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7B - Progress report on the Parks and Recreation Master PlanCITY OF BOULDER PARKS AND RECREATION ADVISORY BOARD AGENDA IT~M ME~TING DATE: April 28, 2003 (Agenda Item Preparation Date: April 14, 2003) AGENDA TITLE: Progress report on the Parks and Recreation Master Plan REQUESTING DEPARTMENT: Jan Geden, CPRP, Director of Parks and Recreation Jeff Lakey, Superintendent of Parks and Recreation Planning and Development Cate Bradley, Parks and Recreation Planner FISCAL IMPACT: None at this time. PURPOSE: The purpose of this item is to provide information to the Parks and Recreation Advisory Board (PRAB) on the proposed schedule and work program for the completion of the Parks and Recrealion Master Plan. BACKGROUND: AY the March PRAB meeting the Board members received an initial overview of how staff intends to approach the Master Plan update. The Deputment will develop most of the content in-house and use consultants for support with graphics, editing, document design, public process development and meeting facilitation. This revision will address a number of major issues which have arisen since the previous Master Plan was adopted in 1996, as well as updating existing elements of the current plan. ANALYSIS: Attachment A, the draft "Master Plan Work Program and Schedule," provides an overview of the major tasks and the anticipated time frame for the completion of the revised Master Plan. Based on a best-case scenario, staff projects that the Master Plan update will require at least one and one-half years to complete. Our ability to meet this timetable will depend on a number of factors, including the management of departmental resources, consultant schedules, completion of the Boulder Valley School District needs assessment, and the timing of the public review and approval process. Attachment B, "Master Plan Work Program Task Details," provides more information about the specific elements of the work program and the lead staff person(s) for each major task. The to[al cost of the project will include approximately 65 percent of Cate Bradley's time and 15 percent of Jeff Lakey's time over the next year and a half, plus additional hours required from management team members and other staff. The consulting budget is projected at $25,000 - $35,000 plus expenses for materials, copying, and printing at approximately $5,000. AGENDA ITEM # VII-B ; PAGE 1 PUBLIC COMMENT AND PROCESS: This item is being heard at this public hearing as advertised in the Boulder Daily Camera. STAFF RECOMMENDATION: This is a staff progress report and no action is required. ATTACHMENTS: A. Master Plan Work Program and Schedule B. Master Plan Work Program Task Details AGENDA ITEM # VII-li ; PAGE 2 ~ r~ d MAS1'ER PLAN WORK PROGRAM W Q o.. Y ~ ~ ~ G 2003 2004 Major Tasks J F M A M J J A S O N D J F M A M J J A S O N D s~'" ~~.,•""" ;i . L Sh~ategic issues analysis °~~~~ ~ ,~a+,. -: z~a ~ . 2. Prepaze Master Plan outline ~ u~w, ~,~. Pl i d M t A i liti N d e~ ° ; ~' 3 " ?' : ~~~° ``~~ s 3. er a nto rev se as ssessment es ee s Integate Recrearion Faci n . ~_ _,,o : , ~_ ~ ~ , ~ ,a, a e. ~ ~ ~ ~ ' 4' `~ °~ ~ 4. Conduct public process / hold open houses . , , , ; a w ~, , ~ 5. Develop new plan elements ~,. ~ , . .. ~. ''.' 7. , , ~ ~ ~' : ~'~~g f M t Pl l i ' ~~ ~' > '"`s'~* >~ a> 6. as er an ements o Review and rev se major e ,« ... .. ~ ~ .. ~ ~ ~~~ez ~ ~-~~~~ f:~~ 7. Update and expand information in existing Master Plan ~,, ,. ~_ ~, ~, r ~~ ~, z~ e ., t S~. 4 ~"Re.- ~ 8. Prepaze Master Plan document ,An, .. ~~.~~ ~~° ~~ P ~ `^ ;`~ 9. Conduct internal city review process / adopUOn by Council = 3 A ~ ~ W t- O ~ Attachment B MASTER PLAN WORK PROGRAM TASK DETAILS 1. Strategic issues analysis - Cate/Jeff • Identify strategic issues o meet with staff, PRAB, communiry members o review recreation facilities needs assessment o review recreation trends • Prepare updated research for strategic issues analysis o Population demographics: shifting character of community, numbers of children, seniors etc; census data o Funding projections, analysis of impact of decrease in sales tax and DET revenues; etc. 0 1995 ballot issue: expenditures, projected revenues, potential for extension • Prioritize issues • Prepare draft written analysis of highest priority issues 2. Prepare Master Plan outline - Cate/Jeff • Review cun•ent Master Plan • Review planning documents from other city departments, other cities • Review city planning department guidelines • Review strategic issues analysis • Determine organizafion and structure of document 3. IntegraYe Recreation Facili6es Needs Assessment into Master Plan update - Cate/IT staff • Update GIS database • Rebuild ACCESS database • Include completed BVSD needs assessment data • Incorporate needs assessment findings into Master Plan goals, recommendations, etc. 4. Conduct public process - Cate/JefY%Consultant • Hire consultant • Design process • Schedule initial public meeting(s) • Prepare background information for initial meeting(s) • Conduct public meeting(s)/open houses(s) • Incorporate public feedback • Provide draft Master Plan for public review (post on web, libraiy, recrearion Pacilities, etc.) • Conduct public meeting/open house to review draft plan • Incorporate public feedback Agenda Item VII-B Page 4 Develop new plan elements - Cate/Jeff/Mteam/Environmental Resources Staff • Environmental policies; environmental sustainability; "urban open lands"; connectivity wiYh greenways, trails systems; relationship to OSMP • Drought management policy • Maintenance standards • Public/private parfnerships in facility development • Evaluation of urban park design and functions • Dog management plan • Business plans for fee-based programs 6. Review and revise major elements of Master Plan - Cate/Jeff/Mteam • Mission sfaCement • Vision statement • Goals • Recommendations • Standards • Policies (environmental, funding, program) Update and expand information in existing Master Plan - Cate/Jeff/Mteam • Status of implementation plan • Future implementation plan/departmental work plan • Historic facilities, golf course, reservoir, forestry • Status of p~u•k acquisition program/proposed future acquisitions • Fees/pricing policies • P&R Department history • P&R Department organizational chart • CIP 8. Prepare MasCer Plan document - Cate/7eff/ConsulCant • Hire consultant to do final editing, document design • Prepare photos, graphics, maps, ete. • Review draft documenY • Provide prinf and electronic versions of final document 9. Conduct internal city review process - Cate/Jeff • Provide review copies of draft plan Co interdeparCmental master planning group • Schedule meetings with other departmental advisoiy boards • Incorporate staff and board feedback • Submit revised plan for PRAB adoption • Submit plan for Planning Board recommendation • Submit plan for City Council adoption Agenda Item VII-B Page 5