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HomeMy WebLinkAbout2 - Election of Board Officers CITY OF BOULDER WATER RESOURCES ADVISORY BOARD MEETING DATE: April 15, 2002 SUBJECT: Election of Board Officers REQUESTING DEPARTMENT: Public Works Department, Ned Williams BOARD ACTION REQUESTED: Election of Board Officers FISCAL IMPACT: None PURPOSE: In accordance with the Bylaws for the Water Resources Advisory Board (Attachment A), the members of the Boards shall elect officers every year during its first meeting in April. Last year the officers were: Chair: Bob Fiebweg Vice Chair: Jeannette Hillery Secretary: Cal Youngberg Assistant Secretary: Vicki Naber, Gil Barth Please be prepared to elect officers at our meeting, as well as discuss the time and location for our regular meetings in 2002. I hope that the third Monday of each month, at 7:00 PM at the City Yards, would continue to work for everyone. Lastly, please review the attached Bylaws to see if there are any changes to suggest, besides the location change in Section 1.5. Amendments to the Bylaws require an affirmative vote of three Board members, per Section 7.1. Attachment: Attachment A: Bylaws, City of Boulder, Water Resources Advisory Board AGENDA ITEM # Page I BYLAWS CITY OF BOULDER WATER RESOURCES ADVISORY BOARD ARTICLE I GENERAL MATTERS Section 1.1 Board Composition. Members of the Board shall be comprised of the five (5) members appointed by the City Council pursuant to the City Charter and applicable ordinance. Section 1.2 Board Officers. The members of the Board shall have officers elected from its members. The officers shall consist of Chair, Vice Chair, and a Secretary. Remaining Board members shall serve as Assistant Secretaries. Recording secretary shall be a City employee, but shall not be considered a Board officer. Section 1.3 Board Elections. The officers shall be elected by the Board at its first regular meeting in April, after annual appointments have been made by the City Council. Terms of office shall be for one year or until replacements have been qualified. If, at any time an officer of the Board resigns, or by reason of disability becomes unable to serve as an officer of the Board, then the vacancy caused thereby, shall be filled by a majority vote of the remaining Board members. Any vacancy appointment shall be for the remainder of the unexpired term. Section 1.4 Board Responsibilities. The Board shall exercise those functions specified by City Charter, and applicable ordinances. Specifically included responsibilities include advising the City Manager, Planning Board, and City Council on the following utilities matters: 1. To review all city utilities environmental assessments and capital improvements. 2. To review, monitor and propose changes to the city's raw water, treated water, wastewater, and flood control master plans. 3. To review and provide recommendations to the city manager concerning policy issues on operating programs, including without limitation water conservation, water treatment plant residuals, wastewater treatment plant biosolids disposal, and water quality. Section 1.5 Regular Board Meetings. Regular meetings of the Board shall be held at such time and date as determined by the majority of the Board at a location as the Board shall from time to time designate. The Board has scheduled regular meetings at 7:00 pm on the third Monday of each month at the West Senior Center located at 909 Arapahoe. Section 1.6 Special Board Meetings. Special meetings of the Board may be called by any member of the Board by informing the other members and Utilities Division staff liaison of the time and place of such meeting and obtaining consent of a Board quorum for the special meeting. 1 Section 1.7 Meeting Notices. Notices of regular meetings and special meetings shall be published in a manner similar to notices of other City boards and commissions as prescribed by City Council. Notices of all regular and special meetings shall be posted in conformance with applicable law. Board members shall have no less than twenty four hours notice of any meeting. ARTICLE II BOARD MEETING ORDER OF BUSINESS Section 2.1 Order of Business. At all regular meetings of the Board, the following shall be the order of business: A) Call To Order B) Approval of minutes C) Matters from Board Members D) Matters from City Staff E) Public Comment F) Old business G) New business H) Other matters 1) Discussion of next meeting agenda J) Adjournment The above order of business may be amended upon motion passed by the majority of the members of the Board in attendance at any meeting. ARTICLE III CONDUCT OF BOARD MEETINGS Section 3.1 Board Business. All business of the Board shall be conducted only during properly constituted regular or special meetings and all such meetings shall be open to the public except as is otherwise provided by law. These Bylaws have been adopted in substitution of Roberts Rules of Order. Roberts Rules of Order may be invoked at the discretion of a majority of the quorum present, where not inconsistent with these bylaws, but shall not automatically apply at meetings of the Board. Three members of the Board in attendance at all meetings shall constitute a quorum for the transaction of business. No action of the Board shall be valid without an affirmative vote of three members. Section 3.2 Agenda Management. The Chair shall manage each regular and special meeting in a manner appropriate to complete the Board's business scheduled for the meeting to the extent possible. In the absence of objection by a majority of the quorum present, the Chair may limit the length of discussion on any agenda item by Board members and members of the public. For agenda items for which no formal hearing is required, public comment may be permitted by the Chair at the beginning of discussion on the particular agenda item. Once interested members of the 2 public have commented, the Chair shall restrict subsequent discussion on the agenda item to Board members and staff, unless a majority of the quorum present votes to open discussion to other persons present. Section 3.3 Hearing Management. The Chair shall manage all hearings in a manner to provide each citizen meaningful participation in the hearing process, without partiality. The Chair may limit the length of public comments for purposes of allowing all interested speakers an equal opportunity to comment within the time frame set aside for the hearing. Unless otherwise specified at the hearing, individual public comment shall be limited to not more than five minutes. Public testimony at hearings shall follow staff presentation of the proposal under consideration. Board members may ask questions of witnesses to seek clarification of the witness' position, but are discouraged from engaging in substantive debate with witnesses. Board discussion and deliberations shall follow public testimony. Hearings may be continued by majority vote of the Board. ARTICLE IV MINUTESILNFORMATIONAL PACKAGES Section 4.1 Summary Form Minutes. Copies of summary form minutes of regular and special meetings shall be distributed by Utilities Division staff to City Council within five (5) days after each meeting is held to the extent possible. Summary form minutes shall be produced by Utilities Division staff without Board review, and shall not be considered as the formal record of proceedings of the Board. Summary form minutes shall be furnished to each Board member prior to the next regular Board meeting, as specified in section 4.3 of these Bylaws. Section 4.2 Regular Minutes. Regular minutes of regular and special meetings of the Board shall be produced by a recording secretary and kept by Utilities Division Staff. Minutes shall be circulated to Board members for review prior to Board meetings as specified in section 4.3 of these Bylaws. Section 4.3 Board Informational Packages. Prior to each regular meeting and each special meeting scheduled sufficiently in advance, Utilities Division staff shall assemble and disseminate to Board members an informational package consisting of regular minutes to be approved at the next meeting, summary form minutes from previous meetings not previously distributed, other information that the Utilities Division staff liaison deems appropriate for Board consideration at the next meeting, and information otherwise useful to the Board and reasonably requested by the Board. Delivery of the package to the Board shall be calculated to provide a reasonable time to review the material prior to the next Board meeting. ARTICLE V DUTIES OF OFFICERS Section 5.1 Chair's Duties. It shall be the duty of the Chair to (a) preside over all meetings of the Board; (b) sign all minutes, resolutions and other documents on behalf of the Board; coordinate with the Utilities Division liaison on agenda items; and (d) subject to the advice, order 3 or ratification by the Board, discharge such other duties as may be required of the Chair by City Council and City staff, pursuant to the City Charter and applicable ordinance. Section 5.2 Vice Chair Duties. It shall be the duty of the Vice Chair to (a) perform all such duties and functions of the Chair in the absence of the Chair, (b) to assist the Chair in the performance of his/her duties. Section 5.3 Secretary Duties. The Secretary shall attest to the signature of the Chair on all documents signed by the Chair. Any document signed by the Chair, attested to by the Secretary shall be deemed an official document of the Board. The Secretary has no added responsibility for production of either summary form or regular minutes, as those functions shall be performed by designated Utilities Division staff. Section 5.4 Assistant Secretary Duties. An Assistant Secretary shall perform the function of the Secretary in the absence of the Secretary. The Chair or Vice Chair acting as Chair may not attest his/her own signature. ARTICLE VI PUBLIC INSPECTION OF DOCUMENTS Section 6.1 Inspection of Documents. Records of all Board proceedings, and minutes of all meetings, shall be open to inspection by the general public during reasonable business hours. ARTICLE VII AMENDMENTS Section 7.1 Amendments to Bylaws. These Bylaws may be changed, amended or revoked by an affirmative vote of three Board members at any regular meeting of the Board, or at any special meeting called for that purpose. Approved and adopted this 17th day of May 1999. CITY OF BOULDER WATER RESOURCES ADVISORY BOARD Chair ATTEST: By: l(pyn,~T Secretary 4