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5 - Meeting Summary Form~~, CITY OF BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING SUMMARY FORM NnmE oF uonKUicomnt~sstoN: Planning Board DATE OF MEF,TINC: JUly 25, 2002 NAME/TELEPHONE OF PERSON PREPARING SUMMARY: M8ry LOVI7C31, 441-4464 NAMES OF MEM6ERS, STAFF AND INVITED GUESTti PRESENT: Board Members Presenh Macon Cowles, Thom Krucger, Simon Mole, Tina Nielsen, Alan O'Hashi, John Spitzer Board Member Absent: Beth Pommer Staff Members Presenh Jean Gatza, Jan Geden, Bob Harberg, Sam Hartman, Doug Hawthorne, Mary Lovrien, Glenn Magee, Ruth McHeyser, Anuie Noble, Jim Reeder, Maureen Spitzer, Michael Sullivan, Stephany Westhusen OUTLINE OF AGENDA 1. CALL TO ORDER - The Planning Board declared a quorum at 3:20 p.m. 2. APPROVAL OF MINUTES - There were no minutes to approve. 3. CITIZEN PARTICIPATION - There was no public participation. 4. DISCUSSION OF DISPOSITIONS, PI.ANNIN(G BOARD CALL-UPS - J. Spitzer commented that the construction oF the Goose Creek underpass at Foothills Parkway and Goose.Creek is an exciting location for such a project. The Board had no further comments. 5. MATTERS FROM THE PLANNING BOARD, PLANNING DIRECTOR, AND CITYATTORNEY-J. Spitzer pointed out correspondence from Tim Van Meter regarding the North Boulder V il lage Plan. The Board briefly discussed the four points that he made in his correspondence (urban block, corner plaza, central plaza, and the promenade). T. Nielsen suggested that she and T. Krueger attend the City Council meeting on August 6 to answer any questions and represent both sides of the issue as the Council debates whether to call up the Board's denial of the University of Colorado 104] review. M. Cowles suggested that the two representatives emphasize the importance of an annexation agreement on this property. He said that there are some things that the city wants from the University which might be obtainable in an annexation agreement, such as asking the University to address traffic impacts (forbidding freshmen and sophomores fiom bringing cars onto the campus). The Board and staff discussed the meetings regarding the Gunbarrel Town Center and specifically the possible reduction of the open space requirement. T. Nielsen explained that some of the Gunbarrel residents have a perception that the number of units drives the open space, and the reduction means that the Board is enabling a certain density because the reduction is based on the number of units. She also said that staff has agreed to fund a market study which will inform the amount and diversity of commercial and retail uses and will help determine how much residentia] density might be acceptable on the site. She said that the residents think that the study will inform the open space reduction discussion also and would like to see the study conducted prior to the Board review. She said that staff will bring some options for the Board to consider (whether to keep the motion already made or whether to look at another option). 6. ACTION ITEM A. Public hcaring and consideration of the 2003-2008 Capital Improvements Program (CIP). This includes identification of capital projects that will require review through the Community and Environmental Assessment Process (CEAP). The Board unanimously recommended (4-0; A. O'Hashi and S. Mole were not present far these items, and B. Pommer was absent) that City Council approve the CIP for each of the following departments: Parks and Recreation; Tributary Greenways; Library; Stormwater and Flood Management Utility; and Water Utility. The Board unanimously recommended (5-0; A. O'Hashi was not present for this item, and B. Pommer was absent) that City Council approve the CIP for Wastewater Uti-ity. The Board unanimously recommended (6-0; B. Pommer was absent) that City Council approve the CIP for each ofthe following departments: Transportation; Airport; Facilities and Asset Management; and Open Space. The Board unanimously recommended (6-0; B. Pommer was absent) that City Council approve the following items: Projects Recommended for a CEAP and Projects Suggested for Design Review. The Board unanimously (6-0; B. Pommer was absent) approved the following additional motions: 1. Directed staff for next year to create Attachment F as a list of all projects that are either new construction or changes to exterior designs with staff recommendations. 2. Recommended that continued efforts should be made to assess drought related impacts and program those needs in future capital funding plans, master plans, and operations and management efforts. 3. Recommended that City Council consider that the Utility Division should review and update if necessary its Water Conservation Future L)sage Study). 4. Recommended that City Council consider refraining from committing to any long-term (more than five years) improvement agreements or capital expenditures until the Airport Master Plan is completed. The Board further recommended that City Council analyze encumbrances which may be incurred if FAA funds are accepted for general maintenance expenses. 5. ~ncouraged the development o£ a comprehensive parking provision and usage plan for the Downtown and Civic Center area. 6. Encouraged continued efforts to develop a county-wide library usage plan. 7. Recommended that City Counci] direct the Facilities and Asset Management llepartment to use the most energy efficient way of cooling city buildings that is effective, consistent with Comprehensive Plan sustainability policies 103 and 104; and further, that with any individual project serious consideration shoLdd be given to evaporative cooling because of its low energy use relative to air conditioning. 7. ADJOURNMENT - The Planning Board adjourned the meeting at 9:40 p.m. TIME & LOCATION OF ANY FOTURE MEETINGS, COMMITTEES OR SPECIAL HEARINGS: Au ust 1, 2002