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4 - Matters from the DepartmentCity of Boulder Parks and Recreation Department ~ MEMORANDUM TO: FROM: SUBJECT: Pazks and Recreahon Advisory Board Jan Geden, CPRP, D¢ector of Parks and Recreauon Sarah DeSouza, Pazks and Recreation Admmistrator Matters from the Department DATE: August 14, 2003 A. Valmont Knoll Update DO NOT REMOVE - PRAB File Material Please refer to Attachments A-1 for mformation on this rtem ,.... ~a..- B LandfilUEarthwork on Land South of East Boulder Commumty Pazk Site Please refer to At[achment B-1 for mformation on this rtem. C. Central Park Re~aus Please refer to Attachment C-1 for mFormation on this item D. Bud~et Update Please refer to Attachment D-1 for mformahon on th~s item E Prauie Dog Uvdate/Pra~ne Dog Ordmance Update (no wntten information prov~ded) Staff will provide an update at the meetmg. F. New Format for Board Mmutes Please refer to Attachment F-1 for mformation on this rtem G Master Plan Work Session Update Please refer to Attachment G-1 for mformation on this item ~ ~ Parks and Recreation...The Benefits Are Endless! TM ~~~" ~ H Valmont Park and Boulder Transit Village Update '^R ....n Please refer to Attachment H-1 for mformahon on this item. Attachments• A-1 Valmont Knoll Update B-1 LandfilUEarthwork on Land South of East Boulder Community Pazk Site C-1. Central Park Repairs D-1: Budget Update F-1 New Format for Board Minutes G-1• Master Plan Work Session Update H-1 Valmont Pazk and Boulder Transit Village Update ~.. Attachment A-1 Valmont Knoll Undate Debra Keammerer was contacted and has proposed calling the department in late August or eazly September after completing a busy fieldwork season to azrange a time to meet with the staff about vegetation on the knoll at Valmont City Pazk. w,"'^ ~"` ~... Attachment B-1 ,""~ LandfilUEarthwork on Land South of East Boulder Community Park Site `""'` At the July 28 PRAB meeting, a citizen expressed concern about proposed fill of undeveloped property (lands of Hogan) south of East Boulder Community Park. The citizen was concerned that the proposed fill may affect the azea groundwater and damage the East Boulder Community Center pool. Previously, in mid-July 2003, Pazks and Recreation staff reviewed a Boulder County Referral for the proposed fill project on the Hogan property. In the opinion of the staff, the proposed fill project presented no hazazds to the East Boulder Community Park or Center, either through surface drainage patterns or groundwater levels Staff prepazed and forwazded its comments to the County planning staff who were reviewing the Hogan application. The Pazks and Recreation Deparhnent staff stated to the county that it had no major concerns with the proposed Hogan project The protect was tabled by the County Commissioners at a heanng on July 31, 2003, meaning no further action will be considered at this time by Boulder County on the Hogan's proposal. Attachment C-1 Central Park Repairs During last months PRAB meeting, Susan Osborne asked whether the recent repairs of Central Pazk and future redevelopment of the Mumcipal Building east lawn addressed considerations relating to intensive use of this azea and potential impacts of future droughts. The Public Works Department is responsible for the renovation of Central Pazk and the Municipal Building east lawn in conjunction with the Broadway Avenue and Bndge reconstruction project, as well as the sewer line project. The contractor for the bridge and Broadway project used the pazk site as a staging azea. The Central Pazk repair work has recently begun, as the road construction contractor activities aze beginning to be removed from the site. Pazks and Recreation development, maintenance, and forestry staff aze working closely with Public Works staff to ensure that the repaired pazk landscape will be suitably prepazed to sustain existing vegetation and future public use The park renovation projects that have been completed or will be done include • an upgrade of the entire imgation system (lateral lines, valves, irrigation heads, ~'^ zone management, sub-irrigation of narrow right of way strips, and master control `~ features). This upgrade will provide more effective and efficient water application along with flexibility of water application during times of drought • soil fracturing azound all mature trees during and after construction to provide friable soils suitable for root health and azboricultural maintenance practices • surface soil preparation such as tilling and topsoil importation to provide a suitable medium for new sodded turf • selection of a durable bluegrass turf blend suitable for intensive recreational and other public uses. Bluegrass will be put back in major active azeas of Central Pazk, due to the intensive uses these azeas receive • Decrease of site use programming to allow for deeper root establishment and turf development prior to allowing full public use. • There will be opportunities to potentially make changes to landscapes on the east side of the Municipal Building. Pazks Planning & Development staff will be coordinating the development of a landscape plan for this azea this fall or winter. Staff will consider using drought tolerant landscapes in this azea. r..- Attachment D-1 Budget Uudate ,ate The Ctty's overall revenue picture continues to decline The sales/use tax figures for the month of June 2003 are down -14.25% as compazed to June of 2002. The Finance Department informs us that June 2002 was an unusually htgh month for construction use tax with revenues from the new hospital coming m during that time penod, thus explaining the high percentage of difference. Retatl sales tax was down -6 71% as compared to June of last yeaz and yeaz-to-date the Cny is down -9 82% Keep m rnind that our 2003 City budget is based on the revised assumption of -8.0% At this point the Finance Depaztment is cauttously opttmtstic that we can achieve that goal and therefore we aze not being asked to make more reductions to our 2003 budgets That could change as future tax revenue figures become available. A Boulder City Council study session wtll be held on August 26 at 6.00 pm at the West Senior Center, 909 Arapahoe, Creekside Room. The agenda will cover • Finalizing Reduction Strategies/Plans: o General Fund o Transportatton Fund o Open Space/Mountam Parks Fund • Estabhslung Planning and Development Services Fees • Establishing Education Excise Tax Rates • Reviewing htghhghts of the proposed Capital Improvement Program w, • Revrewmg Fund Balance Informatton ~.,. • Providing Duechon Regazdmg a Posstble Greenhouse Gas Workplan and Funding Strategy Any further developments regazdtng the ongoing budget process will be communicated to you either by utformatronal ematl or m your monthly packet .•1 ..... New Format for Board Minutes Attachment F-1 For the past few years, the Pazks and Recreation Advisory Boazd minutes have been carefully prepazed with painstaking attention to detail, by Georgia Jackson. In an effort to streamline the Boazd's minutes to more closely reflect the format and style endorsed by City Council, staff has decided to abbreviate the PRAB minutes beginning in September. The condensed minutes will continue to accurately represent the substance of PRAB meetings and will document detailed informatton and discussion points relating to Action Items or Discussion/Information Items of particulaz importance. Other items, such as Matters from the Department, Matters from the Boazd and many Discussion/Information items will be documented very succinctly without attributions. Not only will this formatting change align the PRAB minutes with those of City Council and other city Boazd's and Commission's, it will also reduce the amount of time currently being dedicated to this effort by Georgia Jackson thereby enabling her to provide other administrative support functions to the Boazd, the Director and the Department as a whole. °~... ~"""~ Attachment G-1 Master Plan Work Session Utxlate As you know, there wtll be a PRAB study session Monday, September 8th from 6 -8 30 p m at the City Yazds conference room At this meetmg, staff wtll give you a brief update on the work whtch has been completed to date and provide an opportunity for the Boazd to participate m the first step of our strategic issues identification process During this study sesston staff will ask you what you believe are our mtemal departmental strengths and weaknesses, and what you see as the external opportunrties and threats facing the department (a "SWOT analysis"). The results of both the staff and boazd SWOT discussions will help us identify the strategic issues to be addressed m the plan, and ultunately will guide the development of our goals, ob~ectrves, and annual work plan. The prehmmazy agenda for the meetmg follows 6 00 Introduction to the strategic planning process Review of staff work to date 6 30 SWOT Analysis -explanation and examples 6 45- SWOT exercise 8 15 8.15 Final comments Next steps 8 30 Conclude and depart We look forwazd to an enjoyable and productive evening ..+, „~., Attachment H-1 <... Valmont.Park and Boulder Transit Village Undate Interdepartmental staff meetings have begun to better frame this issue for the purpose of developing recommendations for consideration by PRAB and other city departments. Parks and Recreation staff is pazticipating m these meetings and will analyze concept plan changes that may necessazy to support recommendations. The meetings involve several departments and the city manager's office As of August 12, the interdepartmental TIanSlt Village and pazks team is considering prepazmg a conceptual "hybnd" option that was requested by PRAB at tts July 28`" meeting The option would involve studying the reorganization of the pazk that rmght result from moving Airport Road to the pazk's west boundazy (along the east side of Goose Creek) Moving Airport Road was proposed as a means to potentially enhance the continuing viability of the "Yards Site" as a replacement site for Pollazd Motors, currently located on the proposed Transit Village site Further consideration will be given to the possibility of studying alternative options consistent with the team's evolving ideas about potentially viable recommendations. This is very much a work in progress at this point ~„"', ~..-