9C - Item for information and Discussion, 2003 Parks and Recreation Capital Improvement Program~ . DO NOT REMOVE -
PRAB File Material
CITY OF BOULDER
PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM
MEETING DATE: APRIL 22, 2002
(Agenda Item Preparation Date: April 13, 2002 )
AGENDA TITLE:
Item for Information and Discussion 2003 Pazks and Recreahon Cap~tal Improvement
Program.
REQUESTING DEPARTMENT:
Jan Geden, CPRP, Director of Pazks and Recreation
Kate Bernhardt, Actmg Pazks Planmng and Construction Supenntendent
Julya Bndgewater, Adrtumstrative Services Division Manager
Chuck McElwazn, AdmmistraUve Analyst
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FISCAL IMPACT:
The 2003 Capital Expenditure budget total is $7 5 milhon
PURPOSE:
Tlus is an opportumty for the Boazd to provide mput on the Pazks and Recreation 2003 Capital
Expenditure Budget and specifically the Capital Improvement Plan (CIP) Staff w~ll address the
Boazd's comments and return to the Boaz~ m May for final approval of the CIP. This CIP will be
forwarded to the Planmng Boazd and City ~ouncil for review and approval Wkule the Boazd's
approval addresses specific pro~ects for 2003 only, a six-yeaz pro~ecuon is shown to provide a
more comprehensive view of long range planmng goals.
BACKGROUND:
'I'here are two components the departmenYs caprtal expenditure budget
• Capital Improvement Program (CIP) Capital improvement pro~ec[s are defined as any ma~or
Pro~ect requinng the expenditure of pubhc funds for the purchase, construction, or replacement
of the physical assets of the communrty. Typically these aze pro~ects exceedmg $SQ000 These
pro~ects aze budgeted m the City of Boulder Capital Improvement Program Budget.
• Renovation, Refurbishment and ma~or mamtenance aze ~mprovements to exishng capital
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~ assets These pro~ects aze budgeted as part of the C~ry of Bou[der Operattng Budget
AGENDA TTEM # IY-C ; PAGE 1
For clanty and completeness of board review, ai] cap~tal pro~ects are I~sted for review ~
See Attachments A and B Attachment A is a table detailmg the Department's Capital ~
Expenditure Budget from 2002 through 2008 Attachment B shows the same mformation, but m
bar graph format
Fundina Source:
The Pazks and Recreauon Department sources of fundmg mclude
• Permanent Parks and Recreation Fund
• 1995 Ballot Issue 25 Cent Sales Tax and Bond Funds
• Lottery Fund
The revenue sources and uses for the Capital Expenditure Budget are from the followmg Funds
Permanent Parks and Recreation Fund
Source 9 milllevy of assessed valuauon of all taxable property m the city, gifts
and donaUons, proceeds of sale of park property or equipment, any
appropnahons from Council, revenues from a one time fee assessed on
each new resident~al umt constructed m or annexed to the city with the
except~on of affordable housmg un~ts
Use Acqu~sition of park land or permanent improvement of pazk and recreation
facilities
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1995 Ballot Issue .25 Cent Sales Tax and Bond Funds
Source 25 cent sales ta~c approved by ciuzens m 1995
Use Payment of pnncipal, mterest, and premmm m any, on . bonds, and then
for development, operation, and mamtenance of the land and
improvements purchased and constructed with the proceeds of the bonds,
for renovation and refurbishment or ceplacement of pazk and recceation
facilities
Lottery Fund
3ource Distnbution of the Lottery proceeds is managed by the Colorado State
Conservation Trust Fund on a per cap~ta basis
Use Lottery funds may be used for wide range of pazk and recreahon and open
space types of pro~ects rangmg from acuve recreahon to preservation of
natural azeas
See Attachment C This baz graph shows the contnbuUOn of each fund to the total Capital
Expenditure Budget. The graph pomts out tha[ the Department relies heavily on sales tax
revenues to fund capital spendmg In hmes of declmmg sales tax pro~ecUOns, caprtal spendmg
will be reduced.
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AGENDA ITEM # IX-C ; PAGE 2
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Parks and Recreation Capital Pro.iects and the Approved Master Plan
The Parks and Recreation Capital Expenditure Budget is designed to address the
recommendahons of the Approved Pazks and Recreation Master Plan Progress has been
made over the past s~x yeazs m achievmg the Master Plan recommendations as a result of
the fundmg provided by the 1995 citizen approved ballot issue 25 cent sales ta~c.
Approximately $38 mill~on has been mvested m Parks and Recreation capital pro~ects,
property acqmsrtion, plannmg, new development, and refurbishment pro~ects smce 1996
The ma~onty of fundmg available to conhnue this work over the next seven-year penod
will be provided by the 25 cent sales ta~c
See Attachments D and E These bar charts show the actual spendmg compared to the
annual amounts set forth m the ballot question The spendmg is divided between the
Bond Fund which accounts for spendmg of bond proceeds and the 25 Sales Tax Fund
which accounts for the spendmg of the annual revenue collections.
The seven year budget pro~ection for the Capital Expenditure Budget will focus on
Urban Pazk Renovation and Refurbishment, such as
• complete refurbishment of older park imgation systems to improve efficiency of
~ water use and to reduce mamtenance requirements
• mstallauon of a Motorola computer master control for the City's entire Pazks and
Recreation ungat~on system to provide refined contro] of mulhple park imgatio~
systems m response to daIly weather conditions
• complete refurb~shment of older playgrounds to improve function and to address
safety and accessibiLty requirements
• repur and upgrades to waiks and parkmg azeas
Recreation Facility Renovation and Refurbishment, such as
• Yearly refurbishment of hard surfaced play courts
• Building renovation pro~ects at the recreahon centers, pools, mamtenance facilities,
and athietic complexes, managed by the Facihty Asset Management Group
Habitat Restorauon
Envuonmental Resources staff pro~ects to restore habrtat and manage healthy ammal
populations (praine dogs)
Capital Improvement Pro~ects (CIP)
• Renovation and expansion of the North Boulder Recreahon Center
• Complehon of communrty park development at Foothills Phase 2(22 acres) and
• East Boulder Commumty Pazk development (15 acres)
"""' • Development of Neighborhood and Pocket Parks
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AGENDA ITEM # IX-C ; PAGE 3
• Improvements at the Flaurons Golf Course
• Future relocation needs for the Parks Mamtenance Facil~ty at Valmont City Park
• Pubhc art as a component of capital pro~ect ^`
• Acqu~sihon of Park Land (as opportumhes and resources allow) "
• Acquis~t~on of the Mountam Ocean Facility for Valmont City Park
• Payment of debt sernce for ex~sung park acquisiuons
Budget ChanQes and Issues:
Changes are proposed to the six-yeaz pro~ect~on that the Board reviewed for the 2002 CIP to
address the following issues
.25 Cent Sales Tax Revenue Projection Change
Staff received rev~sed sales tax pro~ect~ons from the Budget Office m March because
sales tax collechons have not met pro~ected revenues thus fu m 2002 This trend is
anticipated to conhnue through the next five yeazs The revised sales tax pro~echons
reduced the budget by $2.4 mill~on at roughly $400,000 to $500,000 per year for the years
2002-2006
As a pohcy duection, staff is recommendm~ that the department focus on mamtenance
and refurbishment of the existmg parks and recreahon system wh~le delaymg
development of new parks and faciliues ~
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To that end, the proposed CIP addresses this pohcy recommendaaon by reducmg the
fundmg for future development pro~ects and land acquisition such as Foothills
Commumty Pazk and Neighborhood and Pocket Parks (2002-2006) and for land
acqwsit~on (2004-2006) 'I'he ongmal budget for renovat~on and refurb~shment pro~ects is
not altered by this recommenda[~on
See Attachment F This table details the reduction m capital expendtmres by pro~ect due
to the revised sales tax pro~ecuons
Changes in the Current 2002 Budget
Dakota Ridge Pocket Pazk Develoament
The 2002 extended CIP idenhfied fundmg to begm development of Dakota Ridge Pocket
Park m 2005 and 2006 Staff recommends that the Dakota Ridge Pocket Park
development proceed on a schedule based on the Boazd's review and pnontizaUon of
neighborhood and pocket pazks m 2003
O~erations Center Vehicle StoraQe
The 2002 CIP allocated $250,000 to prov~de a covered storage facil~ty for the Parks
Operations Facility. The need for [h~s facihty had been identified m the mid-1990s. When
the Valmont City Park property was purchased m 1997, the existmg Egg Farm
Manufacturing Bmldmg was upgraded to allow for equipment storage, temporarily ,A..,
AGENDA ITEM # IX-C ; PAGE 4
delaymg the need to build a new covered storage buildmg There is no ~mmediate need or
desire to expand the Parks Operahons Facil~ty m its current location at this hme, therefore
""~ the ~250,000 has been reallocated for addihonal plamm~g for the Valmont City Park
`'"~' Fundmg w~ll be allocated for a Parks OperaUOns Storage Facility m con~uncUOn with
approved future development of the Valmont City Park
Parks Plamm~g and Construchon Pro~ects Conun~encv Fund
Staff has identified the need to budget lme item fundmg on a yearly bas~s for routme,
urudentified, plannmg, design, or constructron expenses $16Q000 has been idenhfied m
2002 and $75,000 for 2003 through 2008 Examples of rouhne, umdentified plamm~g,
design, or capital expenses mclude•
• Fundmg the Master Plan Update
• Fundmg engmeenng and legal expeRise to address current V~ele Lake wate~ share
abandonment issue
Permanent Pazks and Rec~eation Fund revenue shortfall
The Permanent Pazks and Recreation Fund is compnsed of a number of fundmg sources
mcludmg a portion of the City's Development Exc~se Tax. The Development Excise Tax
is chazged to developers at the time of annexauon or construction of new buildmgs.
Actual revenues from the Development Excise Tax have been less than pro~ected due to
new construchon proceedmg at a slower rate than pro~ected. Addihonally, Development
Exctse Tases are not charged m full for affordable housmg units and pro~ects
Future Fundina Issue:
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Stazio Ballfields Roads and Utility Assessments
The Stazio Ballfield site is bordered by 63rd Street and Butte Miil Drive, at the edge of the
City of Boulder city hmits. Properties noRh and east of 63`d or Butte Mil] Dnve are m the
County Properties south and west of 63`d or Butte Mill Dnve, such as Staz~o Ballfield,
aze m the City When the remammg undeveloped propemes ad~acent to Stazio Ballfields
complete annexation and begm development, the Pazks and Recreation Department will
be respons~ble for extendmg new utilihes and upgradmg Butte Mill Dnve and 63`d Street
A very rough estimate of $600,000 to $800,000 w~ll be requ~red to extend util~ties and
build the enure sueet cross-section for the roads immediately ad~acent to Stazio. Fundmg
will need to be identified for these mfrastructure improvements. However, tinung of the
pro~ect uncertazn
ANALYSIS:
The 2003 Capital Expenditure Budget reflects regular decreases m the pro~ected sales tax
revenues for Pazks and Recreation capital expenditure pro~ects As a policy response to this, the
proposed 2003 Caprtal Expendimre Budget retams all fundmg levels for mamtenance,
refurb~shment, and renovation of existmg Pazk and Recreahon property and facilit~es, and delays
fundmg for new capital pro~ects. The Capital Expenditure Budget will be ad~usted annually to
reflect pro~ected future fundmg levels
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AGENDA ITEM # IX-C ; PAGE 5
PUBLIC COMMENT AND PROCESS
The publ~c w~ll have an opportumty to review and comment on the Parks and Recreation CIP at
the Apnl and May Board meetmgs, and at future Plannmg Board and Crty Council CIP review
meeungs
STAFF RECOMMENDATION:
Staff is requestmg the Board's comments on the proposed CIP at this time Staff w~ll remrn to the
Board m May for final approval of the CIP as an Action Item
ATTACHMENTS:
ATTACHMENT A: Capital Expenditure Budget by Major Category (Table)
ATTACHMENT B: Capital Expenditure Budget by Major Category (Graph)
ATTACHMENT C: Capital Expenditure Budget by Funding Source
ATTACHMENT D: Spending On The .25 Sales Tax Bond Fund-1996 To 2001
ATTACHMENT E: Spending On The .25 Sales Tax Fund -1996 To 2001
ATTACHMENT F: Budget Reductions Due To Revised Sales Tax Projections
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AGENDA TTEM # IX-C ; PAGE 6
ATTACHMENT A
Capital Operattng Expenditures
Renovation and Refurbishments
Art in the Park
Habrtat Restoration/Prame Dog
Urban Parks
Rec Facility R & R
Tnbutary/Greenways
Faality and Asset Management
Sub Total
H~storical and Cultural
Civic Center Complex
Capital Improvement Projects
Foothdls Community Park
Flatiron Goif Course
Neighborhood & Pocket Park Development
Land Acquisition
North Boulder Recreation Center
Valmont Park
Boulder Reservoir Improvements
Drive In Theatre Pro~ect
Recreation Facility Improvements
East Bouider Community Park
Relocatwn of Existing Facihties
Sub Total
Debt Service
Trans(ers/Cost Allocation
_ Grand Total
~ 1
City of Boulder
Parks a nd Recreation Department
Capital Expenditure Budget By Major Category
2002 Throuah 2008
2002 2003 2004 2005 2006 2007 2008
Budaet Budqet Budqet Budqet Budaet Budqet Budqet
686,000 570,000 588,000 606,000 625,000 635,000 645,000
25,000 25,000 25,000 25,000 25,000 25,000 25,000
80,000 81,000 81,000 80,000 81,000 80,000 80,000
383,000 392,000 449,000 456,000 463,000 470,000 478,000
320,000 327,000 333,000 340,000 346,000 346,000 346,000
150, 000 150, 000 150, 000 150, 000 150, 000 150, 000 150, 000
379,000 398,000 418,000 439,000 461,000 461,000 461,000
1,337,000 1,373,000 1,456,000 1,490,000 1,526,000 1,532,000 1,540,000
50,000 50,000 50,000 50,000 - 50,000 50,000
48,000 48,000 48,000 75,000 75,000 75,000 75,000
603,000 2,030,000 683,000 530,000 295,000 - -
- 130,000 130,000 130,000 130,000 130,000 130,000
246,000 400,000 400,000 400,000 400,000 847,000 847,000
- - - - - 100,000 100,000
2,837,000 - - - - - -
250,000 - - - - - -
50,000 - - - - - -
200,000 - - - - - -
- - - - 730,000 1,072,000 922,000
- - - 600,000 700,000 700,000 -
- - 1,000,000 - - - -
4,186,000 2,560,000 2,213,000 1,660,000 2,255,000 2,849,000 1,999,000
1,594,000 2,751,000 2,754,000 2,784,000 2,740,000 2,784,000 2,777,000
209,000 215,000 221,000 228,000 235,000 242,000 249,000
8,110,000 7,567,000 7,330,000 6,893,000 7,456,000 8,167,000 7,335,000
~ ~ 4GENDA I TEP~! # 1X-C , PA~=
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
ATTACHMENT B
Capital Expenditure Budget By Major Category
2002 2003 2004 2005
2002
Budqet
2006 2007
2003 2004 2005
Budqet Budqet Budqet
^ Transfers/Cost
Allocation
^ Debt Service
^ Capital
Improvement
Projects
^ Civic Center
Complex
0 Historical and
Cultural
^ Renovation and
Refu rbishments
^ Capital
Operating
2008 i ---~---------- ,
2006 2007 2008
Budqet Budqet Budqet
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ATTACHMENT C
Capital Expenditure Budget By Funding Source
100% - - -
90%
D Permanent Parks &
80% - - - - - Recreation Fund
70% _
- .
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__ ,
___
^ .25 Sales Tax-Bond
60% - - --- --- < Proceeds Fund
50% --- ~
-
_ I
~ ^ .25 Sales Tax Fund '~
40% - - -- : _ -- - - ~
1
30% - ` ~
-
--
,
,
20% - - --- ____ -_ ^ Lottery Fund i
10% - - - - _- -- - -
3
0% - -
2002 2003 2004 2005 2006 2007 2008
2002 2003 2004 2005 2006 2007 2008
Bud4et Budaet Bud4et Budqet BudQet Budqet Budqet
Lottery Fund 8.16% 7.28% 7.52°/a 7.99% 7.39% 6.75% 7.51 %
.25 Sales Tax Fund 56.19% 66.14% 66.49% 70.00% 69.43% 73.31 % 79.78%
.25 Sales Tax-Bond Proceeds Fund 13.90% 4.36% 0.00% 0.00% 0.00% 0.00% 0.00%
Permanent Parks & Recreation Fund 21.75% 22.21 % 25.99% 22.01 % 23.18% 19.95% 12.71 %
100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00%
~ ~;, AGENDA 1TEM # IX-C , P/~C;E ~
Spending On The .25 Sales Tax Bond Fund-1996 To 2001
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^ Per Ballot
! Actual Expenditures
TEM # iX-C , P~C 10
Attachment E
Spending On The .25 Sales Tax Fund-1996 To 2001
12,000,000
10,000,000
5,000,000
^ Per Ballot
6,000,000
^ Actual
Expenditures
4,000,000
2,000,000
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~ ~ ~,cF~h~r~r~ ~~rer~n ~ Ix-~~ , FA~E ~
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„~, City of Bouider
Parks and Recreation Department
'"" Budget Reductions Due To Revised Sales Tax Pro~ections
.25 Sales Tax Fund
2002-2006
Foothtll Community Park
As Onginaliy Budgeted
Reduction
Reallocation
Curtent Budget
Neighborhood and Pocket Park Devetopment
As Onginally Budgeted
Reduct~on
Reallocation
Current Budget
Land Acquisition
As Ongmaliy Budgeted
Reduction
Reallocation
Current Budget
^°"~tal
~.., As Onginally Budgeted
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Reduction
Reallocation
Current Budget
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Attachment F
2002 2003 2004 2005 2006 Total
83,609 1,397,147 880,837 707,103 443,000 3,511,696
(83,609) (129,247) (122,247) (102,094) (72,550) (509,747)
- (75,000) (75,000) (75,000) (75,000) (300,000)
- 1,192,900 683,590 530,009 295,450 2,701,949
393,080 731,692 768,276 806,690 847,025 3,546,763
(147,037) (331,247) (368,095) (406,540) (446,550) (1,699,469)
246,043 400,445 400,181 400,150 400,475 1,847,294
- - 100,000 100,000 100,000 300,000
- - (100,000) (100,000) (100,000) (300,000)
476,689 2,128,839 1,749,113 1,613,793 1,390,025 7,358,459
(230,646) (460,494) (590,342) (608,634) (619,100) (2,509,216)
- (75,000) (75,000) (75,000) (75,000) (300,000)
246,043 1,593,345 1,083,771 930,159 695,925 4,549,243
AGENDA ITEM # IX-C , PAGE 12