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Approved Minutes - Study Session - 9/08/2003City of Boulder Parks and Recreation Advisory Board Study Session Minutes September 8, 2003 City Yards Conference Room 5050 E. Pearl Street 6 p.m. The followcng are the minutes of the SepYemher 8, 2003CLty of Bouldei Parks and Recreataort Advasory Board (PRAB) stutly sesston A permanent set of these minutes and a tape recording (maantaanecl for a pereod of 6 years) are retaaned in Central Records (telephone. 303-441-3043) Board Present: Charlcs Manlove, Chait, Susan Osborne, Vice Chair, Ed von Bleichert, Pam Hoge, Suzanne O'Neill, Tom Sanford, Stu Stuller Staff Present: Jan Geden, Jeff Lakey, Cale Bradley and Geargia Jackson Masler Plannmg Process Bradley gave an mtroduction to Che Master Plannmg process and a teview of staff work to date. Board membcis were asked to participate m the SWOT (Strengths, Weaknesses, Opportunriies and Threals) exercise Board commenCs are I~sted for each category STRFNC,THS (internal) CATEC=ORIES: P~OPLE (Staff/Board) New Management -> new tdeas, open, consistent approach Staff open to PRAB ideas and vice versa, shartng resouices We are a visible organization PRAB is department advocate Good publtcity on NBRGLE~DS FACILITIES/PARKS Staff/department iesponsrve to wide vaiiety of communication mterests Diversity, environmenYal sustamabihty Opportunity to plan each park, mcludmg garnermg pubhe mamtenance assistance/build advocacy POLICIE5/PROCEDURE5/ORGANIZATIONAL STRUCTURE/PLANS Qualrty processes and procedures ~ good qualrty review ot woik of depaiCment Good data to use m plamm~g (needs assessment) - awareness of limitations PROGRAMS Broad user base RELATIONSHIPS WITH OTHER DEPARTMENTS/ORGANIZATIONS Cooperation/leverage wiCh other departments, i e Lover's Hill, weeds, wildhfe Greenways Program - connections beCween parks, iiparian corridors - look at long term design opportuniries FUNDING Leverage at Elmer's Two Mile Park and Valmont City Park (VCP) wrth FAM, Public Works, and CUDD Lottery funds are up when othcr fundmg is down W~AKNES5ES (internal) CATEGORI~S: PEOPLE (StaffBoard) Lingermg resisCance to new d~rections Old guard - resistant to change Pubhcize/toot horn Public mteresC and marketing awareness - ongomg FACILITIES/PARKS All things to all people -> stretchmg funds too far~ Jugglmg? Need to know what we own aud what its stahus/legal standmg is No room to cxpand golf course and revenue generation opportumty Expand flexibility of "what is a park" to be of moie service to neighboihood Sensitivity to its location m the ecosystem/landscape• gardens, composting, w~ldlife Site management/long range development plans POLICIES/PROCEDURES/ORGANIZATIONAL STRUCTUR~/PLANS Are highly visible - challenges respondmg to trends PROGRAMS Need more art programs - pottery lab needs expansion Could do better ~ob at recruiting/servmg underseived groups RELATIONSHIPS WITH OTHER DEPARTMENTS/ORC=ANIZATIONS Challengcs protecdng Paiks and Recreation interests Need clanty Challenges rallymg lroops Challengcs with approval/decision processes FUNDING Temporaryhnconsistent, umehable, eub~ect lo changc m fundmg stream PRAB Study Session 09/OS/2003-Page 2 OPPORTUNITIES (external) CATEGORIES: DEMOGRAPHICS/SOCIAL TRENDS Opportumty to publicize Boulder uniqueness in comparison to neighbors LimiCed growth/land/demographics - lead to quality enhancements as oppoeed to quantity Increase m older population Decrease m school age population Increase in obesrty rates (especially ch~ldren) Inerease m ethnic drverstty -~ new activities Create welcoming envu-onmenis m parks and buildmgs ECONOMIC TRENDS Need to mvolve busmesses lo gencrate fmancial support to maintain system Public/privaCe partnerships Parks and Recreation Foundation can assist with fundiaismg TECHNOLOGICAI. TRENDS Computar controlled ~rrigalion Registration systems L~GAL TRENDS Changmg land use pohcy -> changmg needs foi parks - attached/multi-family/mixed use/affordable housing POLITICAL CLIMATE/POLITICAL DIRIiCTIVES Oppottumty to publicize our research woik/survey results - talk iC up Promotion/marketing oP parlicipatton Crossroads/28`h - 30`" Streets redevelopment ~NVIRONM~NTAL I5SUES Publictty for envtionmentll mittaC~ves - North Boulder Recreation Center (NBRC) REGIONAL RELATION5HIPS Cooperation with others on spec~alized facilrties - avoid duphcation Max~mize regional-based faciliCies and land, distribute facilitiee regionally, look for partnership opportunities MISC~I,I,ANEOU5 Hislorical home m VCP - setting for dance, quiltmg, ete (piogrammmg) PRAB Study Session 09/OS/2003 - P.ige 4 THR~ATS CATEGORIES: DEMOGRAPHICS/SOCIAL TRENDS Increased housmg costs - turnover of housmg brings newcomers wtth higher income -> more use of prrvate clubs -~ potenUal for decreased use and revenue Affordable housmg may dictate need for new types of parks ECONOMIC TRENDS Increased heallh care costs W~shy-washy City Counc~l National economy concerns/budget deficit - ongoing for long term Potential loss of NOAA/NIST --~ decreased sales tax TECHNOLOGICAL TRENDS Couch potato society Inereased video,internet and television usc LEGAL'fR~NDS POLITICAL CLIMAT~/POLITICAL DIRECTIVES Wc don't mrtiate/dictate how and when we enter into coopeiative work wilh olher deparlments Housing policy/lransportation priarities ENVIRONMENTAL ISSUES Limited land base REGIONAL RELATIONSHIPS Budget constramts targeting volunteer coordmator cuts Lose our advocates Miscellaneous comments: + Broad user base dilutes support/advocacy -opporlunrty to organize support -"rally troops" - Support ftom communrty for what we do - Open Space and Mountam Paiks - more smgle focus --~ mcreased support Visibihty - double-edged (LEEDS +, dandelions -) Fair, consistent iesponse to communrty/recreation groups Threats & Op~ortunities: Limited land base neaimg build out How to prolect from compeYmg uses (park land under Parke and Recrearion DeparCment control PRAB Study Sess~oi~ 09/OS/2003 - Pegc 4 Need to focus on quality. best facililies - look for mche Provtde more opportuntties fot people to get mvolved in carmg for parks - prumng roses, planting flowers/vegetables - staff can be territorial - need Co be more welcoming, find vauety of ways to adopt parks Identify volunteer opportunities m each park specifically Publicrty: this park/bed, etc adopted by [name of donor] page m brochure listing donors StarC with pilot piogram Connect neighborhood parks wrth neighbo~hood residents/assomations Look for ways to pull groups together - move m same d~rection, create support foi department broadly Cuttmg gardens for community - flowers ConunumCy heallh/wellness - what ePfects - what programs~ Obesity How to parCner wrth prrvate famlrty/land owners as demographtcs evolve. - meeY needs m specifie demographic sectois~ Parks as center of mformation/community gathenng/focal space Commemorations - personal - bulletm board Honoimg spaces - pavere Memonal garden (instead of bench/tree~) spaces m parks - can add bricks, plaques, etc Need to focus/prioi ilize money and resources - not all parks geC same level of atlention - some will look worse mstead of all medioeie Look at higher cosis due to moie remote locations Need to aesess responee to Lake Shore Athlelic Club Look at our demographics - who we attract Incieased housmg density -~ changmg piofile of iestdents --~ differenl needs for pubhc spaces New demands on department for types of public spaces to develop and maintam Redefine standards in response to neighborhood envnonmental functions and character Buy more pocket parke - pursue alCernative fundmg or faciliCate acquisttion PRAB Study Session 09/OR/2003 - Page 5 Bike, pedestrian, waterways, wildhfe - 100 year plan for connecCivity - how, where~ All urban open lands - integrated system of open lands Open the systcm - rcveal water and connections (ditches) The SWOT exercise was concluded Bradley spoke about next steps m the Master Plamm~g process. Valmonl CiCy Park and Boulder Transrt Village Geden mvited Board membei s to ask quest~ons ar express concerns about the possible relocation of Pollard Motois to Valmont C~ty Park (VCP) Board comments • Record of mcludmg/addmg/commillmg lo park addition - Crty Yards to ValmonC Crty Park srte • Traces of approval - find demsions and documenls • Full awareness of Valmont City Park plan adoption7 • Site alternatives - Arapahoe Avenue near othei car dealerships Cost too much - what is full cost to the city~ • Rational/defensible arguments to challenge Council to make win-win and make this whole • Timelme - unintended consequences • Public representation as parkland - can Council ignore~ Concept plan and site review land use actions The meering ad~ourned at 8 42 p m APPROVED BY PARKS AND RECREATION ADVISORY BOARD: y .-- ..-- is/' ~l'~ ~._-- Charles Manlove Board Chaii Attest. Georgia Jackson Recording Secretaiy PRAB Study Session 09/OS/2003 - Pagc 6