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03.21.18 BAC Packet Boulder Arts Commission Meeting Agenda March 21, 2018 Boulder Creek Room, Main Library 1. CALL TO ORDER Approval of Agenda 2. REVIEW OF MINUTES February 21, 2018 3. PUBLIC COMMENT 4. GRANT ACTION ITEMS A. Grant Reports 1. NoBo Art District General Operating Support Grant 2. Follow up on square product/Local Theater Company Risk Capital Grant report 3. Follow up on square product General Operating Support Grant report 4. Follow up on Boulder Samba School Operating Support Grant report B. Community Project Grant: Individuals 1. Applicant Presentations 2. Panel Discussion and Rescoring 3. Final Discussion 4. Commission Motion and Vote C. Community Project Grant: Organizations 1. Applicant Presentations 2. Panel Discussion and Rescoring 3. Final Discussion 4. Commission Motion and Vote 5. PUBLIC ART ACTION ITEMS None 6. MATTERS FROM COMMISSIONERS 7. MATTERS FROM STAFF A. Questions about the Manager’s Memo – Matt B. New Commissioner Appointment – Matt C. Update on the joint Meeting with HRC and call for volunteer to help with planning – Matt D. Update on the Artist Census – Matt 8. ADJOURNMENT Boulder Arts Commission Minutes February 21, 2018 Page 1 of 3 CITY OF BOULDER BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES Name of Board/ Commission: Boulder Arts Commission Date of Meeting: February 21, 2018 at the Main Boulder Public Library, 1001 Arapahoe Ave. Contact information preparing summary: Mary Wohl Haan, 303-441-4391; Mandy Vink 303-441-4342 Commission members present: Mark Villarreal, Felicia Furman, Kathleen McCormick, Devin Hughes, Erica Joos Library staff present: David Farnan, Director of Library & Arts Matt Chasansky, Office of Arts & Culture Manager Mandy Vink, Administrator, Public Art Lauren Click, Coordinator, Grants Mary Haan, Programs for Artists Coordinator Members of the public present: David Ortolano, Boulder Fringe Festival; Lisa McClellan, Local Theater Company; Mary Horrocks, NoBo Art District; Tim O’Shea, Library Commissioner Type of Meeting: Regular Agenda Item 1: Call to order and approval of agenda [6:01 p.m., 0:00:00 Audio min.] The meeting was called to order at 6:01 p.m. Matt Chasansky reminded commissioners that there will be a second public comment Furman moved to approve the agenda, and McCormick seconded. All in favor. Agenda Item 2: Review of Minutes [6:04 p.m., 0:00:45 Audio min.] Item 2A, Approval of December 20, 2017 Meeting Minutes Furman asked that the correct spelling for one of the guests at the January meeting be corrected. Mary Horrocks is the correct spelling. Furman moved to approve the minutes as amended, and McCormick seconded. All in favor. Agenda Item 3: Public comment [6:08 p.m., 0:05:12 Audio min.] Each of the members from the public introduced themselves. No other public comment took place. Agenda Item 4: Matters from Guests [6:10 p.m., 0:06:28 Audio min.] • Library Master Plan – Library Commissioner Tim O’Shea, David Farnan Library is looking at priorities • David spoke about plans for a facilities study that will include looking at the Canyon Theater, which was ranked 5thin a list of priorities by the community in a survey as part of the Library Master Plan this past year. They have assured the Landmarks board that no changes to the outside of the building will be entertained, but the inside is still up for discussion. Questions to BAC: Is having that performance space important to the local arts community? Does the commission have any advice, demands or interest in the upgrades or design of the theater. The library commission would welcome input at any time as they move forward. • Boulder Center for Performing Arts is still interested in the theater space. • Activation of the space is being upgraded and planned for 2020 with possible free use by the community. 2019 will be an assessment of the space before this can happen. Boulder Arts Commission Minutes February 21, 2018 Page 2 of 3 Agenda Item 5: Grant Program Action Items [6:35 p.m., 32:08 Audio min.] A .Grant Reports 1. square product theatre & Local Theater Company, FY17 Risk Capital grant, $30,000 After much discussion, the commission did not approve the final report at this time. They have requested a more thorough and professional explanation of what did and did not work for sq product theatre. B. Recertification of FY16 and FY 17 General Operating Support Grants • Furman moved to defer acceptance of sq product theatre for recertification until the March meeting pending more detail and a schedule for the organization moving forward… Joos seconded. All in favor. • Furman moved to postpone till the next meeting the recertification of the Boulder Samba School pending more information on why they changed course on their marketing strategy. Villarreal seconded. All in favor. • Furman moved to approve all other GOS grants. Villarreal seconded. All in favor. C. Professional Development Scholarships, Round One • Villarreal moved to fund all scholarship application with a 1.60 score or above. Furman seconded. All in Favor. Discussion followed on funding approval for tied four applicants in the next tier of scoring with only funding for two. (Those not funded at this time are encouraged to reapply for the next round.) • Furman moved to fund Crystal Polis for a scholarship. McCormick seconded. All in favor. • Villarreal moved to fund Leah Kneringer Quiller for a scholarship. Furman seconded. All in favor. Agenda Item 6: Public Action Items [8:15 p.m., 2:03:52 Audio min.] A. Finalist Approval: North Broadway Project • Review of public art process, selection panel, and semifinalists • McCormick moved to approve process and artist Sharon Dowell, Hughes seconded. All in favor • Encourage artist to consider lighting, finishes for maintenance needs (color bleaching, tagging, environment), consider site context with content B. Percent for Art Policy Update • Villarreal moved that the percent for art rule be formally adopted by the City Manager. Hughes seconded. All in favor • 1% allocation on qualified Capital Improvement Program (CIP) Projects; maintenance is a separate allocation; City Manager Rule vs City Council • Information Packet to be distributed to City Council March 1, 2018; Commissioners and Manager discussed speaking points, endorsements, and press approach Agenda Item 7: Matters from Commissioners [8:58 p.m., 2:48:11 Audio] min.] No matters Agenda Item 8: Matters from Staff [8:58 p.m., 2:48:25 Audio min.] A. Questions about the Manager’s Memo – Matt • Propose we postpone Items 8 A-C; Matt will initiate Cultural Plan Refresh via email • March meeting will be one day after new commissioner decision made and according work load B. Discuss Last Year of GOS Grants – Lauren • POSTPONED C. Community Cultural Plan Refresh – Matt • POSTPONED Boulder Arts Commission Minutes February 21, 2018 Page 3 of 3 Agenda Item 8: Adjournment [9:01 p.m., 2:51:14 Audio min.] There being no further business to come before the commission at this time, the meeting was adjourned at 9:01 p.m. Date, time, and location of next meeting: The next Boulder Arts Commission meeting will be at 6 p.m. on Wednesday, March 21, 2018, in the Boulder Creek Room at the Main Library, 1001 Arapahoe Ave., Boulder, CO 80302. TO: Members of the Boulder Arts Commission and Members of the Grants Panel FROM: Matt Chasansky, City of Boulder Office of Arts + Culture DATE: March 16, 2018 SUBJECT: Manager’s Update for the Boulder Arts Commission Meeting on March 21, 2018 1. Update on the Commissioner Appointment As of the writing of this memo, Council has interviewed candidates for the seat on the Arts Commission that is open due to the completion of the partial term, currently held by Kathleen McCormick. Council will make the final appointment at their meeting on Mar. 20, 2018. Staff will provide an update at the March meeting of the Arts Commission which takes place the very next day. Staff will then work with the City Clerk’s Office to seat the new commissioner at the April meeting. 2. Notes on the March Agenda > 4B and 4C, Community Project Grants In Attachment One, please find a flow chart which describes the decision process for both the individual and organizational categories of the Community Project Grants. Please note that prior to the beginning of the organizational category part of the agenda, the members of the panel will be asked to discuss an issue of eligibility. > 5A, Finalist Approval: Civic Area Temporary Public Art Project A preview of the presentation for the finalist in this public art project can be found in Attachment Two. 3. Update on the Jaipur Literature Festival Planning for the 2018 Jaipur Literature Festival is underway with a campaign for funding. The team is planning to begin a direct mailer to council and perhaps petitions to see if they can secure funds directly from City Council for the 2018 festival. Full details on their plans for this campaign are still unclear. However, it appears that this request will be for direct operational support outside of the Cultural Grants Program. Given that the Arts Commission needs to be aware of two things: A. The Arts Commission has directly awarded approximately an average of approximately $15,000 per year over the last 3 years through cultural grants. This is in addition to other funding that is associated with the city, such as grants from the CVB, direct funding from the city, and from the Library Foundation. We estimate that the total cash support over those three years is $385,000. (That does not include a significant in-kind contribution from the City and Library Department - estimated to be approximately $40,000.) All this information will be the context for the amount they may request from City Council. B. There is no special source of funding that exists for City Council to direct, or recommend, to fulfil this request. Therefore, should council favor the request, we expect to have to consider sources of funding including out of the Cultural Grants Program. The Arts Commission may wish to provide City Council with an opinion about the request from the JLF, and what impacts it may have on the grants. Though this issue does not appear on this month’s agenda, staff would be happy to answer any questions members of the Arts Commission have. 4. Commission Correspondence In Attachment Three, please find copies of email correspondence received by the Boulder Arts Commission during the period between the publication of the February and March 2018 packets. 5. Staff Updates City Council has conducted their interview for the open seat on the Arts Commission on Mar. 15. A full update will be provided at the March meeting. Staff continues to work on the implementation of the Community, Culture, and Safety Tax. Work continues for cultural programming for the Civic Area. Work continues in support of the Central Broadway Corridor Framework, Alpine/Balsam vision plan, and other cross-departmental planning projects. Staff continues to work on the Cultural Asset Map project. Work continues for the Community Cultural Plan “Refresh”. A listening meeting was held with executive staff from The Dairy Arts Center, Third Law Dance Theater, The Catamounts, Boulder Ensemble Theater Company, and others. Please help us spread the word that our staff would like to attend board, staff or community meetings to conduct more listening sessions and get further input. Staff has also begun to prepare for more outreach at the Apr 30 city-wide community meeting: What’s Up Boulder. Work continues on Boulder Arts Week 2018. > Grants and Programs for Organizations The Professional Development Scholarships applications are now available in Spanish. Please help us spread the word by sharing the link: https://boulderarts.org/2018-grants-program/2018-becas-de- desarrollo-profesional/. The following Rental Assistance Grants were approved on Feb. 1: - Future Arts Foundation, Bluebird Music Festival on Apr. 21, Macky Auditorium, $1,000 - Boulder Ballet, Giselle from May 15 - 20, Dairy Arts Center, $1,000 - Boulder International Fringe Festival, 14th Annual Boulder International Fringe Festival from Aug. 11 - 27, Pine Street Church, $1,000 - 3rd Law Dance / Theater, Un-Still Life from Apr. 10 - 15, Dairy Arts Center, $1,000 In Attachment Three, please find an updated cultural grants program 2018 budget. > Public Art Program City Council has been provided information about the percent for art funding rule. Their input period is now complete, and the policy changes have been submitted to the City Manager’s Office for final approval. Public Art Commissioning Updates: - Experiments in Public Art 1.0 (Ethan Jackson): Fabrication - Civic Area Temporary Commission (Dispersion): Installation Installation will be completed Mar. 15-19th. The display period will be through the summer. - Civic Area Temporary Commission (Katie Shlon/Tree Harps): Preliminary Design Katie Shlon will be in Boulder for her residency and workshops Jun. 20-30. - Civic Area Temporary Commission (Parisa Tashakori/Yarn Fence): Contracting This project is anticipated for installation in Oct. 2018. - Civic Area Temporary Commission (Helanius Wilkins/A Bon Coeur): Approval This project is anticipated for Sep 2018 - Civic Area: 11th St. Spine Signature Artwork: Preliminary Design Adam Kuby: http://www.adamkuby.com A site visit was conducted last month. - University Hill: Pre-Selection This project has a collaborative opportunity with CU’s CEDaR program and updates have been integrated into draft 2018 Update to the Public Art Implementation Plan. - North Broadway: Contracting Sharon Dowell (Charlotte, NC) http://sharondowell.com - Arapahoe Underpass: Preliminary Design Michelle Sparks http://michellemsparks.com. This project will be reviewed by Greenways Advisory Committee in May. - 30th and Colorado and Foothills Underpasses: Selection Applications will be reviewed on Mar. 21. - CAGID Garage Art Public Art Program: Pre-Selection - Creative Neighborhoods Public Art Projects (Murals): Pre-Selection Community-Initiated Projects Updates: - US Cycling Monument: Pre-Approval Process - Nobel Circle Monument: Pre-Approval Process. A letter of intent was signed by all parties in anticipation of further fundraising and the development of a proposal. - Boulder Creek Path: Arapahoe Underpass between 30th and Foothills: Design Process; Installation anticipated for late April 2018 - Boulder Watershed Elementary will be installing a temporary yarn bomb project on the handrails of the Arapahoe stairs approaching the library. This temporary project will run from May 18 - 22. Maintenance: - Conservation on the Mangold and Vielehr sculptures sited in the Haertling Sculpture Park are scheduled for the week of Apr. 9, 2018. - Staff is building a relocation recommendation package for the public artworks originally contained in the Civic Area but have been in storage due to construction > Programs for Artists Please help us spread the word about the next Professional Artists Forum: Monday, Mar 26, 5:30 – 7 pm in the Canyon Meeting Room at the Main Library. Featured will be a roundtable of music venues including eTown, the Dairy, the Boulder Theater, and more to discuss their programs and audition requirements for local musicians. This program will follow a presentation by the Bohemian Foundation on their new regional Muse Grant. More information can be found at boulderarts.org/events. Work continues on the Artist Census. Staff continues to work on the development of a pilot fellowship program for artists. > NoBo Art District and Creative Economy Programs Work continues on the city-wide retail strategy. Staff continues to support the cross-departmental team investigating the impacts of the regulatory environment. The NoBo Art District Community Coordinating Committee met on Mar. 8. Supported by sponsorship funds from the Office of Arts and Culture, the NoBo Art District organization has contracted with the planning consultants Centro. The consultant team has met wit the NoBo Community Coordinating Committee for the first time, and will be developing their full schedule of outreach, research and strategic planning. Staff continues to work with the team investigating a nonprofit space at the former Namaste Warehouse. An update on this project will be provided at the March meeting. Staff continues to work with the traffic engineering division for signing opportunities to recognize the Arts District. Attachment One Grant Decision Flow Chart for the March 2018 Meeting Attachment Two Commission Correspondence Below are copies of emails received by the Commission during the period between the distribution of the previous meeting packet and the date on this packet. All emails that were received by more than 3 commissioners are considered public record, and are included here. To the degree possible, the content has been consolidated by the category of each email chains and conversations. From: Chasansky, Matthew To: Devin Hughes; Erica Joos; Felicia Furman; flynvartranch@comcast.net; Kathleen McCormick (fonthead1@gmail.com) Cc: Farnan, David Subject: Fwd: board and commission applications available- DOES not include HAB Date: Monday, February 26, 2018 9:30:00 AM Attachments: Eligible Applications 2018 w Vacancy Report.pdf Commissioners— At the request of the City Clerk, attached please find the eligible applications report for vacant boards and commissions seats. Applications to the Arts Commission begin on page 6. No action is needed from you at this time. Let me know if you have any questions. –Matt Matt Chasansky Manager, Office of Arts and Culture 303-441-4113 chasanskym@boulderlibrary.org boulderarts.org Library & Arts Department 1001 Arapahoe Avenue | Boulder, CO 80302 bouldercolorado.gov From: Leatherwood, Heidi Sent: Friday, February 23, 2018 11:30:47 AM To: Spence, Cindy; Opansky, Holly; Case, Leah; Marin, Corina; Schleske, Meredith; Weiss, Ruth; Cook, Mishawn; Briggs, Sandy; Easton, Sara; Fenio, Cecil; DeSouza, Sarah; Malone, Maureen; Lopez, Rene; Raymond, Julie; Vink, Mandy; Marshall, Dianne; Matthews, Jordan; Beck, Lynnette; Riley, Marla; Case, Leah; 'Penny Hannegan'; Atilano, Carmen; Mulcrone, Patrick Subject: board and commission applications available- DOES not include HAB Board and Commission Secretaries, Please forward this email and attachment out to your board members and staff liaisons today. Thank you! Heidi ********************************************************* Hello, Here is the pdf of the eligible applications received during the board and commission recruitment period. Please let me know if you have any questions. It will be available on the board and commission web page. Thanks, Heidi Leatherwood Deputy City Clerk O:303.441.3019 leatherwoodh@bouldercolorado.gov City Clerk’s Office 1777 Broadway | Boulder, CO 80302 Bouldercolorado.gov From: Chasansky, Matthew To: Devin Hughes; Erica Joos; Felicia Furman; flynvartranch@comcast.net; Kathleen McCormick (fonthead1@gmail.com) Cc: Vink, Mandy; Click, Lauren; Haan, Mary Wohl; Farnan, David Subject: FYI: Two Updates Date: Friday, March 2, 2018 12:47:00 PM Commissioners— First, an update on the City Council Information Packet item for the percent for art rule. The documents have been delivered to council members, and can be found on the City Council website under “resources”. Thanks for your help, at the last meeting and over the past two years! Also, your fellow commissioners Erica and Mark presented at the Feb. 26 meeting of the Human Relations Commission (HRC) to introduce the idea of a joint meeting. The conversation was very good, and we found receptive attention among the HRC members. Staff will be following up soon to nail down a date and discuss next steps. Have a great weekend. –Matt Matt Chasansky Manager, Office of Arts and Culture 303-441-4113 chasanskym@boulderlibrary.org boulderarts.org Library & Arts Department 1001 Arapahoe Avenue | Boulder, CO 80302 bouldercolorado.gov From: Chasansky, Matthew To: Devin Hughes; Erica Joos; Felicia Furman; flynvartranch@comcast.net; Kathleen McCormick (fonthead1@gmail.com); "maya_gem@yahoo.com"; Figel, Art; "officialnikhil@gmail.com"; "laurengiff@gmail.com"; "LKLoberg@gmail.com" Cc: Atilano, Carmen; Farnan, David; Rahn, Karen; Click, Lauren Subject: Arts / HRC Joint Meeting: Proposed Dates Date: Tuesday, March 6, 2018 12:58:00 PM Members of the Human Relations and Arts Commissions— We are delighted that the invitation from members of the Arts Commission to schedule a joint meeting was embraced by the HRC at their February meeting. The goal of the meeting will be to answer two questions that spring from the desire of the Arts Commission to provide grant funding to the community for achieving goals in the Statement on Cultural Equity. Those goals are: a. To discuss and educate the cultural grants process, so that the Arts Commission’s cultural equity grant can have the best chance of success for the community it is intended to serve, and b. To discuss and discover ways that the HRC and Arts Commission can collaborate on common goals. Our next step will be to find the best date and time for the meeting. We acknowledge the difficulty in getting all of our schedules to align. Therefore, please visit this online poll to enter times you will be available. Staff will identify the best option with anticipated apologies that we won’t be able to accommodate everyone. Please complete the poll by March 13. Once we have a date and time, we will follow up with next steps including meeting location, and a request for volunteers from each commission to help with planning. We are very much looking forward to what promises to be a productive and enriching summit of our two commissions! Please don’t hesitate to get in touch with both of us should you have any questions. –Matt and Carmen Matt Chasansky Manager, Office of Arts and Culture 303-441-4113 chasanskym@boulderlibrary.org boulderarts.org Library & Arts Department 1001 Arapahoe Avenue | Boulder, CO 80302 bouldercolorado.gov AND Carmen Atilano Community Relations/Human Rights Manager 303-441-3141 atilanoc@bouldercolorado.gov 2160 Spruce Street| Boulder, CO 80306 www.boulderhumanrights.com Please note: the transparency rules of the Boulder Arts Commission require that any correspondence to three or more commissioners is considered part of the public record. This email will be included in the next meeting packet of the Arts Commission. Attachment Three Current Cultural Grants Program Budget as of March 16, 2018 GRANT CATEGORY ASSIGNED BUDGET GRANTS AWARDED FUNDS DISTRIBUTED BALANCE (TO BE AWARDED) Operational Grants Large FY2016 $280,000.00 $280,000.00 $280,000.00 0 Operational Grants Large FY2017 $60,000.00 $60,000.00 $60,000.00 0 Operational Grants Sm FY2016 $100,000.00 $100,000.00 $90,000.00 0 Operational Grants Sm FY2017 $60,000.00 $60,000.00 $30,000.00 0 Community Projects $80,000.00 0 0 $80,000.00 Arts Education $30,000.00 0 0 $30,000.00 Rental Assistance $18,000.00 $17,490.00 $17,490.00 $510.00 Professional Dev. Scholarships $17,000.00 $10,000.00 $8,000.00 $7,000.00 Arts Admin. Certificate Scholarships $10,000.00 0 0 $10,000.00 Cultural Field Trips $10,000.00 0 0 $10,000.00 Equity Grant $10,000.00 0 0 $10,000.00 Admin / Admission Fund $7,325.00 0 0 $7,325.00 TOTAL $682,325.00 $527,490.00 $485,490.00 $154,835.00 There are 7 free rentals still available for the Macky Auditorium.