Loading...
7A - Valmont City Park Partnership Work PlanDO NOT REMOVE - PRAB File Matena] ~ CITY OF BOULDER `'°~- PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM MEETING DATE: APRIL 28, 2003 (Agenda Item Prepazarion Date. Apnl 17, 2003 ,++ ~..- AGENDA TITLE: Valmont City Pazk Partnerstup Work Plan REQUESTING DEPARTMENT: Jan Geden, CPRP, Duector of Pazks and Recreauon Jeff Lakey, Supe~tendent of Parks and Recreation Plannuig and Development Kate Bernhazdt, Associate Pazks Planner FISCAL IMPACT: Expendrtures for admm~strahve consultmg services for Valmont City Pazk partnerslup development will be reduced by 60 to 80% for the next 12 month penod. PURPOSE The Board reviewed a prelumnary draft of a revised Valmont City Pazk partnerslvp work plan eazher tlus yeaz. Staff u providmg additional utformanon about how the new work plan will be unplemented; includmg answers to Boazd's questions concernuZg financial savmgs associated wrth the new work plan, and the process and cntena for consideration of new partnership submrttals. BACKGROUND In February, the Board approved a recommendation that the scope of the Valmont City Park partnerslup work plan be revised to focus staff and consultant support for development of three partnered pro~ects and to put on hold support for the other less developed partnership concepts The three priont~zed partners selected for further partnerslup development aze• Boulder Ice, The Te~ms Center at Valmont City Park and the Boulder Valley School Distnct. The work plan idenhfied Boulder Ice and The Tenms Center at Valmont Crty Pazk pro~ects as a smgle Pilot Project. Over the past five years, staff and the Boazd have been consideru~g a new model for development of large-scale capital park pro~ects on crty park property through pubhc and pnvate partnerstups. The process itself ~s a work m progress There are no completed Park ~ and Recreahonal development partnerstup pro~ects of sunilanty to Valmont Gty Park m terms of s~ze, scope of prunary mfrastructure required, City support fundmg restnctions, and the challenge AGENDA ITEM # VII •A ; PAGE 1 of orchestratmg multiple mterdependent recreation facilrty development options over an ,~ undetemuned tmme frame S~gmficant progress has been made to identify all the current mterested ~ partners m the commumty and to pnont~ze the most prorrusmg pro~ects The purpose of the Pilot Pro~ect is to proceed with the next step in the process, wluch ~s to move one or more of the pnont~zed partnerslups forw~rd to an agreement with the Crty mcludmg • Full approvalofthe pro~ect • Confirmation of fundmg • A contract for land lease As a P~lot Pro~ect, the work mvolved will be documented and the pro~ect will be evaluated on a yearly basis to deternvne whether a change m direction or focus may be warranted The development and unplementation of a new partnerstup work plan and process requues consideration of the followmg, as described m more detail below • Design a new partnerslvp work plan • Commumcate new partnerslup work plan to staff, partners, and pubhc • Idenuf}~ resources requued • Revise the consultmg services contract • Complete partnerslvp process evaluations and deternvne long term development plan Desi~- a new partnership work plan The pnmary components of the new work plan identified to date mclude. Pilot Pro~ect: Boulder Ice and The Tenms Center • Staff and Greenplay, LLC will work duectly wrth these two potential partners to identify pro~ect requuements, confirm financ~al viabilrty, define condiaons for land use (land lease or other), and complete all necessary contracts for a partnered pro~ect on C~ty property • Staff will manage associated pro~ects These pro~ects mclude the demohtion of the egg farm buildmg, relocation of city storage needs, and relocation of the dog park Boulder Valley School Distnct • The School Distnct is scheduled to complete a Needs Assessment m 2003 Tlus Needs Assessment is designed to complement the Pazks and Recreation Needs Assessment of 2002. Utilizmg ttus research, the Crty and the School Dutnct will pnontize desued shared development recreation faciltries for Valmont Crty Pazk. • Based on the pnonazed recreauon needs ident~fied by the Needs Assessment process, staff wdl rev~se the design to identify Valmont City Pazk concept plan design options that nught satisfy the shared recreational needs of the Gty and the Boulder Valley School Distnct ~ • If a mutually desued pro~ect ~s defined through the design process, a strategic plan will be created to address fundmg and development °'*~ AGENDA ITEM # VII -A ; PAGE 2 '"" Other Partnered Pro~ect Considerations• ~... • The ex~shng mterested partners hst will be mauitamed for future reference • Existmg proposals and letters of uiterest will be filed for future reference Plamm~g and engmeeru~g documents (Valmont City Pazk Site Review Plans, Utility Reports, and Design Gmdelines) will be posted to the Crty's websrte along with a new Development Partner Prospectus. The Development Partner Prospectus will provide background uiformahon about the partnerstup process and will outluie requuements for a proposal subtruttal. It is mtended that the website uiformation will provide sufficient background for an mterested partner to prepaze a proposal Staff will provide two pre- application meetmgs with the proposmg partners and a prehmuiary evaluaaon of the proposal, mcluduig a wntten response to the proposmg partner and an Item for Information to the Boazd. Proposals will be filed for future reference Grven the amount of City resources requued to support and develop a partnerstup concept, and the cunent focus on three selected partnerstups, only tughly pronusmg pro~ects wluch meet the followmg cntena will be recommended for further wnsideration a) compatibility with the Pazks and Recreation Master Plan Goals b) compatibilrty wrth the Valmont City Park Concept and SIIe Review Plan c) development expertise and expenence of proposmg agency ~ d) desuable sequencmg wrth current development pnonties e) partner prov~sion of full funduig for pro~ect, mcludmg parternslup development process and required u~frastructure • If an addihonal partnerslvp pro~ect ~s recommended for further considerauon, the current staff work and associated cap~tal fundmg will be revised so that resowces can be duected to support the pro~ect Communicate new partnership work plan to staff, partners, and public The new work plan will be commumcated to staff, e~stmg partners, and the pubhc through updates to the City's websrte, revised power pomt presentations, and publ~shed documents. The City's websrte has been updated to replace pnor partnerslup mformation. The websrte update will be completed by summer Identify resources required The transrtion from the full-scale partnerslvp development wrth consultmg sernces support to the revued scope and work plan is underway While Greenplay, LLC has been retamed for at least six months and may be called upon for further support, the transrtion process will be managed to deternune how the three pnont~zed projects and other partnerstup considerations might be handled entuely by staff AGENDA ITEM # VII -A ; PAGE 3 Revise the consulting services contract ,w~ The Greenplay, LLC contract expued on Mazch 31, 2003. The City has retauied theu services on `~° a very reduced level for two months to manage the transrt~on of the pro~ect to the revtsed work plan and to transfer partnerstup mformation and documents to staff Staff has been worku~g wrth Greenplay, LLC representatrves to refine a scope of work for the Pilot Pro~ect wrth Boulder Ice and The Tenms Center at Valmont Crty Pazk The proposed scope of work will mclude the Followmg: A. Provide admuustrative assistance for the Pilot Pro~ect • Usmg the Pilot Pro~ect, contmue development of the review and support process for promismg partnerstups • Provide uiformation and support for Pilot Pro~ect partners to assist them to address Departmental and C~ty requuements • Negotiate changes and needs m partnered pro~ect scope between Crty and partners as pro~ect evolves • Outlme details and condrtions of potential land lease contract • Assist with review and approval of land lease contract mcludmg staff, Boazd, and council reviews • Provide wntten reports as needed for Pilot Pro~ect pubhc or boazd review ~ • Attend pubhc mformauon/hearu~gs relatmg to the Pilot Pro~ect • Document the process and the support requuements for partnerslup development and update workuig model for future partnered pro~ects B. Provide additional admuustrahve work on par[nerslup usues as requested. The contract will be estabhshed for a six-month penod. Department staff may assume all duties for the pilot pro~ect after that tune. The 2002-2003 Greenplay, LLC contract provided full services for partnerslup promohon, support, and development along with resolution of any plamm~g issues associated with partnerstup development. It was negotiated m June of 2002 for $10,400 per month, not mcludmg provision of tecluucal consultants, who aze lvred on an as-needed basis The proposed Greenplay, LLC contract will s[art m June of 2003 and will address only the Pilot Pro~ect and services descnbed above Services will be billed at a rate oF not-to-exceed $4,000 per month The contract may be termmated or extended at the end of the six-month penod By reducmg the scope of the partnerstup work plan and associated consultmg serv~ces' needs, and assumuig that staff takes over the pro~ect witlvn the year, consultmg expendrtures for Valmont City Pazk will be reduced by 60 to 80%, compazed to the pnor consultmg services contract, with a savmgs of roughly $75,000 to $100,000 over a twelve month penod of tune The performance mdicators for the consultmg work will be duectly luiked to the tasks identified m '~ ...~ AGENDA ITEM # VII -A ; PAGE 4 ~ the final contract, descnbed above ~ Complete partnership process evaluations and determine long term development plan As a new model for park development, the partnershtp process will be evaluated penodically to ad~ust duection as needed. Consideraaon of long-term development and fundmg opaons will be addressed as part of the evaluahon. It is anticipated that tlus evaluation will be m[egrated mto the Parks and Recreation Master Plan Update m 2003 and 2004, so that the commumty can cons~der the full range of departmental pnonhes and development opportunities m order to set policy duection. In other words, the DepartmenYs goal u to mtegrate Valmont Crty Pazk with the overall park system ANALYSIS The revised work plan is anticipated to reduce the scope of work previously mvested m Valmont City Park partnerstup development along with associated cost savmgs to the City for consultmg serv~ces. Staff will manage the mcreased work associated with the new work plan. Staff will document the level of effort requved to ass~st in plannuig for future partnerskup support pro~ects PUBLIC COMMENT AND PROCESS A nouce was mailed or e-mailed to all partners on the current partnerslup hst pnor to the Boazd's review of the rev~sed partnerstup work plan as and Action Item m February The pubhc may '"~ comment on tlus sub~ect duru~g c~tizen participation at future Boazd meetmgs. Ttus item is bemg ~ heard at tlus pubhc meetmg as advertised m the Dady Camera. STAFF RECOMMENDATION As an I[em for Informauon and D~scussion, staff is requestmg that the Board md~cate its support for general duection proposed for the rev~sed work plan and provide rts suggestions or comments related to any performance mdicators it would l~ke the department to consider 1'^ ~ AGENDA ITEM # VII -A ; PAGE 5