working on their
acrylic paintings (which coincided with a
project they're working on for another class).
MATERIALS
0
0
ATTENDANCE
0
Week 31
Workshop 1
5/4
Attachment 4
BMoCA ArtLAB report
29
Attachment 5
Liaison Report
From: Devin Hughes <devinpatrickhughes@me.com>
Sent: Monday, August 6, 2018 3:38 PM
To: Haan, Mary Wohl <haanm@boulderlibrary.org>
Subject: Re: Liaison Reports Please!
thanks Mary for checking in!! please see below :-)
Parlando
Parlando recently produced its second musical of the summer (and fourth staged production of
the year) in late July/early August. This production of "Alice in Wonderland, Junior" was the
culmination of two years of planning and a direct result of the BAC's Large Organization
Operational Grant funding. Prior to receiving this grant, we might not have had the capacity and
confidence to undertake a second musical production in the same summer. However, BAC's
support allowed us to "seed" this program - and we are very grateful to have had this
opportunity!
The results were fantastic: We had nearly twice as many people participate than anticipated (42
cast members ended up being part of the July/August Production) and it allowed us to increase
the age demographic to whom we are serving in 2018. Our "Summer Stock" theatrical
production in late May/early June was designed for participants in grades 7-12. This production
included students in grades 1-6, so that we were able to provide a staged musical offering to
grades 1-12 in 2018. We ended up selling out all 6 of our shows and students and families are
already asking what our plans are for 2019(!)
As we are all aware, producing theater is tricky financially. Based on our experience with our
"Summer Stock" performances over the last few years and now, with the addition of this mid-
summer production, we believe we are *close* to finding a way to offer these types of
performances in a financially self-sustaining way...But the details around that are a conversation
for a different day. For now we will simply state that we are extremely excited to have been able
to offer this opportunities to our community and are optimistic about how we can continue to
expand programming in a fiscally responsible way.
GBYO
Things are going well. We have auditions coming up soon - anything the commission
can do to help spread the word would be great! Auditions will be for students of all ages,
all levels, and all orchestral instruments. Everyone who is in GBYO this fall will have the
once-in-a-lifetime opportunity to work with world famous violinist Midori!
We’re also excited that GBYO will be an honoree at the Fifth Annual Dairy Center
Honors, September 8. Hope to see you there!
Brian
30
AUDITIONS
Strings • Winds • Brass • Percussion
All ages, all levels
August 17-19
Challenging • Rewarding • Fun!
720-891-2259 • GreaterBoulderYO@gmail.com
www.GreaterBoulderYO.org
GREATER BOULDER
YOUTH ORCHESTRAS
Midori
November 2018
World famous violinist and pedagogue Midori
will join GBYO for five days of activities,
workshops, masterclasses, and more.
Don’t miss this once in a lifetime opportunity!
Join GBYO!
Attachment 5:
Liaison Reports
31