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Home My WebLink About7B - 2007 Parks & Recreation Department Capital Improvement Project (CIP) budgetCITY OF BOULDER PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM MEETING DATE: April 25, 2006 (Agenda Item Preparation Date: Apri118, 2006) AGEI~DA TITLE: 2007 Pazks and Recreation Ca ital Bud et and Ca ital Im rovement Pro am (CIP) li PRESENTERS: Jan Geden, CPRP, Director of Pazks and Recreation Jim Reasor, Business and Finance Manager Executive Summary: This is an opportunity for the Board to provide advice to the department on the Parks and Recreation 2007 Capital Expenditure Budget and specifically the Capital Improvement Program (CIP). This agenda item describes several attachments that illustrate proposed expenditures for 2007, the yeaz for which the Boazd's comments aze needed in order to prepaze the 2007 budget. All other amounts shown are illustrations provided for general planning purposes only. Staff will consider the Board's comments on the proposed year 2007 expenditures and will return to the Boazd in May for a formal recommendation of the CIP Budget. The Pazks and Recreation CIP Budget will then be forwazded to the Planning Board and City Council for their review and respective approvats. As a result of the new citywide business plan format for its budgeting, the 2006-2012 proposed CIP Budget has been updated from last year's CIP Budget. There aze new projects shown in the later years of the spreadsheets that have not previously been included. Funding for Holiday and Dakota Ridge pocket pazks, Flatirons Golf Course, Boulder Reservoir, Lighting Ordinance Compliance, Recreation Facility Improvements and Unanticipated Opportunities have been identified for 2007. The proposed CIP reflects standard increases in the Permanent Pazks and Recreation Fund and Lottery Fund, and a significant increase in the .25 Sales Taac Fund resulting from increased 2005 sales tax and increased sales tax projections for 2006-2012. Fiscal Impacts: Budgetary: $6,935,000 Other Impacts: None AGENDA ITEM # VII-C ; PAGE 1 Board and Commission Feedback: There is no additional Board or Commission input on tlus item. Public Feedback: The April and May meetings both provide an opportunity for public comment on proposed Parks and Recreation capital projects in the proposed 2006 CIP Budget. The public will have the opportunity to comment and express their thoughts during the Planning Boazd's CIP review and City Council's discussion and review of the 2007 recommended budget. Staff Recommendation: Staff recommends that the Boazd provide comments in anticipation of supporting the proposed 2007 Parks and Recreation CIP Budget and approving the Permanent Parks and Recreation Fund expenditures in May. Analysis: There are two components of the DepartmenY s capital projects budget: CIP projects - defined as any major project with a cost greater than $50,000 for purchase or construction, or major replacement of, the physical assets of the community. CIP projects aze potentially subject to a CEAP review that evaluates any potential environmental, traffic, or social impacts to Boulder residents, neighborhoods and businesses. These projects aze budgeted within the framework of the City of Boulder CIP Budget. 2. Renovation, refurbishment, and major maintenance projects - consists of restoring the service life of existing capital assets, either through refurbishment or replacement These projects are budgeted within the City of Boulder Operating Budget. Although these items technically aze capital expenditures, they aze budgeted differently than new CIP projects and are provided for context. Capital Projects, Approved Master Plan, and Master Plan Update: The Parks and Recreation Department Capital Expenditure Budget is designed to address the recommendations of the currently-in-effect Parks and Recreation Department 1996 Master Plan. Progress has been made in achieving the 1996 Master Plan recommendations as a result of funding provided by the 1995 citizen approved ballot issue .25 cent sales tax. As the PRAB understands, the master plan now in development departs in some key ways from the 1996 plan. While the master plan update process will reflect changed conditions in the city in the last ten yeazs when it is complete, the capital projects portrayed in the 2007 CIP reflect ongoing commitments and attainment of pazk service standazds that were identified in the 1996 AGENDA ITEM # VII-C ; PAGE 2 plan and that also still apply to contemporary needs in the city of pazks and recreation sites and facilities. 2007 Capital Expenditure Budget: The budget projection for the capital budget will focus on the work areas below. Urban Pazk Renovation and Refurbishment: • Refurbishment of older pazk inigation systems to improve efficiency of water use and to reduce maintenance requirement • refurbishment of outdated playgrounds to improve function and to address safety and accessibility requirements • repair and upgrade to walkways and pazking azeas • refurbishment of pazk shelters and restrooms Recreation Facilitv Renovation and Refurbishment: • Americans with Disabilities Act accessibility improvements • building or recreation facility renovation projects • replacement of recreation capital equipment • annual refurbislunent of hazd surfaced play courts Habitat Restoration and Mana ement: • remove state listed noxious weeds from wild lands, conservation lands and habitat restoration areas • inventory plants and animals for management and budgetary decision making • participate in citywide and regional animal management issues such as wildlife ordinances and management planning • restore habitat and manage healthy plant and animal populations Historical and Cultural Restoration: • Refurbishment and grant matching funds for projects at the Columbia Cemetery, Chautauqua buildings, BMOCA, Harbeck House and the train in Central Pazk CIP Budget Expenditure Fuuding Sources: The revenue sources for CIP Budget aze from the following funds: .25 Cent Sales Tax Fund Source: Dedicated sales taac approved by citizens in 1995 Use: Payment of principal, interest, and premium if any, on bonds, and then for development, operation, and maintenance of the land and improvements purchased and constructed with the proceeds of the bonds, for renovation and refurbishxnent or replacement of pazk and recreation facilities. AGENDA ITEM # VII-C ; PAGE 3 PRAB's Role: To provide general advice to the department on its planned uses of these funds. Permanent Pazks and Recreation Fund: Source: 0.9 mill levy of assessed valuation of all taxable property in the city, gifts and donations, proceeds of sale of pazk property or equipment, any appropriations from City Council, revenues from a one time development excise fee assessed on each new residential unit constructed in or annexed to the city with the exception of affordable housing units. Use: Acquisition of pazk land or pennanent improvement of pazk and recreation facilities. PRAB's Role: Approval for this fund's expenditures is required of PRAB by City Charter. Lotterv Fundine: Source: Colorado State Lottery Use: By State of Colorado statute, the City of Boulder receives revenues from the Lottery's Conservation Trust Fund on a per capita basis. The monies are to be used for land acquisitions, equipment purchases, facility development, natural lands maintenance, pazk maintenance, and renovation or restoration of local facilities. In the 2007 CIP the funds aze allocated under Habitat Restoration, CIP and Debt Service. The Lottery Fund budget is based on the May 16, 2001 PRAB and Open Space Boazd of Trustees (OSBT) joint recommendation to City Council. The distribution is as follows: $304,000 Payment of debt service on Area III property $100,000 Department of Open Space for Mountain Park Projects $I50,000 Tributary Greenways The remaining funds aze split 50 percent to the Pazks and Recreation Department and 50 percent to the Open Space and Mountain Pazks Departrnent. The current fund shazing agreement with Open Space and Mountain Parks expires in 2008. A new Lottery Fund agreement will need to be formalized with Open Space and Tributary Greenways during 2007. PRAB's Role: To provide general advice to the department on its planned uses of these funds. CIP Projects for 2007 - 2012: • East Boulder Community Pazk (15 acres) - Park design plans will be reviewed to ensure community needs aze met and will include public participation • Holiday Pocket Pazk • Dakota Ridge Pocket Pazk • Mesa Memorial Park • Hickory Pocket Park • Foothills Community Park - Phase III AGENDA ITEM # VII-C ; PAGE 4 • Elks Neighborhood Pazk o The Elks pazk site must be developed by 2015 to comply with 1995 ballot requirements o The department is collaborating with Utilities and Tributary Greenways to ensure that their work on the site is completed prior to pazk development • Violet Neighborhood Pazk o Funding will begin to accumulate in 2012 • Lighting Ordinance Compliance Study o To fund a study to determine steps necessary to comply with city lighting ordinance by 2017. • Unanticipated Opportunities o To provide a way to fund the evolving needs of the Boulder community, to adapt to changing demographics and collaborate with other governmental or private entities • Public art as a component of the park development projects listed above • Improvements at the Flatirons Golf Course o Irrigation system, rebuilding of selected tees and greens, and renovation or rebuilding of the clubhouse at the Flatirons Building. • Boulder Reservoir recreation facility renovations o Signage improvements, an ADA accessible playground, building and entryway improvements • Major renovation of Scott Carpenter Pool Revenue Changes: Between 2001 and 2004, sales tax collections decreased by 17 percent in the city of Boulder. The resulting decline greatly impacted all funding derived from sales tax, including the .25 Sales Taac, which is earmarked for Parks and Recreation department purposes. As a result of the decreased sales tax collections, the department adjusted its CIP budget in 2004 to accurately reflect future funding. At that time, future CIP projects for 2005 though 2010 were reduced by over $1,300,000, including $800,000 for Neighborhood and Pocket Pazk Development, $400,000 for Recreation Facility Improvements and $100,000 for Land Acquisitions. In 2005, sales tax collection increased 6.9 percent in the city of Boulder. In addition, recently revised city sales projections have increased sales tax expectations for the 2006-2012 planning period. The anticipated increased sales tax has allowed the department to significantly increase its CIP budget. The table show below illustrates the magnitude of the revised sales tax projections. AGENDA ITEM # VII-C ; PAGE 5 2005 2006 2007 2008 2009 2010 2011 2012 2005 Forecast 5 390 000 5,533,000 5,766,000 5,954,000 6,110,000 6,253,000 6,401,000 6,519,000 Revised Forecast 5,591,000 5,674,000 5,976,000 6,223,000 6,434,000 6,654,000 6,879,000 7,111,000 Difference 201,000 141,000 210,000 269,000 324,000 401,000 478,000 592,000 Projected Increase 6.90% 4.55% 5.33% 4.12% 3.39% 3.42% 3.38% 3.38% Attachment A-1 shows the original sales tax projections and compares them to revised sales taY projections. From 1996 through 2004, the sales tax generated revenue equal to original forecasts. However, given our lower sales tax base, revised projections still indicate that the sales tax will generate almost $1,000,000 a year less than originally anticipated for the duration of the ta~c period. Future Funding Issues: Updated Pazks and Recreation Master Plan It is anticipated that the update of the Pazks and Recreation Master Plan, in combination with the departmenYs Core Services Business Model and the city's new business plan, will identify and prioritize unfiuided projects. As new pazks and pazk additions aze completed, additional maintenance funding will be required to manage these areas and facilities. The increased maintenance need will require any or all o£ • Adjustments to current maintenance practices and standazds, • Organizational streamlining; or • Additional temporary or permanent maintenance funding. The department is prepazing to undertalce further analyses and benchmarking of maintenance costs in the region for parks and related landscape types. For 2006, the departrnent is conducting a case study to evaluate the effectiveness of contracting pocket pazk turf maintenance to private businesses. Depending on the outcome of this work, additional money may temporarily be directed from the quarter cent sales tax to the additional maintenance costs for the additional park land. Altematively, development and maintenance standazds, maintenance practices, and maintenance efficiencies will be identified in an attempt to stretch existing budgets to cover the additional maintenance work required to tend the new pazk azeas. Prior to the expiration of the .25 Cent Sales Tax, it is critical to identify and secure a reliable and permanent funding source for parks and recreation maintenance. AGENDA ITEM # VIi-C ; PAGE 6 Attachments: Attachment A-1 A-2 A-3 A-4 A-5 A-6 Draft Quarter Cent Sales Tax Fund Revenues Draft Capital Expenditure by Major Category - 2006 through 2012 Table Draft Capital Expenditure by Fund - 2006 through 2012 Table Draft Capital Expenditure by Major Category and Funding Source - 2006 through 2012 Graph Draft Capital Expenditure by Funding Source - 2006 through 2012 Graph Draft 2006-2012 Capital Budget AGENDA ITEM # VII-C ; PAGE 7 $9,000,000 $8,500,000 $8,000,000 $7,500,000 a~ ~ ~ $7,000,000 > d ~ X $6,500,000 ~ H N $6,000,000 ~ N $5,500,000 $5,000,000 $4, 500, 000 $4,000,000 Attachment A- ] .25 Cent Sales Tax Fund Revenues Original vs 2005 and 2006 Projections -~Original Sales Tax Projection -~2005 Projected Sales Tax ~-2006 Projected Sales Tax 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Year DRAFT Attachment A-2 -- - _ City of Boulder -- - - Parks and Recreation Department __ _ Capital Expenditure Budget By Major Category __ _ _ 2006 Throu h 2012 _ ____ __, _ Capital Overhead Expenditures _ _ 2006 002 7 Budaet , Budaet 760,000 780,544 2008 Bud et 803,190 2009 Budaet 826,568 ~ 2070~ Bud et 850,701 - ~ 2077 ; Budaet 875,613 - 2012 Budaet 899,632 Renovation and Refurbishments - Art in lhe Park Site Fumiture 25,000 15,000 25,000 20,000 25,000 20,000 25,000 20,000 25,000 20,000 25,000 20,000 25,000 20,000 _ Court Refurbishment 60,000 60,000 60,000 60,000 60,000 60,000 60,000 Habitat Restoration/Lottery R_& R 164,828 164,828 232,082 317,000 317,000 317,000 317,000 _ Urban Parks R R R 460,892 517,000 523,510 ~ 530,215 562,121 569,235 576,562 Recreation Facility R& R 247,000 Tributary/Greenways 150,000 Facility and Asset Management 416,000 Sub Total 1,538,720 319,000 150,000 428,000 1,683,828 266,000 150,000 441,000 1,717,592 - , 300,000 150,000 454,000 1,856,215 300,000~ 300,000 150,000~ 150,000 468,000 482,000 1,902,121 1,923,235 300,000 150,000 496,000 1,944,562 ~ _ Historical and Cultural 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Civic Center Complex 75,000 75,000 75,000 75,000 75,000 75,000 75,000 I Capital Improvement Projects ~ - Foothills Commumt Park _ __ 100,000 ~ 500,000 500,000 Munia al Bld Sister Cities Plaza .P 9 - - 50.000 -~ ~ - Holiday Pocket Park (1.1 acres) -- - - - - - 150,000 , - ' _ - -- _ Dakota Ridge Neigh/Pocket Park (3 acres) _ ~ 400,000 - - - , E -- - -- Mesa Memorial Pocket Park (1.7 acres) Hickory Pocket Park (] acre) __ ' Elks Neighborhood Park (7.9 acres) - - - Violet Neighborhood Park (72 acres)_ East Boulder Community Park (15 acres) Li~hting Ordinance Compliance Study _ Flatiron Golf Course - 700,000 , 60,00 00,000 50,000 150,000 350,000 200,000 - 700,000 150,000 200,000 - 700,000 100,000 800,000 500,000 100,000 T 1,000,000 - 300,000 100,000 1,200,000 -- 900,000 - 100,000 Boulder Reservoir Unanticipated Opportunities __ _ - 120,000 250,000 120,000 150,000 60,000 350,000 60,000 200,000 60,000 200,000 60,000 100,000 Recreation Facility Improvements 180,833 143,000 250,000 150,000 150,000 700,000 100,000 Sub Total _ _ _ 1,040,833 1,613,000_ 2,320,000 2,060,000 2,310,000 2,360,000 2,460,000 ~~ 1 ~ DebtService ___ 2,740,000 2,733,000 2,591,000 2,385,000 2,386,000 2,387,000 2,386,000 Grand Total _ 6,204,653 6,935,372 7,556,782 7,252,783 7,573,822 7,670,848 7,815,194 DRAFT ~ - - - - - - ~- - - - _ I _ _ _ - L_ ATTACHMF . - _ _ _ _ _ _ _ _ _ _ City of Boulder - _ _ _ Parks antl Recreation - ~ _ _ _ _ _ _ _ _ _ Capital ExpentliWre Butlget by Funtl - - - - _ _ - _- - Lo@erv Funtl ~ _ 2006 - 2012 ~- _ -~ ~ 2006 2007 2008 _ _ ~ - 2009 2010 - - - 2011 ~ CapitalOpera6n Expenditures _ ~ -~ - - " ; Renovahon an R furbishmeMS _ 270,OD0 322,828 390,082 475,00~ 475,000 fi 475 000 4 Historical and Cultural ~ _ -~} _- - _ , _ ~ _ _ _ CiwcCenterComplex CapitallmprovementProjecls ~ Debt S _ _ - ~ ~ _ __t_ _ - I ~ 50,000 ~ _ ~ _ _ ~_ _ ~ ervice _ _ _ 304,34~ 304,344~ 169,835 _ _ _ - _ _ _ _ __ _ __ _ - __ _L ~ 574,344 677,172 559,917 - _- 475,000 - 475,000 475,000 4 .25 Sales Tax Fund 3pitalOperatin~upentlitures _ ~ 2006 ~_ _ 2007 362,493 371,118 ~ 2008 ~_ 381,482 2009 ~ 392,208 ~ 2010 403,310 ~ ~ 4 ;novahon and Refurbishmenis _ storical antl Cultural vicCenterCOmplex ipital Improvement Projects ~ :bt Service _ _ ___ 793,165 _ _ 855,000 50,000 50,000 _ t_ 75,000 75,000 I 280,866 ~ 493,000 _ - 2,385,19~ 2,428,953 824,510 50,OD0 75,000 1,250,000 2,421,453 894,215 50,000 ~ - 75,000 -600,000 2,385,453 915,121 -_- _ 50,000 75,00~ 1,050,000 2,385,959 9 1,1 2,3 - - - - ~ __ _ __ __ I 3,946,717 _ 4,273,071 5,002,445 4,396,8~ 4,879,3~ - 4,9 PermanentParksand Recreadon Fund I 2006 ~ 2007 ~ 2008 ~ 20D9 ~ 2070 1 26 I _ Capital O eratin Ex endit 7 L p 9 p ures 39 ,501 _ 409,426 421,70~ 434,360 ~ 447,391 4E ~Renovation and Refurbishments _ ~ 428,675 I 506,000 r 503,000 487,000 512,000 51 Historical and Cultural ICrvicCenterComplex ~ T -~ _ - - - - -- I - -- ~ __ - - - '- I - -- ~ - - _ Capilal Improvement Projects _ _ ~ Debt S 860,000 7,070,000 - - ~ 1,070,00 ~ - - - 1,460,000_ f _ 1,260,000 - ~ 1,2E - ervice - - _- -_ _- _ _ _ 50,402~ - _ ~ __- _ _ _ _- _ _ __- - -_ ___ - _- __ __ L f - . i _ _ _ _ _ _ _ __ _ __ 1,736,578 1,985.421 -- - ToWI - - - 2006 I 2007 Capital Opereting Expenditures - _- 759,993 ~ 780,54~ Renovation and Returbishments __ _~ 1,491,840 1,683,82! Histoncal antl CWtural 50,000 ~ 50,00( Civic Center Complex 75,000 75,00( CapitallmprovementProjecis i 1,140,866 1,613,00( Debt Service _ _ __ _ _ _ , 2.739,939 ~ 2,733,29i 1,717.592 50,OUD 53 I 2,385,959 1 6,257,638_~6,935,665 Attachment A-4 Parks and Recreation 2006 to 2012 Capital Budget s,ooo,ooo ~,ooo,ooo 6,000, 000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 B Capital Operating Expenditures ^ Renovation and Refurbishments ^ Historical and Cultural ^ Civic Center Complex ^ Capital Improvement Projects ^ Debt Service 2006 2007 2008 2009 2010 2011 2012 Year City of Boulder Parks and Recreation Attachment A-5 Capital Budget by Funding Source 2006 - 2012 100% - - - -_ 90% -- - - 80% -- - - _ _ - - - 70% _ --_ __ - -- _ __ 60% - _ I ~. - 50% - r 40% " -:: . 30% - - 20% - - _ - -- 10% - _.,. .. 0% ;~ - _ ' -- - 2006 2007 ~ 2008 2009 2010 2011 2012 I Permanent Parks and Recreation Fund 27.75% 28.63% ' i --- 26.40% --- -- 32.83% - - 29.30% 29.11% - - -- -- 27.47% 1.25 Sales Tax Fund 63.07% 61.61% , 66.20% 60.62% 64.42% 64.70% 66.46% I Lotterv Fund 9.78% 9.76% 7.41% 6.55% 6.27% 6.19% 6.08% Attachment A-6 Debt Service $17 ~na ~a~ ~doi Parks and Recreation 2006 -2012 Capital Budget $51,000,000 Capital Operating Expenditures $5,796,241 11 % ~ Renovation and Refurbishments $12,519,393 25% i ~I and Cultural 0,000 1 % Capital Improvement Civic Center Complex Projects $14,263,866 $525,000 1 % 28%