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Minutes - WRAB - August 20, 2007CITY OF BOULDER, COLORADO iinaRDS AND COMMiSSIONS MEETING SUMMARY FORM NAME OF BOARD/COMMISSION: Water Resources Adviso Board DATE OF MEETING: August 20, 2007 NAME/TELEPHONE OF PERSON PREPARING SUMMARY: Kaaren Davis, 303-441-3229 NAMES OF MEMBERS, COUNCIL, STAFF, AND INVITED GUESTS PRESENT: BOARD MEMBERS -Jim Knopf, Robin Byers, Kelly DiNatale, William DeOreo, Bart Miller (absent) STAFF-Ned Williams, Betty Solek, Bret Linenfeiser, Bob Harberg Carol Ellinghouse, Joe Taddeucci, Kaaren Davis, secre WHAT TYPE OF MEETING BOLD ONE (REGULAR SPECIAL] QUASI-JUDICIAL Agenda Item 1- CaII to Order The meeting was called to order at 7:00 p.m. Agenda Item 2- Meeting Minutes -July 16, 2007 Motion: Byers-to accept the meeting minutes with revision. Seconded: DeOreo Vote: 4-0 in favor, Passed Agenda Item 3- Public participation and comment. - There was none. Public artici ation was closed. Agenda Itero 4-5 Matters From Staff - • City Council is having a budget study session on August 28'". W ill be a diswssion of the entire budget including Carter Lake Pipeline. Staff is preparing some information on that topic at Council request. That info wili be passed on to WRAB as well. ~ WRAB was given a memo from the Left Hand Water District detailing how they would proceed with the Carter Lake Pipeline if city of Boulder elects not to participate. • Forest Service has requested changes in the Lakewood Pipeline easement. Staff is preparing a proposal for Council. ~ Public heazing Protocol: Public Hearing guidelines were included as an information item in the packet. The city is looking at providing training to boards for public meeting protocol and how to deal with difficult meeting issues. If WRAB is interested, please let staff know. Matters from Board - • DiNatale: The general manager oFFazmer's Reservoir Irrigation Company would like ro have a meeting with W illiams and The Ciry Manager regazding the South Platte issue. • DiNatale: Meter Replacement: Concemed about financial impacts to the city. Thinks Council should be aware of this potential impact. Williams: The financial impacts may not be a major issue. • DiNatale: Left Hand Water District memo. Requested and received clazifications. • Byers: Asked about accountability for water use among city departments. Williams: Currently Depar[ments do not pay for water. The city is currently gathering information on water usage throughout the ciry's departments and then will move forward on establishing a budget for each department. • DeOreo: Graphed and distributed water consumption information. Agenda Item 6- Update on the Water Quality Strategic Plan Solek and Linenfelser made the presentatioa A Water Quality SRategic Plan (WQSP) is being developed by Utilities staff in coordination with other city departmenu and planning consultants. The purpose of the plan is to define the city's goals for water qualiry and to evaluate city services which support achievement of goals identified in the Boulder Valley Comprehensive Plan and city master plans. This update provides current information on the organization of WQSP goals, objectives and strategies. WRAB discussion included: Clarifications were requested and received from staf£ Suggestions were made to increase the clarity and readability of the proposed materials. Suggestions on wording and criteria/cate o or anization were made. Su estions were made for ex ansion of some areas of the WRAB Summary August 20, 2007 Page No. 1 materials for background and clarity. Agenda Item 7- Update on the Source Water Master Plan. Harberg, Ellinghouse and Taddeucci gave the presentation. The 1988 Raw Water Master Plan (RWMP) focused on the evaluation of the adequacy of the city's water supplies and options for use of the water owned by the city. One of the key outcomes of the RWMP was adoption of reliability criteria by the City Council for the city's raw water supplies. These criteria specified the acceptable level and frequency of water restrictions in Boulder. City Council's policy was based on recognition that it was economically impractical to supply water for all uses at all times given Boulder's semi-arid climate. Following this first step toward long-term drought planning, the city took additional steps of setting reliability criteria for the treated water supply system, instituting an on-going water conservation program and prepazing a drought response plan. The Source Water Master Plan (SWMP) will build on the previous RWMP and will focus on the following objectives: o Compile descriptive and background information for the assets and resources which comprise the city's source water system; o Review and update water use statistics and water rights yields; o Document policies which affect source water system development, use and management; o Define current and emerging issues pertaining to the city's source water assets, facilities and resources; o Review current operations and maintenance practices; o Develop recommendations for future studies and improvements, and; o Provide general budgeting information and project prioritization to guide development of the five- year Capital Improvements Program WRAB Discussion: Clarifications were requested and received from staff. The Drought Plan was discussed and suggestions were made that it be updated. Suggestions were also made for clarity. Staff clazified the purpose of a Master Plan and how MP's relate to the smaller informational and process issues which fall under the auspices of a Master Plan. Agenda Item 8 -Discussion on Water Budget Study Session on September 25, 2007. Williams gave the presentation and initiated the discussion. The City Council will be having a Study Session on September 25, 2007 to discuss and review the status and yeaz-to-date results of the water budget rate structure. The Study Session structure is that the Council does not make any decisions at a Study Session, but that a preliminary direction to staff maybe provided that is approved by the Council at a subsequent business meeting when they approve the minutes of the Study Session. Public comment for the Study Session maybe submitted in written form in advance of the Study Session, but there is not a public hearing at the Study Session. Williams is working closely with the City Manager's Office to develop and finalize the materials, of which there will be two parts: o Written S[udy Session memo, with attachments. o Power Point presentation at the Study Session There is an opportunity for WRAB to help develop and prepare information for both of these parts, and for a WRAB member to actively participate in the presentation and discussion with City Council. This option was discussed with Knopf and DeOreo at a meeting on August 14. WRAB Discussion: The possible structure and contents of the WRAB presentation were discussed. Knopf and DeOreo will draft the materials for the presentation, and for inclusion in the pre-study session packet. They will bring the draft materials to the next WRAB meeting to get comments, and then will make the presentation to Council on the date of the study session. WRAB members present will be available to Council to answer questions or provide input on the spot, as needed. There was consideration of what should be considered the three critical questions to be presented to Council. WRAB presented the following for consideration and inclusion in the packet: I) Incorporate irrigable area into budgets for commercial accounts, 2) Right-of--way incorporated in irrigation accounts, 3) Retro-active refunds. Agenda Item 9 -Discussion of schedule for future meetings. WRAB Summary August 20, 2007 Page No. 2 Agenda Item 10- Adjournment Motion: Motion to adjourn by Del)reo Seconded by: DiNatale Vote: 4-0 in favor, passed. Meeting adjourned at 10:12 PM Date, Time, and Location of Next Meeting: The next WRAB meeting will be Monday, September ] 7 - 7 p.m., regular meeting, Municipal Services Center, 5050 East Pearl Street unless otherwise decided b staff and the board. These are summary minutes. Audio tapes for full record are available through Central Records. Minutes approved by:._6911 Zf/l Date: ~ WRAB Summary August 20, 2007 Page No. 3