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4A - Minutes, August 27, 2007City of Boulder Parks and Recreation Advisory Board Council Chambers, 1777 Broadway, Boulder, CO 80302 Monday, August 27, 2007 Action Meeting Minutes Board Present: Stu Stuller, Norm Murphy, Todd Bryan, Joel Davidow, Frances Hartogh and Pete Webber Board Absent: Chad Julian Staff Present: Jan Geden, Sally Dieterich, Abbie Novak, Alice Guthrie, Sazah DeSouza, Jamie Sabbach Guests Present: Alan Taylor, Elizabeth Black, Kathleen Tierney, Ruth White, Christian Muller, Molly Tayer The meeting was called to order at 6:05 p.m. I. APPROVAL OF AGENDA The agenda was approved. II. FUTURE BOARD ITEMS AND TOURS None III. PUBLIC PARTICIPATION There was no public participation. IV. CONSENT AGENDA Minutes from June 25, 2007 and July 23, 2007 were approved as amended. V. ITEMS FOR ACTION A. Public Hearing and Consideration of a Motion to Endorse the Concept of Placing a memorial to Honor Gilbert White on Park Land Near Boulder Creek in the Municipal Complex. Two citizens spoke in favor of this item. They were: Premera, P.O. Box 1038, Boulder, CO, 80306 and Kathy Snow, 2305 Topaz Drive, Boulder, CO 80304. Alan Taylor gave a brief presentation representing the Gilbert White Memorial Project Group. The proposed memorial to Dr. White would be a sculptured flood marker for Boulder Creek to be placed in or near Central Park in the Municipal Complex. The group asked for the Park and Recreation Advisory Board's support of the concept for this project so that the funding process can begin. After a brief discussion, Bryan made the following motion: For the PRAB to endorse the concept of placing a memorial to honor Gilbert White on Pazk Land in or neaz Boulder Creek in the Municipal Complex. Murphy seconded the motion. The motion passed 6-0. Julian was absent. VI. ITEMS FOR DISCUSSIONQNFORMATION VIL MATTERS FROM THE DEPARTMENT A. Transit Village Area Plan Update Guthrie gave a brieF update on the Transit V illage Area Plan indicating that the drafr was going to City Council for a public meeting on August 29, 2007 for adoption. She said staff has had discussions with planning staff regarding the size of the pocket parks and that the current drafr designates pocket parks to be at least '/4 acre. She also noted that the Depot would be relocated and renamed The Plaza. The Depot would be located in a portion of the site that is on city property. She said staff will participate in developing the Master Plan for the RTD station and would be involved in looking at various configurations for the park. B. Recreation Financing Analysis Project Update Geden gave a brief update on the status of the project. She said staff has held four meetings with the PRAB sub-committee and that consultants have been hired to conduct the Benchmarking Analysis, The Recreation Activity Fund Analysis and to facilitate the meetings. She said the first meeting of the Work Group would be held on September 19, 2007. Davidow, Hartogh and Bryan expressed concern relative to the timeline of the project. They felt it unportant to complete the project within the current budget cycle so that an entire yeaz would not be lost. Davidow said that the project schedule runs through June and if the City Manager feels that recommendations from the group should go through the budget process, then the next budget process would be missed. He said it is important to not stretch the process out so faz that the group appears not credible. C. 30 Year land Lease Update Geden gave a brief verbal update explaining that City Council is considering extending Land Leases to 40 yeazs. She said a decision from City Council will come on September 18, 2007. She said it will most likely be on the November ballot. D. Valmont City Park Update Guthrie gave a brief verbal update on the status of this project. She said the city is in the process of mailing the Valmont City Parks survey to Boulder residents in English and Spanish. She said there are three open houses scheduled during September. The locations would be Eben Fine Park, Crestview Elementary School and the East Boulder Recreation Center. All open houses will be listed on the Valmont City Park web page. After the surveys aze returned, staff will discuss the feedback and then discuss the feedback with the PRAB in October in preparation for the joint study session with City Council in November. E. Operating Budget Approval Schedule Novak spoke briefly on this subject. She provided the key dates in the budget approval schedule: October 2, 2007 is the first reading of the budget, October 16, 2007 is the second and final reading. She directed the PRAB to the city of Boulder web page, Finance and Budget section, to view all budget documents. These documents include the budget message, City Council goals, budget policies, department overviews, summary, funding sources, funding uses and changes from the previous year. F. 2008 CIP Update Guthrie said when staff presented the CIP to the PRAB eaziier they noted some particular proj ects for renovation and refurbishment. The cost of one of those is more than anticipated. Sabbach explained that Pleasant View Complex has experienced a number of accidents/incidents due to the slope at the entry. The proposed renovation is necessary to become A.DA compliant. Geden added that the City Attorney's Office was asked if this revovation could wait until the next CIP process. T'heir response was that since this is the only entrance, that it is in the best interest of the department to complete the repair. Stuller agreed that the slope is steep and without grass. He said when it rains the slope become slippery mud, making it very difficult for senior citizens or people in wheelchairs to maneuver. Sabbach said the cost estimate for repair is $330,000. She added if some of the work can be done by staff, the cost could be reduced to $280,000. Novak added that only $170,000 would come from Fund 230. She said the other portion would be covered by the .15 Fund. IX. MATTERS FROM BOARD MEMBERS A. Discussion and possible adoption of Board Operating Procedures The Board asked that the Assistant City Attomey be present at the September PRAB meeting to clazify questions conceming Boazd Operating Procedures. X. NEXT BOARD MEETING The next board meeting is scheduled for September 24, 2007. XI. ADJOURN The meeting adjourned at 9:23 p.m. APPROVED BY PARKS AND RECREATION ADVISORY BOARD Stu Stuller Board Chair Attest: Saily Dieterich Recording Secretary