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Approved Minutes - 10/06/2003City of Boulder Parks and Recreation Advisory Board Work Session Minutes October 6, 2003 13~~' Street Conference Room 1720 13th Street 6 p.m. The followcng are the minutes of the October 6, 2003 Cary of Bouldei Parks and Recreataon Adva.cory Board (PRAB) study .ression A perrr~anent set of these manutes and a tape r•ecordtng (matntaaned for n per~od of 6 years) are retaaned an Central Recortls (telephone • 303-441-3043). Board Present: Charles Manlove, Chair, Susan Osborne, Vice Chau; Ed von Bleichert, Pam Hoge, Suzanne O'Ne~ll, Toin Sanford and Stu Stullei StafF Present: Jan Geden, Jeff Lakcy, Frank Bruno, Doug Newcomb and Georgia Jackson Valmont Ci~ Park and Boulder Transrt Villaee Bcuno and Newcomb were presenl to anewer the Boaid's questions or concerns abouC the possible relocation of Pollard Motors to Valmont City Park (VCP) Bruno spoke about the process of findmg a suitable site foi the Transit Village and Cily CounciPs deeire to see the Transri Village move farward He also spoke about the series of opCions that would bc presented to CoLmcil ae the OctoUer 28 study session • Hoge: Expressed concern over how the process evolved. Wanted to know why Pollard wasn't told from Che beginnmg that the land he requested was part of Valmont C~ty Park (VCP). Bruno Pollard es not as rr~uch anterested in relocatang to the park as he as anterested in remainang where he as. Newcomb Bcfore Pollard submitted his proposal in Maich iC had becn made clear to him thal the s~x acres he was interested in were part of Valmont City Park Hoge Wanted to know how Council got mvolved at that poml m time. Bruno: Believes Pollard ectlled Spense Havleck ~Coune~l member] ancl told h~m that Pollard Motors would setCle for so much money and s~x acr es an VCP. Newcomb After receiving Pollard's proposal Newcomb asked Pollard for an explanation of the diffeience belween the Yards sile and the VCP site Pollard eent back nme rcasons. Bruno• Then directed Newcomb to go back to Pollard's ~epresentat~ve and present a flexlbilaty of configuration on the Yards sate that would he attract~ve to Pollard. Osborne• What is the purpose of holdmg the October 28 study session just before the election when there could potenhally be five or six new Council members~ 13runo• Believes at as a desere on the part of departang Council members to continue the progress on thangs of interest to them. The study sessaon wall not be a taine for decasaon-makang - r-ather a tame to updute Counctl and p~ovtde antormat~on • Sanford Even if this Council made a decision on this issue it would not preclude the new Council from overturnmg that decision. In Boulder theie is no decision that is a firm decision. Bruno. The October- 28 meetang will not be for decasaon-making, rather it w~ll be an update for Councal and the decesaon w~ll be left to the new Councal. • Osborne• Thmks the city's perspective on the park erte is that it ie fiee land Is there money to buy replacement land for Pollard Motors~ Suggesled relocatmg Pollaid to the Park n Ride Newcomb Yes there are funcls available and staff looked everywhere else first The Funding is a combinat~on of the sale of Foothalls Park-n-Ride, Housing funds and an lntergovernrr~ental Agreement with RTD /'or $2 5 mallion to go ento this pro~ect. The ciry as not oblcgaCed to purchuse a new sate for Pollard, the money will be used to buy the Pollarcl Motors sate and weth those funds Pollar~l huys a new sate IFPollard chooses not to accept the offer, Council could execute the emanent domaan. Biuno That certainly is an option that a fuCure Council could have Would not recommend they do that ~usC as PRAB members would nol recommend the park srte as an option for ielocatmg Pollard MoCors The October 28 study session is the first opportunrty lo get all the mformaCion m front of the Council That same mformation wiU need to be presented to the nexC Council as well. • Hoge: Offered options for wheie Pollard Motors could relocate such as Che gas station at 28~n Strect and Vahnont, the farmei McGucken Hardware srte oi Rayback Plumbing. Asked if Newcomb was also pursumg propertiee lhat ate not necessarily on the market. Newcomb Yes and those property owners have been contacted. Recently conCacted a property owner southeast of Arapahoe and Cherryvale to see af that property would be avaalable for purchase • Bruno Whffe staff could take lots of time lo find just the iight site for Pollard's iclocation, one of the piessures to get this resolved is that Pollard would l~ke a decision soon, becauae Chey want to make improvements to their propeity. • Newcomb~ Been domg conflict management on Pollard smce their srte was selected in May, 2001. Is here ~onight lo keep Pollard posted on what the city is doing because Pollard is mterested m workmg with the city. Newcomb is not sure when Pollaid may get tired of the long diawn out process Hoge• What hcappens af they get tared of at~ Newcomb They could stop talkmg w~th the city and then lhere would be no Tiansit Village. Hoge. Then the only option would be to condemn the properly Bruno Does not thmk he could wi ~te an economic policy that would be posilive enough to overcome Criy Counc~l condemmng a busmess Thc reahty would be that the TransiY Village would be a dead issue The option would then be to build a Transit Center on just a portion of the Pollard MoCOrs sitc • Stullei: Was the pioposal that cainc to Newcomb's officc in March a public document that the PRAB can see? Il would be very halpful to see the nme reasons why Pollard re~ected the Yards srte. Newcomb Those are ort my lcst to share at the study/anformat~~n sessaovc. • von Bleichert Can lhe PRAB geC those reasons why Pollard hked the VCP site before the study sess~on~ To the PRAB rt seems premature for Pollard or the city to say that VCP is the ideal srte given that Pollard's preference for the site is based on certam assumptions from the VCP site plan, that might noY coinc to fiuilion if Pollard MoCors is localed on that site Specifically, Yhose assumpt~ons are the lighted mtersection and Lhe road lf Pollard Motors changes the site plan sigmficantly by pultmg theit business lhere, the things Yhat attracled them lo the site mighY not exist any morc PRAB Study Sesti~on l0/06/2003 - Page 2 • Osborne: The history of the purchase(s) of land that Pollard Motors is situated on should not be hard to obtain Pollard was oiiginally on a smallcr s~te and began buymg up land wrth knowlcdge of the future development of 30`h and Pearl Street. • Osborne• The PRAB likes the idea of the Transit Village but wants to keep the park whole • Hoge Feels l~ke Pollard is just bemg difficull when they aie emphaYic about wantmg the VCP site. Bruru~ • Pollar~d as emphat~c about one Cheng and that is that they do not want to move • Manlove• The markeC today is very dtffeient than tt was a few years ago There are a lot more potential opportunities out there Newcomb • Is looking anto every opportunaty he can think of Just receretly looked cnto the E~tbyte building that was vacated. Manlove. Is a little concerned that the ~dea of fiee land had to do wiCh the amount of funds that are available for the pio~ect. Bruno ancl Newcomb. No, funds would have to be provtided in addction to the land whether at ts the Yards site or the VCP site • von Bleichert Can the PRAB see the list of all those propertics that have been considered and those that are future alternative oplions~ Newcomb That wall be in the informataonal update for the study ses.rion Wall take any and all suggestaons for where to relocate Pollard Motors. • Manlove Suggested land north of Pollard Motors on the west sidc of 30~h Street whem the RV repa~r place is located and the former Ford Office site There are about three properties there thal may be ready to sell Newcomh Pollar~d wanCs six acres whach as diffacult to find. Findang three acres is no problem • Manlove Suggested Rayback Plumbmg and Flowerama as a possible site to relocate Pollard Molors. • von Bleichert• Any othei crty-owned land besides the ciCy Yards site lhat were proposed~ Newcomb Not aware of any besades the Yards and VCP that were consadered appropreate • Stullei: What capaciLy does the city have to move forwaid if this issue is resolved~ Newcomb. Could statt the process right away and it would take aj~proximately eaghteen months before constructaon would hegin • Osborne. Could Che Tiansit Village be staited with the anlicipation that it would be compleled at some fixture~ Could the Transtt Village be done m slages~ Newcomb. Would love to do that ~f Pollard did not have Chrysler Corporation pu.sh~rtg ham to build a new showroom If the Transat Center was started and Pollard built a new showroom, Pollard would never want to move from has current s~te • von BleicherC• What kind of timeframe and process will Bruno suggesl lo get these questions answeied and that Council will accept~ Bruno. It begcns wath the study session on the 28`~' and w~ll have to have Che same ~nteract~on weth the next Councal By January staff wall have to be presentang anformat~on that well lead to n clecasaon. Does not thank Pollard can be held beyond that tamefiame • von Ble~chert Have Pollatd and Bruno discussed what Yhe PRAB would need lo do to re- design the concept plan, to decide whethei or not there will be a road and traffic signal there Is thc money there to get these answers m the appropriate time frame? Newcomb Both Houstng and Trunsportat~on hnve offered up money to help o/'~:set such costs. Geden. The other pomt ie ihat it's not just a matter of makmg some drawmgs, Chere have been some promises Co the commuruCy and a community process piece thaC would be a real challenge to meet m Chat timeframe. That land is attached to land lhat has bond obligations PRAB Study Session 10/06/2003 - Page 3 • Geden Asked the PRAB to consider whethei rt makes sense to have a public hearmg in October What would the public hearmg be about as lhere is not yel any kind of d~recYion to consider and no decision being made~ • von Bleicheit Do all oi these issues have to be demded by January~ Bruno Yes. All of thas infonnation shoulcl he provicled during the Council study sessaon in terrns of what a posstble tcmelane could look like • Osborne People in the commumty need to have the opportumty to express why park land should noC be tuined into a car deale~sh~p. When should that pubhc hearing happen~ Brurw. Suggested having the publac hearing after the Councal study sessaon when all of the anformataon would be avaclable. Sanfard: Feedback from a pubhc hearmg would be better received by a new Council m November o~ December Bruno • The Councal study sessaon wall be vadeotaped to he shared wath the new Councal. Hoge: Holding a public hearing m November mighC build momentum wiCh the pubhe who do not want a car dealership m Valmont C~ty P1rk • Osborne: Role of the PRAB al lhe Council study session'~ Bruno • Certaanly PRAB members should be there fiut at hasn't been determ~ned who wall sat wcth Councal members He inv~ted all PRAB members to attend. Bruno thanked PRAB members and thcn left the meetmg with Newcomb Transit Vtllage Letter lo Council Members Boa~d members worked togeYher to craft Yhe followmg lettei to be sent lo City Council members: Octobcr 6, 2003 Dear CiCy Council me~nbei, As we look forward lo the study session on Oclober 28, we as members of the Parks and Recrcation Advisory Board have chosen this opportunity to wiite to you directly. We are wrriing this letter m early Oclober and iealize that the sCafF Study Session Memoxandum may well lddress some of our ~ssues Parks and Recreation Department staff has done an adm~rable job of iesearchmg and recordmg the process for the development and approval of the sile plan for the Valmont Park While concerned about the proposal to take future patk land as a part~al trade for Pollard's car dealeiship land, they have worked dingently to encourage us to thmk about options for a redesign of the park. However, we are the ciUzens chosen by you to oversee Boulder's parks. You have entiusYed us with the duty and iesponsibiliry to manage and advocate for our piecious park resource You can undersland our concein, unanimous on tbe board, with this eltange turn of even~s. To a pcrson, wc support the encouragement of altcrnalives to the automobile, a diversity of housing opportumties and the TransiC Village But as a group we have been puC in the posit~on of bemg considered an obstruction m the way of 1n ~mportant crty pioject because we aren't willmg lo be sdent when important aspects of oui crty's largest park are PRAB Study Sestiion l0/06/2003 - Page 4 proposed lo be taken away This is unfair and a breach of normal process It ~s unfa~r, not meiely Co ue as a Board but to the var~ous constiCuencies that contributed to the development of a final approved plan for Valmont City Paik By abrogatmg the appropriale process, it ult~mately is unfan to the citizene of Boulder And it is also unfair to you who were placed m a posrtion of movmg forward without lhe mformalion and histoiy the Parks Board is charged to provide. The memorandum fiom our staff lays out the facts~ • a park plannmg process takmg many years and costmg hundreds of thousands of dollais • clear and unan~mous City Council d~rection that Valmont was to be the location of the ncw community park and that 13 acres of City Yaids land would be a part of thc paik • 72 pubhe meetmgs, concept plans, siLe plans and an annexation approved by the C~ty Council as well as lhe Ylannmg Board and • an adopted park plan and circulatton plan that would be made irrelevanl by thc pioposed land tiade The followmg effects should be considaied as well. The proposed land deal would undermine the unique qualities of Valmont City Park, which is planned to be an innovative blending of active recreation and environmental sensitivity that reflects the values of our community - We and the parke staff have worked hard to refine Yhe ideas m the masler plan to balance active recreation with opporiumties lo provide wildlife coiridors, to preserve some natural and h~eCoric places, to protect and contam prairic dogs, to develop a gray water irrigat~on system and to assure thaC theie are safe allernahves to the automobile foi eventual park usets Tiadmg the planned entiance of the park, which is today an actrve prau ie dog colony, to a car dealei scems lo fly in the face of Che environmental care which the park is planned to exemphfy 2. No longer would the city's largest park have visibility from Pearl Street - The sile plan was designed lo locate thc laigest park buildmg and Yhe parkmg lots to supporC it and the six proposed sofiball ficlds near to and visible from Pearl This is iu order to encourage automobile accees from Pearl i aLher than Valmont. Street capaciry and neighborhood safety would be best seived by this arrangemenl. The la~gest park buildmg and ils planned parkmg would have to be rclocated in the trade. Moving the park building and parking to take primary access from Valmont will have a ripple effect on other planned park uses - Most hkely open playing fields will be reduced We know from a 2002 citizen survey (and our own exper~ence) thal lhe city is woefully shotl of pracCice fields for our kids. The effect on othei plauned park uses will depend on the eventual sitmg of the recreation buildmg and rts parking. 4 There will be an impact on wildlife corridors - The final design for the coriidois has nol been eslablished However, iC is clear that Lhe cotridois will be constricted PRAB S Wdy Setition 10/06/2004 - Page 5 and greaCly impacted by thc nighttimc illummation and fencmg a car dealership would require 5. Significant efforts have been made to reduce conflicts between eacisting prairie dog populations and the planned uses of the park - The current design iecogmzes the ongomg efforC Chat w~ll be requ~red Co successfully manage Lh~s challenge It is unclear how the presence of a pi ivate entrty m the midst of other public lands will affect the ciLy's goals with icgaid Lo wildhfe managemenL. For example, how wiIl the Pollard car dealership react to the presence of prau ie dogs ad~acent to and on the~r site~ Recenl decisions brmg to light that a private m- holdmg would be allowed to engage m extermmalion should a conflict aiise 6 In order to subdivide and rezone park land for the car dealership, a new site plan for Valmont Park must be developed and approved - There is a planning process fbr amending an approved sile plan and we beheve lh~s piocess musY be substantially completed piior to action on thc Pollard land trade. It is basic good plannmg to firsl assure all approvmg bodics that therc is an acceptable alteinalrve site plan Cor the park before acting on a subdivision and iezonmg of land thaC pcesumes a change to the adopted park plan. 7. There are time and uncertainty factors in the subdivision and rezoning process that haven't been taken into account - Even with an amended park master plan, the Planning Board must act to approve comprehensive plan and zonmg changes to allow the auto deale~ shtp use A subdiv~sion must be approved as well It isn't clear to this Board that the crrieria for a re~onmg can be met. It is our sense from lislenmg Yo City Council members m public and private meetmgs that from the first there was a mtsunderstanding about the status of the park plan - and of Che former criy yards land that has becn part and parcel of the approved srte plan smce 1998 We also understand thaC the idea to liade park land Co lhe car dealer came not from c~ty staff but from a representative for the Pollaids with no current knowledge o f city plans or piocesses. We would suggest that the seatch for land far lhe car dealership be ie-opened Considermg that the park land that is dear to us is considered a"C" siCe by the Pollards, what about lookmg along Aiapahoe, 30°i Stieet and 28`h StrceC for redevelopable land, not only vacant land It rs important that those mvolved m makmg decisions abouL the Pollard ielocaCion ~ ealize that the Valmont park land is not free c~ty land. There has been a sigmficant investment of Parks and Recreation funds mto this land Thcre are substanlial financial and pohtical costs to reopenmg the master plan process and to subdividmg and rezonmg the parcel the Pollards have targeted And importantly, there are community cosYs to reducing future paik land The voteis approved paik land purchascs, acknowledgmg how scarce available land withm the city was becommg The putchase ot the land foi Valmont Park was expensroe, and a pait of the decision to locate our ciry's largest paik Chere was m fact mohvated by the P2ABSWdySession 10/06/2003-Pxge6 ad~acency of thc yards site and the abihty to include this land, with rts Pearl v~sibility and access, within the boundaries of the park In closing, we requesl that the Valmont City Park land be iemoved as an option from constderaCion. Smcerely, Boulder Parks and Recreation Advisory Board Charlie Manlove, Chait Susan Osborne, Vice-chair Pam Hoge Tom Sanford Suzanne O'Neill Ed von Bleichert Stu Stuller As lhe agenda for the October 27 PRAB meetmg was very light and PRAB members decided not Lo have a Public Hearmg on the Pollard Molors/Transit Village issue, the October 27 PRAB meetmg was canceled. The meetmg adjourned at 8•44 p.m. APPROVED BY PARKS AND RECREATION ADVISORY BOARD• ~ ~~~~-''~ ~s''~° ~~i'`.,-' __ ~._ Charles Manlove Board Chan Attest ~ > ~ Georgia JacYc on Recordmg Secretary PRAB Saidy Secsmn ]0/06/2003 - Page 7