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Approved Minutes - 2/24/2003DO NOT REMOVE - PRAB F~le Mater~al ~^- City of Boulder ~.,., Parks and Recreation Advisory Board Minutes February 24, 2003 City Council Chambers 1777 Broadway 6 p.m. The follorv~ng are the mtnutes of the February 24, 2003 Czty of Boulder Parks and Recreateon Advasory Board meeting (PRAB) A permanent set of these minutes and a tape record~ng (maintaened for a penod of 6 years) are retaaned tn Central Records (telephone 303-441-3043). Board Pmsent: Ed von Bleichert, Chair, Susan Osbome, Vice Chau~, Chazles Manlove, Thomas Sanford, Suzanne O'Neill, and Pam Hoge Boazd Absent Dave Wmmg Staff Pmsent: Jan Geden, Doug Hawthorne, Jeff Lakey, Sazah DeSouza, Georgia Jackson, Kate Bernhazdt, Ten Olander, Julya Bndgewater, Ann r~„ Wichmann, and Mike Gurrola .\ ~ Jill Krantz, Valmont CIIy Park Management and Plamm~g Assistance Team (MPAT) I. APPROVAL OF AGENDA The agenda was approved as submitted II. CITIZEN PARTICIPATION Crt~zen Participation was opened. Fred Ruben, 1329 Cedaz Avenue, Boulder 80304, spoke about the fundmg mechamsm bemg discussed to pay for artificial turf at Fauview High and Recht fields. He stated that ten yeazs ago the Education Excise tax was presented to the voters as a way For growth to pay its own way The tax, up to $ lOK per house, was pnmanly levied on the new houses bemg built m east and north Boulder so that occupants of those new houses would pay for new schools for thev ctuldren. Ruben asked the PRAB to remmd Council and staff that the Education Excise Tax funds were collected for the construction of new schools and if new schools weren't needed, the ordmance stated that funds collected were to be refunded to the homeowners m the form of a t~ rebate. He added that usmg Education Excise Tax funds to pay for artificial turf at Boulder High School would be a gross misuse of those funds ,,,,'y +...- ~ David Newman, 2502-B Bluff Street, Boulder 80304, spoke about the opportunity to ~,W„ acquire property for a pocket pazk m the Wluttier neighborhood. Newman talked about property that recently came on the market and asked the Boazd to consider purchasing the property located where 25`" and Bluff Streets once were, before 25`h Street was vacated m the early 1970's Manlove and Newman bnefly discussed the covenant and resmctions attached to [he property m quest~on. Chnstme Arden, 2502-B Bluff Street, Boulder 80304, spoke about the possibIlrty of xenscapmg the 25`" & Bluff Street property if it were purchased as a pazk. Arden said her neighbor, Judy Gilbert, was wIlhng to plant a tree and flowers and contnbute to theu mamtenance Arden added that she would gladly match Arden's offer. Judy Gilbert, 2502-A Bluff Street, Boulder 80304, spoke about the high density of the Wlvttier neighborhood and how beneficial it would be to have a pazk in that part of the neighborhood. Crystal Gray, 1709 Spruce Street, Boulder 80302, expressed support for a pocket pazk at Bluff and 25`h Streets. Gray spoke about the Pazks sales taz mrt~auve that provided funds for smaller parks throughout the city. She stated that money had been bonded for smaller parks and when staff couldn't find enough available srtes, some of that bond ~ money was tumed back in. Gray said she hoped some of the sales taa~ funds were available and could be used to fmance the purchase of property on Bluff Street for a µ pocket park Crt~zen Participation was closed. III. CONSENT AGENDA The minutes of Januazy 27 were approved as submrtted. IV. MATTERS FROM THE DEPARTMENT A. Jeff Lakey mtroduction and welcome Geden said she wanted to acknowledge that tlvs was the last Board meetmg for two PRAB members, von Bleichert and Wmmg. [The microphones were inadvertently turned off for approxunately one minute at ttus pomt m the meetrng and some dialogue was not recorded on tape.] Geden presented von Bleichert wrth a g~ft of appreciation for his service on the PRAB [Wmmg was not in attendance to recerve lus gifr of appreciahon ] ~ PRAB Meeung NLnutes 02/24/2003 - Page 2 m... ~-- Geden mtroduced Jeff Lakey, the new Supermtendent of Pazks and Recreation Planning and Development, to Boazd members. Geden spoke about the recent reorganization and transrt~on~g of Environmental Resources Drvision as a umt wrthin the Plamm~g and Development Drvision. Lakey spoke briefly about what he would l~ke to see accomplished withm the department. von Bleichert welcomed Lakey on behalf of the Boazd and said he looked forwazd to discussmg envuonmental issues with Lakey Geden mformed Board members that Janue Sabbach, the new Supermtendent of Recreation, will start work on Mazch 17 and will be at the Mazch 31 PRAB meetmg. V. MATTERS FROM BOARD MEMBERS Hoge said she was concemed that mature trees were recervmg adequate water and asked Hawthorne to elaborate on his comment from the January 27, 2003 mumtes mdicatmg that most trees can be hand-watered using dIICh water. Hawthorne repleed that last year ditch water was used to water as much as possible for everythang and that trees really suffered as a result. Hawthorne said staff wants to use duch water to water more than mature trees and use treated water to water as many of the smaller caliper trees as r-. possible Hoge asked tf that would be enough water to keep mature uees alive. '~,,,_ Hawthorne saed it will depend on weather and sta~ng -~f there is adequate staff to go out and hand-water trees. Hawthorne said he believes the water allocation th~s year will allow for more watenng of trees with treated city water to where staff would not have to use as much ditch water to irrigate trees and shrubs. Geden mformed the Boazd that the proposed water allocation for tlus yeaz would provide for 10 million more gallons of water per year to pnont~ze for ungation use. If Council approves the department's water allocation plan the department would have a gallon allotment to use for watenng versus a tune allotment for watertng Hoge asked about O'Neill's suggestion for a task force [o mvestigate the possib~hty of crt~zens being able to conserve water for pubhc use. Geden responded that et would be more of a Publec Works Deparhnent imt~at:ve and that the Public Works Deparhnent would drive the process. Geden added that Board members could suggest a platform or format and staff would be willing to delzver that message to Publ~c Works staff. Hoge and O'Neill offered to draft a proposal to present to Boazd and staff. Hoge asked if Carol Ellinghouse (Pubhc Works Department) would be coaung to address the $oazd. Geden replied that Ellinghouse would be at the March 31 meetmg. Osborne spoke about the 2003 major goaLs for the department and wanted to lrnow if the ~ Boazd could have mput mto the process She said there was no ment~on of beauty and ~ the function of pazks as bemg a place for repose and a place to en~oy nature. Osborne PRAB Meeang Mmutes 02/7A/2003 - Page 3 '"" said the goals seem to be about bemg more efFic~ent wrth money and bemg more ~°- environmentally sustainable. Geden saad stafj`'is lookzng at ways to get the Board's input pnor to the goal settang process for next year and added that whale Osborne's suggestion is not arnculated as a ma~or goal of the workplan, U undenvntes everything that staff does. von Bleichert added that rt might be more of a nussion statement for goals than a yeazly goal. Osborne said she was very mterested m pursumg the Bluff Street property for a pocket pazk. She would like to know if there is any money 1eft in the Neighborhood arid Pocket Pazks fund from the bond issue and if so, how much? If not, are funds still bemg collected that could be used to purchase the property~ Osbome asked if staff knew the asku~g price for the property She expressed concem that the property would be sold to another buyer if staff did not respond quickly Geden repl~ed that the realtor said the properry was listed for $1.5 mzllion but that amount included the pornon of the property with the dome. Hoge sazd that months ago Boazd members mformed staff they wanted to make sure there were reserve funds to be able to respond to future opportumties for pocket parks Geden asked Manlove about what might need to be done to separate the possable park property from the dome property. Manlove spoke about deed restrictions on the property and vazious scenazios and obstacles to purchasing the property vo~ Bleichert ,~-- asked Geden if she would l~ke to see whether four Board Members were mterested m ,. staff researching the matter. Geden responded ~n the affirmatrve and five Board Members raised theer hands in suppon of staff look~ng anto the matter. Lakey saad he hoped to have information on the property later en the week and said he would also look mto legal ~ssues surroundang the property. Geden said staff would retum to the Board m March with answers to quesuons raised about bond fundmg, what the process was, related Boazd action and potent~al options and trade-offs, In response to a question by von Bleichert, Geden said staff would also provide sernce radius mformation, O'Neill said she would not ldce to see Lovers' Hill Park counted in the radms for service azea. At Manlove's suggestion, Lakey provided his work telephone number for neighbors who w~shed to call about the property m question. Sanford referred to a recent newspaper article about seven Colorado crties usmg wastewater/gray water for urigahon and sazd rt doesn't make sense that Boulder does not do the same He said he understands the need to release water downstream but that other communrties probably have to do the same. Geden said she would inform Elknghouse, Public Works Deparhnent, that the Board would hke more informatwn on thes matter ~ L PRAB Meetmg Mmutes 02J24/2003 - Page 4 r~^ VI. ITEMS FOR ACTION ~ A. Public heazmg and consideration of a motion to amend the current workplan for partnersFup development at Valmont Crty Pazk Presenters Jan Geden, CPRP, Duector of Pazks and Recreation Kate Bemhazdt, Associate Pazks Planner Bemhardt spoke bnefly about the mformauon mcluded m the memo. Staff was recommendmg that the Valmont City Pazk partnership workplan be revised m both scope and focus m response to reduced sales tax projections Hoge said rt wasn't cleaz how much money would be saved and asked about the amount. Bernhardt repl~ed that staff would be able to provide that anformation next month Geden said staff would put together a workplan with associated costs to do the analysis work for the Boulder Ice/Boulder Tenms Center pro~ect. On a pazallel track, staff would perform a workload analysis of what that means as rt relates to consultants' tune and to stafF tune m order to have a better idea of what the ongomg costs are to support a partnerslup project of tlus nature. Geden added that the workplan would mclude costs, what will be done, anticipated number of hours, performance indicators, and the mechamsm for reportmg back to Boazd ~ members to keep them up-to-date ~ O'Neill asked if any of those who had submitted letters of interest were actively movmg towazd the Partnered Pro~ect Proposal (PPP) stage. Bernhardt replied en the affirmatave and said the Boulder Nordic Club was the only one that consultants had not heard from ~n quate a while Osborne said rt was her understandmg that this process would not preclude any organ~zation from puthng together a proposal; II was ~ust that the orgazuzahon would not receive support funded by the city to get them on the nght track. Bernhardt sazd that was correct and that the challenge for staff would be to develop criter~a that would tngger tnvestment of sta, ff tame or consultant ttme. She added that many proposals may come forward but ttme should be invested en those that may be viable Osbome remarked that t}us effort would essentially be creatrng a template of how to move forwazd m an efficient way wrth a partnerstup The Pubhc Hearmg was opened. Darrell Durrett, 2800 Kalmia Avenue #C118, Boulder 80301, representmg GRU, a local non-profit that supports Ultunate [Fnsbee], said his orgamzation sees Valmont City Pazk as a valuable opportumty for open field space. GRU has a Request for Partnered Project (RPP) that is ready to be submrtted to the crty. °'~` Durrett expressed concern that abandonmg pro~ects in the pipeline will render , r... PRAB Meehng Mmutes O1J7A/2003 - Page 5 r""' theu work useless and eventually leave the city unprepazed to develop Valmont r-- Pazk appropnately once funds become avaflable. He asked tha[ staff provide an avenue for new proposals to proceed wrth the understandmg that actual development will depend on funding Valerie Walls, 2375 Jasper Ct., Boulder 80304, Boulder Tenrus Association, thanked the Boazd for theu consideranon in the Boulder Tenms Center project. She asked the Board to keep the door wide open for other groups that have ideas but aze not able to develop a proposal yet The Pubhc Hearmg was closed. Boazd members said the mtent is not to abandon any group and agreed that staff and Board members need to be prepared to move ahead wrth the best use for hmited resources On a motion by Manlove, seconded by Osbome, the Pazks and Recreation Advisory Boazd voted unanimously (6 - 0 wrth one member absent) to proceed wrth [he staff recommendation as outhned m the memo B. Publ~c heazmg and consideration of a motion to accept a donation for a shelter m the play azea at Wonderland Lake Park ,,.W-- Presenter: Kate Bernhazdt, Associate Pazks Planner ~ Bemhazdt spoke bnefly about the donor and the offer to place a shade shelter at the Wonderland Lake Pazk play azea The Public Heazmg was opened There was no pubhc comment The Public Heazmg was closed. Board members discussed usuig the Foundation to fund pro~ects versus the department workmg duecfly wrth donors on pro~ects. Osbome said the Foundatron could use stafPs support and encouragement and that an opportunity such as this would grve visibihty and purpose to the Foundation. On a motion by Sanford, seconded by Hoge, the Pazks and Recreahon Advisory Board voted unanimously (6 - 0 with one member absent) to accept the donation for the shelter at the play azea at Wonderland Lake Pazk. ~ PRAB Meehng NLnutes 02/24/2003 - Page 6 r °~ VII. TTEMS FOR DISCUSSION/INFORMATION A. Update on City of Boulder and Boulder Valley School Distnct (BVSD) Education Excise Tax (EET) Negotiations Presenters• Jan Geden, CPRP, Duector of Pazks and Recreation Chnstine Andersen, Deputy City Manager for Envuonmental Services Geden spoke about the discussions with BVSD concernmg potent~al ways to use the Education Excise Tax Geden bnefly explamed the proQosal resultmg from those discussions to appropnate EET funds for the following purposes. • Allocauon of up to a ceilmg of $30K for a Pazks and Recreateon/School D~strict joint needs assessment • Allocation of up to a ceiling of $1.85M for the mstailation of a synthetic turf system at Fairview and Recht fields • Amendments to the Master Jomt Use Agreement between the Boulder Valley School District and the City of Boulder • Allocation of up to a ceilmg of $40K for development of a design for Area 5 at Valmont Crty Patk • The city will agree m principle not to use Education Excise Taac funding at r^ Area 5 at Valmont without concunence of the Boulder Valley School ~.- D~stnct Geden said that questions nught anse concernmg use of EET funds to address current School Districi consohdanon ~ssues and it is uncleaz how these funds may or may not relate to the consolidation discussions. Andersen said rt was a very awkwazd tune to be having discussion about the allocation of the EET funds for athletic fields. She mformed the PRAB that Cuy Councd would have two public heazmgs on theu March 4 agenda. One will be to gam cit~zen mput on the Crty Council position to go forwazd to the B VSD Boazd regazdmg theu proposed consoLdation plans The other will be this rtem, providmg for expenditure of Education Bxcise Tax funds. Andersen said the funds could be used for capital improvements or to refurbish a school. She added that rt creates a level of confusion for the general pubhc watclung these two d~fferent d~scussions. Andersen said the rationale for proposmg to Council to move forward wrth mstallmg artificial turf at Boulder High School u that rt really is consistent wrth the desue to keep Boulder H~gh downtown and m its current location. Geden said questions have come up about the tutung for discussions on building athletic fields at the same t~me as discussions on school consoLdation. Geden ~.,, said the school distnct needs to move fonvard with mstallat~on of these fields m s,,,,,, order for them to be ready for fall athletic actrvities PRAB Meetmg IvLnutes DZ1A/2003 - Page 7 ~r""" Osbome asked what was the ~ustification for spendmg EET funds for `"~' refurbishment of athletic fields with regazd to growth. Andersen responded that the language of the measure was quzte flexi6le zn what lund of capztal expenditures could be made. The need to keep the level of quality of the school system up and the fact that synthehc turf does ~ncrease capaciry, [evel of use and serveceabdiry of a fie[d. Geden added that Counc~l has asked to be bnefed on an explananon of EET and what :t means and doesn't mean. Andersen added that returnrng the collected EETfunds because lhey are not being used to build new schools zs not part of that descussion. Geden said wrth synthetic turf the tugh schools would be able to use the fields regularly for physical education classes and marctung band practices, somethmg that could not be done before because the fields needed to rest. She also crted the benefits of water savmgs as well as field mamtenance savmgs. Hoge mquued about the total dollaz amount available m the EET funds. Geden replied that she beheved zt to be $3.2 million. O'Neill said she would have hked the opportunrty to have the same bnefing that Council had on uses of the funds, before the PRAB had rts deliberauons. Andersen said her understanding is that the limitanon is solely on the des~gnat~on of capital but beyond that nothzng spec~fic ts called out Andersen .~^ added that it ts not szmply a pass-through; it as a deczsion on the paR of Ciry ~,Y Councd about how, when and where funds should be used Manlove said he has concerns about whether this is an appropnate way to spend EET money On the other hand, Manlove stated that rt was not up to the PRAB to make that decuion. The question before the PRAB is not how th~s is being paid for, rather is this something that wIll help meet the needs for pazks and recreahon facihties m the commumty~ Along those hnes, Manlove said lus answer would be yes. von Bleichert rerterated Manlove's comment that as long as Council decides that th~s is an appropnate use of that money, the PRAB has to decide if that is what they wanY to spend money on. Sanford said the answer ~s yes. Hoge said the artificial turf might be a good idea but that she doesn't like making ttus kmd of decision wrthout havmg more mformation. She's never seen a breakdown of the cost effectiveness of tlus type of turf versus the weaz and teaz on grass and mamtenance costs. Geden responded that the issue razsed by Hoge as not under the PRAB's purveew and that this u something the School District would lake to see happen. Geden stated that the benefits to Parks and Recreation aze twofold: the ~omt ~,,, needs assessment is the key piece for lookuig at how we take what the city has ~.,- PRAB Meeung Mmu[es 02/24/2003 - Page 8 ~ and wha[ the School Distnct needs and deterrrune meanmgful collaboratrons and E'"' then determme if that dovetails into any opportumUes for Valmont. Manlove said the Boazd packet memo mcluded a lot of mformation and answers to questions raised by Hoge. Osbome asked what staff needed from the Boazd. Geden responded that zt is exacrly as Manlove stated. Does the PRAB feel that th~s cs something, ~f approved that would help meet the needs of the Parks and Recreat~on Department ~ Would u be a wonhwhde thing for the deparhnent ~ Sanford said he certunly thinks it would be a worthwtule benefit for the department. Hawthorne spoke bnefly about the synthetic turf matenal. Hawthorne said he did the "roll and fall" test on the turf and was really impressed w~th the material. He added that the savmgs aze not necessazily m the overall mamtenance over a 20-yeaz penod, rt is also the ability for a lot more usage and potent~al revenue Geden said staff did not know what Council will approve. Geden sa~d she wanted to make sure that the Boazd feels, as rt relates to Parks and Recreat~on, that the proposal helps meet the needs of the department. von Ble~chert asked if the condition of the fields would be part of the ~omt needs assessment Geden responded in the a~rmative von Bleichert asked what would happen if, once allocated, the costs exceed the ceilmg. He asked if Council would approve addrtional funds to cover the costs Geden replied in the neganve and saed they were absolute costs. If the School Dtstnct exceeded those amounts, they would have to make up the dif}'erence. von Bleichert said he sees the benefits of the artificial turf and hopes it can be used for Pazks and Recreauon facilrties. VIII. F[JTURE BOARD ITEMS AND TOURS von Bleichert said the Boazd would like to v~sit Goss Grove. Geden said staff would l:ke to tze that rn w~th a vzsat to another szte. Osborne suggested waztmg until sprmg and visit Elmer's Two-Mile Pazk at the same time. Geden spoke about the new interpretive trail at Coot Lake that mcorporates Sue We~ss' watercolors and poetry Geden said that could be a~other tour and encouraged Boazd members to v~srt the mterpretive tratl if they hadn't already. Wichmann spoke about events leading to the incorporation of Sue Weiss' artwork wrth poetry for the ~,., interpretive trail. ~ PRAB Meeung IvLnutes 07l24/2003 - Page 9 ~ Hoge mquved about prepazation for West Nile Virus Hawthorne sa~d Counry Health Depanment offictals are very concerned about potenteal for human outbreaks this year Hawthorne sa~d c~ty sta,ff es lookeng at opporturattes that do not include spraytng weth pesticides. von Bleichert added that there was still some debate as to what to use. He added that Colorado Mosquito Control does do some spraymg but also recogmzes m their procedures that ~Ys much better to go after the larvae O'Neill tha~ilced Geden for gettmg the packet out on Wednesday Boazd members expressed apprec~ation for the Department Updates and commumcations from Lisa Bondi, Communrty Relations Supervisor Geden said that the Commuraty Relataons urat es managed by Sarah DeSouza and haveng that unet as a direct offshoot of the Director's off:ce was pan of a small reorgarazation done last year. von Bleichert sazd tlus was his last opportumty to speak as Boazd Chau and spoke about his ttuee yeazs on the PRAB. He mformed Boazd members that he did reapply for the PRAB von Bleichert wanted to take ttvs last opportunrty to comment on Valmont [City Park] He said there would be opportunities resultmg from backing off a brt wrth the consultants m that there would be more tune to get ttungs uoned out. von Bleichert wanted to re-emphas~ze that he bel~eves a design charette for Valmont would be """ extremely valuable. He would l~ke to resolve fmal issues about wildlife comdors, flow -~- pattems, pazkuig issues and nail down mfrastructure costs. von Bleichert expressed tus thanks to Geden and staff. IX NEXT BOARD MEETING: Monday, Mazch 31, 2003 X. ADJOURN The meetuig ad~ourned at 8 35 p.m rP"` ~ PRAB Meet~ng NLnutes 07l?A/2003 - Page 10 ~". ~ P,PPROVED BY PARK~ ~D ~Cg~ATION ADVISORY BOARD• r~~~ Chazles Manlove Boazd Chau Attest p . ~, ,., Georgia ckso ~ Recordmg Secre ary ~~ w ~ ~ pRAB Meeung IvLnuces 0?J?A/2003 - Page 11