HomeMy WebLinkAbout7A - Update on Department Meetings with Aquatics GroupsTO: Parks and Recreation Advisory Board
FROM: Jan Geden, CPRP, Director of Parks and Recreation
Abbie Novak, Business and Finance Manager
Jamie Sabbach, CPRP, Superintendent of Recreation
SUBJECT: Update on Department Meetings with Aquatics Groups
DATE: October 17, 2007
At the July 24, 2007 City Council meeting, the City Manager, Frank Bruno, committed staff to
meet with the community's aquatics groups to gain an understanding of their financial conditions
(budget, fee structure, and financial issues) that have been communicated to staff, the PRAB and
City Council for the past several months. Prior to the meetings, staff provided the Aquatics
Discussion Outline, Attachment A, to the organizations in an effort to best frame the discussion.
The department staff held meetings with representatives from Aquateens, Boulder Aquatics
Masters (BAM), and Boulder Swimming during late August through eazly September. The
aquatic groups were receptive to meeting with staff and shazed information to establish a mutual
understanding of how the city's fees impact their organizations' financial condition and
membership.
Next Stens
Where appropriate, staff has requested additional information and meetings to ensure the rental
agreements between the city and these groups are optimal for both.
Staff received all the information it requested from Aquateens. Staff submitted its meeting
summary to Aquateens for review and is awaiting acceptance of the document prior to
distribution to the City Manager's Office and Parks and the PRAB.
Staff has scheduled a follow-up meeting with Boulder Swimming on October 25~' to receive and
understand information still to be provided. Staff requested copies of Boulder Swimming
documentation including: team roster, 2007 budget, and fee structure. Additionally, staff
requested recommendations for how Boulder Swimming can partner to benefit the
organization/reduce costs.
Staff has scheduled a follow-up meeting with BAM on November 12~' to receive and understand
information still to be provided. Staff requested the total costs BAM experienced from city
facility fees over the past three to five yeazs and the team roster identifying resident and non-
resident members. Additionally, Lany McKeogh, BAM President, was going to continue to
work with Stacy Cole, city of Boulder Aquatics Supervisor, to identify opportunities by which
BAM could reduce its facility costs at Scott Carpenter Pool or partner with the city and other
organizations. Options under consideration include extending the outdoor pool season for rentals
or potentially outsourcing pool management.
Attachments: Attachment A, Aquatics Groups Discussion Outline
AGENDA ITEM #~_, pAGE I
Aquatic Group Discussion Outline
1. What is the cost and percentage of increase experienced from P&R facility fees over
the past 3 to 5 yeazs?
2. What is the annual participant cost for a Boulder resident? Non-resident?
3. What costs aze included (e.g. facility rentals, insurance, professional association fees,
staff salazies, travel, uniforms, etc.) in the fees charged to participants? What is the
cost breakdown and percentage of the costs included in the fees?
4. How many members aze in your organization?
a. How many are Boulder residents?
b. How many are non-residents?
5. What age group does your organization serve?
6. What ability levels does your organization serve?
7. Does your organization do outreach to underserved populations? If yes, does
outreach affect your membership?
8. What services offered by your organization warrant additional subsidy beyond other
not-for-profit organizations?
9. What ways can your organization partner with city and other entities to benefit your
organization?
AGENDA ITEM #~ , PAGE ~