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Approved Minutes - 5/24/2004City of Boulder Parks and Recreation Advisory Board Minutes May 24, 2004 City Council Chambers 1777 Broadway 6 p.m. Board Present: Susan Osborne, Cha~r; Pam Hoge, Vice Chair; Edward von Bleichert, Thomas Sanford, Suzanne O'Neill, Stu Stuller and Thomas Blackburn Staff Present: Jan Geden, Doug Hawthorne, Julya Bridgewater, Georgia Jackson, Jamie Sabbach, Cate Bradley, Matt Claussen, Jim Reasor, Kate Bernhardt, Alice Guthrie and Joann Roberts Stacy Guest Present: Council Member, Crystal Gray I. APPROVAL OF AGENDA The agenda was appioved with changes II. PUBLIC PARTICIPATION Pubhc participation was opened No one spoke. Pubhc participation was closed III. CONSENT AGENDA The minutes of Apri126, 2004 will be approved at the June 28, 2004 meetmg VIL ITEMS FOR DISCUSSION/INFORMATION A. Council policy guidelines for Boards and Commissions [This item was heard out of order per the agenda approval process ] Stacy provided Board members with an overview of the policy guidelmes Gray asked Parks and Recreation Advisory Board (PRAB) members for ideas on how the Council and Boards can have meamngful study sessions Stuller suggested mcludmg PRAB members earher m the process of decision makmg Hoge spoke of a ~oint Council and PRAB study session where PRAB members were each given only thirty seconds to speak and there was no dialog between the PRAB and Council O'Neill spoke about the effectiveness of a recent PRAB study session that was held in the Iris Center conference room. The meeting was fac~lrtated and in a relaxed environment that was conduc~ve to being a very productive meetmg. von Bleichert said it wasn't clear whether the City Manager or Council decides whether the PRAB can participate in jomt study sessions and to what extent the PRAB can part~cipate Stacy saad at as her understartdang that the Council Agenda Comrreittee (CAC) is responscble for making those decisions. IV. MATTERS FROM THE DEPARTMENT Information about l~averound surfaces Osborne sa~d the mformation covered issues related to maintenance and expense but did not include the user's perspectrve Osborne said it could be a policy decision whether or not to move to unitary surfaces rather than pea gravel as a budget priority. She suggested the Board have input into materials for playground surfaces when lookmg at playgrounds in the Master Plan. Hoge said II would be helpful to know the extent of the safety issues surrounding the use of sand as a playground surface She has heard from a lot of people askmg to have the pea gravel replaced with sand at the North Boulder Park playground Geden suggested that sand play areas might be incarporated into new playground development. Bernhardt spoke about the pros and cons for various playground surfacing and informed the Board that staff is trymg to mclude a small area with sand m new playground development She said the Wonderland Park and Watson Park playgrounds have small areas set aside with sand and equipment for children to play wrth. Eben G Fme Park update Osborne said the memo mdicated that the pubhc process would be just far the playground area She suggested there ought to be a neighborhood or citizen design group for the larger park plan to include the playground Bradley informed the Board that a consultant will be h~red to help m the park assessment process. Bradley mformed the Board of the three components to be accomphshed th~s summer• an observarional study at the park, an mCercepY mCerview of park users (m boCh Spamsh and English) and a neighborhood survey Bradley added that the playground des~gn would have tts own process component for which there would be public meetmgs. von Bleichert informed Board members that the Greenways CIP has between $SOK and $75K per year over the next five years earmarked for restoration pro~ects with the Parks and Recreat~on Department and the Open Space and Mountam Parks Department He encouraged staff to coordinate wrth Greenways staff to use some of those funds for the Eben G. Fme Park renovation. Bradley sacd staff es uwar•e of those funds and as working with Greenways to secure funding Mumcipal Buildmg landscape update O'Neill inquired about the Central Park Improvements and asked ~f the raised grassy areas will be difficult to maintain Hawthorne replaed that staff wall have to get back to the Board on thas assue PRAB Meetmg Mmutes OS/7A/2004 - Page 2 as Lakey has been working on that plan and is away on vacataon O'Neill also asked whether a canopy (trees or structural) will be mcluded to provide shade. Valmont City Park land lease protects update Stuller asked if there could be a pomt where the city has put sufficient resources mto a pro~ect where the city would have no choice but to move forward. Bernhardt said she believes the process has been configured so that won't happen. BernhardC anformed the Board that Boulder Tennas is no longer seekang a land lease at Valmont City Park Leeal ImpacYs of Lease with the School District for the Baseball F~eld at Scott Carpenter Park Hoge asked for a verbal update on the legal impacts of the lease w~th the school d~str~ct Geden informed the Board that Courecil had relatevely few questaoves before unaveamously passang Che lease. V. MATTERS FROM 130ARD MEMBERS von Ble~chert provided Board members wrth an update on the most recent Greenways Advisory Committee meetmg. Hoge suggested reviewmg committee appointments to determine which of those committees are functiomng Gedere saad irc tlae next few morcths staff well be looking at how commattees are structured and how to best utilize the committee format as a working arrve of the Board Staff wall make recommendataons to the Board at a later date Until commitlees are restructured Hoge wanted to ensure that all necessary committees have Board members servmg on them Board liaison appomtments are as follows: • New Parks and Facilities Valmont, Foothills, BVSD, CU - Hoge, O'Ne~ll and von Bleichert • Art-in-the-Park - not funchonmg at present • Existmg Parks and Facihties - not functioning at present. Geden suggesYed appointment to this commrttee be moie project based. Hoge asked whether someone is needed for the Eben G. Fme Park pro~ect and Geden suggested waitmg until Lakey returns. • Greenways - von Bleichert and Hoge • Environmental Sub-Committee/Integrated Pest Management - Hoge and von Bleichert • City of Boulder Parks and Recreation Foundation - Sanford and O'Neill • Master Plan - Osborne, Sanford and von Bleichert Osborne said she was informed by a citizen that there is no recyclmg at the reservoir and asked if staff could look mto lhe matter and report back to the Board Osborne mformed Board members that the Boulder Crty Improvement Association (BCIA) is havmg a weedmg day on Satuiday and was lookmg for volunteers. Board member introductions Board members spoke briefly about their backgrounds and interests. VI. ITEMS FOR ACTION A. 2005 Parks and Recreation Capital Improvement Program (CIP) BridgewaCer gave a brief presentation on lhe CIP. PRAB Meetmg Mmutes OS/?A/2004 - Page 3 Osborne mquired abouC plans for Building 13 at Watson Park. Bridgewater replied that the Bualding 13 pro~ect as to be funded through grants. Sabbach said the grant opportunity would create revenue streams to develop a research site wrth the use of wood burrung kilns and create other avenues for pottery which can't be provided at the existing lab site. Bridgewater explained that the allocation of $200K as f rom Recreataon's funds for refurb~shment and renovation and that the pro~ecC wall not proceed waChout grant fundarcg. Sanford spoke about the $90K that was taken from the golf course fees fund several years ago to support operating costs Brcdgewater replaed that money from capatal funds as not moved to support operataons. Geden suggested Bridgewater research the matter and get back to Sanford. There was no one present to speak at the public hearmg On a motion by Hoge, seconded by Stuller, the Parks and Recreauon Advisory Board voted unammously (7 - 0) Co approve the 2005 Capital Improvement Pro~ram budget and to approve all capital funding &om the Permanent Parks and Recreation Fund VII. ITEMS FOR DISCUSSION/INFORMATION C. Asset Management System staff presentation [This ~tem was heard oul of order per the agenda approval process ] Geden mtroduced Claussen to Board members Claussen gave an overview of the park asset database that can be utilized by staff to help with management of the park system. Claussen referred to an arttcle abouC Columbia Cemetery m ARC News Chat was written and submitted by Mary Reilly McNellan and Kip White [city employees]. Osborne asked to have a copy of the article mcluded m next month's Board packet A. West Nile Virus Mosquito Control Program update Guthrie, City IPM Coordmator, provided Board members with an update on the status of West Nile Vu~us (WNV) and mosqurto control effarts. Hoge and von Bleichert mqu~red about the no-spray list for residents who do not want foggmg for mosquitoes near Yheir home. Guthrie informed the Board that last year 500 residents called and were on the no-spray list. The phone line for this year's no-spray list will be operational wethin the next week Hoge said that gutters are the number one place where mosquitoes breed Guthne said the city is doing media outreach and will keep including the message that very shallow areas of standing water lasttng for longer than 5- 7 days provtde breedang grounds for mosquttoes Hoge said she does not support spraymg toxic chemicals to protect crtizens from gettmg sick PRAB Meetmg Mmutes OS/24/2004 - Page 4 Guthrie informed Board members that management companies throughout the city have been invited to attend a warkshop m early June Co learn about property maintenance as it relates to preventmg mosquito breeding grounds. Hoge suggested mcluding a notice wrth Western Disposal trash bills as another way to mform citizens about the potentia] hazard of standmg water m trash receptacles. Guthrie asked if Board members have a posihon or concerns they would like carr~ed to Council. She also wanted to know if there are any issues the Board feels need to be further addressed. O'Neill asked about the turnaround time between trapping and identifying adult mosquitoes and when the deciston would be made to spray. Guthrie said that will be determaned by the turnaround time from the state lab whach tests for m~sguatoes carryang WNV. This year~ the lab is expecting a couple of days turnaround tavne. O'Neill said this is a great concern and she suppoits spraymg if adult mosquitoes are found carrymg WNV. O'Neill said she does not understand the argument for not spraymg m natural areas when there ~s a problem with WNV m those areas Her concerns are that those mosquitoes may travel and Chey do impact other species Sanfard concurred with O'Nei1Ps comments because one m five who becomes senously ill with WNV will suffer a debilitatmg ~Ilness that can last a lifet~me Sanford expressed support for a combination of larval control and spraymg Sabbach addressed staff's concerns about impacts on programs and services at Stazio softball fields, the golf course, the reservoir and athletic field mamtenance staff Hawthorne said staff is very concerned particularly when they are working outside at high risk penods ~dawn at the golf course and dusk at the reservou~]. There is concern over usmg DEET and the mtroduction of chemicals into the~r bodies as they perspire. i Guthrie said statf is lookmg mto availabiliCy of soybean oil based mosquito repellent and will have that mformation shortly Hawthorne said if the product is effectrve it will be purchased in bulk so that ~t becomes part of the standard mamtenance practice along wrth application of sunscreen Blackburn expressed concern for employees at the gplf course saymg when he worked there he was bitten by mosquitoes throughout the day regardless of how much DEET he applied. He also felt golf course revenues would be affected by a declmmg numbers of users. Blackburn said customers complamed to him da~ly last year about the city noC spraymg for mosquitoes at the golf course. Blackburn aiso expressed concern over the Jumor Golf program where staff, volunteers, kids and their parents are on the golf course beginning at 6 or 7 a.m. every Friday, which is a peak time for mosquitoes. von Bleichert said spraying for adult mosquitoes is the most costly and leaet effectrve method for controllmg mosquito populalions The issue should be controlling mosyuitoes to the point where there is no need to spray for them. Even if adult mosquitoes are killed by spray, new larvae are contmualiy hatchmg. von Bleichert said the push to spray is polrtical m that it makes people feel better because they don't understand the consequences of spraymg. PRAB Meehng Mmutes OS/?A/2004 - Page 5 von Bleichert sa~d the need to spray for mosquitoes indicates a failure to controllarvae. He asked how we can protect citizens from the treatments that aze designed Yo conCrol mosquitoes. He has heard concerns from friends who were at Stazio ball fields when they were sub~ected to chemical spray as a foggmg truck drove past and sprayed for mosquitoes. von Bleichert asked what additional steps are bemg taken with regard to habitat mamtenance, source reduction, mowmg and el~mmauon of places where mosquitoes hke to hide. If spraymg is necessary he supports a more targeted approach with the use of backpack foggers Sanford expressed support for spraymg for adult mosqurtoes when necessary. Stuller sa~d he is sympathetic to von BleicherC's posiCion Co look aY Yhe mosY effective ways to control mosquito populations. He is also sympathetic to Sanford's position where there may be times where spraymg for adul[ mosquitoes is warranted. Hoge agreed with von Bleichert on usmg methods other than spraymg to control mosguito populations. von Bleichert asked what will be done differently th~s year to control mosquitoes at the golf course. Guthrae explaarzed the monatoring process antl said the mosquatoes found in the area of the golf course last year were not the rype that carried WNV Guthrie said she heard the Boaid express concern about spraying for adult mosquitoes, but is cogmzant of the issues around West Nile V~rus and the effects on park patrons. The Board supports other means of mosquuo control, mcluding personal protections measures, larval control and source reduction. Three Board members expressed the need for a more comprehensive approach that mcludes a possible decision Co spray, and although spraying is not desired, some members felt that it could not be tolally discounted m a comprehensive approach D. Valmont City Park (VCP) architectural guidelines Bernhardt gave a brief overview of the architectural guidelmes mcluded m the packet. Osborne asked if Board members are comfortable with approving the guidelines given the late hour, or would they prefer to have more trme to discuss the gmdelmes m detail at another meeting. Sanford slid he supports the guidehnes and l~kes that the Leadership m Energy and Environmental Design (LEED) building standards are incorporated into the guidelines He also recogruzes and supports the flexibihty that is built mto the gmdehnes. Stuller concurred with Sanford, reiterating that there is flexibility in the guidelines He supports movmg forward wrth the gwdelmes. Sanford said he had no reservalions about the guidehnes as Board members will have an opportunity to look at each and every facility as it moves through the process Hoge said she thought the Board was gomg to have a couple of study sessions on the VCP architectural guidelmes. Geden said she understood the guidance from the Board would come from the commattee workang wath staff to develop a bas~c framework to allow for work to begen at VCP. PRAB Meedng Mmntes OS/2A/2004- Page 6 Gedeve echoed Sanford's comment that each particular development would come back before the Board. Osborne expressed reservation about movmg forward with the guidelmes without more t~me for Board review and discuss~on Osborne sa~d the existmg board is not the Board that is going to look at the archuecture of a buildmg and she thinks it would be unfair to Boulder Ice, Inc. or anyone eise, to think that they could be at the pomt where they had buildmg archrtecture and the Board would either say yea or nay Osborne asked if all Board members support the guideline that stipulates building materials are to be m earth tone colors. She suggested the guidelmes requ~re LEED standards rather than stipulate that development must meet the city buildmg code [which is bemg revised to confirm alignmenC with LEED]. Osborne said she likes thaC buildings in VCP are to be designed to take advantage of views by orientahon and fenestration. While she would prefer to look at the guidelmes in more detail, if the rest of the Board ~s comfortable wrth the guidehnes, she would support that decision von Bleichert cited examples where language m the document had been changed to give stronger direction for architecture and the wording was changed from "consider" to read "must be" But von Bleichert said he had some reservation because there were still areas in the document where the wordmg reads "consider" and does not give clear direction For example, "Consider walkmg arcades to facilitate pedestnan access to the buildmg". von Bleichert said the guidelme is written as a consideration and not as stipulation and asked what position ChaC puts Che Board m if a partner comes back with a design that does not mclude the recommended flow Geden said her recollection was that Boulder Ice, Inc. was to be a pilot pro~ect for this srte and msight gamed from this process may be used to strengthen the architectural guidehnes Osborne asked Board members if they are comfortable with approving the guidelines as is with the possibility that future Board members may want Yo revise it after seemg how they work. Hoge said she wants to be part of the discussion as to how the utilities, parkmg and the whole feel of buildmg design is gomg to look. Geden satd she assumes the commtttee wtll be tnvolved an the process in the sc~me way as Sanford was with the renovation of the North Boulder Recreation Ceveter. Hoge sa~d she had anticipated that the Board would be shown examples of how unusual and innovatrve designs can be - such as how sidewalks are curved and how lighting can be installed. Sanford said over time new ideas, concepts and materials may be used. He sa~d the development of VCP w~ll go on for many years and he believes Boulder Ice, Inc should be used as the smgle vehicle to put somethmg down as a guide mark, Co improve on wiCh each successive pro~ecC m the park von Bleichert concurred wrth Sanford and suggested approvmg the draft architectural guidelmes to be used for the Boulder Ice, Inc pro~ect and afterward brmgmg the architectural guidelmes back to the Board for possible revision and final approval. PRAB Meetmg Mmutes OS/2A/2004 - Page 7 Blackburn said he defirutely agrees with movmg forward with the architectural guidelines. Blackburn said he feels the guidelmes are perfect far the p~lot program and that the Board and future Boards will be part of the design development process. VIII. FUTURE BOARD ITEMS AND TOURS IX. NEXT BOARD MEETING - June 28, 2004 X. ADJOURN The meetmg ad~ourned at 9.50 p.m. APPROVED BY PARKS AND RECREATIQAL-ApVISORY BOARD: ~usan Osborne Board Chair Attest• M~ ~ J~J Georgia ckson Recordmg Secretaiy PRAB Meetmg Mmutes OS/ZA/2004 - Page 8