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6A - Review of 2004 Parks and Recreation Capital Improvement ProgramDO NOT REMOVE - pRAB File Material ~ CITY OF BOULDER ~ PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM MEETING DATE: May 19, 2003 (Agenda Item Prepazation Date May 6, 2003) ~ ~ AGENDA TITLE: Review of 2004 Pazks and Recreahon Capital Improvement Program REQUESTING DEPARTMENT: Jan Geden, CPRP, Duector of Pazks and Recreation JeffLakey, Superurtendent ofPazks and Recreation Planning and Development Kate Bernhardt, Associate Pazks Planner Julya Bridgewater, Admimstrative Service Drv~sion Director Chuck McElwaui, Admuustrative Analyst FISCAL IMPACT: The 2004 Capital Expendrtwe budget total ~s $1,573,000. PURPOSE: The Boazd is asked to review and approve the 2004 Capital Improvement Program (CIP) budget. This CIP will be forwazded to the Plamm~g Boazd and City Council for review and respective approvals. The PRAB approval addresses specii'ic projects for 2004 only; however, a six-year projection provides a longer range v~ew for planning purposes In additton, as approval ofthe CIP budget, the Boazd is asked to approve all funding from the Permanent Pazks and Recreahon Fund. BACKGROUND: There aze two components of the Department's capital pro~ects budget• 1. CIP pro~ects Caprtal unprovement projects aze defined as any major project over $50,000 for purchase or construction, or major replacement of the physical assets of the community These projects aze budgeted m the City of Boulder CIP budget. AGENDA ITEM # VI-A ; PAGE 1 2. Renovation, refurb~shment, and major mamtenance projects ,,,,~ ~ These aze unprovements to existmg capital assets These pro~ects aze budgeted as part of the C~ty of Boulder Operatmg Budget Last month staff reviewed these expendrtures as background for the CIP and discussion for the operating budget. They aze provided as Attachment A to this memo CIP Expenditure Fundiug Sources The revenue sources for CIP Budget are from the followmg funds• 1995 Ballot Issue 25 Cent Sales Taac and Bond Funds Source: .25 cent sales tax approved by citizens m 1995 Use: Payment of principal, interest, and prerruum in any, on .. bonds, and then for development, operation, and mamtenance of the land and improvements purchased and constructed wrth the proceeds of the bonds, for renovation and refurb~shment or replacement of pazk and recreahon facilities Permanent Pazks and Recreation Fund Source 0 9 mill levy of assessed valuation of all ta3cable property m the city, g~fts and donations, proceeds of sale of pazk property or equipment, any appropnations from Council, revenues from a one tvne fee assessed on each new residenttal unit constructed m or annexed to the city with the excephon of affordable housing ~', umts. ~ Use Acquisition of pazk land or permanent improvement of pazk and recreation faciLties PRAB's Role Approval for tlus fund's expendrtures ~s requ~red of PRAB by City Charter. The followuig table details the entue Permanent Pazks and Recreation Fund 2004 fundmg for both the operating and CIP budgets. 2004 2005 2006 2007 2008 2009 Capital Operatmg Expenditures 351,000 361,000 372,000 383,000 395,000 407,000 Renovahon and Refurbishments 295,000 392,000 414,000 436,000 , 433,000 397,000 Capital Improvement Pro~ects 1,060,000 66Q000 86Q000 76Q000 760,000 1,260,000 Debt Service 50,000 50,000 50,000 - - - Transfers/Cost Allocahon 43,000 45,000 46,000 47,000 48,000 49,000 Total 1,799,000 1,508,000 1,742,000 1,626,000 1,636,000 2,113,000 '"'~„ ~ AGENDA ITEM # VI-A ; PAGE 2 ANALYSIS CIP projects for 2004 - 2009: • Community park development Phase 2A (S acres) at Foothills Community Park (Construction documents will be completed this year. The project will not be bid for construction until adequate funding is available for maintenance). • Community park development at East Boulder Community Park (15 acres) • Development of neighborhood and pocket parks • Improvements at the Flatirons Golf Course • Street and utility improvements for b3rd and Butte Mill Drive adjacent to Stazio Ballfields • Public art as a component of the park development projects listed above • Acquisition of park property (as funding and resources allow} The following table and chart shows these project budgets for 2004 - 2009. CIP Budget 2,500,000 2,000,000 1,500,000 000 000 1 <.`,'e;'~ __ _ , , ~ ~ 500,000 2004 2005 2006 2007 2008 2009 5tazio Road & Utilit Im rovements 1,000,000 - - - - - East Boulder Community Park - 600,000 700,000 700,000 700,000 700,000 Recreation Faciiity Improvements _ - - 581,000 385,000 142,000 - Land Acquisition _ - - - 100,000 100,000 100,000 Neighborhood & Pocket Park _ 290,000 200,000 100,000 547,000 547,000 547,000 Flatiron 1 AGENDA ITEM # VI-A ; PAGE 3 Budget Changes aud Issues ~.~ Sa1es taac pro~ections in the .25 Sales Taac Fund requued a reduction of $3,528,962 in revenue over the next five yeazs. In al~gnment with the policy duect~on idenhfied durmg the Boazd's review last yeaz of the 2003 CIP, staff has addressed these budget reduchons through a focus on retaining funding for maurtenance and refurb~shment of the existmg pazk and recreation system while delaying development of new pazks or recreat~on facilrties To that end, the proposed CIP reduces funding for future pazk or recreation facility development and land acquisition projects Addihonal reductions were identified m recreation facility expansion and renovations. The department has applied sales tax fundmg over the past seven yeazs to complete ma~or renovations ofthe South Boulder Recreation Center, North Boulder Recreation Center, Salberg Shelter, and Spruce Pool. Havuig accomplished most of the ma~or recreanon facility projects wrtlvn the first seven years of the sales ta~c per~od, rt ~s appropriate to focus expendrtures on other pazk development needs identified m the sales tax ballot language. Changes in the Current CIP Budget Relocation of Existine. Facihties Staffis recommendmg that the $1,000,000 identified for Relocation of Existmg Facilihes (Pazk Operations complex in Valmont City Pazk) in the Approved 2003 CIP be changed to address a deferred requvement to construct roads and utilities adjacent to Stazio Ballfields. The Stazio road "~ and utility project was identified during the discussion of the 2003 CIP. In conjunction with the ~` ~mminent anneication of the Westem Disposal srte, east and south of Stazio, the Parks and Recreation Department will be required to fund road and utility improvements adjacent to the ballfield property These development requuements were defened dunng the ballfield complex development in the 1990s. Th~s uifrastructure work is estimated to cost $900,000 to $1,OOQ000. It is appropriate to move fundmg from the Relocation of Eacisting Facilrties at Valmont City Pazk to the Stazio Ballfield road and utIlity project in view of the fact that Valmont City Pazk development is not anticipated in the azea of the Pazk Operahons Facility in the near future Yeazs 2006 - 2009 Funding has been identified m the years 2006-2009 for the completion of East Boulder Community Pazk, Foothills Community Pazk, and for proceedmg with Neighborhood and Pocket Pazk Development. The funding identified for the community park development will provide multi-purpose play fields, a practice baseball field, tennis and racquetball courts, and dog pazks, in alignment with the recommendations of the 2002 Needs Assessment. The fundmg identified for the neighborhood and pocket pazk srtes will support progress m development of 13 undeveloped neighborhood and pocket pazks • Future Funding Issues Proposed Li h~t~mg Ordinance The Plamm~g Boazd and City Council aze ~eviewmg a proposed lighting ordinance. This ordmance '`~ is designed to reduce the amount of energy required to sustain lightmg systems, to unprove safety `~"' associated wrth lighting in specific use azeas, and to reduce light pollution (hght spillover or glaze beyond the use azea for which the lightuig is intended). In addition to new construction, the AGENDA ITEM # VI-A ; PAGE 4 ordmance is des~gned to address exist~ng development. If passed, all elements of existing Lghtmg '~' systems will need to be replaced that do not meet the standards of the new ordinance. The draft `"" ordinance proposes a I S-year amortization penod, however the Plamm~g Boazd has asked staff to review an 8-yeaz amortization period. Pazks and Recreation staffhas completed an urventory ofpazk and recreation facil~ty outdoor lightmg along with a preluninary evaluation of the funding requirements to upgrade these existmg lighting systems to meet the currently proposed ordmance standazds. The uvtial minunal wst estunate is roughly $1.5 to $2 million in 2002 dollazs, assuming that Stazio Phase 1 and 2 would meet the ordmance standazds without replacements A more comprehensrve evaluation would requue ass~stance of a light~ng engmeer and addmonal tune. This estunate does not include Pazks and Recrearion Sales Tax fundmg for upgrades to hghting systems that aze attached to recreation budduigs. Tlvs fundmg is managed by Facility Assets Management (FAlvn. No fundmg has been identified in the current CIP to address tkvs potential expenditure Drou h~ t Impact Restoration As the drought cycle shifts away from the extreme (once in three hundred yeaz) drought conditions experienced in 2002, staff will complete a more comprehensrve evaluahon of damage to existmg pazk and athletic fields and provide a recommendation for restorahon Fust, it temains to be seen whether or not Boulder's water storage reservoirs will fill to capacity from the spring mo~sture. The City has declared for this year until August that we aze m a Stage 1 Drought, requiring voluntary restrichons on watering. If precipitation between now and then is low, then we could expenence a lugher declared stage of drought m August, wluch would potentially ..~ threaten any new seeded or sodded areas. Staff is reviewing priorit~zed needs for fields wrth the .~ Recreation staff and will be preparing a turf recovery plan, mcluding phasing and costs Untd that plan is developed, no capital funding has been identified in the current CIP to address tlvs anticipated need Updated Pazks and Recreation Master Plan It u~ anticipated that the update of the Pazks and Recreahon Master Plan m 2003 and 2004 will ~dentify unfunded projects. ANALYSIS The 2004 CIP reflects decreases m the projected sales tax revenues and the pol~cy duection to focus on retauvng fundmg for maintenance and refiubishment of the existmg pazk and recreation system while delaymg development of new pazks or recreation facilities. The table and graph below details the funding sources for the CIP. AGENDA ITEM # VI-A ; PAGE 5 ~ Funding Sources for 2004 - 2009 CIP 1,500,000 _ _ „ ,_. . , 1,000,000 - - - 500,000 ---- - _ 2004 2005 ' 2006 2007 2008 20D9 0.25 Sales Tax Fund 513,000 251,000 681,000 1,032,000 789,000 647,000 OPermanent Parks and Recreation Fund 351,000 ' 361,000 372,000 383,000 395,000 407,000 PUBLIC COMMENT AND PROCESS This item will be announced in the newspaper, on the City's web site and there will be a public hearing at this meeting. There will also be opportunities to comment at the Planning Board and City Council CIP review meetings. STAFF RECOMMENDATIONS Staff is requesting the board approve the propased CIP at this time. ATTACHMENT A: City of Boulder, Parks and Recreation, Capital Expenditure Budget by Major Category 0 AGF.NDA ITEM # VI-A ; PAGE 6 f~ f ~ City of Boulder Parks and Recreahon Department Capital Expenditure Budget By Major Category Capital Operating Expenditures Renovation and Refurbishments Art m the Park Court Refurbishment Habitat Restoration/Praine Dog Urban Parks R & R Recreation Faality R & R Tributary/Greenways Faality and Asset Management Sub Total Historical and Cultural Civic Center Complex Capital Improvement Projects Foothdls Commundy Park Flatvon Golf Course Neighborhood & Pocket Park Development Land Acqwsdion Recreation Faality Improvements East Boulder Community Park Stazio Road & Utdity Improvements Sub Total Debt Service TrensferslCost Allocation Grand Total C~ Attachment A 2004 SUBMISSION 2003 2004 2005 2006 2007 2008 2009 Budaet Budaet Budaet Budaet Budaet Budoet Budaet 664,000 683,000 703,000 723,000 744,000 765,000 788,000 25,000 25,000 60,000 60,000 110,000 110,000 392,000 449,000 152,000 128,000 150,000 150,000 388,000 400,000 1,277,000 1,322,000 50,000 50,000 48,000 48,000 1,578,000 223,000 60,000 60,000 400,000 290,000 - 1,000,000 2,038,000 1,573,000 25,000 60,000 110,000 456,000 225,000 150,000 412,000 1,438,000 50,000 75,000 50,000 60,000 200,000 600,000 910,000 25,000 60,000 110,000 463,000 247,000 150,000 424,000 1,479,000 75,000 100,000 60,000 100,000 581,000 700,000 1,541,000 25,000 60,000 110,000 470,000 269, 000 150,000 437,000 1,521,000 50,000 75,000 60,000 547,000 100,000 385,000 700,000 1,792,000 25,000 60,000 178,000 478,000 266,000 150,000 450,000 1,607,000 50,000 75,000 60,000 547,000 100,000 142,000 700,000 1,549,000 25,000 60,000 178,000 486,000 271,000 150,000 464,000 1,634,000 50,000 75,000 500,000 60,OOQ 547,000 100,000 700,OOC 1,907,OOC 2,751,000 2,754,000 2,784,000 2,740,000 2,734,000 2,592,000 2,422,000 186,000 184,000 189,000 194,000 199,000 204,000 209,000 7,014,000 6,614,000 6,149,000 6,752,000 7,115,000 6,842,000 7,085,000 AGENDA ITEM # VI-A, PAGE 7