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06.13.18 HAB PacketCITY OF BOULDER HOUSING ADVISORY BOARD MEETING AGENDA DATE: Wednesday, June 13, 2018 TIME: 3:00 PM LOCATION: Calvary Bible Church, 3245 Kalmia Ave. 1. CALL TO ORDER / 3:00 p.m. 2. AGENDA REVIEW / 3:00 p.m. 3. APPROVAL OF MINUTES / 3:05 p.m. A. May 7, 14, 21 and 23 4. PUBLIC PARTICIPATION (non-agenda items) / 3:10 p.m. 5. BOARD DISCUSSION: Inclusionary Housing / 3:20 p.m. A. Staff overview of inclusionary housing, annexations and development review B. Q&A 6. MATTERS FROM THE BOARD / 4:30 p.m. A. Finalize bylaws: confirm updated language B. June-August work plan review C. Calendar check D. Ideas and innovations (standing agenda item) E. Committee reports (standing agenda item) • Engagement F. Channel 8 Broadcasting G. HAB Goals 7. MATTERS FROM STAFF / 5:50 p.m. 8. DEBRIEF MEETING / 5:50 p.m. 9. ADJOURNMENT / 6:00 p.m. For more information please contact the HAB Secretary at 303.441.4134, or via Email at marinc@bouldercolorado.gov. Board agendas are available online at:https://bouldercolorado.gov/boards- commissions/housing-advisory-board. Please note agenda item times are approximate. 1 BYLAWS CITY OF BOULDER HOUSING ADVISORY BOARD Pursuant to the provision of Section 130 of the Charter of the City of Boulder and Section 2-3- 24, B.R.C. 1981, the Housing Advisory Board (the Board), of the City of Boulder, adopts the following rules governing the general conduct of its business. In handling routine business, the Board may, by general consent, use more informal procedure than set forth in these rules. Any bylaw may be suspended at any time by an affirmative vote of three a majority of regular members of the Board taken at a meeting open to the public. I. SCOPE OF RULES AND GENERAL MATTERS A. The Board shall exercise those functions specified by City Charter, and applicable ordinances. Specifically included responsibilities from section 2-3-24, B.R.C. 1981, include the following: 1. To advise the City Council and city manager on housing issues, strategies, goals and policies. 2. To study and recommend to the City Council and the city manager long and short- range goals, ordinances, funding priorities and programs to address recognized housing needs. 3. To develop and recommend, with community input, innovative approaches to accomplish the city’s housing goals, including tools for preserving existing housing. 4. To advise the City Council and city manager concerning the impacts of city policy proposals on housing affordability, diversity and accessibility. 5. To review regional housing issues and make recommendations to the City C ouncil. 6. To advise the City Council concerning an appropriate advocacy role for the city in state and federal housing matters. 7. To consult and coordinate with housing committees and other city boards and commissions to develop and support the city’s housing efforts. B. These rules govern the procedure of the Board of the City of Boulder, Colorado with respect to all matters entrusted to the Board by the City Charter, the City Council, or by ordinance or resolution of the City of Boulder. If any ordinances passed by the City Council designate the Board as the proper body to hear a particular matter, the procedure for hearing said matter shall be consistent with these rules. C. These rules shall take effect upon approval. A copy of these rules shall be placed on file in the central files of the city and shall be available to the public. D. The Housing Advisory Board is comprised of regular members appointed by Boulder City Council. Ex-officio members are appointed by Ccity of Bboulder Boards as liaisons 2 to the Board. D. The Board shall be comprised of the five (5) members appointed by the City Council pursuant to the City Charter and applicable ordinance and two ex officio members; one appointed by the Planning Board and one appointed by the technical review group that advises the city manager on housing funding priorities. Board E. Oofficers shall beThe members of the Board shall have officers elected from its the Board’s regular members. The elected officers shall consist of the Chair, and Vice Chair. The city manager or the manager’s designate shall serve as the Secretary. F. The officers shall be elected by the regular Board members at its first regular meeting after annual appointments have been made by the City Council or at any other time that a majority of theregular Board members deem appropriate. Terms of office shall be for one year unless or until replacements have been qualified a majority of regular the board members approve a different length of term.deems otherwise. G. The Housing Advisory Board shall appoint a member to represent the Board where Board representation is necessary, by majority vote of the quorum present. F.H. In the event that a regular member is unable to attend a meeting or meetings of the Housing Advisory Board, no substitute regular member shall be appointed to act in the absent regular member’s place. However, in the event that the Chair or the Vice-chair of the Housing Advisory Board has knowledge that a regular member will be temporarily unable to act for three or more consecutive meetings, owing to absence from the City, illness, interest in any matter before the Board, or any other cause, the Chair, or in his or her absence, the Vice-chair, may request that the City Council appoint a replacement regular member to take the absent regular member’s place during the temporary absence. II. DUTIES OF OFFICERS, MEMBERS, AND STAFF A. The Chair is responsible for conducting the Board’s meetings in an orderly and democratic manner and assuring that the minority opinion may be expressed and that the majority is allowed to rule. The Chair shall: 1. Preside over all meetings of the Board; 2. Decide all points of orders or issues of procedure unless otherwise directed by a majority of the quorum present. of the Board in session at the time 3. Sign all minutes, resolutions and other documents on behalf of the Board; 4. Coordinate with the Community Planning and SustainabilityDivision of Housing staff liaison on agenda items; and, 5. Subject to the advice, order or ratification by the Board, discharge such other duties as may be required of the Chair by the City Council and City staff, pursuant to the City Charter and applicable ordinance. B. The Vice Chair shall: 3 1. Perform all such duties and functions of the Chair in the absence of the Chair; and, 2. Assist the Chair in the performance of his/her duties. C. The Secretary shall: 1. Attest to the signature of the Chair on all documents signed by the Chair; 2. Ensure that all required notices of meetings are properly published and posted; and, 3. Keep minutes of all Board meetings. D. The Division of Housing shall assign a staff liaison to work with the Board. The Board has no formal authority over City staff and can neither assign nor manage tasks performed by staff. However, the Board is tasked with reviewing and making recommendations on matters which impact staff work. To facilitate effective partnership, ensure that professional working relationships are maintained, the Board and city staff will strive to follow these guidelines: 1. Primary and all formal 1. Board members are encouraged to communication communicate will be through the staff liaison. All members are encouraged to communicate frequently with the staff liaison to raise potential concerns about projects or operations as early as possible. 2. Board members should be mindful of the impact of their requests on planned work programs and coordinate all requests involving significant work with the staff liaison. If appropriate, the staff liaison may ask for an affirmative vote of the Board before authorizing significant work in response to a member’s request for information. III. MEETINGS A. All business of the Board shall be conducted only during properly constituted regular or special meetings and all such meetings shall be open to the public except as is otherwise provided by law. These Bylaws have been adopted in substitution of Roberts Rules of Order. Roberts Rules of Order may be invoked or used as guidance at the discretion of the Chair or majority of the quorum present, where not inconsistent with these bylaws, to the extent that it is determined that such rules will help with the orderly conduct of the meeting. B. Regular meetings of the Board shall be held at such time and date as determined by a majority of the regular members of the Board at a location the Board shall from time to time designate. The Board has scheduled regular meetings at 6:00 p.m. on the [ add week of the monthfourth Wednesday of the Month] [ add day of the week] of each month, at a location to be duly noticed. C. Special meetings may be called at any time by three a majority of regular members of the Board. This is done by submitting a written request to the secretary stating the reason for the special meeting at least 48 hours in advance of the proposed meeting. D. A quorum shall be three a majority of regular members of the Board. E. Notices of regular meetings and special meetings shall be published in a manner similar to 4 notices of other city boards and commissions as prescribed by the City Council. Notices of all regular and special meetings shall be posted in conformance with applicable law. Board members shall have no less than twenty-four hours notice of any meeting. F. At all regular meetings of the Board, the following shall be the order of business: 1. Call to Order 2. Approval of Minutes 3. Public Participation 4. Discussion Items 5. Public Hearing Items 6. Matters from the Housing Advisory Board, City Manager and City Attorney 7. Debrief Meeting and Calendar Check 8. Adjournment G. The above order of business may be amended by the Chair with and the consent of a majority of the quorum presentof the members of the Board in attendance at any meeting. IV. AGENDA AND HEARINGS A. All items of official action by the Board, and all matters scheduled for public discussion by the Board, shall be placed on a written agenda of the Board in accordance with the applicable requirements of the City of Boulder Revised Code, or other applicable regulation, procedure, bylaw, or policy. The Chair shall have the discretion to alter the order of the Board’s consideration or hearing of any of the items listed on an agenda if appropriate in light of the relative anticipated length of items, the presence or absence of interested persons, or other reasonable considerations. In addition, the Board, by majority vote of the quorum present, shall have the right to amend the agenda to add, delete, or table or continue any matter, provided that no such action shall be contrary to the procedural requirements of the Open Records Law, any statute governing the matter at issue, or the City of Boulder Revised Code. B. An agenda committee comprised of the Chair and, Vice Chair and up to one rotating regular member of the Board shall meet prior to each meeting, in consultation with staff, to establish the agenda for the meeting, subject to required public notice provisions. The rotating regular member shall be selected by majority vote of the Board. Each regular Board member shall serve on the agenda committee for a three consecutive month term and terms shall be nonconsecutive. Agenda decisions shall be made by a majority vote of the agenda committee. A vote of two constitutes a majority. C. The Chair shall manage each regular and special meeting in a manner appropriate to complete the Board's business scheduled for the meeting to the extent possible. Hearings will be conducted in an informal but orderly manner which shall be best suited to the isolation of issues, ascertainment of relevant facts and an equitable solution. D. In the absence of objection by a majority of the quorum present, the Chair may limit the 5 length of discussion on any agenda item by Board members and members of the public. For agenda items for which no formal hearing is required, public comment should occur during the public participation portion of the meeting. If time permits, additional comments may be permitted by the Chair at the beginning of discussion on the particular agenda item. Once interested members of the public have commented, the Chair shall restrict subsequent discussion on the agenda item to Board members and staff. E. Unless otherwise determined by the Board, presentations shall generally be limited as follows: staff—10 minutes, and the public—three minutes per person. Public speakers shall complete a speaker’s signup form. With due consideration to the length of the agenda, the nature of the docket, the complexity of the evidence, and the findings required, the Board may elect to set longer or shorter time limits for individual speakers, consolidated groups as well as a total time limit within which all those desiring to be heard will be confined. Public testimony at hearings shall follow staff presentation of the proposal under consideration. Board members may ask questions of witnesses to seek clarification of the witness' position, but are discouraged from engaging in substantive debate with witnesses. Board discussion and deliberations shall follow public testimony. Hearings may be continued by majority vote of the quorum present.the Board. An affirmative vote of three or more regular Board members is required to pass a motion approving any action. Any agenda item requiring a vote of the Board is denied if it does not receive an affirmative vote of three or more. V. RECOMMENDATIONS AND MOTIONS A. Motion Making 1. A regular member, after obtaining the floor, makes a motion. If the motion is long or involved, it should be in writing. The motion maker may state his or her reasons briefly before making the motion; but may argue the motion only after it has been seconded; and having spoken once may not speak again until everyone who wishes to be heard has the opportunity to speak, except to answer questions asked by other Board members. Having made a motion, the motion maker may neither speak against it nor vote against it. 2. Another regular member seconds the motion. All motions require a second. The seconder does not have to favor the motion in order to second it and may both speak and vote against it. If there is no second, the Chair shall not recognize the motion. 3. The Chair states the motion and asks for discussion. General debate and discussion follow, if the members desire. The Board members, when wishing to speak, shall follow the rules of speaking outlined above. 4. At the end of discussion or when the question is called, the Chair restates the motion and puts the question to a vote. The Chair announces the result of the vote. The motion is not completed until the result is announced. B. Amending a Motion 6 1. Once a motion has been made, seconded, and stated by the chair, any regular Board member may offer an amendment to the motion maker who can accept it as a friendly amendment or reject it as a hostile amendment. 2. If the offer of the amendment is accepted by the motion maker and the seconder, the Chair will restate the amended motion. 3. If the amendment is not accepted by the motion maker or the seconder, the amendment offerer may ask the Chair to call for a vote on the amendment by all regular members and if a majority of the of the quorum present vote for the amendment, the motion shall be amended. C. Voting 1. Manner of Voting. The Board may vote by a voice vote, the raising of hands, or the calling of roll. The Chair shall announce the results of each vote. 2. Effect of Votes. An affirmative vote of a majority of the quorum present is required to pass a motion approving any action, except a motion approving a recommendation to City Council. A motion approving a recommendation to City Council requires an affirmative vote of a majority of regular board members. Any agenda item requiring a vote of the Board is denied if it does not receive an affirmative vote of the required a majority of the quorum present. VI. COMMITTEES A. The Board may appoint regular or ex-officio board members to standing committees and special committees as needed to study particular topics or to carry out other functions relevant to the Board’s purview. V.VII. MINUTES/INFORMATIONAL PACKAGES A. Copies of action form minutes of regular and special meetings shall be distributed by staff to City Council within 10 days after each meeting is held to the extent practical. Summary form minutes shall be produced by staff with Board review, and shall be considered as the formal record of proceedings of the Board. Action form minutes shall be furnished to each Board member prior to the next regular Board meeting, as specified in these Bylaws. B. Prior to each regular meeting and each special meeting scheduled sufficiently in advance, staff shall assemble and disseminate to Board members an informational package consisting of action minutes to be approved at the next meeting, other information that the staff liaison deems appropriate for Board consideration at the next meeting, and information otherwise useful to the Board and reasonably requested by the Board. Delivery of the package to the Board shall be calculated to provide a reasonable time to review the material prior to the next Board meeting and will be posted to the city’s website. 7 VI.VIII. ADOPTION OF RULES These Bylaws may be changed, suspended, amended or revoked by an affirmative vote of a majority of three regular Board members at any regular meeting of the Board, or at any special meeting called for that purpose. Approved and adopted pursuant to the authority in subsection 2-3-1(d), B.R.C. 1981 to establish rules of procedures in aid of its functions on this ____ day of ____________, 2018. CITY OF BOULDER HOUSING ADVISORY BOARD Chair ATTEST: _______________________________ By: ____________________________ Secretary Housing Advisory Board 2018 Draft Work Plan June 27 6:00 p.m. (on Ch. 8) • Community benefit ordinance overview and project scoping feedback (45 min) • Regional housing strategy overview, introduction of affordable housing goal discussion (1 hour) • Board goals scoping and committee scoping and reporting (1 hour) July 11 3:00 p.m. • Community investment, housing finance overview (1.5 hours) • Technical Review Group check-in (45 min) • Board goals scoping and committee scoping and reporting (1 hour) July 25 (on Ch. 8) • Overview of homeownership program (45 min) • Middle income strategy overview and down payment program project scoping (1 hour) • Homeownership Committee check-in (30 min) • Board Goals scoping and committee scoping and reporting (1 hour) • Assess if continuing with 2nd monthly meetings August 8 (TBD) • housing tour (3 hours) August 22 (on Ch. 8) • Fair housing overview (1 hour) • Alpine-Balsam update and input on options development (1.5 hours) tentatively rescheduled from 7/11 • Board Goals scoping and committee scoping and reporting (1 hour) September/October/November (single meetings?) • Board Goals scoping and committee scoping and reporting • Community benefit • Regional housing strategy and affordable housing goal update • Down payment program Other Proposed Agenda items/ideas • Rent increases • HAB success measures [potentially included in goals and committee scoping and reporting] • Senior housing needs • Affordability committee • Preservation strategy • Compatible development • Subcommunity planning Inclusionary Housing Development Outcomes (Developments that did not receive city funding) 17 Developments 208 Units 135 Off-Site 79 On-Site 130 Rentals 5 For-Sale 79 For-Sale Locations of On and Off-Site Developments Number of Developments by Year Inclusionary Housing (IH) requires that new residential development contribute a percentage of the total units as permanently affordable housing. Options for meeting this requirement include providing the permanently affordable units on-site, dedicating off-site newly constructed or existing units as permanently affordable, dedicating vacant land for affordable unit development or making a cash contribution to the Affordable Housing Fund in lieu providing affordable units (Cash-in-lieu). What is Inclusionary Housing 1 1 1 4 1 1 2 1 1 2 1 1 2000 2003 2004 2005 2006 2007 2009 2011 2014 2015 2016 2017 Inclusionary Housing Data Profile: Boulder Date Updated: June, 2018 Inclusionary Housing Data Profile: Boulder Inclusionary Housing Unit Outcomes (Developments that did not receive city funding) Number of Permanently Affordable Housing Units Provided On-Site and Off-Site Distribution of Homeowner and Rental Units by Off or On-Site Off-site Unit Prices and RentsOn-site Units Prices 130 Off-Site Rental Units 73 On-Site For-Sale Units 5 Off-Site For-Sale Units For Sale Units are Low Income (51%-60% AMI or $55k to $59k) For Sale are Moderate (61%-79% AMI or $60k to $77k) For Sale are Middle Income (80%-150% AMI or $78k to $146k) 4 65 4 Rental Units are Low Income (60% AMI or $59k) Rental Units are Very Low Income (50% AMI or $54k) For Sale Units are Moderate Income (79% AMI or $77k) 2 128 5 On-site vs Off-site Units 79 On-site 135 Off-site 2000 2003 2004 2005 2006 2007 2009 2011 2014 2015 2016 2017 2018 1 13 3 3 94115 30 61 69 2 22 Date Updated: June, 2018