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HomeMy WebLinkAboutApproved Minutes - 7/23/2007City of Boulder Parks and Recreation Advisory Board Council Chambers, 1777 Broadway, $oulder, CO 80302 Monday, July 23, 2007 Action Meeting Minutes Board Presenf: Norm Murphy, Todd Bryan, Joel Davidow, Frances Hartogh, Chad Julian and Pete Webber Board Absent: Stu Stuller Staff Present: Jan Geden, Sally Dieterich, Abbie Novak, Alice Guthrie, Teri Olander, Stacy Cole Guests Present: Frank Bruno, City Manager Bob Eichem, Finance Director Meeting was called to order at 6:04 p.m. I. APPROVAL OF AGENDA The agenda was approved. II. FUTURE BOARD TTEMS AND TOURS None III. PUBLIC PARTICIPATION Public parCicipation was opened. James Richey, 5679 Boulder Hills Drive, Longmont, C0, 80503, spoke on behalf of the Boulder Swim Team. He referenced the high cost of user fees at Boulder Recreation Center pools in relation to pools fees in the metro area that are lower and occasionally free. Larry McKeogh, 2332 Spruce Street, Boulder, CO, 80302, spoke on behalf of the Boulder Aquatic Masters swim group and their difficulty with recruiting and keeping members due to the high user fees at Boulder Recreation Center pools. IV. CONSENT AGENDA Minutes from May 21, 2007 were approved. Minutes from June 25, 2007 were tabled until August 27, 2007 due to requested revisions. V. ITEMS FOR ACTION There were no Items for Action VI. ITEMS FOR DISCUSSION/INFORMATION A. Pricing Methodology and Recreation Activity Fund Analysis Project City Manager Frank Bruno introduced this item and indicated that its purpose is to provide Council with the new process and timeline for the Parks and Recreation Department's pricing analysis study. This analysis will consist of an assessment of the department's pricing methodology for recreation programs and an analysis of the structure of the Recreation Activity Fund. Bruno indicted that fees for non-profit and community organizations will be frozen during the term of the project (until June 2008). Geden gave a brief synopsis of the item. She stated that the purpose of the analysis is to take a detailed look at how the department approaches pricing for recreation programs and services and review how these programs and services are financed. She said the major components of the analysis are: 1. An extensive benchmarking analysis. 2. Financial analysis of the RAF. 3. Establishment of the work group. The project is slated to be completed in June 2008 with estimated costs being $44,000. The project will be funded from salary savings. Geden indicated that she will function as Project Manager for the project, coordinating logistics and serving as the conduit for technical information the department will need to provide in order for analysis to be done. Staff will interface with the work group relative to information needing to be shared. The PRAB chose Bryan and Davidow as representatives to the City Manager's Work Group For Parks And Recreation. Davidow put forth the following motion PRAB supports the intent and goal of the proposed Financing Analysis Project, supports option C, emphasizes that the project is a matter of timely import, points out that freezing fees may not ensure the survival of some user groups and recommends staff review the process details with the PRAB subcommittee. Webber seconded the motion. The Board voted in favor of the motion (5-1) with Bryan voting against. The motion passed. VII. MATTERS FROM THE DEPARTMENT A. Valmont City Park Update Guthrie said that the third meeting of the VPAG had taken place and that the group presented three draft alternatives for park design that consultants developed based on input from recreation user groups and the group itself. She spoke of community meetings beginning in late August and of a statistically valid community survey that will be mailed to the community. She indicated there will also be options on the website and open houses for the public to provide feedback on the project. Group member Webber said that he has been pleased to serve on the VPAG and that his experience has been positive. He said the consultants are well-skilled and well focused, as is staff. Public input has been heard and staff and consultants have been very responsive. Group member Murphy said he has been impressed with the way things have moved and the positive input from the group. He said they have been heard and he feels confident that they will get to the heart of what the community wants. He said he has been pleased to be a part of the group. Guthrie said there will be a PRAB Study Session with City Council on November 27, 2007. B. Future Study Sessions Guthrie said there will be a Valmont City Park Study Session November 27, 2007. VIII. MATTERS FROM BOARD MEMBERS A. Rules Committee This item was deferred to the next PRAB meeting on August 27, 2007. B. Board-Staff Relations Murphy said that he and Stuller met with facilitator Tayer and reviewed cornments from staff with regard to Board/staff relations. They gave a brief preview of what they will bring to next month's meeting which included everything discussed at a public meeting would be discussed prior to the meeting with staff so that staff can answer thoroughly and responsibly. They also referred to conduct and respect discussing the importance of interacting in a respectful manner with each other. Geden added that by the Board supporting this document it will aid in managing conversations in a productive way. She commended the work that has been done on the project. IX. NEXT BOARD MEETING The next Board meeting is scheduled for August 27, 2007 X. ADJOURN The meeting adjourned at 9:14 p.m. APPROVED BY PARKS AND RECREATION ADVISORY BOARD Stu Stuller Board Chair Attest: ~ ,,,, AA ~ -, r ~v~ Sally Dieteric Recording Secretary