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3A - Minutes, April 23, 2007City of Boulder Parks and Recreation Advisory Board City Council Chambers Monday, April 23, 2007 Meeting Minutes Board Present: Stu Stuller, Todd Bryan, Joel Davidow, Frances Hartogh, Chad Julian, Norman Murphy and Pete Webber Board Absent: Su7anne O'Neill and Ed von Bleichert Staff Present: Jan Geden, Alice Guthrie, Jamie Sabbach, Sazah DeSouza, Abbie Novak, Al Quiller, Ken Silva, Colleen Fitzgerald, Alex Zinga, Jay Sanford, Mike Mundy, Sally Dieterich Meeting was called to order at 6:05 p.m. I. APPROVAL OF AGENDA The agenda was approved. II. OATH OF OFFICE FOR NEW BOARD Frances Hartogh, Joel Davidow and Pete Webber read the Oath of Office and were inducted as members of the Parks and Recreation Advisory Boazd. III. ELECTION OF OFFICERS Chad Julian nominated Stu Stuller for Chairperson of the PRAB. All voted in favor and the motion was approved Stu Stuller nominated Chad Julian for Vice Chairperson. Todd Bryan nominated Norm Murphy. Stu Stuller seconded the motion. Norm Murphy was elected Vice- Chairperson IV. PUBLIC PARTICIPATION Larry McKeogh, 2332 Spruce Street, Boulder, CO 80302 represented the BAM spoke about aquatic facilities and the costs associated with renting space from the City of Boulder. Mazk Flolid, 559 Highwood Circle, Breckenridge, CO 80424, President of the Boulder Nordic Club, spoke about cross country skiing at Valmont Pazk Gary Lacy, 485 Arapahoe, Boulder, CO 80302, with Citizens for New Valmont Park, spoke about his groups' vision for a new Valmont Pazk and the city's slow progression with planning and development of the park. Bobby Noyes, 2439 l0a' Street, Boulder, CO 80304 spoke about Valmont Pazk and the importance of including cycling at the park during the planning process. Dr. Elliott Higgins, 511 Marine Street, Boulder, CO 80302 spoke about Valmont Pazk. He said he was pleased with how the vision of the pazk is inclusive of all citizens, locally sustainable and a great project overall. Rich Jortberg, 3985 St. Petersberg Street, Boulder, CO 80301 spoke about Valmont Park. He referred to and liked the idea of flexible fields are better than fixed use fields. He was concerned that Valmont Park planning might be delayed. Matt Muir, 531 Maxwell Street, Boulder, CO 80304, Vice President of the Boulder Nordic Club spoke about space limitations at North Boulder Pazk and the importance of Nordic skiing to Valmont City Park and development thereof. Public participation was closed. V. CONSENT AGENDA A. Approval of Boazd minutes of February 26, 2007 as amended. VI. ITEMS FOR ACTION None. VII. ITEMS FOR DISCUSSION/INFORMATION Jay Sanford was introduced as the new Reservoir Administrator A. Pazks and Recreation Department Budget 101 Geden provided a brief overview of the department budget for new board members. B. 2008 Parks and Recreation Capital Expenditure Budget and Capital Improvement Program (CIP) Geden and Novak provided a brief presentation on this item. Novak indicated that this is the draft CIP and the final CIP will be brought to the PRAB in May for approval. C. The Recreation Facility Partnership Process for the Consideration and Evaluation of Proposed Recreation Facility Development Quiller gave a brief description of this item. There were some questions from the PRAB regazding assessment of potential partners, length of the readiness checklist, proposal format and length, timeframe, whether partnerships should be sought and the RFP process. The general overview from the PRAB on the partnership process was positive. D. Youth Services Initiative (Presentation) Fitzgerald and Zinga gave a presentation on the Youth Services Initiative Program. VIII. MATTERS FROM THE DEPARTMENT A. Valmont City Park -Update to Concept Plan (Verbal Update) Guthrie gave a brief presentation on the Valmont City Pazk update process. She addressed the survey development, community input process and overall project timeline. Guthrie requested that the Boazd identify two representatives to serve on the planning group. She indicated there will be monthly updates to the Board and some public hearings during the process. The following issues were raised by the Board: Representation from community members who have wi]dlife expertise • Awareness of potential Valmont City Park partners • Need to educate the public regarding why planning issues take as long as they do • Need to explain to the public the CIP process • Importance of a strong outreach process to members of the community who would not typically go to public meetings • Desire to hold a PRAB meeting near Valmont City Pazk • Importance of the prairie dog issue to the development of Valmont City Pazk • Challenge of identifying funding for Valmont City Pazk development The PRAB voted to have Murphy and Webber represent the Board on the Valmont City pazk working group. Geden said there was an agenda item supposed to be scheduled this month regazding a timeline relating to the NFP work group. It had to be postponed due to staff family health issues and the goal is to have it on next month's agenda. Geden said staff will be going to Council May 15 to talk about the analysis that has been done up to this point on the development of the work group. She said staff will discuss that with the PRAB at the May meeting. B. Other Matters Guthrie mentioned to the PRAB that the department would like to move towazd providing Boazd meals in the manner used by the Planning Board (going to local restaurants) as a means to achieve both environmental and fiscal efficiency. The department will further reseazch the process used by the Planning Board to provide meals prior to business meetings and return with this information to the Boazd. Geden indicated that staff continues to work on the not-for-profit and community organization analysis and will be returning to the Boazd in future months with this information. IX. MATTERS FROM BOARD MEMBERS Julian asked about lights at the Skatepazk, Viele Lake and prairie dog issues. Bryan passed out articles to the Boazd and staff. X. FUTURE BOARD ITEMS AND TOURS A. The PRAB Retreat scheduled for April 30, 2007 at 5:30 p.m. was discussed. XI. NEXT BOARD MEETING The next board meeting was re-scheduled for May 21, 2007 due to the regulaz meeting date falling on Memorial Day. XII. ADJOURN The meeting adjourned at 10:55 p.m. APPROVED BY PARKS AND RECREATION ADVISORY BOARD: Stu Stuller Boazd Chair 4 Attest: Sally Dieterich Recording Secretary