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Approved Minutes - 11/25/2002DO NOT REMOVE - PRAB File Matenal City of Boulder ~'^ Parks and Recreation Advisory Board v.. Minutes November 25, 2002 City Council Chambers 1777 Broadway 6 p.m. The follow:ng are the minutes of the November 25, 2002 City ofBoulder Parkr and Recreatzon ,4dvtsory Board meet~ng (PIL4B). A permanent set of these mznutes and a lape recordzng (mainta~ned for a penod of 6 years) are retatned in Central Records (telephone 303-441-3043) , Board Present: Susan Osbome, Vice Cha~r; Charles Manlove, Thomas Sanford, Suzanne O'Neill, Pam Hoge Board Absent: Ed von Ble~chert; Chau; Dave Wtmng Staff Present: Jan Geden, Doug Hawthome, Georgia Jackson, Kate Bemhazdt, Ten Olander, Cate Bradley Walt Fncke, City Attomey F,. Teresa Gnlls, Manager of Valmont City Pazk Management and Plamm~g ~,~ Assistance Teazn (MPAT) I. APPROVAL OF AGENDA The agenda was approved as submitted II. CITIZEN PARTICIPATION Cittzen Participahon was opened. Patnck Westfeldt, 594 WmgaYe Avenue, Boulder 80304, spoke about the Dakota Ridge North Homeowners Associarion's offer to donate a one-acre developed pazk to the Pazks and Recrearion Department Westfeldt expressed concem that the pazk would be used by residents of a new development of approxunately 400 homes while his homeowners associarion represented only 66 homes. Concems mcluded habihty for increased use of the park and the cost of ltability msurance for the 66 homeowners. At ttus hme Geden invited Bernhazdt to speak on the tssue of the gift proposal from the Dakota Ridge North Homeowners Associahon (HOA) as it was one of the items under Matters from the Department Bernhazdt spoke bnefly about the results of research on the proposed gift, wkuch include the fact that the park is part of the developmenYs open space requirement. Concern was '~+ expressed by the City Attomey's office that rt would set a bad precedent if the c~ty were -• to subsidize the ma~ntenance and long-term renova6on dollazs for a srte that is legally connected with a subdivision m ttus way In addihon it was determmed that the azea is adequately served according to Pazks and Recreahon Master Plan Service Standazds and therefore the Department does not have need for the park. Bemhazdt also spoke about the costs associated with bringmg the park up to city standards as well as the ongomg costs for mazntenance. As a result, Bernhazdt sazd staff's recommendation was to not accept the gift. Hoge asked whether staff took into considerahon the HOA's offer to help w~th mamtenance costs Bernhardt sard staff was not aware of the offer unhl toraght's meekng and was not sure whether the HOA had the funds to br:ng the park up to ctty standards Bernhardt added that the legal precedent also weighed heavtly in the decisron to deckne the offer Hoge said m the past the Boazd has discussed different levels ofpartnerslups and ttus could be one of those opporhuuhes - if the Department entered mto a bmdmg agreement with the HOA Hoge sazd she would hke the Department to be fle~uble m accepang gifts of parks and added that she would hke the Department to explore ophons for accepting this git~. ~ Manlove said tus concem was more for the land use and regulatory aspects of the offer, „~, cihng that the pazk is part of a legal subdivision agreement and a reqmred open space for ~ that subdivision. Manlove said the HOA would have to get an amendment to the subdivision agreement from the city pnor to diveshng themselves of the property. Sanford sazd it was too bad that the gift of a developed pazk could not be accepted He sud it could not happen unless every homeowner agreed to divest themselves of the property and then the city would have to agree to change the development documents. O'Neill asked how many other homeowners assoc~ahons m Boulder aze m a similar situahon. She added that ttus type of request could recur as other homeowner associahons feaz liabihty. Osbome asked if the Department would have a pmblem wrth the HOA fencmg the patk Bernhardt shook her head ind:cattng a negatrve response Osbome added that she was not interested m acquiring the pazk. Osborne asked if staff need~i anything from the Boazd Geden responded that if the Board accepted staff "s recommendation, noth~ng else was needed. Osbome sazd that despite vaz}nng opimons, the Boazd accepted staff's recommendahon. Cihzen Pamcipation was closed. ~ Mmutes PRAB Meehng I 1/25/2002 - Page 2 III. CONSENT AGENDA ~^+ '~-' Mmutes of October 28, 2002 The mmutes were approved as submitted. IV. MATTERS FROM THE DEPARTMENT A. Valmont City Pazk update Presenters: Teresa Gnlls, Manager of Valmont Ctty Pazk Management and Plamm~g Assistance Team (MPAT) Gnlls spoke bnefly about the summary and draft mission statement and asked the Boazd if there was a desire to conrinue the discussion Osbome asked Boazd members if they had any comments. Hoge satd she would e-ma:l her thoughts to Grzlls Gnlls invited other Boazd members and staff to e- mail their comments to her She added that the comments would be mcorporated as long as they don't change the meazung of the memo. Geden said the next Valmont City Park workshop is scheduled for January 8, 6 p.m. at the Meadows Branch Library ,.-~. Gnlls spoke about the Letter of Interest that went out to the Tennis Center '~,r,,, O'Nezll asked ~f Grzlls would have access to the agreement between the Tennzs Center and Steamboat Spnngs Gnlls responded m the affirmahve and sazd staff would be mveshgating it pretty thoroughly. B Fortune Pazk deconstruction and demolrtion update There was ~o discussion about the matenals mcluded m the Boazd packet. C. Department drought analys~s Geden spoke bnefly about the drought evaluatron and work plan and said staff would retum to the Board with a more detailed presentatton m January O'Neill sazd she would hke to see "Communicarion with the pubad' hsted as another bullet under the components of the dmught evaluahon and work plan. Geden saad that could be done. Geden added that she was workzng wtth Channel8 as one way to help keep the pubkc ~nformed about the drought and ways to deal wtth tt. Hoge sazd she hoped staff would share mformahon wrth the public on such thmgs as selechon of irngahon systems and plant matenals. Hawthorne replied ~ that such rnformation was already on the Web site ~... Mmutes PRAB Meetmg I V25/2002 - Page 3 Hawthome said Council would consider a recommendahon from the Water ''~ Resources Advisory Boazd and Pubhc Works regarding a drought response plan. -•- On December 3 Council would heaz it as a discussion item and hopefully take acrion on December 17 The recommendahon addressed four stages of drought, requested acceptance to treat pubhc sectors differently from private sectors with regazd to irrigation and to modify exishng uhlity bilhng rate structure. Hawthome sazd the mformation was available on the Web. D Recent property gift proposal from the Dakota Ridge North Homeowner's Associahon This rtem was addressed under Cihzen Panc~ipahon V. MATTERS FROM BOARD MEMBERS There were no matters from Board members. VI ITEMS FOR ACTION A. Pubhc heanng and considerataon of a morion to accept the Facihhes Needs Assessment Report Presenters• Jan Geden, CPRP, Director of Parks and Recreahon Chazlie Deans, Planners Ink ,.,,,~ Geden asked Board members the followmg questrons. M Can they see the Facilihes Needs Assessment Report as the overazclung needs for ttte city? Do they agree with the methodology that was used to determine these needs~ Are they comfortable with the outcomes? (Not specifymg pnonty of outcomes, rather looking at what was recommended ) Can the Boazd use the recommendahons to dnve pohcy for the department? Deans spoke bnefly about the latest needs assessment draft, some of the changes m the matnx and the~commumty meeUng that was conducted on November 7. Hoge mquired about how the restncted use fields [Pleasant View, Mapleton and Stazio] were taken mto consideraUon Deans responded that there was a change in the gutdel:nes zn Chapter 5 and provided a bnef explanahon of that change. Geden added that Deans had provided means to look at the issue from both viewpomts. There were recommendahons for either scenano - whether the restricted use fields were considered m the analysis and also whether restncted use fields were removed from considerarion. The Public Hearing was opened ~ M~rmtes PRAB Meetmg I 1/25/2002 - Page 4 Gary Yost, 10391 Galahn, Longmont 80503, Boazd member for the Boulder ~ Tenms Associahon, spoke about the need for a lazge tennis complex that could --- accommodate toumaments He added that the courts at CU (ICittredge Courts) were likely to go away. Sanford asked how many courts were at CU. Yost replied that there are 12 Hoge asked tf CU has sa~d whether they wtll replace or rebuzld the courts. Yost responded that CU officials have grven no defimte direchon on the matter The Pubhc Heanng was closed. On a motion by Manlove, seconded by O'Neill, the Parks and Recreation Advisory Boazd voted unazumously (5 - 0 with two members absent) to accept the final Recreat~on Facilitaes Needs Assessment Report as presented. VII. ITEMS FOR DISCUSSION/INFORMATION A. Transportahon easement land in the Goss Grove neighborhood for use as a Pocket Pazk Presenter: Doug Hawthome, Pazks Supenntendent Hawthome spoke bnefly about mformarion in the Board packet, wluch included A., a synopsis of past Boazd actions regarding Pocket Pazks and specifically, Goss r,,.,, Grove Pazk. In 1999 the Board accepted staff s recommendahon to pursue the development of four sites and to not pursue eleven other sites, wtuch mcluded Goss Grove Pazk. Hawthome said the Department was preparing to mstall a bench and dog waste bag dispenser at each of the three sites m December, weather peimittmg. He added that Pubhc Works was conhmm~g to maintain the sites to their standards. Hawtttorne sazd stafPs recommendahon was to not accept or take over maintenance of the three sites. He added that staff believes further discussion about these sites should be held dunng future conversations surrounding level of service standazds and needs, at the tune the Master Plan is updated. Osborne sazd the park at Mapleton and 17~' and Campbell Robertson Pazk were both well mazntazned and asked if Pazks and Recreat~on staffwas responsible for the mamtenance. Hawthorne responded zn the afj"zrmattve, but sazd the cost was sigmficant for such smal! s:tes Osborne asked if the Board could tour the Goss Grove Pazks next time a tour is scheduled. She spoke of the possibility of cumng a deal with Public Works to cover the cost of mamtenance Geden responded that Goss Grove could be scheduled next t:me the Board takes a tour Geden added that next year could be ,.,.. Mmutes PRAB Meehng 1 U25/2002 - Page 5 very challenging budgetanly and said staff and the Board would need to look at what resources are ava:lable and the best use for those resources ""~ Manlove sazd the issue was part of larger pohcy issue m that Pazks and Recreahon may be more suited to mamtazn azeas that aze currently managed by Public Works. However, Pazks and Recreahon would have to be compensated for those wsts. Manlove said it might be cheaper for Pubhc Works to subcontract the work to Parks and Recreahon. He added the caveat that he would not want to lower Pazks and Recreahon's mazntenance standazds to the level of Public Work~. O'Neill praised Hawthorne and the department for meehng with the neighborhood and agreemg to mstall benches She added that tlus nught be a solution for other small areas - to ask neighbors their pnonhes and how the department and commumty can work together to accomphsh them without creadng a formal pazk. Hoge said she would like to send a strong message to do sometlung at Goss Grove. She suggested a partnerstup with Transportahon and to consider some flexibihty on mimmum mamtenance standazds for these small sites. Sanford expressed concem about conrimm~g to spread resowces too ttun by adding any more small sites that need to be muntamed. He suggested Pubhc Works provide funds and part-hme staff if Pazks and Recreahon were to ,,~ mazntam theu srtes. ,,,m, Geden sazd staff would proceed accordmg to theu recommendahon, keepmg m mind the issues that were brought up and potenhally have a greater pohcy discussion as it relate,s wrth Pubhc Works. But at ttus hme the department would not assume the mamtenance of Goss Grove Pazks. VIII. FUTURE BOARD ITEMS AND TOURS Valmont City Pazk work shop - Wednesday, January 8, 2003, 6 p.m. at the Meadows Branch Library meetmg room IX. NEXT BOARD MEETING: Monday, January 27, 2003 X. ADJOURN The meehng adjoumed at 7:35 p.m ~•+a Mmutes PRAB Mcehng 11 /25/2002 - Page 6 ~ ... APPROVED BY PARKS AND RECREATION ADVISORY BO Ed vo eichert 1, Boazd Chair Attest• ,~,Q, ~ ,n - Georgi acks n ' Recordmg Se~ary r ~ Mmutes PRAB Meenng 11/25/2002 - Page 7