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6A - Public hearing and recommendations to City Council regarding 2003 Parks and Recreation OperatinDO NOT REMOVE - PRAB File Mater~al CITY OF BOULDER ~ PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM MEETING DATE: June 24, 2002 (Agenda Item Preparation Date: June 19, 2002) AGENDA TITLE: Public Hearing and Recommendation to City Council regarding 2003 Parks and Recreation Operating Budget REQUESTING DEPARTMENT: Jan Geden, CPRP, Director of Parks and Recreation Julya Bridgewater, Administrative Services Division Director Chuck McElwain, Administrative Analyst FISCAL IMPACT: The 2003 operating budget total is 519,199,030. PL'RPO5E: The purpose of this memorandum ts to present the Parks and Recreation Department's 2003 `~ operaung budget to PRAB for constderation and recommendaUOn to Crty Council ~ BACKGROUND: In May, the Board approved the Caprtal Improvement Program (CIP) for the department The operatmg budget and the CIP budget make up the total department budget The 2003 operatmg budget is the second year of a two-year budget As stated by City Manager Ron Secnst, "the mtent of the two yeaz budget is to sunplify the overall budget process for the govenung body and pubhc by focusu~g on the `Big Picture" and by emphas~zmg a multryear strategy and financ~al plan for each fund " The department's operatmg budget is accounted for ui six funds • General Fund • Lottery Fund • Recreation Activrty Fund • 25 Sales Tax Fund • Permanent Parks and Recreation Fund • 25 Sales Tax Bond Proceeds Fund The Department is designated as fund manager for all of these funds except the General Fund ~' ~ AGENDA ITEM # VI-A ; PAGE 1 The operattng budget pays for the day-to-day acttv~ues of the department The budeet ~s allocated over five divisions ~""~ • Adnumstrauon • Parks Plannmg and Construction w • Cuy Parks • Recreauon • Env~ronmental Resources The Parks and Recreatzon 2003 Operating Budget by D~ti~sion is shown on the table m Attachment A This table details the operatmg budget by ma~or categones for each division witlvn the department Personnel espenditures account for 56% of the operatmg budget Standard personnel are 42% of the operatuig budget, whde non-standard personnel (seasonal and part-tune staf~ expenditures are l4% of the operatuig budget The remauung 44% of the operatmg budget is for non-personnel expend~tures This funds matertals and suppl~es, tleet serv~ces, debt service, parks mamtenance and operatuig eqmpment (e g, mowers, golf carts, reservo~r boats, etc ), technology and busmess systems, and other operatmg related expend~tures The pie chart, 2003 Operating Budget by Mu~or Category, (Attachment B) shows these ma~or categones of expendrture The pie chart on 2003 Operating Budget by Drviszon (Attachment C) shows each drvision's operatu~g budeets as a percentage ofthe departmenYs total operatmg budget The Recreation Division mcludes the recreat~on centers and the~r related programs, (e g, aquatics, dance, pottery, fitness, etc ), athletics programs, and EXPAND Gty Parks mcludes mamtenance of c~ty parks, reservo~r operations, and mamtenance and operat~on of the golf course Admu~istration mcludes ~{ finance and budget, busmess systems, Board and staff support, program registration, public ""~ relarions and personnel serv~ces for the ciepartment. Envu~onmental Resources is a new division that assists the whole department and ensures our envu~onmental practtces are contmually evolvmg to be better stewards of our lands and provide for long term sustainabilrty The Parks Planm~tg and Construction operatmg budget is for the depaRmenYs non-CIP caprtal costs These are capital refurbishment pro~ects under $50,000, this distmction ~s set by City standards The p~e chart, 2003 Revenz~e Budget by Type (Attachment D) shows department revenues by the source of the revenue Revenues fund both the operatmg and CIP budget The bar chart 2002- 2003 Rwenue Comparzson (Attachment E) shows the changes m revenues from 2002 to 2003 Sales tax revenue is decreased by $621,852 Recreation user fees are mcreased by $994,81 l, due prunarily to the reopenmg of the North Boulder Recrention Center ANALYSIS: The ma~or ~ssue encountered u~ the department's 2003 operatmg budget is declmmg revenues While we are pro~ectmg an overall mcrease m revenues of $267,528 between 2002 and 2003, net 2003 revenues have been decreased by $1,013,635 from pro~ections used to develop the ongmal 2002-2003 budget subcrussion The decrease comes prunanly from a$913,163 reduct~on m sales tax collecuons ui the 25 Sales Tax Fund 2003 sales tax collecuons have been revised downward from $6,539,404 to $5,626242 In the ongmal''003 operatmg budget, sales tax revenues were pro~ected to mcrease ~" $291,310 over the 2002 origmal budget amount AGENDA ITEM # VI-A , PAGE 2 ~ ~ ~n""' ~ There is also a$99,473 reduction ui development fees offset by an $67,166 mcrease ui property taxes m the Permanent Parks and Recreation Fund. In May 2002, staff took the CIP budget to the Board with the recommended pohcy duection oF mamtammg existuig service standards and `takmg care of what we have' vs. buildmg new pazks and facilrties m an envuonment of shruilcmg revenues The Board approved that poLcy directron Therefore, reduchons made as a result of the revenue shortfalls were made against capital pro~ects, reflectmg the policy dvection to mamtaui the existmg parks and recreat~on system and to delay addrtional development of new parks and recreation facilities Operatmg budgets are developed m accordance wrth Budget guideluies and wrthui budget targets. The City Manager sets the guidelutes for the departments to use for operatmg budget development PUBLIC COMMENT AND PROCESS: Ttus item is betng heard at tlvs pubhc meetuig, advertised m the Daily Camera) as well as two Gty Council public meetuigs (all STAFF RECOMMENDATION: Staff subnutted the department budget to the Budget Office per City Manager budget guideluies ATTACHMENTS: Attachment A 2003 Operatmg Budget By Drvision (Table) Attachment B 2003 Operatmg Budget By Ma~or Category (Chart) Attachment C 2003 Operatmg Budget By Drvision (Chart) Attachment D 2003 Revenue Budget By Type (Chart) Attachment E 2002-2003 Revenue Comparison (Chart) AGENDA ITEM # VI-A ; PAGE 3 ATTACHMENT A City of Boulder '~ Parks and Recreation Department ~ 2003 Operatina Budaet Bv Division Standard Non-Standard Personnel Personnel Non-Personnel Total Administration Administration 388,874 7,817 68,987 465,679 Support Services 454,049 - 117,585 571,634 Computer Support - - 147,827 147,827 Registration 183,256 - 73,480 256,736 Community Relations 206,991 - 95,571 302,562 Operating Transfers - - 195,946 195,946 1,233,170 7,817 699,396 1,940,383 Parks Plannina & Construction Administration 313,029 - 100,873 413,902 Long Range Plannmg - - 10,351 10,351 Debt Service - - 2,750,839 2,750,839 Capital-Non CIP 218,449 - 619,533 837,982 531,478 - 3,481,596 4,013,074 Citv Parks Administration 99,703 - 32,066 131,769 City Parks 1,762,102 196,043 1,145,944 3,104,089 Forestry 276,030 40,630 268,527 585,186 Sports Turf 343,314 56,622 444,874 844,810 ~ Golf Course Operations 319,555 59,904 276,479 655,938 "'r Reservoir 170,525 224,666 178,415 573,606 2,971,229 577,865 2,346,304 5,895,398 Recreation Administration 124,034 - 21,372 145,406 Theraputics 350,755 58,024 52,194 460,973 North Boulder Recreation Center 796,487 507,517 451,983 1,755,986 East Boulder Commurnty Center 605,471 109,021 504,253 1,218,746 South Boulder Aecreation Center 595,626 1,022,073 469,082 2,086,781 Athletics 404,208 286,387 214,196 904,791 Youth R Other Programs 169,676 98,471 56,972 325,119 3,046,257 2,081,491 1,770,052 6,897,801 Environmental Resources Environmental Resources 231,635 29,276 191,463 452,374 GRAND TOTAL 8,013,769 2,696,449 8,488,812 19,199,030 ~"' ~ AGENDA ITEM# VI-A; PAGE 4 ~ ATTACHMENT B City of Boulder Parks and Recreation Department Maior Obiect Standard Personnel Non-Standard Personnel Non-Personnel GRAND TOTAL Amount 2003 Opearting Budget By Major Category Standard Personnel 42% 8,013,769 2,696,449 8,488,812 19.199,C30 Non- Personnel 44% AGENDA ITEM# VI-A ; PAGE 5 Non-Standard Personnel 14% ~ ~~ ATTACHMENT C City of Boulder Parks and Recreation Department 2003 Operating Budget By Division Environmental n__-....--- Division Administration Parks Planning & Construction City Parks Recreation Environmental Resources GRAND TOTAL Amount 1,940,383 4,013,074 5,895,398 6,897,801 452,374 19,199,030 Recreation 36% Parks Planning & Construction 21% Administration i Aa/_ AGENDA ITEM# VI-A; PAGE 6 City Parks 31% Cit' ` Boulder Parks and Re~reation Department City of Boulder Parks and Recreation Department 2003 Revenue Budget By Type Tvne Amount Lottery Proceeds 456,664 Sales Tax 5,626,242 Interest/Other 213,450 Golf Course User Fees 1,557,227 Reservoir User Fees 629,789 Recreation User Fees 4,978,895 Property Tax 1,320,355 Development Fees 150,527 Golf Expansion Fees 140,000 General Fund 6,076,838 GRAND TOTAL 21,149,987 Lottery Proceeds 2.16% Golf Expansion Fees 0.66% Interest/Other 1.01 % ATT. MENT D Golf Course User Fees 7.36% AGENDA ITEM# VI-A; PAGE 7 ~ City of Boulder Parks and Recreation Department 2003-2003 Revenue Comparison General Fund Sales Tax Recreation User Fees Golf Course User Fees Reservoir User Fees Property Tax Golf Expansion Fees Development Fees Lottery Proceeds Grants/InteresUOther GRAND TOTAL 2002 2003 % Chanqe 6,046,507 6,076,838 0.50% 6,248,094 5,626,242 -9.95% 3,984,084 4,978,895 24.97% 1,492,483 1,557,227 4.34% 611,149 629,789 3.05% 1,216,688 1,320,355 8.52% 224,000 140,000 -37.50% 250,000 150,527 -39.79% 564,000 456,664 -19.03% 245,454 213,450 -13.04% 20,882,459 21,149,987 1.28% ~,ooo,ooo s,ooa,ooo 5,000,000 4,000,000 3,000,000 I 2,000,000 1,000,000 o~` P~G~~~~ ~Go~ ~e~~~ ~~\~~~ ~~J~ C~ F~~a 5~+ F~~~ ~t~~~ F~~~ ~a+ F~~~ ~~~y ~~~ ~a 5~t 5~i 5~~ e~~ ~o~ e~~` C~~'~ o J ~ J o`~J Q~o~ ~~ oQ~ . ~ ~a ~ ATTACHMENT E ' e Zoo2 ^ 2003 AGENDA ITEM# VI-A; PAGE 8