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4 - Matters from the Department; Budget Update, Field Renovation Update, Lighting Ordinance UpdateCity of Boulder Parks and Recreation Department ~ ~ MEMORANDUM v ~~~ "~~`''`~ ~ TO: Parks and Recreauon Advisory Board FROM: Jan Geden, CPRP, Duector of Parks and Recreation Sazah DeSouza, Pazks and Recreauon Admmistrator SUBJECT: Matters from the Department DATE: June 12, 2003 A Bud e~t Update Please refer to Attachments A-1 and A-2 for the budget update mformation DO NOT REMOVE - PRAB F~le Matenal B. Field Renovation Update ~ Please refer to Attachment B-1, B-2 and B-3 for the field renovation update mformauon. C. Liehtmg Ordinance Upda[e Please refer to Attachment G 1 for the Lightmg Ordmance mformatton. Attachments A-1• Budget Update A-2. Budget Survey B-1• Field Renovahon Update B-2• Pazk Turf Installation and Renovation: Pleasant View Fields B-3 Park Turf Installation and Renovation: Valmont CIIy Pazk Phase 1, Elmer's Two Mile Park, North Boulder Recreation Center, Athletic Fields and Construction Sites G1 Lighting Ordmance Update r~o.r Parks and Recreation...The Benefits Are Endless! *M ATTACHMENT A-1 ~ Budeet Update On Friday May 30, City Manager Frank Bruno met with staff from across the city to talk about the first draft of the budget reductions that he subrmtted to Council The bottom tine was a $13 6 million reduction overall, impacting more than 105 staff positions. The purpose of the tlvs update is to provide you with additional up-to-date information regazdmg the budget, and to provide you with a link to [he city website that can provide access to all of the budget documents produced to date Some highlights of the Ctty Manager's overall reduction proposal include - a overall budget reduction and revenue enhancement recommendation of $13 6 nullion in the General and Public Safety funds, including new cuts as well as previously planned reductions (totaling a 17.6 % budget reduction overall) - The elimination of 105.67 full-time equivalent positions in these funds plus seasonal and temporary positions. - Elimination of general salazy increases for management employees m 2002 - Elimination of an increase to the city's portion of employee health insurance premiums - Maintenance of reserve levels at a minimum of 10% The reduction proposal in its entuety can be accessed at www.boulderbudgetgap coin City Council will be looking closely at the budget at two study sessions on July 8 and 22. In the interini, city staff will be obtaining community feedback regazding budget reductions and potential restorations through a survey process. The survey will provide Council with feedback regazdmg restorations that could be made if a 0 15% sales tax extension was put on the November ballot and approved by the voters The survey will come with an outline of a broad array of services, SOME of which could be restored with the successful passage of a tax measure The survey will be distributed m three ways - a survey mailed to random voters - a survey distnbuted to all boazds and comnussions - a survey on the city's website for general public input Included in your packet (Attachment A-2) is your copy of the survey. We ask that you fill the survey out and bring it to our regularly scheduled board meeting on Monday June 23. The survey will be collected at the meeting and returned to audit and evaluation for analysis. We will continue to update you regularly, either via an item on our regular agenda or through emails. In keeping with our charter mandates, email updates will only provide information and will not provide a venue for discussion. We will also give you more information regazding the Council study sessions as that information becomes available. ATTACHMENT A-1 We suggest that you regularly check the city's websrte regularly for the latest information regarding the budget process .~ ....• Attac:unent A-2 Boulder's ~ ~ What Services Are Most Important to the Community? As the enclosed materials explain, Boulder is faang some tough decisions. The City needs your input. Please take a few minutes to respond to the following questions and give us your feedback. • _-t~4i~s'.0.~a 'f ~Cj" ~.~,.r+c' E ~t~s,±~ ,arT_ .r_ ': <~~- K~~:.sL. - $. / it nera ~ burigef ` a ~ t re o balance the'Cfty'' o Directions : +T r .m. ' ~ .i,~ 9^ aq '•a~_"'~'.. ^ti;~ ~@ . ~ -.,_ ~" y,.r., ~ s:~4m ~y~ ..q s"'~. a ;.o ~ ~ S ~ cs ,..q%~`r!^%).. ., a„+~ .\M AievTt_t~'inF~4S~° ~ ~ -~.~`¢ are currants sl ed or re~uc ron or a imma ron. ~! voters fund servlce ~ ~L . ~ o ~~il~^r ~_ ~ N-~.-~# ~ , y< c wY''C _ , w ~ VJ ~ ~ 1~ w ~ 4.: ~„i~e~v°~ ~ •cve.>sxSd?~` ~3.~~ .'F" m,~nlP.~ rtv'(~M"5`1 4}sic~. z~k",". r.. approea 0.15 ~~a~es tax ~ ce "der 100 ofpurc6ases to r-~ ' ~ . ~ ~~+ .A a" ~ , , x" ` e -D -c.' -m ° • _ 'r. -xwu;~- - W _ .a pr x tef 28 r' o~Q ~~ fd services ; suppo~,ger ~ w ;m .,.. - ' __ ` ~ ~d , rriillipn oU a ~rlable~tor sto ome ~ es e. ce to~ain a6o .Z Aron . ease' ee r urrrii ce rn mm as you ~ .~~ ~ ~ ~ w ~-" '~ ° ~~ o ~ is. ° ~~.~ ~ ~ % r` '~,~.° , ° ° ~ ~M~ '`°~ =~ ~ ; ~" ~ „~ r~ "'~ ° a ,~-t,~f~e,~m ~s rate a no ti ~ ton ea f je, o -s^ rz e~nc o ed n do e r e- s ~ i s nc eac ~ h ,~ - a_ m~ t ~~ tia .' ~ ° z '~'~o, ~ " N - '.fin- fi` .3 ' c ~ w r. ~ yy ;~~~~~ o ;~ e o ro s w t ce ;~ - r~y~o~ rj`;'.~et`-, •-~t°e ...'i ~h'd'..4. ~ . ~i``sfr. JF°dt'ikk r° Z "4 ~iI1 K4L ^~~w +l-FiJ ~,e;~ .~'~ ~ A Affordable Housing ($208,500) 5 4 3 2 1 _ B;14rtS $R~ Cwultur ~$30,000ai;~' _.'."_ `'~~a "~'~,4s"~~~?;+`• "5_~ '~ ° s r*8 Ion `.2~_ Y Campaign Finance Matching Funds ($80 000) C 5 4 3 2 t _ D FC~~~P ~'~vF~~JFlowerM ntin ~"`~n .Forrest X13 000~~~ ~° " ~ $'~ «~~ ~.~4,'u .~'3 '2w ~ :.~.t ~ ^- E. Commurnty/Economic Development ($105,000) 5 4 3 2 1 wy; G. Fire Protectwn Sernces ($406,000) 5 4 3 2 1 uma e5 Y9 °~ti ~~ ~ t ` ~ :~" ~~fe .~+s3 ~ ..~i~-+;~il w:,1,~ „~,,,, __ . .,~ °- { aw ,==e _.x' _ I. Law Enforcement ($655,000) 5 4 3 2 1 5.~,~000 a~:~:": :. _ ~ :~~.,~?~e ~-- L . .b ~ 6. «.. -r-, 4 ~g ~ _~ 2 ~'~ .~.Y ~. . .. , .. K. Local Murnapal Cable TV Channels -Channels 8 & 54 ($250,000) 5 4 3 2 1 L''~f~eir„~bo~rh~ ooc~`C2uali~pf Life' 171900), ,v ~xr ~~'~°'s~'"` _ .°~ gas- ~„~, ~'S,`i{} '~', sJ.„g ~~2~i~• ~~~Y - M. Open Space/Mountain Parks (General Fund Transfer) ($200,000) 5 4 3 2 1 N. P .~„du vt ~i/Co ir~Lt%ous l4lP . n! ..2?5,~ _~ ~ rs,~. _°'~ . , . '- w~: ~ `:~~ :~`3 . .~-_; ~y°~°.. . O Recreation ($216,000) 5 4 3 2 1 µµq} ~.. ~ '~~6p...r,°~~„~~ vp~yy ui» . .Y s ~~~y~L{~. i '~ • 7. `~~ ,.1W~7~ ~ hC -Yk •yi .. `~~ 3Si.+~r~~iyyr-G.G Ao We wou!_~keayvus rfi~utyouryodng ~5`a~~, preferences:. ~hrs November% on wrll fie a marl ba~"~fot:' `~*.~ ~ . ..k'-w'~ 2~~,..~Tp~<# ~~ ~. , ~',`~~~w@~SN~+~kF~*rz!a,s1"3k*°µ.. SY^~~~ ~_c ,`"wiz.:. ~wa^ ' '` .4 v.~'~t.'. t'LA ,Ke ~+'~~ :~ - ' ,Y't'-"'--, r°`` ,-~'-; .r~ r.. .`'rs. ~''''`~ ~~,=~ -r£,`~new ,w.,~: .~~ .~ ~{a~ ''al - ~ = ;4'+~ 4C }tit" N O 0 ,> ° :~ 4~`s• i-YI k~ 3~ Y~ ~s:'~' ,tiY -,J -,. .. "Q k`•F~ ~ ~`~~ = ~F'O ~ ,' C _ .+'7 ~ "~-; '~ r'0 M'`5 ~~~"R ' ^ "~. ,'y : C jp 17 ~> :'3 ?~;, kl ~f+' F . ,~ °> .y O G 2 First, how likely are ou to vote on the November ballot measures ~ 5 4 3 2 i f] C .. -_ - = s _ - _ c- .. +. .: . '^ ~' ' ' a ' ~ ti4~ ~ ~ ~ ~ s C ~ .~ ; > ~ ,F .yi ~. =~.} s inY A1! a.r .ae i _Y r"% i 4 ~ i vote on the November ballo t, given the budget issue B. N you do s ~` L ~ ~ ~ x, ~ o ,~- 3 5 _ Y s 't'~F AGE AS T ~5~ .- ~ L? wl~ T outlined in the enclosedinatenals howGkel aie o o: ~ ' „ 4~ R w -~. -° ` . N r n. -~ d , y y ua ,,~.° ~. -v ,-~_ _ y ,.,., . p y, ,- d c J Y 3~?~~,' ' _ ': 'L ~ ~s ' -cs ~ `' ' '3 ?:~~' o ' ` ~ ' ' ` ` ° O - 9~ . , y _+~°a T7- , n ~ .. is n ~~ i ~: ~ . =` f] > ,J W > > ~ ~ Z 1 Vote fora 0 15% sales tax to replace funding from the Public Safety Tax which expires December 31, 2004, in order to restore some of the General Fund Cdy services (outlined in the enclosed materials and summarized in items A-O in the previous section) 5 4 3 2 1 2. Vote for a new 0 159'° Open Space sales tax, for a period of 15 years, in order to restore some service levels for the purchase, maintenance, preservation and use of Open Space as outlined on page 6 m the enclosed matenals~ 5 4 3 2 1 3. Vote for both of the above tax measures 5 4 3 2 1 Other comments or suggestions (for example, other services you wish to see restored or retained rf possible) Thanks for taking the time to provide your feedbacks If you have additional comments or questions, you may access ~'aR both additional budget information and a feedback Imk on the web at www.boulderbudgetgap.com If you have ~~ questions about this survey please contact Terry Westover, Audit i£ Evaluation Division, 303-441-3143 or westovert~ci boulder co us Do you have any specrfro suggestions for other cuts to reduce spending or save money ATTACHMENT B-l ,. , Field Renovation Uudate In June, The Department of Pazks and Recreation began renovation and restoration of some of the turf damaged during last yeaz's drought We do not have a complete restoration plan at this trine because we aze approaching renovation and restoration conservatively Our pnorrties aze our revenue generating facilities and facilities that serve our highest needs (multi-purpose turf areas). For your information, attached aze two memos (Attachments B-2 and B-3) that were distributed this past month to Council m their weekly information packets outlining in more detail the work the department is currently pursuing m this azea `~,,.+ Attachment B-2 r ~ WEEKLY INFORMATION PACKET ~,,,, MEMORANDUM TO• Mayor Toor and City Council FROM: Frank W. Bruno, Ctty Manager Jan Geden, CPRP, Director of Parks and Recreation Department Doug Hawthorne, Parks Superintendent, Pazks and Recreation Department DATE: May 28, 2003 SUBJECT Park Turf Installation and Renovation Pleasant View Fields The purpose of this memorandum is to provide City Counctl with information about the plans to renovate eight of the nine soccer fields at Pleasant Vtew Sports Complex during the summer of 2003. Back round On May 24, 2002, the Pazks and Recreatton Depaztment responded to the City's call for a 25% reduction of outside treated irrigation water. The reduction plan for irrigating Pazk and Recreatton facilities, including specialized athletic facilities like Pleasant View, was the same as for residential and commercial properties Citywide. This created problems for most park and recreation facilities, but was particularly problematic at Pleasant View due to the type of soil the turf was grown m. The result of the reductions at Pleasant View Fields meant that less than .25 inches of irrigation water were being applied weekly to the fields. Normal irrigation during summer weather at Pleasant View would see 1 5 inches of irrigation water placed on the fields depending on weather and hummdity The lack of rainfall and limited irrigation caused the turf on most of the fields to die The result of the drought of 2002 and watering restrictions took a tremendous toll on eight of the nine fields at Pleasant Vtew The addition of supplemental water from other pazk locations in July 2002 for three of the fields assisted to restore some of the turf but the other six fields saw a mayor die-off of turf At this tune, Field #1 the "championship" field is m good condition. Two of the other fields that received supplemental water last summer aze in moderate condition but will need to be reseeded m some areas. The remaining six fields aze m poor condition. These fields have extensive areas with no turf grass and there is a major infestation of weeds occurring on these fields. Due to the City's current IPM policy, the weeds will not be treated with any chemicals and will be allowed to continue growing but controlled through regulaz mowing Since the Crty is in a Stage 1 drought at this tune, staff believes that it is important to restore this mayor complex for reopening for the fall soccer season Additionally, the Department's pnonty m the current budget climate is to maintain at a high level the revenue generating facihttes that sustain our business and to systematically restore our remaining urban landscapes as weather and resources will allow. Field Restoration Plan ~' Pleasant View will be temporanly closed to all use from approximately June 9 -August 15, 2003 for renovations to eight of the nine playing fields. Staff will completely over seed the actual field playing surfaces with a bluegrass ryegrass mixture Bluegrass turf is ~ still the preferred turf grass for heavily used athleac fields in this region due to the turps ~, ability to wtthstand heavy foot traffic. In addttton to the seed, the fields will be top dressed and fertilized. The seed will need to be kept continually moist in order to allow for proper seed gerrmnation. Staff estimates that under the most extreme conditions of high temperatures, low hurmdrty and wind, rt may take as much as 5 inches of urigation or rainwater weekly to allow for adequate germination. Staff estimates that n will take approximately two months of no foot traffic m order for the turf to be ready for fall soccer play All summer users have been informed about the closure and have made other arrangements Staff has also posted signs at each pedestnan entrance to the facility letting the general public know of the temporazy closure. The scheduled recreational groups affected mclude• Boulder Junior Soccer/NOVA Soccer Club for clinics and tournaments, Boulder County Force Soccer Club for camps and tournaments, Boulder Rugby Club for summer league and tournament; Grass Roots Ultunate Frtsbee Club for a tournament Due to the temporazy closure, staff estmates that approxunately $16,000 in revenue will be lost for 2003 for clinics, camps and tournaments, but thu is rmnor compared to the potential losses of revenue in the future if the fields aze not renovated thu summer. In order to accomplish the restoration work m the short time penod, staff will be installing temporary gates on the seven pedestnan opentngs on the west and south sides of the complex On June 25, 2001 the Pazks and Recreation Advisory Board approved the installation of a six foot high fence on the east, south and west sides of [he Complex. The north stde was previously fenced and gated. The PRAB also approved the installation of two pedestnan access gates on the east side of the Complex, but voted to leave open the seven pedestnan access azeas on the west and south sides. The Board recognized that maintenance or weather conditions rmght necessitate hrniting access to the fields and the pedestrian openings were designed to have gates installed at a later date, if necessary. Staff believes that temporary gates need to be installed now m order to keep people and dogs off the fields while they are undergoing restoration Once the fields have been restored, the gates will be reopened on the south and west sides Please contact Doug Hawthorne, Parks Supenntendent at 303-413-7211, or Ten Olander, Athletics Administrator at 303-441-3429 if Council members have questions. .~+. Attachment B-3 ~. WEEKLY INFORMATION PACKET w„,,, MEMORANDUM TO• Mayor Toor and City Council FROM Frank W Bruno, Crty Manager Jan Geden, CPRP, Director of Pazks and Recreation DATE• May 21, 2003 SUBJECT: Information Item Pazk Turf Installation and Renovation: Valmont City Pazk Phase 1, Elmer's Two Mile Park, North Boulder Recreation Center, Athletic Fields, and Construction Sites The purpose of this memorandum is to provide Crty Council with information about the completion of landscape installation at three Crty of Boulder pazk sites and restoration work for existing athletic fields, parks, and construction sites. The current water conservation measures under Stage 1 drought conditions will allow the Department of Parks and Recreation to complete landscape installations at new park sites that were deferred in 2002, and to proceed m a pnoritized manner with the restoration of damaged turf at existing athletic fields, pazks, and construction sites The Department's priority m the current budget climate >s to maintain at a high level the revenue generating facilities that sustain our business and to systematically restore our remaining urban landscapes as weather and resources will allow. Background The city's urban pazk system contains 1,882 acres out of which 308 acres are irrigated. Pazk uTigation comprises less than 3.2% of the Ctty of Boulder water use by customer category Prior to the drought of 2002, the pazk system was irrigated through a water allocation system This system established a base water allocation and goal to achieve a 25% reduction of water use for pazk irrigation compared to the lustonc industry standazd required to sustain Kentucky bluegrass. The Pazks and Recreation Department has successfully maintained pazks and athletic fields with this reduced water allocation through water application designed to fit the specific needs of each site New pazks and major park renovations are designed to meet or exceed this water application goal m order to conserve water. The 25% water reduction allocation for the park system supports the city's overall goal of a 10% per capita reduction of water use at time of build-out to ensure adequate water resources to serve the community. In 2002, the Pazks and Recreation Department did not use a water allocation system m order to meet the drought-induced water restnctions. In response to public input about the impacts of the 2002 water restnctions to parks, a modified water allocation system has been approved wrtlun the current City of Boulder Drought Plan. For a Stage 1 drought condition, the Department will manage pazk irrigation with its base water allocation plus an additional 5% reduction for a total reduction of 30% less than 19901evels The Stage 1 drought allocation will support the completion of three new recreation turf sites that were defened from 2002 park development projects and restoration of turf at ~!~" existing athletic fields and construction sites The deferred pazk development sites that will be completed in 2003 include a total of 8.8 acres that aze needed to complete delayed ~ protects and to move the city towazds acluevmg the goals of the 2002 Recreation `..r Facilities Needs Assessment by diminishing service deficiencies for multi-use turf azeas. Athletic field turf renovation this summer and fall will address 12 acres of existing Fields at the Pleasant View Fields Complex Additional turf renovation protects may be initiated at other park and athletic field saes after further analysis is completed of the Department's recreational system priorities, revenue generating opportunities, funding resources, and availability of water within the 2003 allocation. Natural precipitation has provided the maJonty of the water required to sustain the pazk system this May. This will result in additional water availability wIIhin the allocation. To supplement the Stage 1 water allocation, the Pazks and Recreation Department will also receive 3 million gallons of water in May and June, provided by the current "direct flow" condition. This occurs when the city's mumcipal direct flow water nghts yield more water than is needed to satisfy the current municipal water demands If the water is not diverted and used by the city, rt will flow downstream for use by other users. Prudent water management would support making maximum use of our water rights during a condition of high duect flow yield. For new landscape or turf installation, the Department of Pazks and Recreation adheres to the following water conservation practices: • Installing a computerized master control system that adJusts water application to each site m response to current evapotranspiration and weather information, "~'" • Preparing soil by tilling and adding soil amendments such as compost, _. • Selecting appropriate vegetation based on recreational use needs; • Selecting appropriate plants adapted to the Boulder landscape, including xeric and native species; • Installing bluegrass turf blends for accrue recreation use areas that mclude vigorous and heat resistant bluegrass species, • Designing site and grading to irummize steep slopes, maximize water retention, and rechazge groundwater; • Designing irrigation system to provide efficient application of water; • Using weed barrier fabric and mulches to reduce weed growth and rrummize water loss through evaporation; and • Providing on-going maintenance to support healthy turf and plants The landscape protects planned for summer 2003 are Valmont City Pazk Phase 1, Elmer's Two Mile Park, the North Boulder Recreation Center, and Pleasant View Fields. Valmont Citv Park Phase 1 Phase 1 of Valmont City Pazk includes multi-use fields, trails, sitting and picnic azeas, and associated infrastructure The final azea scheduled for completion is the 7-acre multi- use recreational play field. Multi-use play fields were identified as the highest unmet recreational need for the community m the 2002 Recreation Facilities Needs ~+, Assessment Currently, crews aze finishing work on the irrigation system for the field 2 ~'"' Once completed, sod that includes a vigorous and heat resistant bluegrass species will be `~-~ installed. The Department of Pazks and Recreatton is also currently m the process of designing a raw water irrigation system at Valmont At this time, the design is approximately 40% complete Tlus system will allow future irrigation of Valmont to be less dependent on potable water. Installation of the system is expected to be completed in early 2004. Stgnage will be posted during the landscape installation to inform the public of the water conservarion efforts employed and planned at Valmont City Pazk Elmer's Two Mile Park Ehner's Two Mile pazk is a four-acre pazk located south of Ins Street between Folsom and 28th Streets. To date, pazk development mcludes trails, sitting and picnic facilities, a children's playground, wetland restoration, upland grass restoration, an environmental education azea, and amulti-use azea. To date, verything is completed except the one-acre turf azea and associated tree plantings scheduled for completion this yeaz North Boulder Recreation Center and Frederick Law Olmsted Park Landscape installation for [lus site is schedule to begin in mid-June, 2003 Points for the Silver LEED certification of North Boulder Recreation Center were awazded for landscape design plans Irrigation and landscape mstallatton will include the following: • On-going preservation of the on-site trees to retain shade thereby reducing water needs for plant materials beneath the trees, • Conversion of all existing shrub beds [o drip irrigation, • Installation of sub-irrigation for specific azeas of turf; • Installation of upgrade to existing irrigation system to incorporate water efficient lines, valves, and heads; • Installation of a city system-wide centralized irrigation controller to control water apphcatton in direct response to evapotranspiration and weather data • Selection of xeric plant material; and • Installation of low water use grasses in low pedestrian traffic azeas Pazks and Recreatton staff is currently completing revisions to the landscape plan to include educational signage regazding the LEED features of the landscape and awater- wise education gazden. Pleasant View Fields This renovation project is scheduled to begin on June 9 and be completed by August 15 A WIP will be prepazed for the Council packet on May 28 specifically outlining the work to be done at Pleasant View Fields If Council has any questions regazding these installations, please contact Jan Geden, Director of Parks and Recreatton at 303-413-7206 or Kate Bernhardt, Associate Pazks ,,..., Planner at 303-413-7225 §.~.. 3 ATTACHMENT C-1 r°^ Dlumination Ordinance ~,,. The May PRAB meeting included an Hein pertaining to the proposed City of Boulder "fighting" (Illurmnation) ordinance. Tlus is an update on ordinance adoption progress and issues. The Crty Council was expected to meet on June 3 for the Fust Reading of the ordinance However, the Fust Reading is July 1 The City Council was also expected to meet on July 1 for the Second Reading of the ordinance, and that is now scheduled for July 15 The Planning Boazd ended up supporting the 15 year amortization period for replacements to meet standazds. rrr `...