Loading...
Approved Minutes - PRAB - 04/22/2002City of Boulder • Parks and Recreation Advisory Board Minutes April 22, 2002 City Council Chambers 1777 Broadway 6 p.m. The following are the manutes of the Aprt122, 2002 Ccty of Boulder Parks and Recreat~on Advasory Board meeteng (PRAB) A permanent set of these m:nutes and a tape recordzng (matntazned for a pertod of 6 years) are retaaned tn Central Records (telephone 303-441-3043) Board Present: Ed von Bleichert, Chair, Susan Osborne, V~ce Chair, Dave Wmmg, Charles Manlove, Pam Hoge, Thomas Sanford and Suzanne O'Neill Staff Present: Jan Geden, Doug Hawthorne, Sarah DeSouza, Georgia Jackson, Cate Bradley, Kate Bernhardt, Julya Bndgewater, Ann Wichmann, Ten Olander, A1 Quiller, Stave Whipple, Maria Bame, Summer Kennedy, Scott Fushi, Mike Gurrola L APPROVAL OF AGENDA • The agenda was approved as submitted. II. OATH OF OFFICE FOR NEW BOARD MEMBERS Dooley, outgomg Chair, spoke bnefly about her years spent on the Board. Hoge and Geden thanked Dooley and expressed appreciahon for her pass~on and commitment. Dooley left the Board. O'Neill read her oath of office mto the record III. ELECTION OF OFFICERS Osborne nominated von Bleichert and the nomination was seconded by Wmmg. von Bleichert was elected Chair on a vote of 5 to 0 with von Bleichert and O'Neill abstaining. Hoge nommated Osborne for Vice Chair I Wmmg nommated Manlove for Vice Chair Osborne was elected Vice Chair by a 3- 2 vote, with Osborne and O'Neill abstammg. • • IV. CITIZEN PARTICIPATION Cihzen Participation was opened. Erin Mannix, Cheyanne Arapaho #389, Boulder 80310, asked about the Boazd's posihon on a measure proposed by the Environmental Advisory Board (EAB) prohibitmg the use of chemical pesticides in pubhc parks and on bike paths. von Bleichert responded that the assue would be a Dascussaon Item on the May 20, 2002 PRAB agenda Geden read the EAB resolution as tt was presented to Ctty Councal on Apri112, 2001 and satd the PRAB recominendataon from the May 20 meeting would be taken to Ctty Councal on June 2, 2002 Crtizen Participahon was closed V. CONSENT AGENDA Mmutes of March 18, 2002 Hoge expressed surpnse over the Citrzen Participahon comment by Chns Grealish about the bike loop where he stated it would be unnecessary to have one at Valmont City Park (VCP) if the loop at Stazio were to be considered a permanent solution to the competrhve cycling • community m Boulder Teresa Gr~lls, Manager of Valmont Caty Park Management and PlanningAssastance Team (M-PA7~, offered claraficataon that Chris Grealash was not associated wath the cyclang communery that is proposang the loop at Valmont Caty Park The mmutes were approved with changes. VI. MATTERS FROM THE DEPARTMENT Geden mformed the Boazd that artwork had been chosen for the North Boulder Recreation Center The Board and the Boulder Arts Commission chose the alummum over the stamless whiriwind feature, recognizing that the artist will look at a way to secure the stainless sculpture to the ceiling as well as to the floor, allowmg the stamless sculpture to be moveable and to turn. The stainless sculpture would be preferred if it can be made to turn and that possibility was still bemg investigated. Geden added that the metalhc design won out over the petroglyphs by a vote of 9 to 3 Geden spoke about a memo that went to City Council in the last Weekly Informahon Packet (WIP) regarding damage to some praine dog holes at Valmont Ctty Park • PRA~ Meenng 04/22/2002 - Page 2 A. Needs assessmenUsurvey update • Presenter• Charlie Deans, Planners Ink Enn Caldwell, Nahonal Research Center (NRC) Jan Geden, CPRP, Director of Parks and Recreation Cate Bradley, Parks and Recreation Planner After bnef mtroductory comments by Deans, Caldwell reviewed the survey methodology for Board members. Deans spoke about how the survey results would be used m the development of the needs assessment. Hoge asked if the Board could get more informahon for questions where a high percentage of the answer was "other" von Bleichert said he also would hke to know what those "other" answers were. Bradley suggested Board members ask for specifzc questaons they would lake more informataon about and saad the anformatton would be provaded to the Board, when possible. Hoge stated that mterest m platform tenms was very low on the survey but that the people who are mterested are repeat users. She asked how to consider an activity that is frequently attended by a very small group of users. Osborne responded that the commurary ts not~ust served by the number of interested partzcapants but that smaller anterest groups are also served. • Sanford said that a 30 percent response rate did not seem very good to him and spoke about passionate mmonties and a silent ma~onty von Bleichert spoke about transportation queshon number 29 on page 26 where 32 percent responded wrth "other". He would like to know what those "other" responses were. ]3radley responded that question 29 was only open ended and there were no optzons. She added that many responses were unaque and unable to be classtfied. Manlove noted an oddity m the data where the summary companson between 1995 and 2001 showed frequency of participation rates for baseball and softball down dramahcally while the percentage of those who think it important to offer softball went way up. He wondered whether experiential data from participant registrahon reflects the same decline in participahon. von Bleichert said he would hke to hear what each Board member beheves the survey has demonstrated. Geden suggested Board members compile their thoughts about the survey data and be prepared to share them when Deans returns to the Board wrth other elements of the needs assessment Deans spoke about the next steps that will mclude benchmark analysis and trends. . PRAB Meehng 04/22/2002 - Page 3 Hoge asked if facihhes would be looked at from a countywide standpomt and Deans . responded in the aff rmatave There was discussion about whether the legion baseball field or golf course should be mcluded in the GIS service area analysis. Deans and Bradley agreed that the legion ball field was umque but that it was mcluded m the hst of programs and faciliries. Deans said the golf course would not be included m service area analysis as support for a golf course is usually determmed by market analysis Hawthorne added that a non-profit association did a market analysis and presented it to the Board last year. Osborne and Sanford said it makes sense to break out soccer fields from the multi- purpose fields. Manlove said he would hke to see a distincrion between smgle purpose fields and multi-purpose fields. He would also hke to see practice fields viewed as mulh-purpose fields with an aggregate demand far all achvities. Manlove added that demand for any one achvity could go up or down while the aggregate demand remained constant Deans said he would have the focus group and benchmark analysis mformahon for the May Board meetmg. Deans added that the mappmg work (showmg service areas) would be ready for the June meeting Osborne and Manlove said they will be absent for the May meehng and Wmmg and • Manlove will be absent for the June meehng A needs assessment study session was tentahvely scheduled for June 15. B Valmont City Park update Presenter: Teresa Gnlls, Manager of Valmont City Park Management and Plamm~g Assistance Team (M-PAT) Grills briefly addressed the Board and asked if they had any questions about the Goals and Conflicts that arose out of the charette on Valmont City Park. Hoge asked for an update from Steve Jones [author of the Wildlife Habitat Assessment for Valmont City Park] m the near future Grtlls saad Jones was under contract when he dtd the study but he was not currently under contract Hoge then asked if Ann Wichmann, Environmental Resources Manager, could address the Board at the next meehng. von Bleichert asked for a written update on the recent planhngs at Valmont City Park so that the Board wouldn't have to wait unhl the next meetmg for the mformation. Wirung said it was of pazamount importance that the first partnersiup be successfixl He asked to have that goal added to the top of the list [of Goals]. Wmmg added that • PRAB Meehng 04/22/2002 - Page 4 it would be detnmental to the partnership process if the first partner was • unsuccessful and had to use their exit strategies. VII. MATTERS FROM BOARD MEMBERS Sanford provided Board members with a quick update on the renovahon of the North Boulder Recreatron Center (NBRC). He encouraged Board members to tour the recreation center. Geden said the focus of the Apn124 tour had been changed as a result of the resolution from the EAB The Board will tour sites relevant to issues the department is facing as it relates to weed management. It was decided that Board members could tour the NBRC from 3.30 to 4•00. von Bleichert asked for an explanation of the damage to two praine dog holes at Valmont City Park. Bernhardt provided Board members with a history of events leadmg to the accidental damage to two praine dog holes by a subcontractor She stated that staff was workmg to improve commumcation with contractors and subcontractors and lookmg at re-stakmg of prairie dog holes with taller, more visible stakes. As there was no ill mtent on the part of the contractor or subcontractor, the City Attorney determmed that prosecution of the person who did the grading would be mappropnate m this case. . von Bleichert expressed concern that this was not the first rime the contractor has been involved m destroymg praine dog holes. He said the ordmance was new but very clear and that staff knows what needs to be done to clearly mazk the praine dog holes, with either lath or snow fencmg. von Bleichert expressed concern that the contractor continues to act in this regard after destroymg praine dog holes once before. von Bleichert sazd to alleviate further confusion he would hke staff to fill m holes that are not active and clearly mark every burrow that has prame dogs active m it. He would also hke it made clear to every contractor and subcontractor as to how the praine dog holes are marked and what that means. Hoge asked if there were consequences for negligence m destroymg praine dog holes. Bernhardt saad the ordanance came anto effect in the maddle of the contract. She added that the ord:nance allows for the contractor to be taken to court but that there was no wordang an the contract about negltgence weth regard to damagtng prair~e dog holes Manlove said the contract would probably have to remam as rt was wntten but that future contracts can be wntten to address this issue. He said he was sahsfied with how staff would proceed from this pomt on Geden said she could talk to the City Attorney and get his thoughts on the issue In • addihon, Geden said she would be wilhng to meet with Bernhardt and the contractor to PRAB Meenng 04/22/2002 - Page 5, articulate the Boazd's dissatisfaction with the Contractor as it relates to th~s kmd of • performance. VIIL ITEMS FOR ACTION IX. ITEMS FOR DISCUSSION/INFORMATION A. City of Boulder Wellness and In~ury Prevenhon Program Presenters A1 Quiller, Recreahon Admmistrator Summer Kennedy, Program Supervisor Scott Fushi, Program Coordmator Quiller mtroduced Kennedy and Fusht to the Board and spoke bnefly about the development of the Employee Weilness and In~ury Prevenhon Program. Quiller said the program was available to Parks and Recreahon Advisory Board members and encouraged them to participate. Fushi spoke about the off site satellite faciliries at the Water Treatment Plants, City Yazds and the Pohce Deparhnent and how the wellness program helps employees develop a healthy, acrive lifestyle. Kennedy mvited Board members to participate in the Wellness Program and explamed the enrollment process. Kennedy descnbed the health assessment and . outlmed resources available to those participatmg m the Wellness Program. Geden explamed that the Wellness Program was available for all Board members, however, those who were on the Board prtor to the year 2002 shll had the option to get a free recreation center pass for themselves and their family members. Begmnmg m 2002, new Board members are offered participation m the Wellness Program and their family members can purchase an annual pass at half pnce B. Considerahon of demohtion or future renovahon and use of a structure at Fortune Park Presenters• Jan Geden, CPRP, Director of Parks and Recreation Kate Bernhazdt, Actrng Parks Plannmg and Construchon Superintendent Bernhardt gave a bnef history of the properiy and postponement of the decision to demohsh the residenhal structure at Fortune Park site. Osborne said if the structure were to be removed, something would have to be done to the area where the structure had stood She asked if it would be possible to put a picnic table or some benches on the site Bernhardt responded that the crrigat~on system could be expanded with mmimal landscaptng and a couple benches and ptcnac table could be placed tn the park until tt could be taken on as a pro~ect for • development PRAB Meetmg 04/22/2002 - Page 6 • Manlove said he felt that once the house is removed, the imgation system should be expanded and turf should be mstalled As mamtenance crews already mow the grass, Manlove thought mazntenance the cost for the added turf should be mmimal. Hoge said her mittal reachon was that alterahons made to the house should not be the ma~or cntena or reason to demohsh the structure. von Bleichert spoke about grant funds that could be obtamed to help with the $61K cost for renovarion. von Bleichert said he would love to see the structure renovated and if not he would like to see it deconstructed carefully to recover as much histoncal mformation as possible. He suggested usmg a~noup like Resource 2000 that could carefully deconstruct the house. Manlove said the figure of $61K was for structural work only and did not mclude such thmgs as kitchen, bath, wmdows and doars, which was why the total cost for renovation would be $200K. He added that renovation of the structure would be contingent on the donor agreeing to it. Manlove said he beheved renovating the structure for commercial use would be even more costly O'Neill said she would be concerned about the donor, given the length of time the process has taken and the message that sends to other donors She felt that given the complications with non-residenhal use and off site parkmg, she would favor savmg • some of the timbers and demolishmg the rest of the buildmg. Osborne expressed agreement with O'Neill, support for careful demolirion to uncover history of the buildmg and to stay m compliance with Sheila Fortune's wish that the site remam as a park. Wmmg said he had no problem wrth carefizlly deconstructing the house as long as it wouldn't be three trmes the cost of demolition Bernhardt said she heard a ma~ority of the Board favor careful demolirion of the building wrth preservation of historical pieces that might be found and possibly mcorporatmg histoncal pieces into the park site. von Bleichert asked if other Board members would support keepmg a mmer's shack on the property if found dunng the deconstruchon process. Only Hoge expressed support for the ~dea. Sanford said he supported only careful disassembly of the structure, passmg on any historical mformahon to mterested parties and perhaps mcludmg the mformahon m signage on the site. • PRAB Meehng 04/22/2002 - Page 7 Geden said she heard support for careful demolihon, documentmg any histoncal • arhfacts that are found and then determme what to do with historical pieces that are found von Bleichert added that the Board would not want the cost to deconstruct the buildmg to be higher than the cost of demolition. Bernhardt repl:ed that staff would get several btds, including one from Resource 2000 Wmmg said rt would be appropnate to have signage if thmgs of histoncal interest were uncovered. C. 2003 Parks and Recreahon Capital Improvement Program Presenters: Jan Geden, CPRP, Director of Parks and Recreation Kate Bernhardt, Achng Parks Planning and Constnzction Superintendent Bernhardt said this was an opportumty for the Board to provide mput on the Parks and Recreahon 2003 Capital Expenditure Budget and specifically the Capital Improvement Plan (CIP). Staff would address the Board's comments and return to the Board m May for final approval of the CIP. Geden commented on declmmg sales tax revenue and the real concern for programs that aze funded by sales tax revenue. • Osborne said she couldn't remember what decision had been made with Open 5pace and Mountam Parks regarding lottery funds. Geden responded that the Parks and Recreataon Department manages the fund and then distr~butes at Bernhardt and Bridgewater explamed the breakout for the lottery funds There was debate over the length of debt service fqr Area III and Geden said staff would have that mformarion for the Board at the May 20 meetmg. Osborne said $250K seemed excessive for planning of Valmont City Park and expressed concern that $250K would be spent each year for plamm~g when those funds could be put to some tangtble use. Geden responded that at was not expected that $250K would be spent each year but at was expected that funds be spent to ~ump-start the partnershzp process She added that that some of that money would 6e set asade to allow for flextbelity ' There was discussion over future road and uhlity assessments for 63`d Street and Butte Mill Dnve. Manlove said he generally approved the strategy skaff proposed in light of budget cuts. He suggested staff check wrth Plamm~g [Department] regardmg their understanding of the hme frame for development 4f Dakota Ridge Park. . PRAB Meedng 04/22/2002 - Pagc 8 Hoge said she was glad to see the conhngency piace and that it was a good addition. • She mquired about the Board's request for staff to look mto makmg small improvements to neighborhood and pocket parks. Geden responded that money was set aside for such projects and that staff would come to the Board wath recommendations Hawthorne sazd there needed to be a careful balance because addmg a picmc table here and there could mean extra day to day mamtenance that staff was not prepazed to absorb. Hoge asked if there were funds set aside to take advantage of opportunities such as the hme a group came forwazd wrth a fundmg opportumty for legion ball fields if Pazks and Recreahon would contnbute $25K The Board was unable to respond, as tttere was no process m place to take advantage of the opportumty Geden responded that the budget as a fluad document and can be examaned for ways to meet an ammedzate need Hoge said she was concemed about not havmg money allocated for land acqmsition Wmmg compl~mented staff on simplifymg mformahon and providmg graphs to make the CIP easter to understand Wmmg expressed concern that no money was designated for land acquisition and spoke about opporiumhes that could be missed far lack of funds Geden responded that staff could look at a strategy to address that concern. Manlove agreed that a • game plan was needed. Sanford expressed support for maintenance and refurbishment plans and complimented staff on the charts Sanford said he would hke to see a break out of the funds for CIP pro~ects for 2003 to get an idea of what the money would be used for. von Bleichert said he was m agreement wrth everythmg sazd thus far With regard to budget cuts affectmg development of Foothills Commumty Park, he asked if staff had an idea of how far out that would push complehon of the park. Bernhard responded that completaon was expected for the year 2007 Geden said she heard requests for clanfication for the next meetmg: • More mformation on funds for Valmont • Clanfication on the debt service as it relates to lottery funds • Check with Plannmg [Deparhnent] on the development revtew related to Dakota Ridge to determme what the plan was and whether there were commihnents related to a specific time frame • Develop strategy for land acquisihon • More detail on the Foothills and Flarirons allocahon • Foothills Commumty Park - How much further out does this plan take~ What are the pieces, how would they fit and m what pnonty~ • PRAB Meetmg 04/22/2002 - Page 9~ Sanford spoke about safety issues at the golf course smce the fence is too low. • Hawthorne responded that staff would be worlcing on fencang for the east sede of the drtving range He added that there was plannzng work that needed to be done before a net can be anstalled X. FUTURE BOARD ITEMS AND TOURS Apn125, 2002 - Tour of sites relevant to tssues the department is facmg related to weed management Depart from Ins Center parkmg lot at 4 pm Apn128, 2002 - EBCC 10`h Annrversary Celebrahon - EBCC located at 5660 Sioux Dnve, 1 - 5 p.m. May 4, 2002 - Foothills Commumty Park Commumty Workshop for Phase II Playground and Plaza area - Foothills Commumty Park Mamtenance Buildmg located at 800 Cherry Avenue (snow locahon• Ins Center Auditonum), 10 a m. - 12 noon. June 15, 2002 - Study Session to go over the Needs Assessment. Location to be determined. XI. NEXT BOARD MEETING: Monday, May 20, 2002 - at City Yards, 5050 Pearl Street XII. ADJOURN • The meehng ad~ourned at 10.00 p.m. APPROVED BY PARKS AND REC ATION ADVISORY B ARD• ~~~ Ed von Bleichert Board Chair Attest: " ~ ~l ~e ~~~ ~'~~ Georgia'J kson Recording Secretary • P2AB Meetmg 04/22/2002 - Page l0