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06.20.18 BAC Packet Boulder Arts Commission Meeting Agenda June 20, 2018 Boulder Creek Room, Main Library 1. CALL TO ORDER Approval of Agenda 2. REVIEW OF MINUTES May 16, 2018 3. PUBLIC COMMENT 4. PUBLIC ART PROGRAM A. DISCUSSION: Public Art Social B. DISCUSSION: Update on the 2018/19 Public Art Implementation Plan 5. GRANT PROGRAM A. ACTION: Professional Development application follow up B. ACTION: Grant Reports 1. Boulder MUSE, Expansion of Boulder MUSE, $3,000 C. DISCUSSION: Update on the Equity Grant Process D. DISCUSSION: 2019 Grants Blueprint, Feedback on Key Areas for Improvements 6. MATTERS FROM COMMISSIONERS 7. MATTERS FROM STAFF A. DISCUSSION: Questions About the Manager’s Memo B. DISCUSSION: Update on the Artist Census C. DISCUSSION: Draft Fellowship Program Structure and Timeline 8. ADJOURNMENT Arts Commission June 2018 Packet: 1 CITY OF BOULDER BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES Name of Board/ Commission: Boulder Arts Commission Date of Meeting: May 16, 2018 at the Main Boulder Public Library, 1001 Arapahoe Ave. Contact information preparing summary: Celia Seaton, 303-441-3206 Commission members present: Mark Villarreal, Felicia Furman, Devin Hughes, Erica Joos Commission members absent: Kathleen McCormick Grants Jury Members present: Heather Beasley Library staff present: Matt Chasansky, Office of Arts & Culture Manager Lauren Click, Coordinator, Grants Mary Haan, Coordinator, Programs for Artists Mandy Vink, Public Art Coordinator David Farnan, Director Celia Seaton, Administrative Specialist City staff present: Hannah Combs, Senior Budget Analyst Type of Meeting: Regular Agenda Item 1: Call to order and approval of agenda [0:00:30 Audio min.] The meeting was called to order at 6:01 p.m. Villarreal: the agenda has changed. Commission Business moved from Item 4 to 6, the Grant Program section became Item 4, and Public Art action items was incorporated into Item 5. Furman wanted to include discussion on Melissa Fathman’s letter under Item 7. Chasansky noted the additional need for approval of the minutes from the HRC joint meeting. Hughes moved to approve the agenda as amended, Villarreal seconded, and all were in favor. Agenda Item 2: Review of Minutes [0:02:30 Audio min.] Item 2A, Approval of April 2018 Meeting Minutes Villarreal asked for changes or addendums - there were none. Hughes made a motion to accept the April minutes, Furman seconded, and all were in favor. Item 2B, Approval of May 2018 Meeting Minutes for joint meeting with the Human Relations Commission Hughes made a motion to accept the joint meeting minutes, Furman seconded, and all were in favor. Agenda Item 3: Public comment [0.03.05 Audio min.] Boulder Philharmonic’s Executive Director Katie Layman spoke. After hearing Chasansky discuss the cultural plan, she wanted to become involved. She noted the formation of a side group of “landmark cultural organizations” (LCO) to discuss needs, goals, and strategy among some of the larger-budget entities. Layman confirmed that the commissioners had received letter. The LCO care about high-impact art being done in a stable, secure economic environment of ongoing revenue support – they suggest an adjustment to the grants process. Though good for transparency, she believes this intentionally egalitarian method can be problematic in that some applicants are like “apples and oranges.” The LCO asks commission to reconsider the grants process by pulling out their organizations and offering them ongoing operational support. Farnan questioned whether the LCO discussed how this distribution might mean that some groups will get less funding albeit in stable increment. Layman said this wasn’t specifically discussed, however there is a sense of “what’s good for one is good for all.” Villarreal questioned why eTown and BMoCA’s input wasn’t included – Layman said they haven’t yet provided data. The request was only this past week; she apologized that all groups hadn’t had time yet to respond. Joos: what sparked this alliance? Layman arrived after the formation, but her sense is that new executive directorships had ushered in a newfound sense of collaboration. The LCO want to be a body working together on the solution as opposed to being siloed. Joos: where did the funding part come in? Layman: the LCO is just requesting a redistribution of the current funding, and then offering assistance in increasing it for all arts organizations (not just those included in the informal LCO). Arts Commission June 2018 Packet: 2 Hughes expressed appreciation of this collaborative philosophy with smaller art entities. Villarreal: our funding is as tenuous as yours – we are all in the same boat. Joos stated that ensuring these artistic alliances is critical to the cultural community of Boulder. Layman: we want to set an example. Joos: Leadership! Agenda Item 4: Grant Program [0.12.45 Audio min.] A. ACTION: Grant Reports 1. Colorado Film Society, BIFF 2018 Youth Pavilion/Cinema to Schools Program, $3,000 – Villarreal: they are “busy, busy” and he was impressed. Furman moved that this commission accept the report as complete. Hughes seconded, and all were in favor. B. ACTION: Professional Development Grants 1. Arts Commission Discussion – Click indicated $16,867 of applications and $13,982 available in funding. The scores from Round 2 were presented. Villarreal asked about any other available monies, desiring to fund all the applicants. Chasansky clarified that these funds were chosen for redistribution, also noting administrative funds. Villarreal made a motion to redirect available funds until the entire group of applicants could be funded. No second. No one on the commission had felt comfortable with one applicant who had a 0 score. Villarreal said he was comfortable with accepting applicants 3-19 (Perrin to Locke) who were all above a “1” score. 2. Commission Motion and Vote Furman moved made a motion to award professional development that we provide grants to 3-19 (Perrin to Locke), Hughes seconded, and the motion was unanimously approved. Joos then moved that if 20-22 respond to the commission inquiries, their funding could be reconsidered. Villarreal seconded, and all were in favor. Agenda Item 5: Public Art Action Items [0.23.09 Audio min.] A. ACTION: Finalist Approval, Civic Area Temporary Project, Artist: H. Wilkins Vink discussed the temporary projects already approved (Schlon and Tashakori). Helanius Wilkins was tasked with providing more information - he did, and in March the project was approved with the request of regular updates. A Bon Coeur aims at infusing Boulder with New Orleans culture and will be a part of CU Boulder’s (UN)W.R.A.P. (allowing campus-city collaboration.) A second line procession down 11th Street will feature zydeco, brass marching band, visual art, and stilts – this spine will be a physical representation of linkage tying the civic area with CU. Also featured: a vinyl quilt embedded with iPads (fully waterproof, winking at the “rain or shine” nature of New Orleans culture.) After the requested information had been received, it took a few more months for the city’s wrap-up of ATB activities to ensure available funding. His previous request for $10,000 has now increased to $15,000 due to the difficulty of an abbreviated schedule. Furman: are there other funds being directed at this project? Vink: Yes, CU has provided some funds. The event date of September 23rd overlaps with JLF so an even greater audience may be available. Villarreal made a motion whereby the commission approve that this process was properly conducted and recommend that the proposal by the artist Helanius Wilkins advance to the city manager for final approval via contracting. Joos seconded and all were in favor. Vink asked for any advice or recommendations regarding this project. Villarreal asked about outreach publicity for the event. Vink: CU’s in-house marketing school will assist and (UN)W.R.A.P. can also help spread the word on a global level. The Office of Arts just got approved for an Instagram account to further generate buzz. Furman: is Parks is already involved and supportive? Vink: yes, we’ve begun discussions. B. ACTION: Finalist Approval, Colorado Underpasses, Artists: R. Fivian / R. Beegles and C. Braaksma Vink discussed the distinction between urban design and public art. Some working definitions: urban design is an enhancement to base infrastructure which has the goal of better addressing the criteria of that parent project’s narrative through the tools of the designer. Public art, on the other hand, keeps the artist at the helm – the narrative follows purely artistic pursuit. Villarreal liked placing the artist in the role of problem solver. Vink: federal funding is so restrictive with reimbursement for anything that involves the word “art”. To meet federal guidelines but still get jobs for artists, this pilot program of urban design was developed. Examples of urban design were shown, such as Seoul’s Shinbanpo Underpass. The two current projects for discussion are the 30th & CO Underpass and Foothills Underpass, both through City of Boulder’s Transportation Department. The applicants were presented with a problem statement. Best at Arts Commission June 2018 Packet: 3 articulation, Rosie Fivian and Beegles considered the ground plain and entrance before even entering the underpass. Concerns were cheap materials as well as the temporary vibrancy of the tulips. Carolyn Braaksma, out of Denver, constructs a narrative of the environment/community in a massive scale. Villarreal: City Council loves murals – and this is a “step beyond murals.” She looks like a key step to something new. Braaksma is married to a civil/structural engineer, so she understands material nuances like concrete upkeep. Negatives: lighting and ground plain were not addressed. A third option, Tomecek Studios’ Traffic Light, envisioned perforating the asphalt to bring natural light down to subterranean spheres. Though Villarreal noted the high level of elegance in Tomecek’s presentation, there were technical maintenance issues like graffiti removal, also not physically feasible to construct. Ultimately final decision was to award two different artists: Rosie Fivian and Ransom Beegles got 30th and Carolyn Braaksma got Foothills. Though separate projects, ideas can merge – e.g., elaborate entranceways by Fivian and Beegles with Braaksma’s innovative walls. Villarreal said he thought they seemed aligned. Joos questioned the feasibility of collaboration with the chronological staggering. Vink: we discussed this in the interviews and they were all in favor of joining forces despite the 6-month gap. Furman motioned to approve that this process was properly conducted and recommend that that this finalist package advance to the city manager for final approval. Hughes seconded, and all were in approval. Agenda Item 6: Commission Business [0.55.55 Audio min.] A. DISCUSSION: Joint Meeting with HRC, May 7 – Joos reported her impression that the meeting was very successful in bridging two very different organizations within the city. Clay was a helpful mediator. Mutual education opportunity for the BAC and the HRC. Concrete steps were made moving forward to mutually support the community such as monies set aside by the commission for an equity grant to help fund Indigenous Peoples Day - beyond matching, the contribution will more than double funding. Villarreal: great meeting, excitement about the education moving forward. Chasansky felt it was very productive and achieved clear next steps. The HRC will review the statement on cultural equity and anti-bias cultural competency training will be pursued. After discussion with Carmen Atilano, the recommendation is for an enhancement grant for their RFP. Honoring their process, funds will be to assist them with the goals of the cultural plan in mind. Chasansky: “we should add the least to their process while still evaluating it. What questions do we want to expose through the learning process?” Vink outlined: 1. Arts Commission does not alter the HRC’s RFP, other than addition of arts component box, 2. AC shall appoint two representatives to join HRC at the decision meeting as advisors, but not voting entities, 3. These grants will be by formula, and 4. $10,000 is divided equally between the HRC grantees that fall within that category. Villarreal: “involving a tribal nation means that we will be involving a tribal council – we won’t weigh in on the competency of the art.” Nodding approval of this by the group, all in favor (McCormick’s assent indicated via email). Joos volunteered to attend July 16th along with Furman. B. DISCUSSION/ACTION: Liaison and Board Appointments – Chasansky: usually, this is done in March but we had packed agendas and McCormick was reappointed so there was no need to make changes; that said, he doesn’t want to dismiss the discussion of the liaison positions. McCormick mentioned in her email that she is happy to continue with the Colorado Music Festival and the NoBo Art District and that she would also speak to the Boulder Philharmonic and Boulder Ensemble Theater Company. The group honored McCormick’s two requests. In a swap, Hughes will take greater Boulder Youth Orchestra and Joos will take eTown. Liaison/Board appointments are by lease agreement for Dairy Arts Center, BMoCA, CVB by charter. Furman is happy to stick with the Dairy, Hughes with BMoCA, and Chasansky with CVB, respectively. Villarreal moves that these appointments go forward. Joos seconded, and all were in favor. Agenda Item 7: Matters from Commissioners [1.15.22 Audio min.] A. 2018 Grants Program Debrief and Appreciation to Panel Members – Beasley was presented with a trophy of appreciation and Chasansky spoke to what an important part of the conversation the panelists were. Chasansky will ask the other absent panelists to provide any feedback through email. Villarreal discussed his discomfort with Nii Armah Sowah’s active presentation involving group performance. Commission rules don’t permit handouts or extra materials from potential grantees, and this group singing seemed to blur the lines of this fair playing field. To Villarreal, Nii Armah Sowah’s ability to provide more that the others seemed unjust. Hughes: because it “pulls on our heartstrings?” Where do we draw the line? Some people bring up Arts Commission June 2018 Packet: 4 kids. People should use their three minutes as they choose. Joos: another person did a monologue from her play. Villarreal stated that Nii Armah Sowah had the chance to do a full-blown performance, reaffirming his impression of an unfair advantage. He is concerned about precedent – “it turns into another animal later.” Beasley noted that she felt far too many people were giving high scores and she thought 4 or lower necessitated explanation. Villarreal: 6 or lower must be explained. Hughes: 5 or below should require explanation – the commission doesn’t have to decide tonight but should establish a hardline boundary. Click: we have 3 meetings to review the process. She asked that these thoughts and concerns be relayed to her for future discussion. Beasley put forth three suggestions. 1. Adding space for applicant budget explanation, 2. Making marketing plans explicit in the community project submission statement, and 3. Collecting demographic reports, if awarding is based on expected attendees and accessibility. This is a public accountability piece and would ensure that intended consequences are being delivered. The final reports could be part of public meeting packets. Villarreal raised another precedent concern – people applying for grants when they haven’t completed their project that was funded the previous year. “You don’t take on something new without completing what you’ve started.” Joos questioned the reasoning behind asking applicants to be present for the whole meeting as this seemed disheartening for those that weren’t awarded funding. Chasansky: the problem occurred because it was set up with last year’s process in mind. Sequencing can be reconceptualized. Hughes: if we know there will be so many applicants, maybe we should clear the agenda of everything else and just concentrate on the grants funding. Click: I don’t see the number of people shrinking. Suggestion of interim meetings. Hughes: staff could do a little more pre-screening and elimination to condense those meetings. The applicants pitch, leave, and allow the commission and panel to score. This would better respect potential grantee’s time. Regarding Melissa Fathman’s letter to the commissioners from the LCO, Furman stated that this “apples and oranges” point is a valid concern. Do larger organizations get ignored because we figure they have the grant writers and other resources already in their cadre? Chasansky then spoke to the decade-long history. BMoCA, the Dairy, and the Museum of Boulder all had operational funding from the city. It was then decided that unreviewed funding shouldn’t be the principle moving forward. After discussion with the 3 groups, a grant restructuring allowed BMoCA and the Dairy’s operational funding to become included in the competitive grants process. For 3 years, they’d be grandfathered in with support as the city wanted to ensure a smooth transition. Thus, 3 of the 7 have received operational support in a noncompetitive manner and the proposal is a departure from what was decided in the past. Furman: we want staff to research the idea further and see what kinds of options are available. Joos: when asked earlier about funding, Layman emphasized the alliance-building. Chasansky stated that he believes their motives aren’t about increasing funding immediately; the proposal creates circumstances that will allow this to happen without competition in the future. Villarreal: what is the fear of competition? Furma n stated that the apple and orange analogy means an unfair playing field for the smaller organizations competing with these larger bodies for funding, recognizing the variance in budgets. Farnan: they are offering to work together to raise more money for the arts which is the most meritorious piece of their proposal. Villarreal: we need more information. Chasansky: more details at the next meeting. The group took a short break at this time. Agenda Item 8: Matters from Staff [1.53.15 Audio min.] A. Questions About the Manager’s Memo – none B. DISCUSSION: 2019 Budget – Farnan spoke to the city’s expected 2019 shortfalls and the library’s task of proposing cuts. Combs was present to answer any budgetary questions. Farnan: for the Arts and Culture budget, only 30% is personnel (compared to most city departments’ 70%). There will be non-personnel cut proposals. The commission was asked to prioritize. Furman suggested the first cut be to the slush fund of ticket money ($7,000). Furman: “are we needing to look at the grants?” Farnan: everything needs to be considered - this will be long- term. The least impact to the public, the better. Two-thirds of the Arts budget goes directly to the public. Furman’s gut feeling: “not to impact the grants.” Villarreal: taking monies from operational support grant bucket makes sense; the last thing to take from would be those smaller grants. The largest pool of money will have the biggest impact as opposed to removing the same percentage across the board. Furman felt Boulder Arts Week would be first program to be defunded as she feels it has less positive impact for artists than the grants. Joos asked to view the budget; Combs stated that it is all online. Chasansky offered to send her the piece pertinent to the Arts Arts Commission June 2018 Packet: 5 APPROVED BY: ATTESTED: _________________________________________ ________________________________________ Board Chair Board Secretary _________________________________________ ________________________________________ Date Date office. As the group wanted a visual for discussion, Combs presented the Library & Arts department detail page for the commissioners to view; they discussed the figures and their meaning. The group expressed the need for more time for consideration. Farnan noted that proposals would occur before the next Arts Commission meeting with the EBT. September’s study session will be followed by the 2nd reading likely in October. Villarreal inquired about other city departments and Combs stated that they are also being tasked with this scenario build around a percentage increase and decrease. The city’s budget group is still watching revenues closely to make sure we put forth appropriate reductions. Farnan: an optimistic goal is to have a flat budget, although the library will be putting forth some requests and some reductions as tasked. The scenario asks are not insignificant. Chasansky: we will keep you informed as things progress throughout the year. The group thanked Combs for visiting. Agenda Item 9: Adjournment [02.14.10 Audio min.] There being no further business to come before the commission at this time, the meeting was adjourned. Date, time, and location of next meeting: The next Boulder Arts Commission meeting will be at 6 p.m. on Wednesday, June 20, 2018, in the Boulder Creek Room at the Main Library, 1001 Arapahoe Ave., Boulder, CO 80302. Arts Commission June 2018 Packet: 6 TO: Members of the Boulder Arts Commission FROM: Matt Chasansky, City of Boulder Office of Arts + Culture DATE: June 15, 2018 SUBJECT: Manager’s Update for the Boulder Arts Commission Meeting on June 20, 2018 1. Notes on the June Agenda > 4A, Public Art Social – In Attachment One, please find a flyer for the Public Art Social, June 29 and 30 in the Civic Area. This extensive outreach event includes many activities: - Cubicule: A camera obscura tent created by Ethan Jackson, sited immediately west of the Main Boulder Public Library. June 29 and 30, 9 am - 11 pm. - Sound Walk: join Katie Shlon in exploration of her Trees Harp and Wind Harps. The sound walk and sonic meditations are guided by certified Deep Listening practitioner, Jane Rigler. June 29, 3 - 4:30 pm. - 5x5 Presentations: Rapid-fire talks in 5 minutes and 5 slides by artists creating the new work for Boulder’s Civic Area. June 29, 5 - 6:30 pm in the Canyon Theater. - Atmo: A sound-reactive video project by Ethan Jackson, with an improvisational performance by Farrell Lowe, at the Bandshell. June 29 and 30, 8 - 11 pm. - Spires: Touch-sensitive light-based sculptures by Dispersion just south of the Bandshell. June 29 and 30, 8 - 11 pm. - Trees Harp and Wind Harps by Katie Shlon: performances by Katie Shlon, Fiona Small, and Farrell Lowe using instruments created from the ash tree wood in the Civic Area. Near the Kids Fishing Pond. June 30 at 8 am, 9 am, and 10 am - Civic Area Public Art Tours: guided tours to view temporary public art projects and get a sneak peek of forthcoming projects. June 30, Noon and 6:30 pm. Meet at the Boulder Public Library Canyon Gallery entrance Staff will provide a presentation about the Public Art Social during the meeting. More information is at the Public Art Social website. Please help us spread the word and engage the community on the value of public art. > 5C, Update on the Equity Grant Process – In Attachment Two, please find the final Request for Proposals and a timeline for the Human Relations Commission Indigenous People’s Day Request for Proposals (RFP). The RFP will be released in the coming week; please feel free to share it with your network. During the meeting, staff will refer to the timeline and RFP. > 5D, 2019 Grants Blueprint, Feedback on Key Areas for Improvements – Staff will be looking for advice from members of the commission to prioritize improvements for the 2019 grants cycle. This is a critical discussion as we enter the second phase of the Community Cultural Plan, and the next round of General Operating Support grants. The following categories of proposals will be discussed: - General Operating Support grant categories - Eligibility for applicants with outstanding reports - Keeping meetings on time - Eligibility of applications with capital construction - Access to applications and reports - Professional development grant policies - Presentation policies - Rubric and scoring > 7C, Draft Fellowship Program Structure and Timeline – The goal of this discussion will be for commissioners to provide feedback on the draft structure of the pilot Fellowship program as staff finalizes and launches the project. Draft documents can be found in Attachment Three. It is also recommended that you review this recommendation in the Community Cultural Plan, found on pages 34 and 75-76. Arts Commission June 2018 Packet: 7 2. Minutes of the Joint Meeting of the Human Relations and Arts Commissions At their June meeting, the members of the Human Relations Commission approved the minutes of the joint meeting of May 7, 2018, which had previously been approved by the Arts Commission. The final minutes are in Attachment Four. 3. Commission Correspondence In Attachment Five, please find copies of email correspondence received by the Boulder Arts Commission during the period between the publication of the April and June 2018 packets. 4. Staff Updates Staff is currently attending the American’s for the Arts annual convention in Denver. Congratulations to Mary Mattingly whose project for Experiments in Public Art, Everything At Once, received a Public Art Year in Review Award. Work continues on the 2019 division budget. Staff continues to support the team coordinating the Community, Culture, and Safety Tax. Staff continues to work on the Cultural Asset Map project. Work continues on outreach for the Community Cultural Plan “Refresh”. Online surveys are now available at the website: boulderarts.org/cultural-plan. Please help us spread the word and maximize feedback to guide the next phase of the Cultural Plan. Staff continues to support the Parks and Recreation Department in planning efforts for the Civic Area and Harbeck House. > Grants and Programs for Organizations A Cultural Organizations Summit was held on May 22. Thanks to the Shambala Center for hosting. Topics included the Cultural Plan Refresh and the NoBo Art District. Three sponsorships were approved: - Boulder County Arts Alliance for their Business of the Arts workshops: $5,000. - The Boulder Creative Collective for gallery space renovations: $3,913.25. - The Museum of Boulder for regional marketing and event production related to the opening of their permanent exhibit: $2,000. The following Rental Assistance Grant reports were approved prior to the meeting: - 3rd Law Dance / Theater, Un-Still Life from April 10 to 15, 2018, Venue – Dairy Arts Center, $1,000 - Greater Boulder Youth Orchestras, Season Finale concert on May 6, 2018, Venue – Macky Auditorium, $1,000 - Jihad Milem, Mosque: a staged reading on May 20, 2018, Venue – Studio 9190 at Naropa University, $313.00 - Boulder Philharmonic Orchestra, “A Song for Swans” on April 7, 2018 and “West Side Story” on April 28, 2018, Venue – Macky Auditorium, $1,000 - Boulder Chamber Orchestra, Family Concert on May 4, 2018, Venue – Macky Auditorium, $1,000 - Boulder Ballet, Giselle from May 15 to May 20, 2018, Venue – Dairy Arts Center, $1,000 - Future Arts Foundation, Bluebird Music Festival on April 21, 2018, Venue – Macky Auditorium, $1,000 In Attachment Six, please find an updated cultural grants program 2018 budget. Arts Commission June 2018 Packet: 8 > Public Art Program Public Art Commissioning Updates: - Experiments in Public Art 1.0: Ethan Jackson – Fabrication; Installation June 29 – 30 - Civic Area Temporary Commission (Dispersion): On display - Civic Area Temporary Commission (Katie Shlon/Tree Harps): Design; Installation June 17 – 30; Katie Shlon will be in Boulder for her residency June 3 – 30 with workshops included in the Public Art Social. - Civic Area Temporary Commission (Parisa Tashakori/Yarn Fence): Contracting. Anticipated for Sep 2018. - Civic Area Temporary Commission (Helanius Wilkins/A Bon Coeur): Contracting. Anticipated for Sep 23, 2018. - Civic Area: 11th St. Spine Signature Artwork: Final Design. Adam Kuby: http://www.adamkuby.com - University Hill: Pre-Selection Kick off May 2018; This project has a collaborative opportunity with CU’s CEDaR program and updates have been integrated into draft 2018 Update to the Public Art Implementation Plan. - North Broadway: Contracting. Sharon Dowell: http://sharondowell.com - Arapahoe Underpass: Final Design. Michelle Sparks http://michellemsparks.com. This project will be reviewed by Greenways Advisory Committee June 28. - 30th and Colorado Underpass: Contracting. Rosie Fivian and Ransom Beegles. - Foothills Underpass: Contracting. Carolyn Braaksma. - CAGID Garage Art Public Art Program: Pre-Selection. Community-Initiated Projects Updates: - US Cycling Monument: Pre-Approval Process - Nobel Circle Monument: Pre-Approval Process (Approved LOI) Work continues on the annual Capital Improvements budget process to inform the Public Art Implementation Plan for new projects in the coming years. > Programs for Artists Work continues on the Creative Neighborhoods Artist Mural Program. Applications for the roster have closed: 68 artists were accepted. Staff is still accepting applications for property owners through June 28. Visit the Creative Neighborhoods website for more information. Data collection from the survey phase of the Artist Census is complete. Planning has begun for the second phase involving focus groups and final analyzation of all data and information. Work continues on the pilot Fellowship Program. Next steps will be discussed during the meeting. Mark your calendars for the 2nd Professional Artist Forum of 2018: Wed, July 11, 9:30 – 11 a.m. in the Boulder Creek Room of the Main Boulder Library. Topics for discussion include a listening session with artists and venue managers around cost of doing business and needs for studios and rehearsal space, the Cultural Plan “refresh,” and basic information on the artist census including next steps. Please join us and help us spread the word. RSVP@culturalplan.org. > NoBo Art District and Creative Economy Programs The June meeting of the NoBo Art District Community Coordinating Committee was canceled. The NoBo Art District Organization’s districting study continues. The consultants are completing survey and focus group results in development of recommendations, to be presented in July. Staff has begun conversations with the Community Vitality and Finance Departments on the possibility of creating a loan or loan incentive program for venue and office space issues. Arts Commission June 2018 Packet: 9 Attachment One Public Art Social Flyer Arts Commission June 2018 Packet: 10 Attachment Two Indigenous People’s Day RFP, Final al Arts Commission June 2018 Packet: 11 Arts Commission June 2018 Packet: 12 Arts Commission June 2018 Packet: 13 Arts Commission June 2018 Packet: 14 Arts Commission June 2018 Packet: 15 Arts Commission June 2018 Packet: 16 Attachment Three Draft Fellowship Program Documents Arts Commission June 2018 Packet: 17 Arts Commission June 2018 Packet: 18 Arts Commission June 2018 Packet: 19 Arts Commission June 2018 Packet: 20 Attachment Four Final Meeting Minutes for the Joint Meeting, May 7, 2018 Arts Commission June 2018 Packet: 21 Arts Commission June 2018 Packet: 22 Attachment Five Commission Correspondence From: Seaton, Celia To: Devin Hughes; Erica Joos; Felicia Furman; Kathleen McCormick; Mark Villarreal Cc: Chasansky, Matthew; Farnan, David Subject: Items for your consideration in advance of tomorrow"s meeting Date: Tuesday, May 15, 2018 12:13:00 PM Attachments: RE_ BAC Meeting Agenda.pdf image001.png 05.07.18 BAC Extended Minutes.pdf Good Afternoon, Commissioners! I am sending along a couple items for your attention before the meeting tomorrow night. Kathleen’s email - she wanted you to have her opinions to consider prior to the meeting Minutes from the May 7th joint meeting with the HRC – your approval of these will be asked for in agenda item 2 during tomorrow’s meeting A note: this email will be included in the June meeting packet for the public record. Thanks and look forward to seeing you tomorrow, Celia Celia Seaton Administrative Specialist II O: 303.441.3106 seatonc@boulderlibrary.org Boulder Public Library – Administration Office 1001 Arapahoe Ave. | Boulder, CO 80302 www.boulderlibrary.org www.bouldercolorado.gov From: Melissa Fathman To: flynvartranch@comcast.net; F Furman; fonthead1@gmail.com; devin@devinpatrickhughes.com; ekrjoos@gmail.com Cc: Seaton, Celia; Chasansky, Matthew Subject: Request for Discussion on Community Cultural Plan Date: Wednesday, May 16, 2018 11:48:09 AM Attachments: Boulder Arts Commission letter.docx Cultural Landmark Orgs Stats and Collaborations.docx Dear Members of the Boulder Arts Commission, A few months ago, Matt Chasansky began a listening tour asking leaders of various arts and culture organizations to provide feedback with regard to the current Community Cultural Plan. In response to this request, a group of leaders representing Boulder's larger organizations assembled to share perspectives, challenges and possible solutions with one another. On behalf of our group, I am attaching a letter that outlines our collective viewpoint with the hope that you will include a discussion about our suggestions on today's meeting agenda. We have enjoyed working with one another on this and want to do our part in ushering in continued and sustained artistic vibrancy for the Boulder community. Thank you for your kind consideration. All my best, Melissa -- Melissa Fathman Executive Director ATTACHMENTS: Arts Commission June 2018 Packet: 23 Boulder Arts Commission City of Boulder Dear Members of the Commission, As requested by Matt Chasansky, we would like to provide feedback on the potential refresh of the Community Cultural Plan. We represent some of Boulder’s largest arts and cultural organizations. Many of us have cultivated deep roots, spanning decades of service, and have helped established Boulder as a national arts and culture destination. We are catalysts for emerging arts and culture programs, as well as partners with the business community and educational and social service programs throughout the city. Like the City of Boulder, we are feeling economic pressures that are impacting our programming and our ability to make free and low-price events and programs accessible to all corners of our community. Given the likelihood these pressures will continue, we would like to work with BAC to create an ongoing, secure source of revenue for Boulder’s most established arts organizations that is not tied to specific projects, capital improvements, or a traditional granting process. Proposal We ask that BAC consider creating a new granting structure that would provide non-competitive operational support to large-scale arts and cultural institutions, while continuing to provide programmatic support for artists, scholars, historians, and smaller organizations. The percentage of the funding pool currently going to larger organizations would remain the same, with no change to available funding for smaller organizations. In exchange for guaranteed support from the Commission, we offer our energy and leadership to jointly accomplish the following goals: 1. Establish criteria to determine which large organizations qualify as “cultural landmarks,” making them eligible to receive routine operational support and removing them from the existing competitive grants process; 2. Work with BAC to restructure the grant process, including determining what per cent of funding would be allocated to cultural landmark organizations, and on what basis the funds would be allocated (e.g., operating budget, tickets sold, etc.); 3. Serve as initial members of an ongoing working group, along with the Office of Arts and Culture and other stakeholders, to increase funding available for all arts and culture organizations, with a long-term goal of reaching 1% of the City budget. Benefits We know that dollars invested by the City in Landmark organizations yield high financial and cultural dividends. Arts and cultural organizations are proven economic generators, attracting businesses and high-quality jobs, enhancing education, and enriching the lives of all citizens (see attached infographic on the combined economic impact of the arts organizations signing this letter). Consistent, reliable operational support for cultural landmark organizations from the City of Boulder will: • Help support the resiliency and sustainability of these important economic generators; • Increase the vibrancy of Boulder’s cultural destinations: the lively mix of museums, performance venues, events, districts, studios, maker spaces, and other facilities that make Boulder an enticing place to visit, live, play, and work; • Make it possible to continually improve access and make events and programs increasingly affordable. Arts Commission June 2018 Packet: 24 We are all deeply appreciative of the support we have received from the City. We know that you share our dream of a more vibrant and engaged arts community in Boulder, and we hope to work in tandem with BAC so we may continue to serve the many thousands of arts supporters who benefit from our bringing the best of arts and culture to Boulder. Sincerely, Boulder International Film Festival Boulder Philharmonic Orchestra Boulder Museum of Contemporary Art Colorado Chautauqua Association The Dairy Center for the Arts eTown The Museum of Boulder Arts Commission June 2018 Packet: 25 Recent Collaborative Projects by Cultural Landmark Organizations: Boulder International Film Festival The Boulder International Film Festival (BIFF). All editions of the Festival have been critical and box-office successes and have featured 700 films from around the world and over 250,000 attendances, since the first festival in 2005. The CFS Educational Outreach Program offers free programs for students and has reached 12,500 students in the BVSD through the BIFF Youth Pavilion, Cinema to Schools and the Youth Advisory Council. We reached 1,055 students at BIFF 2018. The BIFF Youth Advisory Council also teaches a 4-week course on filmmaking to diverse students at a local middle school. The Senior Outreach Program includes free admissions for low-income seniors to BIFF. The CFS also offers free tickets to senior centers for BIFF and holds 8-10 free screenings of films at local senior centers year round. We have reached an estimated 8,500 seniors with our free programs and expect to reach 1,100 seniors in 2018. We partner with local groups on a film at BIFF in our Call2Action Program (8-12 organizations each year), as well as highlight various arts organizations throughout BIFF. Call2Action partners have included organizations such as Community Food Share, One Action-One Boulder, MESA (Moving to End Sexual Assault), and The Thorne Ecological Institute. To date, we have partnered nearly 150 times at the Festival with local groups for the Call2Action Program. In addition, arts organization collaborations at BIFF have included the Boulder Fringe Festival, Boulder Museum of Contemporary Art, Adventure Film Festival, Boulder Philharmonic, eTown Hall, Frequent Flyers, and Boulder Arts Week, among others. We also partner with the BVSD on the BIFF Youth Pavilion and Cinema to Schools and utilize 4-5 interns from CU each year. Besides free screening opportunities for students and seniors, we also offer free admission for various organizations which have included Bronco TJ Ward’s Foundation (which empowers young people in under privileged communities), CASA, which serves abused and neglected children, and the Brain Injury Alliance of Colorado. Free events accessible to all during BIFF include a Singer/Songwriter showcase highlighting local musicians, a Virtual Reality Pavilion, a Music & Film Panel featuring local musicians, and performances in our Talkback Tent highlighting local artists, poets, dancers, and musicians. Boulder Philharmonic Orchestra ● Frequent Flyers, joint performance at SHIFT Festival, Kennedy Center, Washington D.C. (April 2017) ● OSMP partnership, combining nature hikes with music, ongoing ● Greater Boulder Youth Orchestras, Midori residency and joint commissioning project with Boulder composer Dan Kellogg (Nov. 2018) ● CU internship program, 4-6 interns yearly ● Cleo Parker Robinson Dance, Subscription concert (April 2018) Boulder Museum of Contemporary Art Colorado Chautauqua Association Music ● The Colorado Music Festival ● Z2 Entertainment ● CU RAP Lab Dance Arts Commission June 2018 Packet: 26 ● Colorado Hip Hop Collective ● Cleo Parker Robinson Dance ● Ballets with a Twist Children ● Arts in the Open ● Public Works Theatre Company ● Boulder Valley School District ● Stories on Stage ● Wild Bear Ecology Center ● Watson University History ● University of Colorado ● Historic Boulder ● Heritage Roundtable ● State Historical Foundation ● Colorado Historical Fund Education ● Impact on Education ● The University of Colorado ● Conference on World Affairs ● Watson University ● Rocky Mountain Rescue Group ● NCAR ● NIST ● Southwest Research Institute ● Lockheed Martin ● Boulder Book Store ● CU Laboratory for Atmospheric and Space Physics (LASP) ● Latino Task Force of Boulder County ● Ball Aerospace ● Boulder High School Seniors ● ArtReach Community Tickets Program ● Circle of Care’s Elder Enrichment program ● The Academy Other ● SCFD ● TedX ● Ignite Boulder ● Via Mobility Services ● New Vista High School Dairy Arts Center (The Dairy Center for the Arts) ● Four full-length co-productions: “Conviction” and “A Tale of a Tiger” in collaboration with Maya Productions (live theater productions), a special event titled “Dance at the Dairy” in collaboration with Boulder Ballet, and “Story Books on Stage” in collaboration with Stories on Stage Arts Commission June 2018 Packet: 27 ● Music at the Dairy collaborations on concert productions and events: 3rd Law Dance Theater, Frequent Flyers, Off the Hook Arts, Opera Colorado, One Action/Immigration, BoldeReach, and Pathfinder Center, a community based refuge for victims of human trafficking ● Annual Boulder Valley School District Visual Arts Exhibition featuring works of over 150 students and teachers. Opening reception includes a runway show by hair art and esthetics students in the CTE programs at Arapahoe Ridge High School ● Visual Art Exhibition featuring work by Imagine! clients - Imagine! is a not-for-profit organization that supports individuals of all ages with intellectual and developmental disabilities ● Additional Visual Art Exhibition collaborations have featured works from El Centro AMISTAD, Boulder Potter's Guild, History of the Visual Arts in Boulder Project (HOVAB), Handweaver's Guild of Boulder, Studio Arts Boulder, Pottery Lab, Front Range Contemporary Quilters ● Dia de los Muertos (Day of the Dead) celebration of music and visual art in partnership & collaboration with El Centro AMISTAD of Boulder (400 attendees), an organization founded to create opportunities and programs that promote education, health, and quality of life for the Latino community in Boulder County ● “Theatre Made in Boulder” - a theater festival co-presented by the Dairy, Maya Productions, and Goddess Here Productions, focusing on questions of race, gender and disability in the world generated by local artists ● “Inclusion - A Weekend of Hip Hop” - co-presented a weekend long hip hop celebration in collaboration with Streetside Dance (sold out all performances) ● “Hope Lives” - one-night collaboration with BoldeReach and Pathfinder Center focusing on human trafficking and domestic violence; presented works of visual art, music, spoken word, and dance ● Partnership with Bridge House to help individuals transition out of homelessness through paid facilities jobs and catering for our lobby cafe ● Kids at the Dairy collaborations with local arts organizations including Boulder Bach Festival, Imagination Makers Theater Company, McTeggart Irish Dancers, Boulder Ballet, The Catamounts, Barrio E', Frequent Flyer Productions, Parlando School for the Arts, Kutandara Center, 3rd Law Dance/Theater, and Clementine Studio, Streetside Dance, Grupo Chegando La, Peter Davison, Gregg Tobo, Acoustic Eidolon, and Opera Colorado; collaboration with Boulder Bookstore to offer discount on books used for the Kids at the Dairy program ● CU internship program, 2 interns yearly eTown The Museum of Boulder Statistics on Community Impact Boulder International Film Festival Boulder Philharmonic Orchestra ● Free Community Concert, annually each spring (1200+ attendance) ● Over 1000 free tickets to subscription concerts annually, distributed to social service agencies, educators, students, young musicians, cultural organizations ● 4000 school children served in Discovery Concerts annually ● In-school programs at 24+ Boulder and Denver schools annually Boulder Museum of Contemporary Art Colorado Chautauqua Association Economic Impact Arts Commission June 2018 Packet: 28 In 2017, the Colorado Chautauqua produced or hosted 144 cultural and educational programs, with total attendance exceeding 47 thousand patrons. Although CCA does not specifically track the number of Boulder residents in attendance at each program, estimates based upon ticket sales data suggest that approximately 45-50% of all ticket purchasers live within the City of Boulder. Last year, CCA provided free programs to over 10,000 people, including nearly 5,000 complimentary tickets, plus an estimated 6,000 people who sat outside the Auditorium for concerts. In addition CCA provided reduced rates or free rentals for over 150 events in support of nonprofit groups, governmental entities and educational organizations. According to the City of Boulder’s Arts and Economic Prosperity Calculator, which calculates the economic impact of nonprofit arts and cultural organizations and their audiences, CCA’s direct spending of nearly $5.4M, combined with more than 47,000 tickets sold in 2017, generated: ● 178 full time equivalent jobs ● $4.4m of household income ● $1.2m of audience spending ● $166k of local tax revenue ● $156k of state tax revenue Colorado Music Festival CCA leases the Auditorium, Community House, office space and green room space to CMF at substantially reduced rates, making it possible for CMF to bring six continuous weeks (23 concerts and 40 rehearsals) of world class classical music to nearly 16,000 patrons each summer. Additionally, an average of 125 non-paying attendees listen on the lawn outside of the auditorium, for an additional 2,875 non-ticketed attendees per concert. Typically, 8 or so rehearsals are also free and open to the public during the summer. The total impact to CCA of subsidizing CMF operations is estimated at approximately $100k per year. Z2 Entertainment Named the Best Summer Music Series in the Denver Area last year, Chautauqua’s Summer Concert Series brings an eclectic mix of entertainers to the Boulder community. More than half of our audience comes from outside Boulder, generating significant audience spending in the City of Boulder. In addition to nearly 20,000 paid ticket holders, CCA estimates an average of 200 non-paying attendees listen on the lawn outside of the auditorium, for an additional 3,125 non-ticketed attendees per concert. Boulder Valley School District Third Grade Field Trip In 2017, CCA hosted approximately 180 third-grade students from Flatirons Elementary, Whittier Elementary and the Wild & Free homeschool group, an initiative designed to nurture young historians and create new stewards of Chautauqua. In coming years, CCA plans to expand this popular field trip, which was awarded a Local History Award from the Boulder Heritage Roundtable, to a growing list of schools in the Boulder Valley School District and beyond. New Vista Each year, CCA hosts the graduation ceremony for New Vista High School in our Auditorium. Boulder High School CCA is partnering with Boulder High School to present Mountainfilm for Students, an educational and entertaining playlist of 5-10 documentary shorts. Impact on Education CCA supports Impact on Education’s annual fundraiser, with lodging and ticket contributions. Arts Commission June 2018 Packet: 29 Although CCA does not specifically track the number of children or youth in attendance at each event, we estimate that more than 1,500 children under 12 were served in 2017 at programs including concerts, science talks, children's theater, CMF's Young People's Concerts, and Arts in the Open hiking plays. This does not include passive attendance in the park at children's events including weekly Meadow Music produced by the City of Boulder, or commercial day and adventure camps on the Green, produced by other entities and coordinated with the City of Boulder. Dairy Arts Center (The Dairy Center for the Arts) ● Provides subsidized office rent for 6 arts organizations: 3rd Law Dance/Theater, Boulder Ballet, Boulder County Arts Alliance, EcoArts Connections, the Parlando School for the Arts, and Stories on Stage ($166,000 subsidy) ● Provides theater rentals at below market rates ($60,000 subsidy) ● Provides gallery exhibition space to artists with no exhibition fees ($18,500 subsidy) ● Provides ongoing visual art exhibitions, open 7 days a week, free to the community (a $100,000 cost to us) ● July 2017 - March 2018 STATS ○ Boedecker Cinema Theater ■ Occurrences: 726 ■ Total Patron Attendance: 29,592 ○ Galleries (Lectures, Workshops, and Events) ■ Occurrences: 21 ■ Total Patron Attendance: 1,945 ○ Galleries (Daily Visitors) ■ Occurrences: 360 ■ Total Patron Attendance: approx. 60,000 ○ Dairy Produced Programming ■ Occurrences: 782 ■ Total Patron Attendance: 31,397 ○ Rentals ■ Occurrences: 260 ■ Total Patron Attendance: 24,005 eTown Museum of Boulder 2017 Program Partners Youth Programming Partners: · Boulder Public Library · Bldg 61 – Boulder Public Library · CU Science Discovery · CU Heritage Center · Tactile Picture Book Project · Build a Better Book Project · CU ATLAS · Rocky Mountain Center for the Blind · Community Foundation · Youth Opportunities Advisory Board · Women’s Health Center: SHAPE Education partners: · BVSD Arts Commission June 2018 Packet: 30 · Museum Educator’s Roundtable · Denver Evaluation Network · Two Rivers Working Group Education Advisory Committee partners: · Community Montessori · Heatherwood Elementary · Monarch Elementary · Superior Elementary Events partners: · Mapleton Porch Fest · Longmont Latinx Festival · Maker Boulder · Walker Ranch Heritage Day · Bands on the Bricks · Farmer’s Market Exhibit Development Partners: · Northern Arapaho Council of Elders · Northern Arapaho Tribal Historic Preservation Office · Boulder County Latino History Project · Rocky Flats Cold War Museum · City of Boulder · NIST · National Air and Space Museum · NASA · High Altitude Observatory · UCAR · NCAR · INSTAAR · Sievers Biotech · Ball Aerospace · LASP · Reality Garage · NOAA · Sphero · Twitter Boulder · Google · MicroMotion · Space Science Institute · National Center for Interactive Learning · Rocky Mountain Rescue Group · Spyder · Children’s Museum of Denver · Carnegie Branch of the Boulder Public Library · Fort Collins Museum of Discovery Arts Commission June 2018 Packet: 31 Adult Program Partners: · Book Arts League - Letterpress Workshop · Native American Rights Fund - Niwot Gathering partner · Boulder Public Library – Film Screening · Madelife – Community Talks · Elevations Credit Union – History talks · University of Colorado – Student interns and Guest Curators · Conference on World Affairs – Art Exhibit and Panel · KGNU – Anniversary Exhibit · Boulder Open Space and Mountain Parks – Art Exhibit · Colorado Sports Hall of Fame – Annual Awards Event · Boulder Rotary Club – Presidents’ Reception · CU History Department – Becoming American Program · CU Museum of Natural History · CU Art Museum · CU Heritage Center · Mountain Plains Museum Association · Colorado Wyoming Museum Association Museum Displays at Other Locations: · Gold Hill Museum · Broomfield Depot Museum · Hotel Boulderado Museum of Boulder 2017 by the numbers: · 17,370 people served through outreach activities · 6,000 people visited Museum of Boulder exhibits at other venues · 1,130 attended Museum of Boulder adult programs · 3,250 K-12 students participated in Museum of Boulder programs · 1,500 people visited the Harbeck House From: Vink, Mandy Sent: Friday, May 25, 2018 1:25 PM To: ekrjoos@gmail.com; Devin Hughes <devinpatrickhughes@me.com>; Mark Villarreal <flynvartranch@comcast.net>; Kathleen McCormick <fonthead1@gmail.com>; Felicia Furman <felicia@ffurman.com> Cc: Chasansky, Matthew <ChasanskyM@boulderlibrary.org>; Carissa Samaniego <carissa.samaniego@gmail.com> Subject: Save the Date: Public Art Social Dear Commissioners We are working on an exciting weekend event - The Public Art Social, June 29-30! This weekend will feature 5x5 presentations (5 slides, 5 minutes/presentation), temporary public art installations, tours, and more! Temporary projects include works by Ethan Jackson, Katie Shlon, and Dispersion. 5x5 presentations will include these artists as well as a Arts Commission June 2018 Packet: 32 sneak peek at forthcoming projects by Michelle Sparks, Adam Kuby, Parisa Tashakori and a new opportunity on University Hill. More details can be found in the attached flyer and here: https://boulderarts.org/publicart/ updates-opportunities/public-art-social We have plenty of volunteer opportunities, so please help spread the word on both the event and volunteer opportunities. In the meantime, please let me or Carissa (cc'ed here) know if you have any questions. Have a great Memorial Day Weekend! Mandy Vink Public Art Program, Office of Arts andCulture 303-441-4342 vinkm@boulderlibrary.org boulderarts.org Library & Arts Department 1001 Arapahoe Avenue | Boulder, CO 80302 bouldercolorado.gov From: Click, Lauren To: Mark Villarreal; Felicia Furman; Kathleen McCormick (fonthead1@gmail.com); Devin Hughes; ekrjoos@gmail.com Cc: Chasansky, Matthew; Seaton, Celia Subject: FW: 3rd Law Dance/Theater Date: Tuesday, May 29, 2018 1:12:05 PM Hello Arts Commission, Katie of 3rd Law Dance/Theater would like to extend an offer to you for their upcoming performances. Information below. A reminder that we have a ticket fund available for you should you like to attend this or other events. Cheers, Lauren Lauren Click Cultural Grants Program Office of Arts + Culture 720-564-2355 clickl@boulderlibrary.org www.boulderarts.org Library & Arts Department 1001 Arapahoe Avenue | Boulder, CO | 80302 www.bouldercolorado.gov From: Katie Elliott <ke@3rdlaw.org> Sent: Thursday, May 24, 2018 9:29 AM To: Chasansky, Matthew <ChasanskyM@boulderlibrary.org>; Click, Lauren <ClickL@boulderlibrary.org> Subject: 3rd Law Dance/Theater Hello Matt and Lauren, I understand that BAC council members can not accept comp tickets for our show. However, I would like to extend some special offers that we send to groups in our general audience. If they would like to offer a comp ticket to a guest and purchase a discounted ticket for themselves please have them contact me at: ke@3rdlaw.org We also have a promo code (7822) for $5 off all ticket prices that can be used at the box office anytime: https://support.arvadacenter.org/single/SYOS.aspx?p=70150 And finally we have a $10 discount on Center seating that runs for tomorrow-Friday only Arts Commission June 2018 Packet: 33 using promo code (8008) https://support.arvadacenter.org/single/SYOS.aspx?p=70150 This of course includes you both. We would love to show our appreciation for all the work you do while providing the opportunity for everyone to see the work they support. Do you have moment to spread the word? Looking forward to summer! Best Regards, Katie Katie Elliott, Artistic Co-Director 3RD LAW d a n c e / t h e a t e r p: 303.938.8656 e: ke@3rdLaw.org w w w . 3 r d L a w . o r g http://3rdlaw.org/works-2/upcoming/ From: Vink, Mandy To: Erica; Devin Hughes; Mark Villarreal (flynvartranch@comcast.net); Kathleen McCormick; F Furman; Chasansky, Matthew; Click, Lauren; Haan, Mary Wohl; Bartsch, Juliette Leon Cc: Seaton, Celia; Carissa Samaniego Subject: Call for Volunteers: BCFM and Public Art Social Date: Tuesday, May 29, 2018 3:47:28 PM Attachments: PublicArtSocial_Horizontal72dpi.jpg image002.png Dear Commissioners and Colleagues I’m reaching out to see if any of you are interested in volunteering at our Office of Arts + Culture booth at the Boulder County Farmers Market to chat with our community about the Community Cultural Plan refresh and spread the word on the Public Art Social. I’m also looking for some extra hands during the Public Art Social. Needs are identified below, with timeframes. Please let me know by June 6th if you, your best friend, your pet, your partner, or your neighbor are available and interested. In advance, thanks for your consideration! It’s going to be so much fun!!!! And, sorry, but no pets allowed at the farmers market so I take back that part. I’ll send out the final schedule when we are closer to the events. Saturday, June 23 Boulder County Farmers Market Talking about: community cultural plan refresh, public art social weekend, general arts info *Set up between 6:30-7:30 am – we will need to pull things over from the library including a table, tent, chairs and swag Need 2-3 volunteers Mandy Vink____________ ______________________ ______________________ *Tables from 8am to 2pm Need 1-2 volunteers per shift 8 am – 11 am Lauren Click____________ ______________________ ______________________ 11 am – 2 pm Mandy Vink____________ ______________________ Arts Commission June 2018 Packet: 34 ______________________ *Breakdown 2- 3pm Need 2 volunteers ______________________ ______________________ Saturday, June 30 Boulder County Farmers Market Talking about: community cultural plan refresh, public art social weekend, general arts info *Set up between 6:30-7:30 am – we will need to pull things over from the library including a table, tent, chairs and swag Need 2-3 volunteers Mandy Vink____________ ______________________ ______________________ *Tables from 8am to 2pm Need 1-2 volunteers per shift 8 am – 11 am Matt Chasansky_________ ______________________ ______________________ 11 am – 2 pm Mary Wohl Haan________ ______________________ ______________________ *Breakdown 2- 3pm Need 2 volunteers ______________________ ______________________ Public Art Social Saturday, June 30 Floating ambassadors to answer questions and respond to comments about projects/Office of Arts + Culture, help with wayfinding, etc. Need 3-4 volunteers sprinkled throughout park and project sites 9:30 am – 12:30 pm ______________________ ______________________ ______________________ ______________________ 12:30 pm – 3:30 pm ______________________ ______________________ ______________________ ______________________ 3:30 pm – 6:30 pm ______________________ ______________________ ______________________ ______________________ Thanks again for your consideration! Mandy Mandy Vink Public Art Program, Office of Arts andCulture Arts Commission June 2018 Packet: 35 303-441-4342 vinkm@boulderlibrary.org boulderarts.org Library & Arts Department 1001 Arapahoe Avenue | Boulder, CO 80302 bouldercolorado.gov From: Chasansky, Matthew To: Devin Hughes; Erica Joos; F Furman; flynvartranch@comcast.net; Kathleen McCormick (fonthead1@gmail.com) Cc: Atilano, Carmen; Click, Lauren; Seaton, Celia; Farnan, David Subject: Update on HRC Enhancement Grant Date: Thursday, May 31, 2018 8:00:40 AM Attachments: IPD-rfp-2018-final.docx image004.png Importance: High Commissioners— Thanks in advance for reading the information, below. I need to get your thoughts by tomorrow, 6/1 at noon. Following your decision at the May meeting, the Human Relations Commission (HRC) has reviewed the concepts we put forward. A reminder: the decision was made to structure an “enhancement grant” to the HRC’s Indigenous People’s Day RFP process. You provided two key principles to form the basis of staff’s structuring of the enhancement grant: first, that the decision be reliant on the HRC’s process (rather than a separate decision of the Arts Commission). And second, that the available funding of $10,000 be evenly divided among eligible grant recipients which were selected by the HRC. Further to these two principles, you appointed Erica Joos and Felicia Furman to represent the Arts Commission during the HRC’s deliberation. The HRC considered your decision at their last meeting. Carmen, their staff liaison, facilitated this discussion as well as some follow up this week. The HRC has requested a change to what you proposed. They would like to include some discretion on the amount of money for each grant. This is different than the even distribution of funds across all eligible recipients. For instance, let’s say there are 5 recipients who are eligible for the enhancement grant. Under your structure, they would each get $2,000. However, under the HRC’s recommended change, the members of the HRC could decide to award different amounts to different applicants based on the value that the commissioners decide is warranted. I feel that this is different enough from your motion at the May meeting to warrant further discussion. So, I will put this on the agenda for June. Essentially, you will need to decide if we agree with the HRC, if you disagree and wish to consult further with the HRC on a different approach. However, another principle important was that we not slow down the HRC process. With that in mind, Carmen has prepared the RFP and is ready to send it out with this revised language: The Boulder Arts Commission has an enhancement grant of up to $2000 available for these projects that include arts components. To be eligible for this additional funding, your project must stimulate or promote arts, culture, and creativity for the people of the city through one or more of the below categories: 1. Visual arts and crafts; 2. Music; Arts Commission June 2018 Packet: 36 3. Theater; 4. Literary arts; 5. Dance; 6. Time-based media, film/video, digital art, and web-based art; 7. Educational activities including lectures, classes and field trips; 8. Festivals, exhibitions, and art in public places; 9. History and heritage; 10. Design, architecture, and landscape; and 11. The contemplative arts. The full RFP is attached. I believe that this language is still in line with your motion, but flexible enough for any outcome of the discussion at the June meeting. And, it will not compromise the ability of applicants to complete the proposals. So, in order for Carmen to proceed with the release of the RFP, I want to make sure there are no objections to the change to the RFP, and the discussion of the HRC’s proposal at the June meeting. Please let me know if you object by Friday at noon. If I receive a single objection, then we will ask Carmen to hold the RFP and come up with a new timeline. If, however, there are no objections than I will let Carmen know that we are ready to release the RFP. Let me know if you have any questions, or if you need to talk on the phone. As you know, it is best for you to respond only to me, with a courtesy copy to Carmen, Lauren, and Mark if you please. Finally, a great, big, generous “thank you” for your understanding in this unusually quick turnaround. –Matt Matt Chasansky Manager, Office of Arts and Culture 303-441-4113 chasanskym@boulderlibrary.org boulderarts.org Library & Arts Department 1001 Arapahoe Avenue | Boulder, CO 80302 bouldercolorado.gov From: paula palmer <paularpalmer@gmail.com> Date: Tue, May 29, 2018 at 1:16 PM Subject: Invitation to Meetings with our Arapaho Guests To: ffurman@ecentral.com, flynvartranch@comcast.net, fonthead1@gmail.com, devin@devinpatrickhughes.com, Erica Joos <ekrjoos@gmail.com> Cc: "Click, Lauren" <ClickL@boulderlibrary.org> Dear Members of the Boulder Arts Commission, Right Relationship Boulder would like to invite two representatives of the Boulder Arts Commission to join us for meetings and a dinner with the Southern and Northern Arapaho people who will be our guests here June 7-8. Our Arapaho guests at these meetings will be: Southern Arapaho: Elvin Kenrick, Southern Arapaho Chief Billie Sutton, Arapaho District 1 Legislator, Cheyenne and Arapaho Tribes Kendricks Sleeper, Arapaho District 2 Legislator, Cheyenne and and Arapaho Tribes Northern Arapaho: Arts Commission June 2018 Packet: 37 Anthony A. Addison, Sr., member of the Northern Arapaho Business Council Stephen Fast Horse, member of the Northern Arapaho Business Council Patrick Moss, Federal Programs Director, Fremont County School District #38 Teresa His Chase, 21st Century Community Learning Center Program Coordinator, Fremont County School District #38 Please see the attached schedule. We invite two BAC representatives to join us on June 7 for the meeting with other City of Boulder officials and staff, 2:45 to 4 pm at the Museum of Boulder. We have also reserved two places for BAC representatives at the June 8 dinner, which will also be served at the new Museum building. It's a short week, but we hope you'll be able to RSVP by Friday. We're looking forward to these meetings where we will be making plans for our celebration of Indigenous Peoples Day, October 7-8. We are so grateful to BAC for your generous support of these events. With warm greetings, Jerilyn DeCoteau Ava Hamilton Jake Matlak Paula Palmer -- Paula Palmer Toward Right Relationship with Native Peoples www.boulderfriendsmeeting.org/ipc-right-relationship Office: 303 443-0402 Cell: 240 595 5993 Email: paulaRpalmer@gmail.com -- "Never underestimate the power of a small group of committed people to change the world. In fact, it is the only thing that ever has." -Margaret Mead From: Click, Lauren To: Mark Villarreal; Felicia Furman; Kathleen McCormick (fonthead1@gmail.com); Devin Hughes; ekrjoos@gmail.com Cc: Chasansky, Matthew; Seaton, Celia Subject: Arts Commission 6/20 meeting items Date: Wednesday, June 13, 2018 12:50:47 PM Hello Arts Commissioners, Three items for you to consider before the Commission meeting next Wednesday, June 20 at 6 p.m. • There is one follow up to the Professional Development grant applications by Nicholas Caputo. Please log into the Boulder Arts Commission online grant system into the Shared Documents folder to review. You will be discussing and deciding upon this application at the meeting. I’ve included his original application to the folder as well should you like to review it. • There is also one grant report to review in the online system (Arts Education FY17, Expansion of Boulder MUSE, $3,000). As usual, you’ll discuss and make final decisions on the report at the meeting. • Finally, at this meeting we will be discussing the challenges we faced in the 2018 grant cycle Arts Commission June 2018 Packet: 38 so as to improve the cycle in 2019, so please come with your thoughts! Feel free to contact me at any time if you have any questions. Thank you! Cheers, Lauren Lauren Click Cultural Grants Program Office of Arts + Culture 720-564-2355 clickl@boulderlibrary.org www.boulderarts.org Library & Arts Department 1001 Arapahoe Avenue | Boulder, CO | 80302 www.bouldercolorado.gov Arts Commission June 2018 Packet: 39 Attachment Six Current Cultural Grants Program Budget as of May 11, 2018 GRANT CATEGORY ASSIGNED BUDGET GRANTS AWARDED FUNDS DISTRIBUTED BALANCE (TO BE AWARDED) Operational Grants Large FY2016 $ 280,000.00 $ 280,000.00 $ 280,000.00 $ - Operational Grants Large FY2017 $ 60,000.00 $ 60,000.00 $ 60,000.00 $ - Operational Grants Sm FY2016 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ - Operational Grants Sm FY2017 $ 60,000.00 $ 60,000.00 $ 60,000.00 $ - Community Projects $ 80,000.00 $ 71,815.00 $ 57,452.00 $ 8,185.00 Arts Education $ 30,000.00 $ 29,400.00 $ 23,520.00 $ 600.00 Rental Assistance $ 18,000.00 $ 19,803.00 $ 19,803.00 $ (1,803.00) Professional Dev. Scholarships $ 17,000.00 $ 23,965.00 $ 19,172.00 $ (6,965.00) Arts Admin. Certificate Scholarships $ 10,000.00 $ - $ - $ 10,000.00 Cultural Field Trips $ 10,000.00 $ - $ - $ 10,000.00 Equity Grant $ 10,000.00 $ - $ - $ 10,000.00 Admin / Admission Fund $ 7,235.00 $ 25.75 $ - $ 7,235.00 TOTAL $ 682,235.00 $ 645,008.75 $ 619,947.00 $ 37,226.25 There are 6 free rentals still available for the Macky Auditorium. Arts Commission June 2018 Packet: 40