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Approved Minutes - 3/29/20041y i ,/ ~ ~ W~ ?~~ ~" 1 i ~/ City of Boulder Parks and Recreation Advisory Board Minutes March 29, 2004 City Council Chambers 1777 Broadway 6 p.m. Board Present: Susan Osborne, Cha~r, Pam Hoge, Vice Chair, 5uzanne O'Neill, Stu Stuller and Charies Manlove, outgoing Cha~r Board Absent Ed von Bleichert, Tom Sanford, and Tom Blackburn 5taff Present: Jan Geden, Jeff lakey, Doug Hawthorne, Georgia Jackson, Jamie Sabbach, 7ulya Bridgewater, Cate Bradley, Ruta O'Connor, Patti Cummings, Colleen Fitzgerald, Steve Whippla, Sara Stewart and Justma Hoffer I. APPROVAL OF AGENDA The agenda was approved as submitted. II. OATH OF OFFICE I+OR NEW BOARD Thomas Blackburn was absent and will read the oath of office into the record at the Apri126 PRAB meetmg. III. ELECTION OF OFFICERS Manlove opened noirunations for Chair of the Pazks and Recreation Advisory Board Hoge nominated Osborne. Manlove closed nominations. Osborne was unarumously elected Chair of the Parks and RecreaUon Advisory Board for 2004. Manlove opened nommauons for Vice Chair of the Parks and Recreation Advisory Board Osborne nommated Hoge. Manlove closed nommations Hoge was unammously elecYed Vice Cha~r of the Parks and RecreaYion Advisory Board Por 2004. Manlove left the meeting and Osborne took over as Chair. IV. PUBLIC PARTICIPATION Public Participation was opened. Clark Sheehan, 1327 Periwinkle Drive, Boulder 80304, spoke about the Stazio Critenon Series held in March at Gerald Stazio Memorial Sofrball Complex (Stazio) and said he would like to contmue to hold similar races throughout lhe summer months Jason Mac Millan, 1036 Grant Place, Boulder 80302, said he would hke to have a park established for wildflowers, complete with a greenhouse and learnmg center Jim Haswell, 2748 Northbrook Place, Boulder 80304, asked if a disc golf course could be developed on the north side of Valmont City Paik (VCP) If not, would the Board consider the Area III site far a new disc golf course? Alexander Holcomb, ll55 7ay Street #1, Boulder 80302, spoke about the increased use of the disc golf course aC Harlow P1atCs Park. He also asked ~f the Board would consider a disc golf couise at VCP and if not, would they consider one at the Area III site. Lonny Frye, 1644 Pine Street, Boulder 80302, expressed surprise that the north side of VCP would not be a viable option far a d~sc golf course and asked what that site would be used for. Osborne replaed that the master plan for the park shows the area betweert the two ditches to fie left open and tn a natural state. She added that the area rnaght work for the wildflower path. Osborne asked about the dual use of Stazio for baseball and bicycle racmg and the potential conflict of schedulmg. Geden suggested that af Sheehan was stall present Chat he gave has name and phone number to Lakey to dascuss the matter wcth Lakey and Sabbach Lakey stated that a representattve from the bicycling commumty has expressed interest m makmg site improvements to the road, parking areas and landscaping at Stazio Lakey said this would have to be worked on with the community over the long term Osborne asked if the Master Plan would be the appropriate time to consider an additional disc golf course Geden replted in the affirmattve. Lakey stated thaC Area III is outside of the area where development is currently allowed Osborne said ~t mtghY be possable to have a dcsc golf course on the Area III site tf at didn't need any servaces. Lakey said m that case there wouldn't be a parking lot or restrooms. He also mentioned the potential for impacts to neighbors, vegetation or wildlife. O'Neill arr~ved at 6:25 p m. Frye asked if the section of land on the narth side of VCP had been purchased as open space. Osborne explained that the land in question was shown as open space on the comprehensive plan for a long time When lhat land was purchased by Parks and Recreation the open space designation was removed, yet the Board bel~eves this natural area should be preserved for passive recreation such as walkmg and picnickmg. PRAII Meetmg Mmuten 03/29/2004 - Page 2 Frye said disc golf would not be m conflict with those uses and suggested Board members v~sit aiea disc golf courses that are srtuaCed on natural land. Osborne saad Board members would be touring disc golf courses. Hoge added that there are other areas of VCP that might accommodate a d~sc golf course. Pubhc Parucipat~on was closed. V. CONSENT AGENDA The approval of the nvnutes of February 23 was postponed until the Apr~l 26 meetmg VI. MATTERS FROM THE DEPARTMENT A Disc golf course update Geden stated that the informatton mcluded m the packet was provided so that Board members might tour area disc golf courses at theu own convenience VII. MATTERS FROM BOARD MEMBERS Hoge said she had received an email from Mary Severs, a chemically sensitive individual who had an allergic reaction while walking near the Municipal Buildmg the previous week It seemed to Severs that a lot of chemicals were being used, speciPically Round Up Hawthorne saad there as a rnoratorium on usang any kind of chemical in the Muvcacipal Buildtng campus ctrea Hawthorne said he would follow up with staff but he would be very surprised af any chemicals had been used in that area. Hoge asked for a follow up on conversations w~th Deb Kemmerer, the mdividual who wanted to preserve Yhe Valmont knoll as a natural area for coyotes. Lakey saad he spoke with Kemmerer last fall and that she was going to contact him a short tame later, but did not. Lakey saad he could follow up r~nth Kemmerer Hoge asked about the expansion of the rifle range. Geden said the Rifle Club developmenC proposal went before the Boulder County Planrcing Commassaon on February 18 but she cltd not know whether or not the expansaon was approved. Geden saad she would inform county staff thaC she would ltke to be kept abreast of the expansion of the rtf Ze range as ct could impact future Area III park development. Stuller mquired about recovery of athletic fields and park turf. Hawthorrce said the turf at Pleasant View fields ~s definitely comang back. Hawthorne stated that bluegrass has the abilaty to regenerate and as long as water can be applted he believes park turf will come back Hawthorne added that there will be a lot of weeds unt~l enough turf as established to choke out the weeds. Osborne asked for an update on the possibility of a small park on Bluff Street. Lakey anformed the Board that the developer es walleng to clonate a small portaon of the property as a park, develop the park an some form and to fund the park maantenance for ten years. Osborne, Hoge and O'Neill said they definitely want this to happen and wish to be mformed if problems arise with the negotiations. PRAB Meehng Mmu[es 03/29/2004 - Page 3 Osbarne refeired to a petrtion from residents around Elmer's Two Mile Park askmg to schedule off- leash times far their dogs and asked tf that would be possible. Hawthorne said enforcement is easier if you either have an off-leash area or you don't. Priar to developmg Elmer's Two Mile Park, staff looked mto the possibility of a dog park for that srte. Flood control slaff was not m favor of a dog park for that siCe because of potential problems with fecal matter entering the water system. Prior to developmg Yhe park, residents within a quarter-mile area of the park were polled about their des~res for possible park amenities Dog park was tncluded on that hst of park amemties but was not highly recommended by the neighbors. Hawthoine said the gioup is askmg to legally have their dogs off-leash between certam hours. Based on the current leash ordinance and dog management plan, this issue would have to go through the PRAB and City Council m order to exempt Elmer's Two Mile Park from the requ~rements of the leash ordmance. Hawthorne said he would not recommend it and would address Che group requestmg off-leash Cimes. VIII. ITEMS FOR ACTION A Policy on interim use of park land Lakey spoke biiefly about the policy and asked PRAB members for their comments. Hoge said the interests of sponsots should be protected for a specific length of time and Chat protection should be mcluded in the policy Lakey saad the ~ree-year lease agreement that both the city ancl sponsor would enter into would protect the sponsor for one year. O'Neill said improvements such as benches, trees and perenmals would not fit very well with a one- year lease and suggested a d~fferent provision far such thmgs Lakey replted that staff could refine that wordang cn the polacy becuuse the Memorial Donation Policy as already in place for such thangs Osborne asked if requeets for mtetim use will come before the PRAB for approval Geden saad staff would not check in wath the Board or~ routiree matters once the polacy is ire place. Staff would check an wcth the Board i/'there was somethang a lcttle dafferent and staff needed to have a conversation wath the Board. The Public Hearmg was opened No one spoke The Public Heanng was closed. Hoge moved to accept the policy on mter~m use of park land and d~rect staff to rev~se the policy to reflect the Board's comments. Stuller seconded the motion Osborne expressed concern over the idea that someone who wants to do somethmg on pubhc park land could hold a public meetmg to gather neighborhood feedback. Osborne said staff would not need to run the meeting but should be m attendance to ensure that any ~ssues are accurately reported. Geden replied that staff could do that PRAB Meetmg Mtnuten 09/29/2004- Page 4 Osborne said she thought Board members ought to be advised of proposals. Gedere saad Matters from the Departrnent could provade an update ore proposals fbr anteram use of park land and anform Board members of ne~ghborhood notificat~on meetangs. Stuller asked what critena would be used to select proposals that need to come before the Board. Geden replaed that staff would bring to the Board only those proposals that are movang aheacl with a public meetang as well r~s any proposals that the department would co-sponsor. Lakey added that whenever sLaff writes a lease iY would come before Che Board for approval. Geden saad when-ever staff thinks there may be essues with a proposal, they would bring those to the Board as well Osborne called the queshon Suzanne seconded Geden reiterated the changes to the policy thaY the Board requested: • the addition of mcorporaCing a reasonable timeframe to infarm the Board if sYaff is opting out of a lease • refining policy language as some thmgs rrught not fit into the one-year lease timeframe, e g. trees and perenruals • havmg staff aC all ne~ghborhood notificadon meetmgs, nol just the ones that the department is co-sponsormg but all public meetmgs discussing mterim use of park land • the Board would be informed of neighborhood notification meetings • lease approvals would be broughl lo the Board as agenda items • staff would inform the Board of pohcy issues or concerns arismg durmg negotiations pnor to brmgmg a lease to the Board The Parks and Recreation Advisory Board voted unanimously (4 - 0 wrth 3 members absent) to adopt the policy on interim use of park land wrth the changes descrtbed by Geden IX. ITEMS FOR DISCUSSION/INFORMATION A Master Plan oullme Bradley gave an overview of the expanded outlme of what is to be mcluded in the Master Plan and asked Board members for their comments and feedback. Osborne said she was shocked to see that the Master Plan is entermg its final phase of development and asked what staff sees as the Board's role m the development of the Master Plan Stuller asked where the PRAI3 can provide assistance and feedback in developmg the Master Plan. Hoge also PeIY thal the PRAB was not mvolved m the developmenY of Che Master Plan. Hoge said she could not grasp what the cohesive, collective issues are wrthm lhe document. O'Neill said after the SWOT analysis she expected that the PRAB would be engaged m the next step and discuss the goals and three tiers with staff She would have l~ked to help develop some of the Master Plan outlme through comments and a study session. Bradiey said g~ven the time frame that staff was trying to work withm it made sense for staff to provide a draft to which the Board could respond What she is hearmg tonight is lhat the Board PRAB Meetmg Mmuteti 03/29/2004 - Fage S would have hked an mterim study session opportunity to weigh m on the structure of the Master Plan Osbarne asked if the policies that are in the department's Master Plan will also be mcluded m the Boulder Valley Compreheneive Plan (Comp Plan) Bradley saad she would find out whether or not the department's polacaes are to be incorporated an the overall Comp Plan Bradley said the memo ieferred to the final phase of development of the Master Plan and should have referred Co the culminatmg or synthesis phase of development. Hoge said she thought the mfarmation gathered from the VCP study session could be useful for developmg the Master Plan. Geden sa~d weighmg m on policies that will govern the Master Plan and the Master Plan development will be discussed at the retreat. There will also be a d~scussion regv-ding committee structure, how rt is warkmg and not workmg. Geden suggested a small commrttee of Boaid members might be included on the Master Plan development and attend regularly scheduled meetmgs Osborne said she ]iked the concept of common ground and the tiered approach. She had assumed that this Master Plan would have analysis of demographic changes and assessment of the need for new programs and facilities Osborne thought a priority system would be created for funding Parks and Recreation Department programs, services and faciliues. She also thought there would be some prioritization and evaluation of the mformation from Che citizen survey and the SVJOT analysis Osborne would like to see classification of undeveloped parks and any parks m need of ma~or refurbishment. Bradley said rt has been a dilemma for staff m lerms of how much can be completed for the Master Plan given the schedule staff is trymg Yo keep Osborne said staff had mentioned having each park assessed for what work needs to be done and what needs to be upgraded Bradley saad that was one thang that might not be included ave the Master Plan, gaven staffang constraarcts. Geden said it is a department goal and that Eben G. Fine Park is going to be a pilot Por developmg management plans for each sita Bradley said staff can revisit the possabilaty of including that anformation en the approved Master• Plan Stuller spoke about the importance of the last bulleC pomC at the end of page 7 and the f~rst bullet pomC at the top of page 8 He said if the department does not focus on generatmg support far the Department of Pazks and Recreation wrthin the city and community, there would be no need for tiers Ywo and three. He would like to see the goal of developmg more support for our department withm the ciry and community filtered back throughout the document. Stuller referred to the word "filn!" in the document and cauCioned that wrth declming revenues the department wouldn't want to posrtion itself in a way that looke like a"party departmenY' just out for a good time. He suggested emphas~zing the values that can be derived through the activities and programs the department sponsors and usmg those as a vehicle for educating the commun~ty and Crty Council m terms of the importance of what the department ~s domg. PRAB MeeGng Mm~tes 03/29/2004 - Page 6 Bradley replied that thc word "fim!" was one thmg that came out very strongly m the staff values work shop and theie had been a question about how that might bc received. Hoge suggested using "healthy happy atmosphere" as opposed to the word "fun!" Hoge asked if Bradley would email the memo document to her. Hoge referred to the long list on pages 7 and 8 and suggested it be broken mto categories such as Fundmg, Management Issues, Environmental Suslamabilrty ar Program Issues, each wrth correspondmg bullets underneath Bradley agreed with the suggestion to categortze the points. Hoge said organizmg the ~nformation m broader categories would be more helpful than findmg small bits oP mformation Por each issue scattered throughout the document. Hoge said she would hke to have a discussion at some point m this Master Plan piocess to determme appropr~ate levels of park development. Hoge sa~d a park shouldn't have to be manicured or have expensive equ~pment on it and she would like to discuss the mmimum development that can be done to a park site. She would also hke to define varymg levels of park development with thc approximate cost far each level Hoge gave an example of a park developed for under $SOK and definmg what that park would be like Hoge said the goals don'Y rei7ect the Crends m the memo She referred to the goal of gearing future programs toward youth wh~le the trend shows thaY Boulder is becoming a ret~rement destmation Bradley agreed and said adentified trends will etther be addressed or explicitly not addressed Hoge suggesled mcorporaCmg mformation from Yhe Needs Assessment mto Che Maeter Plan O'Neill said it was confusing moving from goals to policy changes to prioriCiea She found herself moving around the documenl loo much and then getting confused. She attributed this to not havmg participaYed in the development of the levels of Chose three categones. Bradley explamed that this was Yhe first time all of the information wae put rt into a framework and she agreed that rt needs cllnfication. Bradley explamed the hierarchy as goals bemg the broadest statement, recommendalions become the ob~ectives and are moie specific, while the aclion plan is even more spec~fic O'Neill suggested having a study session to discuss the goals and whaC it will take to accomplish those goals. She said it would bc helpful lo orgamze the mformalion m a logical order Osborne said Board members would send their comments to Bradley Geden said she would convene a meetmg with Planning and Development stai'f and Sabbach to talk about a recommendation for the Board's role m this process. Geden would like to come to an agreement about the Board's role, what the Board needs to be mvolved w~th and how to accomplish that m the Master Plan process. Hoge said it would be very usetul to have the mformation Prom the VCP study session prior to the retreat. Geden said that anformateon would be sent to the Board. PRAB Meehng Mmutes 03/29/2004 - Page 7 B. Staff presentation - Youth Recreation Program Cummmgs gave a brief presentation on the Youtb Recreation Program Sabbach also spoke about the program. Stuller called Cummmgs and Sabbach heroes and would have liked for th~s presentation to be earlier on the agenda when there was a larger audience. Sabbach mtroduced recreation sCaff and inCerns who were present X. FUTURE BOARD ITEMS AND fOURS XI. NEXT BOARD MEETING - Apri126, 2004 XII. ADJOURN The meeting ad~ourned at 8•40 p.m. APPROVED BY PARKS AND RECREATION ADVISORY BOARD: ~ ~~] Pam Hoge ~%~ Vice Cha~r Attest: ( ~ Georgiat~ ckson Recardmg Secretary PRAB Mee[mg Mmutes 04/29/2004 - Page 8