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6A - 2003-2008 CIP Library Department Summary• BOULDEI2 PUBLIC LIBRARY 2003 - 2008 CAPITAL IMPROVEMENT PROGRAM LIBRARY DEPARTMENT SUMMARY May 3, 2002 On May 1, 2002, the Library Commission approved the below 2003-2008 Library CIP. North Boulder Branch Librarv (First Prioritv) Preliminary branch library planning activities have been completed and included public surveys, neighborhood meetings, and service and programming discussions; a preliminary branch library program plan has been drafted. The Library Commission envisions this facility being both a neighborhood library as well as serving as a community center for the north Bouider community. The facility is expected to be located on the 3.2 acre city-owned parcel at Fourmile Canyon Creek and North Broadway. The north branch library project is in the adopted Library Master Plan. Cost: $3.3 million (construction) $300,000 (annual operating) Funding Sources: $1.5 million has been appropriated for the north branch library construction (CDF) $1.8 million - construction, plus operating expenses (Library Bond Issue - 2003) • Timeframe: planning and canstruction - 2004 open to the public - 2004 or 2005 Addltlon to the Main Librarv The demand for additional "people" space at the Main Library includes the need for more studying, seating, and research work spaces as well as more small group meeting areas and meeting rooms that can accommodate larger groups of people. Larger spaces for the popular/browsing collections and a"reading room" space are also identified needs. Inadequate "people" space is also found in the area of Children's and Young Adult library services. Neither area in the current facility can adequately accommodate the peopfe coming into the library for services today. Also, staff has become increasingly aware of the need to provide a more secure space for younger patrons. The 1992 addition placed the children's library near the main entry and gave the space an open and inviting design, In today's world, this has become less practical - children can slip outside, unattended, and adults without children, who are not seeking children's services, wander into the children's spaces. The Library Master Plan recommends a 35,000 sf addition to the Main Library; the new addition will be used principally as a children's and young adult wing and will give the children's staff and parents more control over the space. Moving children's and young adult services to the new wing will allow for sizeable increases in seating and study spaces in the 1992 addition and will also allow for significant improvement in the library's popular/browsing collection. • The new addition will be expanded to the west of the 1992 addition. Library staff have already begun discussions with the Housing Authority staff to ensure that relocation of clients living in the Independent Living apartments is completed with sensitivity and dignity. We are also • working with the Senior Services staff to see how this undertaking might allow us to solve some of our common parking concerns. Library staff are active participants in the Civic Center facilities master plan update and Downtown Management Commission parking study, ensuring that impacts from the proposed library addition are integrated with other City and civic projects. Cost: Up to $30 million (includes financing for the north branch library) Unfunded Project. Funding Sources: Library bond issue (2003) Timeframe: 2004-2006 - planning and construction 2006 or 2007 - open to the public Five Year Librarv Computer Replacement Fund The existing Library Computer system was replaced in 2000, the first complete replacement in 11 years. Because system upgrades are needed, in reality, every five years, the Library Commission is beginning the replacement planning process so that resources will be available at the end of the ne~ five year period, in 2005. Additionally, funds need to be set aside for a future full system replacement of the library circulation system. Cost; $600,000 total ($50,000/year) Funding: General Fund Existins~ Facilities - Renovations and Ups~rades A. Main Librarv North Win~t/Bridsae Upstrades. Included will be installing secondary emergency exits on both the mezzanine and flrst floor areas and mezzanine office upgrades. ~_.``. Additionally, the 10 year old carpet, which experiences very high traffic, will be replaced. We are also proposing to extend the water and sewer lines to the Bridge food concession. Cost; $200,000 ° Unfunded Project. Funding Sources: General Fund, Major Maintenance, FR&R (Facility Renovation and Replacement) or 2003 Library Bond Issue Timeframe: 2003- 2004 B. Main Librarv Telecommunications Uaarade. In order to keep up with technology, the Main Library needs to upgrade its existing telecommunications wiring to flat wire fiber optic or other high-speed options such as wireless. Cost: $150,000 - $200,000 Unfunded Project. Funding Sources: General Fund, Major Maintenance, FR&R or 2003 Library Bond Issue Timeframe: 2003-2005 C. Main Librarv ISouth Wina) Electrical Wirina Uparade. The existing flatwire used at the Main Library is no longer manufactured; new connections do not interface with the old. • Replacing sections of the existing flatwire over a five year period, beginning in 2002, is recommended. 2 • Cost: $40,000 a year for five years or $200,000 total Unfunded Project. Funding Sources: General Fund, Major Maintenance, FR&R or 2003 Library Bond Issue Timeframe: 2003-2007 D. Meadows Branch Librarv Imarovements. The size of the water lines in the public restrooms will be increased and fixtures replaced to fix on-going back-up and overflow problems. The 12 year old carpet also needs to be replaced. Cost: $66,000 Unfunded Project. Funding Sources: General Fund, Major Maintenance, FR&R or 2003 Library Bond Issue Timeframe: 2004 Meadows Branch Librarv- Lons~ Ranae The Library leases the 7,800 sf for the Meadows Library from the Meadows Shopping Center owner; the lease ends August, 2009 and it is unknown if a new lease will be offered or, if offered, if it is something that the Library can accept. Planning for a new east branch facility, to replace the Meadows, needs to begin now. Cost: $2.5 million (includes land) for a 10,000 sf facility Unfunded Project Funding Sources: (future) Library Bond Issue • Lon~ Term Archlval 5toraae Space - Carnesafe Librarv - Unfunded Space to house valuable archival records and historic documents was a need identified in the T995 Library Master Plan. in previous CiP submissions, the Library Commission recommended that the City purchase the Masonic lodge building for joint use by City Records and the Carnegie Library, however the Masonic Association is not ready to sell the building. In 2000, the Library began renting approximately 600 sf of storage space to house some lesser used archival documents; this is a temporary measure that will provide short-term relief (2-5 years) to our storage needs. The Blystat-Laeser Flouse, the City-owned house located next door to the Carnegie Library, was sold in early 2002; sale proceeds have been put into a fund that will be used to address the long-term archival storage needs of the Carnegie Library. In the next 5-7 years, the Library Commission and City will need to find an acceptable solution for handling the long-term storage needs for both Carnegie Library documents as well as those of City Records. Re4lonal Ubrarv Services The five public libraries in Boulder County (Boulder, Lafayette, Longmont, Louisville, and Lyons) are funded by the local municipalities but serve each others residents as well as residents who live in the unincorporated county and in cities and towns that do not have libraries. Because people use the library in ane community, shop in another, yet live in a third, the Boards af Boulder county's municipal libraries have concluded that funding libraries through regional revenue sharing is a more equitable way of ineeting the library needs of all county residents. • Over the last several years, staff and Board members of the above five libraries have had on- going meetings, reviewing the issues, examining a variety of service and funding options, and discussing long range opportunities; the recommendation fs to work towards the approval of a 3 countywide tax earmarked for library services. A new section to the Colorado Library Law, • introduced in the 2002 legislative session, would allow this regional library services idea to move forward through the creation of Regional Library Authorities (RLA). A RlA could be formed by interested governmental units; the RLA could then ask voters to approve a sales and/or property tax; the revenues from the tax would be redistributed back to the participating governmentai units for library services. Approaching library services as a Regional Service is discussed in the adopted Library Master Plan. Gunbarrel Branch Librarv The developer of the Gunbarrel Town Center is proposing an 8,000 sf'community use' space and had indicated interest in the Library being the tenant. The developer was told that because most of the residents in Gunbarrel live in the unincorporated county, the County would have to take the lead responsibility in making a library a reality in that location. Should that occur, the City portion for any capital or operating expenses remains unfunded. This is a low priority project and any near term branch funding needs to be channeled into the north branch facility. • • 4