Loading...
6A - 2005 Parks and Recreation Capital Budget and Capital Improvement Program (CIP)CITY OF BOULDER PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM MEETING DATE: May 24, 2004 (Agenda Item Preparation Date: May 18, 2004) AGENDA TITLE: 2005 Parks and Recreation Capital Budget and Capitai Improvement Program (CIP) PRESENTERS: Jan Geden, CPRP, Director of Parks and Recreation Jeff Lakey, Supermtendent of Parks Planning and Development Julya Bridgewater, Admirustrative Supermlendent J~m Reasoi, Financial Analyst Executive Summary: The Board is asked to review and approve the 2005 Capital Improvement Program (CIP) budget This CIP will be forwarded to the Plannmg Board and City Counc~l for review and respective approvals. The PRAB approval addresses specific projects for 2005 only; however, a six-year projection provides a longer range view for planrung purposes In addrtion, the Boaid is asked to approve all capital fundmg from Yhe Permanent Parks and Recreation Fund. Fiscal Impacts: Budgetary: $6,215,000 Other impacts• Nonc Board and Commission feedback: There is no additional Board or Commission input on this item Public feedback: Th~s meeting provides an opportunity for publ~c comment on proposed Parks and Recreation capital pro~ects and specifically, the 2005 CIP Budget Pubhc comment will also be provided at the Planning Board and City Council CIP Budget review meetmgs. AGENDA IT~M # VI-A ; PAGE 1 Staff Recommendation: Staff recommends that the Board approve the proposed Parks and Recreation CIP Budget. Analysis: There are two components of the Department's capital pro~ects budget. 1. CIP Budget projects CIP projects are defined as any major pro~ect with a cost greater than $50,000 for purchase or construction, or ma~or replacement of ehe physical assets of the community. These pro~ects are budgeted in the C~ty of Boulder CIP Budget. 2. Renovation, refurbishment, and ma~or mamtenance projects This category consists of improvements to existmg capital assets. These projects are budgeted as part oP Che City of Boulder Operatmg Budget Last month staff reviewed these expenditures as background for the CIP and d~scussion for Che operating budget. This allows the board to have a comprehensive view of the department's caprtal expenditures The ent~re capital budget is provided as Attachment B to this memo. Parks and Recreation Capital Projects and Approved Master Plan The Parks and Recreation Capital Expendrture Budget ~s designed to address the recommendations of the approved Parks and Recreat~on Master Plan Progress has been made m achievmg the Master Plan tecommendations as a result of funding provided by the 1995 crt~zen approved ballot tssue .25 cent sales tax. Approximately $60 tmllion has been mvested m Parks and Recreation capital pro~ects, property acquisition, plamm~g, new development, and refurbishment pro~ects since 1996, not mcluding the on-gomg payment of debt Service for the bond funds The graph and chart on Attachment C shows actual expenditures made towards capital improvements, and compares it to what was origmally planned from the .25 Sales Tax This is based on the following table, Planned Expendatures from 25 Sales Tax, which details annual allocations Note that all recreation facility improvement expenditures were combined due to the combined nature or the capital pro~ects For example, the North Boulder Recreauon Center project mcluded renovation and refurbishment Yo an existmg facihty, pool improvements, improvement to recreation cenCer and the addition of new facility space Planned Expenditures from .25 Sales Tax Renovation and Refurbishment of Existin~ Facilities - Recreat~on Facilities - Civic Park Complex - Urban Parks - Playgrounds $178,000 year $ 75,000 year $130,000 year AGENDA ITEM # VI-A ; PAGF. 2 - PoolImprovements Development of Facilrties and Pro rg ams - New Neighborhood Park Sites - New Pocket Park S~tes - Existmg Neighborhood Park SiCes - Improvements to Recreation Centers - New Recreation Facilities Historical and Cultural Facihtics 2005 Capital Expenditure Budget $277,000 yeat $200,000 year $12Q000 year $200,000 year $15Q000 year $200,000 year $ 50,000 year The budget pro~ection for the capital budget w~ll focus on the work areas below. Urban Park Renovation and Refurbishment, such as: • refurbishment of older park ~rrigation systems to improve efficiency of water use and to reduce mamtenance requirement • refurbishment of older playgrounds to improve function and to address safety and accessibility requ~rements • repair and upgrades to walks and parkmg areas Recreation Famlity Renovation and Refurbishment, such as • yearly refurbishment of hard surfaced play courts • building or recrearion facihty renovation pro~ects managed by the Facility Asset Management Group Habitat Restoration • restore habitat and manage healthy ammal populations, mcludmg prairie dogs Historical and Cultural Restoralion • Refurbishment and grant matchmg funds for pro~ects at the Columbia Cemetery, Chautauqua buildmgs, Harbeck House, and the Train m Central Park 2005 CIP BUDGET The 2005 CIP Budget will focus on the pro~ects lisCed below. • Foothills Commuruty Park development (17 acres) • East Bouldei Community Park development (15 acres) Smton Park development Renovation of Buildmg 13 at Watson Park to be used as a Cultural Arts Center Building - "Studio 13" AGENDA ITPM # VI-A ; PAGE 3 Capital Budget Expenditure Funding Sources The revenue sources for the CIP Budget are from the following funds. 1995 Ballot Issue 25 Cent Sales Tax and Bond Funds Source: .25 cent sales tax approved by citizens m 1995 Use: Payment of principal, mterest, and premium in any, on bonds, and then for development, operation, and mamYenance of the land and ~mprovements purchased and constructed with the proceeds of the bonds, for renovation and refurbishment or replacement of park and recreation facIlities Permanent Parks and Recreation Fund Source 0 9 mill levy of assessed valuation of all taxable property m the city, gifts and donations, proceeds of sale of park property or equipment, any appropnations from Council, revenues from a one time fee a.ssessed on each new residential unit constructed m or annexed to the city with the exceplion of affordable housmg umts. Use• Acquisrtion of park land ar permanent improvement of park and recreation facilities. PRAB's Role: Approval far th~s fund's expenditures is required of PRAB by City Charter. To that end, the following table details the 2005 - 2010 planned expenditures funded from the Permanent Parks and Recreation Fund Permanent Parks and RecreaHon Fund CapRal OperaLng Overhead Expenditures Renovation a~d Refurbishmen[s Caprtal Improvement Pro~ects Debt Service TYansfers/Cost Allocat~on Total Lottery Funding 2005 2006 2007 200R 2009 2010 36Q923 371,751 382,904 394,391 406,223 418,410 291,566 313,675 435,841 433,065 397,000 412,000 760,000 96Q000 760,000 760,000 1,260,000 1,060,000 50,402 50,402 - - - 44,553 45,890 47,0(1 48,263 49,495 50,754 1,507,444 1,741,718 1,625,806 1,635,719 2,112,718 1,941,164 Source: Colorado Slate Lottery Use~ The crty of Boulder receives revenues from this fund based on populatron. The monies are to be used for land acquisitions, equ~pment purchases, facilriy development, park maintenance, and renovation or restoration of local facil~ties AGENDA ITTM # VI-A ; PAGC 4 The Lottery Fund budget is based on the May 16, 2001 PRAB and OSBT ~omt recommendation to City Counc~l. The disYiibution is as follows $304,000 Payment of debt service on Area III property $100,000 Department of Open Space for Mountam Park Projects $150,000 Tributary Greenways $ 10,000 Cost Allocahon (approximate) The remammg funds are spht 50% to Parks and Recreatron and 50% to Open Space and Mountain Parks The following graph deta~ls the sources of revenue by fund for the capital budgeting 100% -- - -- - - - -- - 90% - - - 80% - -- - - 70% - - - " - - _-- == _- =- - = _ - -_ 60% -- - - - 50% - = - -- - = -- - - -- 40% -- - -- - -- - - _ - - - -- _- __ -- 30% - - - = _ - - __- - -° - _- - -- -= 20% -- - 10% ~ ~~~ \ \ ~~ ~,~ ~.:., ~ ... A .`: ~ia., ~ ~~ ~,\\ ~~A~~ ~~.\ ~~ ~ \~ tiV a ~% 2004 2005 2006 2007 2008 2009 2010 O Permanent Parks and 26.83% 24.25% 25.36% 22 64% 23.68% 29.20% 27.33% Recreation Fund ~.25 Sales Tax Fund 63.00% 65.52% 65.38% 68.50% 68.09% 64.11% 65.85% ~ Lottery Fund 10.17% 10.23% 9.26% 8.86% 8.23% 6.69% 6.82% CIP projects for 2005 - 2010: • Community park development Phase 2A (17 acres) at Foothills Commumty Park • Commumty park development at East Boulder Community Park (15 acres) • Development of neighborhood and pocket parks (Smton Park was ident~f~ed as the next pockeC park to be developed) • Improvements at the Flat~rons Golf Course • Public art as a component of the park development projects listed above • Acqu~eition of park property (as fundmg and resources allow) • Renovation of Building 13 at Watson Park to be used as a Cultural Arts Center Building - "Studio 13" AGENDA ITEM # VI-A ; PAGE 5 Revenue changes Sales Tax revenues have dechned m the last few years, especially in contrast with bigger than anticipated mcreases in earlier years. The following graph shows origmal sales tax forecasts (based on an average of 3% CPI increases) and new sales tax revenue forecasts. To date, we have generated about $1 million more than we originally projected Future projected mcreases based on our new lower base, gives us a negative variance of about $800,000 each year. Fund118 Revenues e,ooa,oao - ~,ooo,ooo - - -- -- - ~ J J 8~000,000 _- -_ _ _ _ ~ ~' -L~ _ _ ~,j _ _•' __ ~u ,y v 5~000~000 __ _ _ _ _ _ ~ ~ _ _ -_ - - _ 4,000,000 - -k- Original Pro~ection 3,000,000 r - ActuaUNewPra~ections z,ooa,ooo t,oaa,oao -- - -- 0 isss isa~ isse ~sss 200o sooi zaoz zooa saoa zooe soas zoo7 sooe zoas zoio AGENDA ITEM # VI-A ; PAGE 6 I~ture Funding Issues Undated Parks and Recreation Master Plan It is anticipated that the update of the Parks and Recreation Master Plan 2004 will identify and prioritize unfunded pro~ects Tl~e 2005 CIP reflects the ongoing pohcy direction to focus on retainmg fundmg for maintenance and refurbishment of the existing park and recreation system while slowmg down development of new parks ar recreation facilities. Attachments: Attachment A Parks and Recreation CIP Budget for 2004 - 2010 Attachment B Capital Expenditure Budget by Major Category Attachment C .25 Sales Tax Actual Expenditures vs. Planned Per Ballot Expenditures through 2003 AGENDA ITEM # VI-A ; PAGE 7 Attachment A 'JO Parks and Recreation CIP Budget for 2004 - 2010 All Funds I I ' I I 2004 Budaet Capital Improvement Pro~ects i Foothdls Community Park ~ 223,000 Flatiron Golf Course 60,000 Neighborhood & Pocket Park Development 290,000 Land Acqwsition - Recreation Facdity Improvements - Cultural Arts Facihty East Boulder Community Park - Stazio Road & Utdity Improvements 1.000.000 Total 1,573,000 2005 2006 2007 Budaet Budaet , Budaet 50,000 100,000 - 60,000 60,000 60,000 200,000 100,000 297,000 - - ~ 100,000 - 281,000 143,000 200,000 I 300,000 - 600,OOO I 700,000 700,000 1,11Q000 ~ 1,541,000 ~ 1,300,000 2008 ~ 2009 2010 Budaet 'I Budaet Budqet 500,000 500,000 60,000 60,000 60,000 547,000 ' 547,000 547,000 100,000 I 100,000 i 100,000 700,000 ~ 70Q000 I 500,000 1,407,000 I 1,907,000 II 1,707, 000 w ~ ~ ~ > ~ ~ w h ¢ O z w Q Capital Overhead Expenditures Renovation and Refurbishments Art in the Park Court Refurbishment Habitat RestoratioNPraine Dog Urban Parks R 8 R Recreation Factlity R & R Tributary/Greenways Facihty and Asset Manaqement Sub Total and Cultural Center Complex City of Boulder Parks and Recreation Department Capital Expenddure Budget By Major Category 2004 Throuah 2010 2004 I 2005 2006 2007 Budqet % Budqet I Budqet I Budaet 705,000 I 715,000 ~ 736,000 ~ 75~,000 25,000 60,000 214,000 449,000 128,000 150,000 400,000 1,426, 000 50,000 48,000 25,000 I 25,000 I 60,000 60,000 ~ 164,000 ~I 164,000 i 456,000 ~ 463,000 25,000 I 247,000 150,000 150,000 412,000 424,000 1,292,000 1,533,000 ~ 50,000 I 50,000 I 75,000 75,000 ~ 50,000 I 10Q000 60,000 I 60,000 200,000 ~ 100,000 - - 281,000 200,000 , 30Q000 600,000 I 700,000 1,110,000 1,541,000 2,754,000 ~ 2,74Q000 189,000 II 194,000 ~apital Improvement Projects Foothills Community Park 223,000 Flatiron Golf Course 60,000 Neighborhood & Pocket Park Development 290,000 Land Acqwsition - Recreation Facdity Improvements I - Cultural Arts Facdity ~ East Boulder Community Park - Stazio Road & Utd~ty improvements 1,000,000 Sub Total 1,573,000 Debt Service I 2,754,000 Transfers/Cost Allocation I 184,000 Total 6,740,000 i 6,215,000 I 6,869,000 I I Attachment B 2008 2009 Budqet Budqet 779,000 802,000 2010 Budaet 825,00C 25,000 25,0001 60,000 60,000 164,000 232,000 470,000 478,000 269,000 ~ 266,000 15Q000 150,000 ! 437,000 450,000 'i 1,575,000 ~,661,000 I 25,000 60,000 316,000 486,000 271,000 150,000 464,000 1,~72,000 50,000 ~ 5Q000 I 50,000 75,000 60,000 297,000 100,000 143,000 700,000 I 1,300,000 1,794,00 75,000 ' 75,000 I 75,00C - 500,000 ' 500,00( 60,000 60,000 60,00( 547,000 ' 547,000 547,00C I 100, 000 100, 000 100, 00( 700,000 ~ 70Q000 500,00( 1,407,000 I 1,907,000 , 1,707,000 2,734,000 ~, 2,592,000 199,000 I 204,000 6,690,000 ~ 6,768,000 2,422,000 209,000 ~ 215,000 7,237,000 ~ 7,088,000 I ~ w c9 II¢. ~ ? ~ ~ w F ¢ ~ Z w Q U J ~ r :J < .25 Sales Tax Actuai Expenditures vs. Planned Per Ballot Expenditures through 2003 Zo,ooo,oo~ ~ . -- I ; ', 18,OOO,U00 ~ I ~`~ i ' ^ Pianned Per Ballot ^ Ac#ual Expendi#ures i j 0 ~ s aoo ~ , , t ~ ' ~ 14,000,000 E ' ~ ~ ' j 12,000,080 ; , - ~ i - - 10,000,000 f - ; , i , - ----- i ---- ~ $,app,ppp ~- - - -- --- i ~ i i ~ ~~ -- ' - s,ooo,ooo -- -------- ~ 4 ~ I 4,000,000 ; 2,000,000 ' ---------_..__~ ----- __--------_ ~ : ~ =,: , ~ 0 ~~ ~~P ~8 ~S ~: °~O~ uf :VE}tj.' 1,.~I~ v'~ G, °~J2','J ~°'~JEIO,'J Or :`~1S}vr3C ~u(?G !, Cornbir~ed ~ Civic Par~ ~rrigation & Nei~hborhood ' Pocket Park , Existing Paric Cultural Recreation ~ Complex Playground Park Sites Sites ' SiTes Facifities ^PlannedPerBallot 7,158,331 666,925 1,156,004 I 1,778,467 1,067,~80 I 1,778,467 400,000 ^Actual Exoenditures I 18,794,896 I, 339,071 I 1,433,356 I 63,820 ', 1,958,854 I 1,504,827 ' 331,379 W V ~ , _ ~ ~ ~ ~ 0 z ~ ~