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Approved Minutes - 10/30/2002DO NOT REMOVE - City of Boulder P~B File Material Parks and Recreation Advisory Board "~ Workshop ~ Minutes October 30, 2002 Meadows Branch Library Meeting Room , 4800 Baseline 6 p.m. The followtng are the mtnutes of the October 30, 2002 City of Boulder Parks and Recrea~on Adv:sory Board (PRAB) workshop A permanent set of these m:nutes and a tape record:ng (ma~nta~ned for a penod of 6 years) are reta~ned :n Central Records (telephone 303-441-3043) Board Preseut: Ed von Bleichert, Cha~r; Dave Wmmg, Chazles Manlove, Pam Hoge, Thomas Sanford, Suzanne O'Ne~ll Sta£.' D: es~at: ?»r. ~=e33e^., Do~~g Ha:~~thorne, Sarah DeSouza, Kate Bernhazdt, Julya Bndgewater, Ann Wichmann, Ten Olander, Georgia Jackson MPAT: Teresa Gnlls, Diana Smith, Jill Krantz Facilitators: Zeik Sazdman, Effley Brooks - from the Centers at the Umvers~ty of Denver r"'"' Board Absent: Susan Osborne, Vice Chair ~ Geden spoke bnefly about the purpose and desued outcomes for the meeUng. Gnlls muoduced the facihtators to the Boazd and staff. Saidman spoke of the facilitator's role and ground rules for the meehng Ground Rules: • Start and end on t~me • Tum off all cell phones, take call outside if absolutely necessary • Opportumty for everyone to speak • Limrt comments to 2- 3 mmutes • No side conversations - d~strachng for those around you • Focus on the present • Staff participates fully Ground Rules were accepted by the group Saidman spoke about agreement on decision makmg • Defimhon of consensus Everyone understands, can hve with and will support (or, at a ,,~. mmimum not sabotage) the decision ,,~„ • By consensus? • Fallback decision-makmg agreement - Super Ma~onty Terms for Agreement were accepted by the group "'sl ~ Defimhon of Terms • A Mission Statement • Goals and Workplan • Agreement Definatzons were accepted by the group Desired Outcomes • Clanfy and agree on Mission Statement Language that combmes the language and mtent of past plazuung efforts and pubhc fnvolvement • Review idenhfied goals and approved work plan goals based on the Mission Statement Idenhfying Staiceholders• Who aze the stakeholders for the Pazk? • Commumty of Boulder at lazge • Neighbors of park • Non-human species • Neighboring commucuty • City employees • Busmess employees neaz the pazk ..»,, • Pazk users and non-users • Special mterest groups • Spectators • Partnenng agencies (pubhc, pnvate, non-profit) • Boazds and Councils • Other busmesses • General commumty • Timely needs (awc. idea/thought) • Boulder Valley School Dismct . • Daycare providers • Dog guardians • Rest of world (ROV~ - leaderslup modehng • Pazks and Recreahon staff • Taxpayers • Other departments of the City • Future users with future needs • Teachers of environmental educat~on and sustainable use • Chamber of Commerce • Law enforcement • Safety/fire • Realtors • Umversity of Colorado ,,,~ • Federal msrituhons PRAB Workshop 10/30/2002 - Page 2 Compilation Process for Worksheet Innut ''""" • How MPAT staff and facilitator compiled the worksheets "'~" • Clanfymg queshons and comments Group expressed understanding of the comp:lat:on process Exercise #1 - Three Break-out Crroups • Exercise usmg worksheet comphahon • Dot ballotmg Exercise #2 - Large Group Discussion and Vohng • Report from each group and discussion • Dot ballohng on all three group sheets Summarv of Groun Exercise Work The follow:ng g~ves the ksts for all three groups created dunng Exerc~se #1 Astensks (*) tdent:fy the vohng from Exerczse #2 by the whole group, and the l~sts have been reordered to zndicate the phrases recezvtng the most votes As dt~ferent groups were given different numbers of dots for Exerczse #1, the number of votes for that exercise are not tndtcated, but the phrases are ordered secondarily by those votes wtthan each group Group #1 ~- • ****** Specifically, VCP is mtended to meet the commumty's needs for mtensive, kugh-use ~... P&R facihries • *** Pioneenng Pubhc/Pnvate partnerstups to achieve goal - successfully cultavatmg and operahonalizing ^ '** Non-tradihonal uses that benefit P&R acrivihes (affordable housmg, office, retazl) - that directly serve pazk/broader commumty ^ ** VCP should be a magical, environmentally sens~nve place/pazk that reflects the values of our commumty and its recreahon mterests and respect for the natiual world ^ ** Take advantage of ucuque opporhuuty to blend m recreatzon and promoring natural (restorahon and development) world ^ * Represents a broad spectrum of recreahonal mterests - needs to mclude mterests that are not well orgazuzed. • Lazgest single park srte, affords opportuiuhes for large faciliries - by its scale provides opportunihes that can'Uwon't fit anywhere else • Concern with Uymg to be answGrs to commumhes needs • Seamless mamage of people, land, and animals -space, environment, values and good mamage ^ Uhhze natural views/assets of locahon whenever possible • Not ~am up with cookie cutter facihtres/recognize need for space for future facilihes (flexibihty) ^ Appropnate balance of achve and passive recreahonal achvihes based on commwuty's input and needs ^ Pazks one of most important aspects of community - bmld commwuty - what commwuty ~ has to offer to city ^ VCP is to have an important role m meehng the commumty's P&R needs PRAB Wodcshop t0/30/2W2-Page3 • Pazk settmg designed to hannomze the urban and rural connectron ^ VCP is opportumty to look at how we design (pazadigm sluft of 21 s` century plamm~g) our parks/hve with natural world ^*~ ^ New and different park - our desire to partner wrth pnvate mdustry to bmld/run pazk • Celebrahon and testament of/to human creauvity Group #2 •****** Broad specuum of achve and passive recreahon through seamless mtegrarion of people, land, azumals and water • ** Umque development and management structure uhhzuig partnerslups to achieve goals • Economic sustamability witlvn pazk • Include flexible uses w~th the abil~ty to adapt to future preferences Group #3 ^****** Environxnentally and economically sustamable design and operaUons ^*** Balance• wildlife, partnersh~ps, flexibility, intensive kugh-use facilihes ^** Fulfill unmet current needs of Boulder crtizens mcludmg those that can't be developed elsewhere • CelebraUon of human crearivity to co-exist harmomously wrth nature ^ Crown~ewel of city's urban parks ^ Respectrng the history and natural environment ^ Land use and facilihes that aze adaptable to future needs ^ Pioneenng pubhc/pnvate partnerslups mtegrated for success ^ Nahonally recogmzed model Kev Elements [As recorded dunng the report~ng pornon after Exerctse #1J Group #1 ^ Build commiuuty ^ Non-tradit~onal uses (affordable housmg, offices, retail) • Magical pazk reflecting commumty values ~ Public/Pnvate partnerskups • Environmentally sensrtive ^ Meet commumty needs for mtensive, tugh-use P&R facihhes Group #2 ~ Management structure (partnerships and non-specific) • Seamless mtegrahon of people, land, azumals and water ^ Flexible uses with abil~ty to adapt to future preferences ^ Economic sustaznability - not ~ust for pazk but also for facilihes withui Group #3 ^* Balance/flexibtlity among uses (received one vote dunng Exercue #2) ~ CulturaUrecreational/town center ^ Environmentally and economic~ly sustamable ^ Partnerships - publ~c/pnvate • Hazmomous co-existence (nature/busmess/recreahon) PRAB Workshop 10/30/2002 - Page 4 Input on Addihonal Goals and Workplan °" • Review list - Thzs exercise was tabled for a future workshop based on the final:zed Miss:on "'"" Statement Next Steps Department will check on legality of emazhng draft to PRAB and response process. MPAT team will draft Mission Statement and get to PRAB and staff for review, either by email, or for Nov. 25~' meeting. Mission Statement approval will be an agenda item on Nov. 25`~. Next workshop will mclude work on goals, strategies and workplan. Evaluahon of Meehn¢ The meehng adjourned at 8:40 p.m. ~,""^ ~ Attest• ~~ Georgia ckso ~ Recordmg Secre ~ \... APPROVED BY PARKS AND RECREATION ADVISORY BOI~,RD' Ed von Bleichert Board Cha~r PRAB Workshop 10/30/2002-PageS