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Approved Minutes - 4/28/2003DO NOT REMOVE - PRAB File Matenal City of Boulder ~ Parks and Recreation Advisory Board Minutes April 28, 2003 City Council Chambers 1777 Broadway 6 p.m. The follow~ng are the m~nutes of the Apn128, 2003 Ciry of Boulder Parks and Recreateon Advtsory Board meeting (PRAB). A permanent set of these m~nutes and a tape recordang (ma~ntmned for a period of 6 years) are retaaned in Central Records (telephane 303-441-3043) Board Present: Chazles Manlove, Chau, Susan Osborne, Vice Chair, Thomas Sanford, Suzanne O'Neill, Ed von Ble~chert and Stu Stuller Board Absent Pam Hoge Staff Present: Jan Geden, Jeff Lakey, Jarrue Sabbach, Doug Hawthome, Georgia Jackson, Kate Bernhazdt, Teri Olander, 7ulya Bridgewater, Chuck McElwam, Bob Peck, Steve Whippie, Matt Claussen, BreeAnna Reed, /^ Christme Andersen, Alice Guthne, Lisa Friedrich, Kathleen Alexander, 5~~~' A1 Quiller, Elhe Bussi-Sottile I. APPROVAL OF AGENDA The agenda was approved as subrrutted II. CITIZEN PARTICIPATION Cit~zen Participation was opened No one spoke Cit~zen Participahon was closed. III. CONSENT AGENDA The mmutes of Mazch 31 were approved as submitted. ~ IV MATTERS FROM THE DEPARTMENT ~ A. Financial Review of 2002 Boulder Creek Festival Geden mformed Boazd members that an mdependent accountant's report was madvertently onutted when the Boazd packet was sent out That report was handed out to Board members and Geden asked if they would Lke to revisit the rtem on next month's agenda Osborne replied that she had requested the audit and was sattsfied that the operators of the Boulder Creek Festeval were followtng normally accepted accounnng practtces Osborne said there was no need to bnng this item back to the Board Geden added that if Boazd members have any questions they can e-mail theu questions to her or Hawthorne V MATTERS FROM BOARD MEMBERS A. Board Gaison appointments Manlove suggested ehmmatmg some appomtments that aze no longer needed and combmmg other committees that do not requue sigmficant ume comnutments. Board members discussed which Commrttees they would like to be PRAB Liaisons for. Comm~tteeBoazd/Grouo Aanomtees ,.-+. 1 New Parks and Facilrties Hoge, O'Neill, von Bleichert ~ V almont/FoottullsB V SD/CU 2 Art-m-the-Pazk Osborne, Hoge 3. Existmg Pazks and Fac~lities Stuller, Osbome, Sanford 4 Envuonmental Sub-Committee/ Integrated Pest Management von Ble~chert, Hoge, O'Nedl 5 Greenways von Bleichert (Hoge, altemate) Crty of Boulder Parks and Recreatio^ Foundaaon Sanford, O'Neill 7 Master Plan Osborne, Sanford (von Bleichert, altemate) Osborne spoke about the possib~lity of Boulder Valley School District (BVSD) selhng Baselme Middle School and expressed concern that pubhc use of the recreation facil~ties at that site crught curta~led Osborne said she would like to 04/28/2003 PRAB Meenng Mmutes - Page 2 ~ review the contract [between the city and BVSD] to deternune what provis~ons were made m the event the schoo] would be sold VI. ITEMS FOR ACTION A. Pub6c hearing and consideration of motion to dispose the following park lands in Linden Park ("Park Property"), also known as Maxwell Lake Park, pursuant to Charter Section 162: 1) An easement over the easterly five feet of Park Property and certain restrictions on the use of an appm~rimately 8,000 square foot portion of park Pmperty located southwest of Lot 10, Linden Park, City of Boulder, Colorado, also known as 3732 Wonderland Hill Avenue, Boulder, Colorado 80302 ; and 2) (a) A 4,132 square foot portion of Park Property in fee surrounding property located at Lot 19, Linden Park, City of Boulder, Colorado, aiso known as 543 Linden Park Drive, Boulder, Colorado, 80303; (b) a 304 square foot maintenance easement on the east side of Lot 20 of Linden Park; and (c) a tree maintenance easement consisting of a 12 foot buffer area surrounding Lot 19 of Linden Park. Presenters: Jan Geden, CPRP, Director of Parks and Recreation Doug Hawthorne, CPRP, Parks Superintendent, Parks and Recreation Department ~' Walt Fricke, Assistant City Attorney, City Attorney Office Hawthorne and Fricke gave an overview of the pazcels m Maxwell Lake Pazk that would be cons~dered for disposal. The Pubhc Hearmg was opened No one spoke The Pubhc Hearmg was closed Regazdmg the Lange property, von Bleichert and Sanford expressed concern for the connectrvrty for people conung off Open Space property and d~scussed future trail/sidewalk access across the pazk Fncke responded that the agreement lemets putt~ng an "above ground structures" wh:ch would not apply to a tratl. He added that Mrs. Lange understands that ~z as a park and that she did not want to see u developed Regardmg the Feder property, von Bleichert said the "easement for mamtammg existmg trees usmg good silvicultural pract~ces" d~d not cover the possibilrty of apphcation of pest~cides on pazk property He asked if the use of pesticides had been discussed with the Feders. Hawthorne repl~ed cn the negahve and said the /~^ use of pestic~des could be ducussed w~th the Feders. Hawthorne added that he ~~~v 04/28/2003 PRAB Meenng Mmutes - Page 3 expected Feder would be an consultat:on with Forestry staff for any maintenance ~ of the trees. ,,,,,~ On a motion by von BleicheR, seconded by Stuller, the Pazks and Recreation Advisory Board voted unammously (6 - 0 w~th Hoge absent) to accept the staff recommendation as written m the case of the disposal of the Lmden Pazk propert~es Fr~cke stated that he would talk to the Feders regardmg pesticide use B. PubGc hearing and recommendation to City Council regarding 2004-2005 Parks and Recreation Operating Budget Presenters: Jan Geden, CPRP, Director of Parks and Recreation Julya Bridgewater, Administrative Services Division Director Chuck McElwain, Administrative Analyst Geden spoke about the challenges that staff faced durmg preparauon of the budget She added that some final decisions had not yet been made and said the budget would be submrtted to the Crty Manager on Fnday [May 2]. Geden said that once the fmal pnorrtization has been done and it has been determuied whether a serv~ce cut will directly affect a staff person, the Division Manager and Geden would meet with that person(s) before the budget goes to the Crty Manager ,n'* Bndgewater provided Boazd members with an overview of the 2004-2005 Pazks ~ and Recreation Operatmg Budget The Pubhc Heazmg was opened No one spoke. The Public Hearmg was closed Boazd Comments and Quesuons • Osbome asked how closmg facilit~es or pools one hour eazLer could save money Bndgewater repl~ed that it determtned by whether the sta~ng costs outweagh the revenues and how many people use the faczl~ty at that nme. • Osbome asked why the South Boulder Recreation Center was chosen to lumt weekend hours Brtdgewater repked that ~t had the least attendance and less weekend programm~ng than the other centers • von Bleichert spoke about the 25% difference between res~dent and non- resident user fees and asked ~f non-res~dent fees could be raised higher than the 25% d~fference and whether that was hm~ted by Crty Council. Geden responded that ancreastng fees much h~gher than that would cause a decrease an those users. Bridgewater added that it had been cons~dered Counc~l directton ever sance the fee srudy was done ~n 1996 or 1997 and that '~""' 04/28/2003 PRAB Meenng Mmutes - Page 4 ~ staff would have to go back to Council for approval to ra~se non-resadent ;~ user fees higher She agreed wtth Geden that ratstng fees much htgher would cause users to go elsewhere. • Osborne sazd she understood that informauon about the proposed sales tax would explam [o voters tha[ staff would be wt, and would also explam theu funchon. Bndgewater satd citizens would be to[d about spec~fic services, thetr cost and how many people would be reduced Bradgewater saad there would be no way to tell c~tuens about every servtce in the city - rather to show representarive services where reduchons are bemg considered. Andersen, Deputy C~ty Manager for Envuonmental Affaus, said there would be a reduction strategy associated with the ballot measure and it would be cleaz what the imphcations to city services would be. • Sanford said he remembered that when the 15% ta~c was adopted for Fue and Securrty it was to eventually be absorbed mto the General Fund, which never happened He beheved the public safety mitiative failed last fall because people thought public safety should have been part of General Services and that other [tungs should have been cut Andersen said that is why the proposed tax inueahve is being discussed as a General Fund measure wtth an array of services that would Likely include some pubkc safery e[ements - n would nor be simply a public safety measure • Andersen said the difficulty wrth preparmg commumcation to the pubhc is that services w~ll be reduced m excess of $6 nullion m order to balance the budget even if a 15 % sales tax extension were to pass In addit~on there will '~ be a hst of cuts that will not be taken if the sales tax measure is passed y"~ Sanford sa~d he hopes a lot of ame ~s taken to explazn the measure so people can understand :t. • Sanford asked why debt service and cost allocation are spread over two or three divisions rather than one division Bndgewater repl~ed that the Budget office makes those deczsions and they have account~ng reasons for why they do that • O'Neill asked what the reduction m golf course mamtenance would entail. She did not want reducUOns that would cause a decrease m the number of golfers usmg the facilrty. Brzdgewater repleed that the reducnons in golf course matntenance should result tn a sustaznable maintenance that will not be nokced by the pubkc • Stuller sa~d he would l~lce to see soccer fields re-seeded if there is adequate water for urigaUOn and expressed concern that there rrught be a reduction m soccer field mamtenance. Hawthorne sa:d Staz~o and Pleasant Vaew field maintenance ~s funded through the IS % sales ttix, whtch ~s dimin~shang and d~rectly affects the mazntenance of those facikt~es. Hawthorne sa~d szx fields at Pleasant View would probably be seeded thes year but that there as a serious problem wuh weeds Hawrhorne added that there would probably be a reduced staffing level at that faceliry • Osbome said staff could tnage park and facihty mamtenance where some facilit~es are deemed more worthy of a higher levei of mamtenance while f other facilities receive a much lower level of mamtenance Bndgewater sa~d ~r~rr 04/28/2003 PRAB Meeung Mmutes - Page 5 siaff ~s look~ng at th:ngs that have very long-term consequences such as ,~ trees If budgets are low for a few years and trees are allowed to die, u~s ~ another nvenry years to bnng those trees back. Geden said even afrer the budget ~s submitted staff will contmue to look mternally at econonues m how to do the work of the department, such as mamtenance of land, and cons~der such thmgs as consohdation opportunrties and economy of scale opportumties. von Bleichert asked if impacts could be made deeper and narrower where a handful of pazks take a deeper hit as opposed to all pazks suffenng the same impacts. von Bleichert asked if any of the budget cuts would result m reduced revenues Bndgewater replied that no reducaons in revenues are expec[ed w~th the proposed cuts. von Bleichert said one of the big discussions m the IPM Task Force was how reductions in budget, mamtenance and good cul[ural practices nught lead to problems such as mfesta[ion, weeds or diseased trees, addmg that the move away from pestic~des might requue addrtional fundmg von Bleichert asked what the departmenYs pnontres would be when budgets improve and there is an mcrease m revenues. He also asked to convey to Council how mamtenance reductions such as tree prumng, ~rngation mamtenance, drought related issues, and pesticide use related issues w~ll ~mpact some of Council's other goals He felt it is important for Council to see how budget reductions or flat budgets, over time, do not allow staff to do what is needed to mamtam ~ healthy systems. ,_,, On a motion by von Bleichert, seconded by Osborne, the Parks and Recreation Advisory Board voted unanimously (6 - 0 with Hoge absent) to accept the staff recommendation to City Council for the 2004-2005 Pazks and Recreation Operatmg Budget, and to mclude Board comments made this evenmg VII. TTEMS FOR DISCUSSION/INFORMATION A. Valmont City Park partnership work plan Presenter. Jan Geden, CPRP, Director of Parks and Recreation Jeff I.akey, Superintendent of Parks and Recreation Planning and Development Lakey gave the Board an overview of the revised Valmont Crty Park partnership work plan, how rt will be implemented, associated fmancial savmgs and the process and crrtena for considerauon of new partnership submittals Manlove and Sanford sazd ~t looks hke a good plan and Sanford added that the plan looks l~ke a more ~udicious use of consultants. Board members expressed general suppoR for the work plan. B. Progress report on the Parks and Recreation Master Plan '~"` ~ 04/28/2003 PRAB Meeung Mmures - Page 6 ~ Presenters: Jan Geden, CPRP, Director of Parks and Recreation ~„ Jeff Lakey, Superintendent of Parks and Recreation Planning and Development Lakey brought Board Members up to date on the work program for completion of the Parks and Recreation Master Plan. Sanford said if pro~ects aze mcluded m the Master Plan they ought to mclude costs, timelmes, rrussion statements, nat~onal compazisons and the pro~ects ought to be prionhzed He added that the document ought to be more general and less detailed m nature. Osborne and Manlove said the progress report looks good to them. von Bleichert asked what staff was expecung from Boazd haisons for this pro~ect Lakey replied that there would be a monthly meeting with Board l~aasons and a quanerly update for the entare Board. Board members expressed a desue for a work or study sess~on with regazd to the Master Plan and Needs Assessment. Lakey repked that the strategic ~ssues analysis maght be something that staff would bnng to a work sesszon He added that formulation of concepts, statement of pr~nczples or sethng b~g d~rectzon meght be considered at another work sesszon ~ Manlove said work sessions need to be scheduled faz m advance and suggested staff start workmg on scheduhng one. C. Update and endorsement of Integrated Pest Management Task Force mcommendations Presenters: Jan Geden, CPRP, Director of Parks and Recreation Alice Guthrie, City IPM Coordinator Guthne recognized the followmg City staff and Board members who were mvolved m the Task Force Suzanne O'Neill, Ed von Bleichert, Kathleen Alexander, Matt Claussen, Mary Rozakl~s, Christme Andersen, Mazy Kazlauskas and Dave Brown. Guthne updated the Boazd on the progress of the Integrated Pest Management (IPM) Task Force and asked PRAB members For their mput on the draft recommendations and endorsement of the process to date Guthrie mformed the Board that there was one Task Force Member who did not support pesticide use anywhere Guthrie stated that there would be follow up Task Force meetmgs m November, 2003 and Januazy, 2004. This would allow time for staff to collect ~ 04/28/2003 PRAB Meeung Mmutes - Page 7 data over the season and summuize it for the Task Force so that issues that come ,^ up can be dealt wrth the followmg yeaz ,,,,, von Bleichert also thanked staff for all theu work on the IPM Task Force. He said the fact that the Task Force formahzed pesucides that have not been used and will not be used ~s an ~mpoRant step for the public He added that the presentation for Council is very cleaz and hopes Council members will understand how much work was done by the Task Force von Bleichert said it would be ~mportant for all departments, to show what additional costs may be necessazy for backmg away from pesticide use He said there is a front loaded aspect of IPM where more time and resources may be spent imtially with the mtent of developmg a healthier and more manageable system He spoke of the importance of showmg what resource there nvght be for a department lilce Parks and Recreation von Bleichert said rt's important for Council to see the tradeoffs that result from budget cuts, to see how budget cuts unpact day to day operations and how not domg bes[ management pracuces can lead to lazger problems and mfestahons. Stuller asked how the S~te Assessment for Chemical Appropnateness is used. Kathleen Alexander, Forestry Ass~srant, exp[a:ned how the form was used to assess trees on the Pearl Street Mall and the street trees lening ctry alleys ~ Osborne suggested some type of homeowner classes where crty staff could give a ~ hands-on program showmg techmques for non-chemical treatment of pests Manlove asked Boazd members to answer the four questions m the memo 1 Recogmzmg that the recommendation of the Task Force is not the end pomt of this process, does PRAB agree wrth the general directton of the Task Force efforts and proposed goals~ Board members responded "Yes" 2 What concerns does PRAB have about the potential impacts of the proposed approach on pazk lands and resources~ Sanford sa~d t~me would tell. Osborne expressed concern over the condtuon of park turf and that parks look shabby. Manlove agreed and expressed cancern for areas where park turf ~s betng displaced by weeds. 3 Does PRAB support the recommendation regazdmg no use of synthetic pesticides at entrances to publ~c buildmgs and m a buffer azea around playgrounds~ Manlove said he was glad there was clarificatton on ~ssues such as treaung trees ~n the middle of a playground Guthrie satd that in such cases the playgrounds would be closed for a certam per~od of t~me 4 Are there addrtional rtems that PRAB would hke to see addressed under Long Term Goals~ ~ ~ 04/28/2003 PRAB Meeung Mmutes - Page 8 von Bleichen said he would [ike to see resource issues addressed to show the ~ amount of funds that mtght be needed for good cu[tural pracnces Manlove said ~t was important to determ~ne the cost differenttal between the dtfferent management pract~ces Manlove added that the process could be s~mpl:~ed as ~nformatzon ~s gathered and processed. Guthrie mformed the PRAB that the recommendations from the Task Force will be presented to Crty Council on Tuesday, May 6 D. 2004 Parks and Recreation Capital Improvement Program Presenters: Jan Geden, CPRP, Director of Parks and Recreation Jeff Lakey, Superintendent of Parks and Recreation Planning and Development Lakey gave an overview of the proposed 2004 Parks and Recreauon Cap~tal Improvement Program (CIP) and asked Boazd members for theu comments. Osbome said development of Boulder Ice and the Tenms Complex at Valmont City Pazk would necessrtate a lazge sum of money for mfrastructure She was concerned that there might not be funds available when the time comes to develop those pro~ects Geden satd when that tzme comes the Board has the abd:ty to re-pnontaze other pro~ects such as the 2005 pro~ect slated for East Boulder Communiry Center (EBCC). ~ von Ble~chert mquued about the status of the purchase of the Mounta~n Ocean property m Valmont City Pazk [VCP]. Bernhardt responded that staff was unable to reach an agreement w~th the Mountain Ocean properry owner to relocate his busaness to Stauo [Ball Fields] as the cost was prohtbuive Bernhardt said sta,ff looked at the way Valmont ~s configured with Mountaan Ocean and the proposed commerc:al development wrapp~ng around it, with no connechv~ty If an easement across the southern pomon of the properry could be purchased ~t would allow for d~fferent design ophons and al[ow the owner to remam there Bernhardt added that staff ~s also negotzateng forfirst nghi of refusal in the event the owner would be wzlkng to sell some tame in the future and the Deparhnent could afford to purchase the property Lakey spoke about a proposed hghtmg ordmance that would reduce the amount of energy requued to sustam hghang systems and reduce hght polluuon If passed, the cost esUmate for Pazks and Recreauon is roughly $1 5 to $2 nulhon m 2002 dollazs Board members asked to be ~nformed when Council wi[[ cons~der thts ord~nance. Sanford said he did not understand the appazent reduction m the amount for Flatuons Golf Course that ~s shown as actually spent in 2003. He asked why it also is cut m 2004, 2005, and 2006 and appeazs to be cut every yeaz for money ~ tha[ was spent in 2003 Bndgewater repked that the ad~usiment is because at as 04/28/2003 PRAB Meenng M~rmres - Page 9 actually $60K per year that ~s beang generated for capatal ~mprovements and not ,,.~ $130K as shown prevaously .,,,,r Sanford said he feels it ~s important to focus on fac~liues that generate revenue He spoke about how Boulder's golf course pales m compazison to the numerous golf facilities m surroundmg communrties Sanford expressed safety concerns over people gettrng hit with golf balls gomg over the dnvmg range fence Hawthorne repked that h~gherfenc~ng would be installed on the east side of the dnv~ng range th~s year Hawthorne sa~d a traffic ltght at the entrance to the golf course would be possible an con~uncnon wuh future development across the street Manlove said ~f Boulder Ice and the Tenms Center are to be developed at Valmont [Crty Park] [he dog pazk and storage will need to be relocated He asked if funds for that relocation ought to be allocated m the CIP von Bleichert referred to eazl~er discussion about not relocatmg Mountam Ocean to Stazio and asked ~f money saved from not havmg to do the relocauon could be used for mfrastructure at Valmont Crty Pazk. Geden replied that those funds were used to meet pan of the budget reductaon and could not be allocated elsewhere Stuller asked about the reducuon m Recreauon Facilrty R& R Geden repked ~' that funds are being set aside under Fac~liry and Asset Management to keep up "'~ wcrh ongozng ma~ntenance and repatr of fac~liaes As most facrlines are trz good to excellent cond~teon, cap~tal ma~ntenance and repatr (Recreahon Factltty R& R) is not as hagh a pnor~ry VIII. FUTURE BOARD ITEMS AND TOURS IX. NEXT BOARD MEETING: Monday, May 19, 2003 X. ADJOURN The meetmg ad~ourned at 9:18 p m ."~ 04/28/2003 PRAB Meeung Mmutes - Page 10 ~ APPROVED BY PARKS AND RECREATION ADVISORY BOARD ~ ~ ~ Charles anlove Boazd Chau Attest M1 ' a, ti Georgia~ ckso Recordmg Secretary ~ ~ 04/28/2003 PRAB Meeung Mmutes - Page 1 I