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04.18.18 BAC Packet Boulder Arts Commission Meeting Agenda April 18, 2018 Boulder Creek Room, Main Library 1. CALL TO ORDER Approval of Agenda 2. REVIEW OF MINUTES March 21, 2018 3. PUBLIC COMMENT 4. COMMISSION BUSINESS A. Re-appointment and Swearing-in of Kathleen McCormick B. ACTION: Chair and Vice Chair Nominations C. DISCUSSION: Liaison and Board Appointments 5. GRANT PROGRAM A. DISCUSSION: 2017 GOS Grant Survey Results B. ACTION: Grant Reports 1. Sondra Blanchard, Festival de Casteliers of Puppetry for Adults and Children in Montreal, Canada, $1,000 2. 3rd Law Theatre General Operating Support Report C. ACTION: Arts Education Grants 1. Applicant Presentations 2. Panel Discussion and Rescoring 3. Final Discussion 4. Commission Motion and Vote 6. MATTERS FROM COMMISSIONERS A. DISCUSSION: Joint Meeting with HRC, May 7 – Erica 7. MATTERS FROM STAFF A. DISCUSSION: Questions About the Manager’s Memo – Matt B. DISCUSSION: Grant Program Updates - Lauren C. DISCUSSION: Draft of the 2017 Annual Report – Matt 8. ADJOURNMENT CITY OF BOULDER BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES Name of Board/ Commission: Boulder Arts Commission Date of Meeting: March 21, 2018 at the Main Boulder Public Library, 1001 Arapahoe Ave. Contact information preparing summary: Mary Wohl Haan, 303-441-4391 Commission members present: Mark Villarreal, Felicia Furman, Kathleen McCormick, Devin Hughes, Erica Joos Grants Jury Members present: Heather Beasley, Michael Conti, Bridget Law, and Alan O’Hashi Library staff present: Matt Chasansky, Office of Arts & Culture Manager Lauren Click, Coordinator, Grants Mary Haan, Coordinator, Programs for Artists Type of Meeting: Regular Agenda Item 1: Call to order and approval of agenda [6:00 p.m., 0:00:00 Audio min.] The meeting was called to order at 6:00 p.m. General greeting from Mark Villarreal, chair, to the large audience who were in attendance for the Community Project Grants. Matt Chasansky announced City Council had selected Kathleen McCormick to serve a full term as a Boulder Arts Commissioner. Furman moved to approve the agenda, and Hughes seconded. All in favor. Agenda Item 2: Review of Minutes [ ] Item 2A, Approval of December 20, 2017 Meeting Minutes Furman moved to approve the minutes as amended, and McCormick seconded. All in favor. Agenda Item 3: Public comment [ ] No public comment took place. Agenda Item 4: Grant Action Items [ ] A. Grant Reports 1. NOBO GOS McCormick commented that this was a wonderful grant report Furman moved to accept report, Joos seconded. All in favor. 2. Follow-up on sq prod & LOCAL Risk Capital report Villarreal commented that this was a vastly improved report document. Joos & McCormick thought it included important information and answered how the monies were used. Furman moved to accept their report. Hughes seconded. All in favor. 3. Follow-up on sq prod GOS report Furman and Villarreal thought the report was much improved and that it answered their concerns. Joos moved to accept this report. Hughes seconded. All in favor. 4. Follow-up on Boulder Samba School GOS report McCormick mentioned that it was documented very well, especially the increased marketing. McCormick moved to accept this report. Furman seconded. All in favor. B. Community Project Grant: Individuals Before beginning this process, Villarreal asked the Commissioners to allow Chasansky to take over and lead this review process. All were in favor. introductions took place of the jury panel and the process was outlined by Chasansky. 1. Applicant presentations Previously communicated questions from the Commissioners were addressed by each applicant that was present. Applicants Susan Boorman and Leslie Smucker were not present. 2. Panel Discussion & rescoring Commissioners revisited each application and offered comments and conclusions from the information they received during the presentations. Rescoring proceeded after the discussions were complete. 3. Final Discussion Top scoring grants went to Patti Bruck, Patti Bonnet, Jennifer Heath//BCAA-HOVAB, and Joanna Rotkin. 4. Commission Motion and vote Furman moved to accept the four top-scoring projects. McCormick seconded. All in favor. [at approx.. 7:30 p.m. A break was taken] C. Community Project Grant: Organizations Before beginning formal presentations, a discussion on the eligibility of the ECOArts Connections application took place. This revolved around a question as to whether this application was also asking for capital construction funds? Villarreal moved that this made EcoArts ineligible. No one seconded the motion. Commissioners agreed that they were eligible for this grant. 1. Applicant Presentations Previously communicated questions from the Commissioners were addressed by each applicant that was present. Applicants Boulder Chamber Orchestra, Colorado Music Festival, Ginga, Greater BoulderYouth Orchestra, Jeff and Paige, NOBO Art District, One Thousand Design, Rocky Ridge Music Center, and T2 Dance Project were not present. 2. Panel discussion and Rescoring [7:50 p.m. ] Commissioners revisited each application and offered comments and conclusions from the information they received during the presentations. Rescoring proceeded after the discussions were complete. 3. Final Discussion Discussion included the fact that all but one of the met the threshold for funding though there were only enough funds for 6 grants. There was some discussion from the audience/attendees on lack of funds for deserving programs. Top scoring grants went to Boulder Symphony, EcoArts Connections, Motus Theater, Museum of Boulder, BaoBao Foundation, and Right Relationship Boulder. 4. Commission Motion and Vote Furman moved to accept the scores of the top 6. Villarreal seconded. All in favor. [11:30 p.m. ] Agenda Item 5: [ ] No Public Art updates at this time. APPROVED BY: ATTESTED: _________________________________________ ________________________________________ Board Chair Board Secretary _________________________________________ ________________________________________ Date Date Agenda Item 6: Matters from Commissioners [ ] No matters from the commissioners. Agenda Item 7: Matters from Staff [ ] A. Questions about the Manager’s Memo – Matt There was a mistake in the budget: total budget = $154,725 B. New Commissioner Appointment – Matt Kathleen McCormick’s appointment as a full term Boulder Arts Commissioner. At the next BAC meeting in April, decisions on who will act as Chair and Vice Chair of the commission will be decided. Board and liaison appointments will also be made. C. Update on Sponsorship for North Boulder Artist Space – Matt Chasansky updated the Arts Commission on the Namaste project in North Boulder. Further discussion on the possible funding available to support the project would be postponed to a future meeting. D. Update on the Joint Meeting with HRC and call for volunteer to help plan – Matt Joos volunteered to work with Chasansky on the agenda for the upcoming joint BAC and Human Relations Commission (HRC), meeting. E. Update on Artist Census – Mary A few points of the raw data from the Artist Census were shared with the commission. Once phase one of the project finishes on April 17, a deeper dive into the data and focus groups will be formed. Agenda Item 8: Adjournment [11:38 p.m. ] Date, time, and location of next meeting: The next Boulder Arts Commission meeting will be at 6 p.m. on Wednesday, April 18, 2018, in the Boulder Creek Room at the Main Library, 1001 Arapahoe Ave., Boulder, CO 80302. TO: Members of the Boulder Arts Commission and Members of the Grants Panel FROM: Matt Chasansky, City of Boulder Office of Arts + Culture DATE: April 13, 2018 SUBJECT: Manager’s Update for the Boulder Arts Commission Meeting on April 18, 2018 1. Notes on the April Agenda > 4A, B, and C – Congratulations to Kathleen McCormick on her re-appointment to the Boulder Arts Commission! We will be swearing in Kathleen and, as has been our practice, to elect a chair and vice-chair to serve for the remainder of the year and into 2019. Though in the past we have also discussed liaison and board appointments at this meeting, in the interest of keeping the agenda on time we will postpone that discussion until May. > 5C – Please find the grants decision flow chart for the Arts Education Grant in Attachment One. > 7B – In accordance with the new approvals process described by the ordinance the governs the cultural grants program, Boulder Revised Code Title 14 Chapter 1, an update to City Council on grants decisions is required. In Attachment Two, please find a preliminary draft of the City Council Information Packet memo to fulfill this requirement. Staff will answer any questions and seek advice from the members of the Arts Commission before finalization of memo. > 7B – During the meeting, staff will be asking for advice and endorsement of the Arts Commission to move forward with the application and review process for scholarships to the University of Colorado’s new arts administration certificate program. In Attachment Three, please find a draft of the application to preview before the discussion. 2. Commission Correspondence In Attachment Four, please find copies of email correspondence received by the Boulder Arts Commission during the period between the publication of the March and April 2018 packets. 3. Liaison Reports > By Mark Villarreal, liaison to Boulder International Film Festival: On April 3rd, I met with Robin and Kathy Beeck of Boulder International Film Festival. They are coming out of their best season yet. Revenue was 20% higher than last year. There were 17 sold out viewings for 2018. Attendance in the Longmont venues was 30% higher than last year. This is especially positive due to a plateau in attendance / revenue for 2016 & 2017 that was cause for concern, (revenue maintained, but costs keep rising). Partnerships with Reality Garage, Mighty Fudge Studios and Viveport (HTCVIVE) are preparing BIFF with the latest technology in Virtual Reality and Augmented reality. BIFF is the first film festival in the country to have augmented reality film programs. Using your phone to scan their printed programs, you can then watch each films trailer. They found a way to reach the "tech" community.....free beer and hot wings at the new Boulder Brewery on Walnut. This was the launch party for their augmented reality film programs. There were 200+ in attendance. They are preparing for the 2019 Operational Support grants and want to know how the Office of Arts & Culture will be scheduling these. > By Devin Hughes, liaison to Parlando School of Musical Arts (forwarded content from Travis LaBerge, Executive Director and Founder): The main purpose of this email is to give the Commission an update on Parlando's strategic planning activities. I know this was a key component to the first round of Large Organization Operational grants a couple of years ago and Parlando's success in that process was due in large part to our robust strategic planning process. Our first Strategic Plan covered 2011-2013. This plan sought to balance Parlando's initial explosive - but unsustainable - growth with our core values, mission, and vision for the future. Our second plan, a five year plan spanning 2014-2018, was highlighted throughout our 2015/16 application for the Large Organization Operational Grant. It focused on the maturation and evolution of Parlando as an important arts institution in the Boulder community. One of the key synergies of this plan and BAC's funding timeline was that the last three years of our plan overlapped directly with the three years of funding from BAC. Since the funding received by BAC beginning in 2016, our timeline for many activities has been accelerated. The funding was a key catalyst that helped initiate planned activities sooner than expected as well as enhancing existing programming. As a result, we completed most of the key elements of our Strategic Plan by the end of the plan's 4th year (2017) and the Parlando Board of Trustees came to two key conclusions: - A five-year plan was too long for Parlando. We simultaneously believe that we have matured into an important arts institution in Boulder while, at the same time, are young enough in our history to be able to continue to grow and evolve in ways that are similar to a newer organization; and - Rather than sitting back and waiting for the official conclusion of our current Strategic Plan, Parlando needed to begin the next strategic planning process sooner than originally planned and put a new plan into place before 2019. With all of this in mind, the Parlando Board began an aggressive planning timeline in late 2017 with the goal of completing a new, three-year strategic plan before the beginning of our new fiscal year which begins on August 1st, 2018 (we have previously reported that changing our fiscal year to coincide with the academic year instead of the calendar year came out of the accelerated completion of our last strategic plan). After extensive meetings with key stakeholders including trustees, faculty, students, and donors, the Parlando Board has done the following: - Updated our Mission Statement to better communicate our philosophy of inclusion and equity - Adopted a new Vision Statement - Adopted seven Strategic Goals - Created a timeline for the Strategic Goals to be achieved The Board is now finishing the specific language underneath each of the Strategic Goals and is on schedule to approve a final draft of the the new plan at Parlando's May 2018 Board Meeting. Once completed, the Strategic Plan will cover the next three fiscal years: August 1, 2018 through July 31st, 2021. I'm going to hold back on sharing the language of the seven Strategic Goals because they are not yet "official." However, I can share the updated mission and vision because the Board has already approved these. Our previous mission was: To be Colorado’s premier arts school where people of all ages and abilities come together to share the language of music and the arts. We felt that the word "premier" made the organization feel to exclusive - and did not adequately convey our philosophy of bringing more music to ALL people. Therefore, the Board as adopted this new modified mission: Parlando provides access to people of all ages and abilities, inspiring them to share in the love of music and the arts through education, community collaboration, and performance opportunity. Our Vision Statement is as follows: With our focus on educational excellence, Parlando strives to create a thriving music and arts collective in an environment where diverse members of our community discover, engage in, and share their artistic potential. Thank you for sharing this with the commissioners and please let me know if you have any questions or would like any additional information. Also, as I prepare another update for a couple of months from now, please let me know if there is anything specific you and the commission would like to hear about or see addressed. Thank you for all you do! > By Felicia Furman, liaison to Local Theater Company Meeting with Pecha Rudnick, Local Theater on Friday, April 6, 2018: Pecha stated that the General Operating Support grant was extremely important to the growth in administrative function and audience development especially with the addition of an outreach coordinator who was very successful in reaching diverse audiences for Wisdom for Everything and The Rape of the Sabine Women. She believed that the sell-out of the Local Lab program, which begins on April 20th and had to be moved from the Grace Theater to the larger Gordon theater in the Dairy, was a result of additional “buzz” created by the three year support. She also emphasized the use of the grant as a very successful fundraising tool. They used the receipt of the three year grant to encourage other donors to make three year grants based on the confidence that BAC had in the stability and growth of the organization. > By Felicia Furman, liaison to Third Law Dacne/Theater I met with Katie Elliott, Director of 3rd Law Dance/Theater on March 29, 2018 to discuss how she and 3rd Law are functioning following the death of Katie’s husband and 3rd Law Co Director Jimmy LaVita in October after a long illness. In addition to creative functions, Jimmy dealt with the financial side of the organization including grants and reports. This has been a difficult transition for Katie but with a strong board of directors, as well as a new director with financial experience, Katie has been able to submit her annual report and application to SCFD and complete the final report for her BAC general operating grant. In addition, Third Law will present a program of dance called UN-STILL LIFE at the Dairy Art Center April 13, 14, and 15. 4. Staff Updates At their meeting on Apr. 3, the members of City Council endorsed the proposal from the local nonprofit JLF Colorado for the City Manager to identify funding for operational support of the 2018 Jaipur Literature Festival Boulder. The representatives of JLF Colorado were joined by a large number of supporters who spoke during public comment. All members of council expressed their appreciation of the festival. There were several questions raised about the amount and process for providing the funding. I encourage members of the Commission to watch the video of the discussion, available on the Channel 8 website. The public comments and council discussion are at the beginning of the recording. Boulder Arts Week concluded with much success. Thousands of people visited more than 400 events around the city. The event also saw increased engagement on the website and social media. A full report will be provided in a future meeting packet. Staff continues to support the team coordinating the Community, Culture, and Safety Tax. Work continues for cultural programming in the Civic Area. Work continues in support of the Central Broadway Corridor Framework, Alpine/Balsam vision plan, and other cross-departmental planning projects. Staff continues to work on the Cultural Asset Map project. Work continues on the Community Cultural Plan “Refresh”. Please mark your calendars and help us spread the word about our first outreach event which will take place on Apr. 30 at 5:30 pm in the East Boulder Recreation Center, as part of the “What’s Up Boulder” outreach event featuring many city departments. Details will be sent to members of the commission and featured in an upcoming division newsletter. The Creative Neighborhoods Mural Program will be launched in the coming weeks. Funded through the Community Culture and Safety Tax, the project will facilitate the commissioning of murals on private properties within Boulder’s neighborhoods. The project will be comprised of three steps: 1. Artists complete an application for inclusion on the pre-qualified artist roster; this call will be open through May 16, 2018. 2. Property owners may apply for their site and choose an artist to work with; this call opens May 1, 2018 and runs through June 1, 2018 3. Final commissions will be identified on a first-come, first-served basis: preferably spreading the projects across the city. Up-to $2,500 provided by the Office of Arts + Culture for each mural. More information will be available at https://boulderarts.org/public-art/murals/ > Grants and Programs for Organizations The following Rental Assistance Grant Reports were approved prior to the meeting on April 18, 2018: - Green Room Artists, Le Voile du Bonheur: An Evening of French Chamber Music, March 23, 2018, Venue - eTown Hall, $1,000 - T2 Dance Project, SPRINGboard ChoreoFest 2018, March 30, 2018, Venue - the Dairy Arts Center, $490 In Attachment Five, please find an updated cultural grants program 2018 budget. > Public Art Program Call for Volunteers: a weekend of public art events is being planned for June 29-30. If you are interested in volunteering for the event, please contact Mandy Vink. Help is needed to serve at a booth in the Farmers Market, provide event support, and assist artists with installations and programs. Public Art Commissioning Updates: - Experiments in Public Art 1.0: Fabrication - Civic Area Temporary Commission (Dispersion): On display - Civic Area Temporary Commission (Katie Shlon/Tree Harps): Design Katie Shlon will be in Boulder for her residency June 20-30 with workshops included in a public art weekend between June 20-30. - Civic Area Temporary Commission (Parisa Tashakori/Yarn Fence): Contracting This project is anticipated for October 2018 - Civic Area Temporary Commission (Helanius Wilkins/A Bon Coeur): Approval This project is anticipated for September 23, 2018 - Civic Area: 11th St. Spine Signature Artwork: Preliminary Design Adam Kuby: http://www.adamkuby.com - University Hill: Pre-Selection Kick off May 2018; This project has a collaborative opportunity with CU’s CEDaR program and updates have been integrated into DRAFT 2018 Update to the Public Art Implementation Plan - North Boulder: Contracting. Sharon Dowell (Charlotte, NC) http://sharondowell.com - Arapahoe Underpass: Final Design. Michelle Sparks http://michellemsparks.com This project will be reviewed by Greenways Advisory Committee in May - CAGID Garage Art Public Art Program: Pre-Selection Urban Design Projects Update: Staff is developing a concept for commissioning of Urban Design projects. If successful, this will allow the public art program to support other departments in the engagement of artists and designers on the improvement of infrastructure projects with artistic or aesthetic elements without the product resulting in a work of public art. Doing so will have several benefits including better development of the public art collection, the employment of artists, and clarity on issues of maintenance and copyright. Staff has developed the following draft definitions for the differences between the two terms: - Urban Design: an enhancement to base infrastructure which has the goal of better addressing the criteria of that parent project through the tools of design and aesthetics. - Public Art: a project which has a narrative specific to the site and that has criteria which can entirely be accomplished by the work of art. Staff is working with the selection panel for the 30th and Colorado / Foothills Underpass Projects (listed as public art in past packets) to deploy the Urban Design concept for these projects. In addition, staff will review the existing collection over the next few years to determine if any previously commissioned projects may be better served under the definition of Urban Design. Community-Initiated Projects Updates: - US Cycling Monument: Pre-approval Process. - Nobel Circle Monument: Pre-Approval Process - Boulder Watershed Elementary will be installing a temporary yarn bomb project on the handrails of the Arapahoe stairs approaching the library. This temporary project will run from May 18-22. Maintenance: - Conservation on the Mangold and Vielehr sculptures sited in the Haertling Sculpture Park is underway - Staff is building a relocation recommendation package for the public artworks originally contained in the Civic Area but have been in storage due to construction - The Sister City Plaza, under review as a potential Urban Design project, will be receiving an updated plaque to identify the 2017 Sister City designation for Nablus. Parks and Rec is overseeing the project and working with artist Christian Muller, as he originally designed the plaza. > Programs for Artists and Creative Professionals The first Professional Artist Forum of 2018 took place Mar. 26 and was geared specifically to musicians. Seven festival and venue presenters spoke to over 30 musicians on opportunities, procedures and policies for booking consideration. Staff provided feedback to the Carson Brierly Giffin Dance Library, who are conducting stakeholder interviews to learn how they might better communicate with the greater dance community and general public to improve knowledge and use of their resources. The Actors Fund is planning to visit the Boulder/ Denver area this summer and is interested in connecting with dance artists in our community. Staff will be supporting their project. Work continues on the Artist Census. Phase 1 will conclude in mid-April at which point we will begin analyzing the data received and form focus groups to dive deeper into what it has revealed. Work continues to work on development of a pilot for the Artist Fellowships project. > Creative Economy Program and the NoBo Art District Work continues on the city-wide retail strategy. After meetings with cultural groups which face challenges with rent of facilities, staff met with the Economic Vitality Office to brainstorm solutions. A few ideas have come forward which require further research and discussion. Staff continues to support the cross-departmental team investigating the impacts of the regulatory environment. The NoBo Art District Community Coordinating Committee met on Apr. 12. Under discussion was the survey and community engagement that the NoBo Art District Organization’s contractors are planning for May and June. Staff met with members of the Transportation Division in discussion of proposing special signs for the NoBo Art District. The development of proposals is likely to continue for the coming months before determining if funding can be identified for completion of the project later this year. Attachment One Grant Decision Flow Chart for the April 2018 Meeting Attachment Two Draft of the City Council Information Packet Memo Attachment Three Draft Application and Details for the CU Arts Administration Scholarship Attachment Four Commission Correspondence Below are copies of emails received by the Commission during the period between the distribution of the previous meeting packet and the date on this packet. All emails that were received by more than 3 commissioners are considered public record, and are included here. To the degree possible, the content has been consolidated by the category of each email chains and conversations. From: Chasansky, Matthew Sent: Tuesday, March 20, 2018 2:54 PM To: Devin Hughes; Erica Joos; Felicia Furman; flynvartranch@comcast.net; Kathleen McCormick (fonthead1@gmail.com); 'maya_gem@yahoo.com'; Figel, Art; 'officialnikhil@gmail.com'; 'laurengiff@gmail.com'; 'LKLoberg@gmail.com' Cc: Atilano, Carmen; Farnan, David; Rahn, Karen; Click, Lauren Subject: RE: Arts / HRC Joint Meeting: Proposed Dates Commissioners— A quick update on the results of our online poll: most of you are available to meet on Monday May 7, 6:00 – 8:00pm. Please pencil this into your calendars. We will follow up with further details. Thanks! –Matt Matt Chasansky Manager, Office of Arts and Culture 303-441-4113 chasanskym@boulderlibrary.org boulderarts.org Library & Arts Department 1001 Arapahoe Avenue | Boulder, CO 80302 bouldercolorado.gov From: Chasansky, Matthew Sent: Tuesday, March 6, 2018 12:59 PM To: Devin Hughes <devinpatrickhughes@me.com>; Erica Joos <ekrjoos@gmail.com>; Felicia Furman <ffurman@ecentral.com>; flynvartranch@comcast.net; Kathleen McCormick (fonthead1@gmail.com) <fonthead1@gmail.com>; 'maya_gem@yahoo.com' <maya_gem@yahoo.com>; Figel, Art <figel@alum.mit.edu>; 'officialnikhil@gmail.com' <officialnikhil@gmail.com>; 'laurengiff@gmail.com' <laurengiff@gmail.com>; 'LKLoberg@gmail.com' <LKLoberg@gmail.com> Cc: Atilano, Carmen <AtilanoC@bouldercolorado.gov>; Farnan, David <FarnanD@boulderlibrary.org>; Rahn, Karen <RahnK@bouldercolorado.gov>; Click, Lauren <ClickL@boulderlibrary.org> Subject: Arts / HRC Joint Meeting: Proposed Dates Members of the Human Relations and Arts Commissions— We are delighted that the invitation from members of the Arts Commission to schedule a joint meeting was embraced by the HRC at their February meeting. The goal of the meeting will be to answer two questions that spring from the desire of the Arts Commission to provide grant funding to the community for achieving goals in the Statement on Cultural Equity. Those goals are: a. To discuss and educate the cultural grants process, so that the Arts Commission’s cultural equity grant can have the best chance of success for the community it is intended to serve, and b. To discuss and discover ways that the HRC and Arts Commission can collaborate on common goals. Our next step will be to find the best date and time for the meeting. We acknowledge the difficulty in getting all of our schedules to align. Therefore, please visit this online poll to enter times you will be available. Staff will identify the best option with anticipated apologies that we won’t be able to accommodate everyone. Please complete the poll by March 13. Once we have a date and time, we will follow up with next steps including meeting location, and a request for volunteers from each commission to help with planning. We are very much looking forward to what promises to be a productive and enriching summit of our two commissions! Please don’t hesistate to get in touch with both of us should you have any questions. –Matt and Carmen Matt Chasansky Manager, Office of Arts and Culture 303-441-4113 chasanskym@boulderlibrary.org boulderarts.org Library & Arts Department 1001 Arapahoe Avenue | Boulder, CO 80302 bouldercolorado.gov AND Carmen Atilano Community Relations/Human Rights Manager 303-441-3141 atilanoc@bouldercolorado.gov 2160 Spruce Street| Boulder, CO 80306 www.boulderhumanrights.com Please note: the transparency rules of the Boulder Arts Commission require that any correspondence to three or more commissioners is considered part of the public record. This email will be included in the next meeting packet of the Arts Commission. From: Public Works Theatre Company <publicworkstc@gmail.com> Sent: Thursday, March 29, 2018 8:45 PM To: ekrjoos@gmail.com; devin@devinpatrickhughes.com; fonthead1@gmail.com; F Furman; flynvartranch@comcast.net; Haan, Mary Wohl; Chasansky, Matthew; Click, Lauren; Vink, Mandy Subject: Thank you! Dear Mark, Felicia, Erica, Devin, Kathleen, Matt, Lauren, Mandy, and Mary, Thank you so much for the professional development grant to attend the Festival de Casteliers in Montreal. It was an exquisite experience. Not only did I have the opportunity to see a wide variety of puppetry styles and excellent shows, I met key people in the American puppetry world who I can follow up with for further performance and study opportunities. I have new works of puppet theatre slated for premieres in Boulder in 2019 and 2020, and through the festival I met puppet designers and builders who can help me realize the vision for those two shows. In the meantime, I have inspiration for smaller puppetry works and local collaborations for the showing of puppetry. I am so grateful I had this opportunity and was awarded the grant to further develop my artistic interests in this very delightful art form. I am immensely inspired! Thank you again! Warmly, Sondra Blanchard Public Works Theatre Co. www.publicworkstheatre.com From: The Latino Chamber <jose@thelatinochamber.com> Sent: Friday, April 6, 2018 8:51 PM To: flynvartranch@comcast.net; F Furman; fonthead1@gmail.com; devin@devinpatrickhughes.com; ekrjoos@gmail.com Cc: Chasansky, Matthew Subject: Request for funds for the Colorado Latino Festival Good Afternoon Commissioner, I wanted to thank you for the opportunity to participate in the previous grant. It's a though process for everyone and everyone is in agreement that more funds are needed for all of these wonderful programs. The reason I write is because the Colorado Latino Festival needs your help. We have an amazing lineup of programs and artists that will make a huge impact to our community. The problem is that we have raised as much funds through vendors, grants and sponsorships as we have. Yet, these funds are covering the minimal costs and we are being forced to reduce our number of artists to half. This change is very significant because with half of the artists we are only able to represent a small part of Latin America, which is comprised of 33 countries. We have been able to represent well in the last 2 years, but the funds differential has to do with the geographic location of the festival and past funders who are focused on Longmont. This is where you can help. We are asking the commission to reconsider using any discretionary funds to help us get the $10,000 we need to make this festival a true and representative reality. The funds will exclusively go towards paying Boulder artists. Reducing the scope of the festival will hugely affect its impact in its 3rd year and can have a relatively negative impact on how the 25,000 visitors coming to our festival view the City and its reputation as a welcoming and inclusive community. I hope you consider my ask. Thank you and have a great weekend! Best, Jose D. Beteta Executive Director The Latino Chamber From: Click, Lauren Sent: Tuesday, April 10, 2018 2:14 PM To: Mark Villarreal; Felicia Furman; Kathleen McCormick (fonthead1@gmail.com); Devin Hughes; ekrjoos@gmail.com Cc: Chasansky, Matthew; Seaton, Celia Subject: Boulder Arts Commission reports for review Hello Arts Commission, There are two reports / follow ups for you to review before the April 18, 2018 meeting. To access them go to the online portal, then to your Shared Documents folder (screenshot of the location below). You’ll discuss and make final decisions on these documents at the meeting. Grant Reports 1. Sondra Blanchard, Festival de Casteliers of Puppetry for Adults and Children in Montreal, Canada, $1,000 2. 3rd Law Theatre General Operating Support Report, $10,000 Feel free to contact me at any time if you have any questions. Cheers, Lauren Lauren Click Cultural Grants Program Office of Arts + Culture Attachment Five Current Cultural Grants Program Budget as of March 16, 2018 GRANT CATEGORY ASSIGNED BUDGET GRANTS AWARDED FUNDS DISTRIBUTED BALANCE (TO BE AWARDED) Operational Grants Large FY2016 $280,000.00 $280,000.00 $280,000.00 $0.00 Operational Grants Large FY2017 $60,000.00 $60,000.00 $60,000.00 $0.00 Operational Grants Sm FY2016 $100,000.00 $100,000.00 $90,000.00 $0.00 Operational Grants Sm FY2017 $60,000.00 $60,000.00 $60,000.00 $0.00 Community Projects $80,000.00 $71,815.00 $71,815.00 $8,185.00 Arts Education $30,000.00 $0.00 $0.00 $30,000.00 Rental Assistance $18,000.00 $17,490.00 $17,490.00 $510.00 Professional Dev. Scholarships $17,000.00 $10,000.00 $10,000.00 $7,000.00 Arts Admin. Certificate Scholarships $10,000.00 $0.00 $0.00 $10,000.00 Cultural Field Trips $10,000.00 $0.00 $0.00 $10,000.00 Equity Grant $10,000.00 $0.00 $0.00 $10,000.00 Admin / Admission Fund $7,235.00 $0.00 $0.00 $7,235.00 TOTAL $682,235.00 $599,305.00 $589,305.00 $82,930.00 There are 7 free rentals still available for the Macky Auditorium.