HomeMy WebLinkAboutValmont City Park Prospective Partner Information Packet and Request to Propose Partnerships Outline
VALMONT CITY PARK
Prospective Partner Information Packet (PPn
and
Request to Propose Partnerships (RPP)
Outline
City of Boulder Parks and Recreation Department
City Liaison Office
5353 Manhattan Circle, Suite 201
Boulder, CO 80303-4200
Telephone: (303) 499-3272 or 439-8369
Fax: (303) 499-6221
Email: vcp@roycearbour.com
PART ONE
Proposed Partnership Information (PPI)
This PPI section contazns information regazding partnenng with the City of Boulder for
development of the Valmont City Park Site T}vs u~formation packet is designed to
Prov~de essential background mformat~on,
Gather ~nf'ormation regarding the needs and contributions of Proposing Partners, and
Idenrify how the partnerstups will bene8t Pazks and Recreation and the Boulder community
The terms used throughout t}vs Proposed Partnerstup Information Packet are defined m Appendix
A A Conceptual Timeline is g~ven in Appendix B In Part Two, the Outline for RPPs will guide
Proposmg Partners in creating a proposal for iniUal review by C~ty of Boulder staff
A. Background Information
The City of Boulder Pazks and Recreation Department was fortunate to receive voter approval to
purchase land for a park s~te, now called Valmont City Park (VCP) Although no dollars were
included for capRal development of facilities or programs, voters approved very limited funding
for mfrastructure and mvntenance costs T}us Lmited funding, approximately $4 million, will be
spent on annexaUOn costs, site review, and a 13-acre open turf area, called Phase One
Citv Contribution
Land is a scarce and valuable resource in Boulder The Valmont City Pazk site, ready for
development, is the City's major contribution to partnering for the development of recrearion
facilities Other contributions that the City is prepazed to make to partnerships include
• The Concept Plan and its successor plans,
• Frammg the recreation developmern planned for the park,
• The minunal infrastructure described above,
• Identifying and elaborating a partnering process for the further development of the
Valmont City Park site, and
• Advancing the funds to launch the partnenng process and facilitate partnered
development of recreation facilities at the srte, with the e~cpectaUon that, together, the
partnered projects will reimburse the City's advance of funding support
B. Purpose of Proposed Partnerships
The Pazks and RecreaUon Department wants to -dentify for-profit, non-profit, and governmental
entities that are interested in proposing to partner with the City to develop recreaUon facilities at
the Valmont City Park A major component in exploring any Proposed Partnership will be to
identiiy add~Uonal collaborating partners that will enhance and expand resources, community
contributions, knowledge, and political sensitivity These partnerships should be mutually
beneficial for all Proposmg Partners mcludmg the City of Boulder and its residents
City Liaison OFfice Proposed Partnera6ip Wormation Packet Page 2
For purposes of this PPI packet and RPP Outline, a Proposed Partners}up is defined as "an
identified idea or concept mvolvu~g the City of Boulder and for-profit, non-profit, and/or
govemmental enuties, outlining the applicaUOn of combmed resources to develop faciliUes,
programs, and/or amenit~es for Valmont Crty "
C. Initial Proposals
After initial rev~ew of the proposal, if a Proposed Paztnership appeazs to fit the Parks and
Recreation mission and descnbe a viable pro~ect, a"Letter of InteresY' will be issued and a
specific Lisison wiU be assigned to begin discussion and refinement of the proposai with the
Proposing Partners The City Liaison can help m identifying any potential collaborating
partners, and helpmg define mutually beneficial agreements
D. Benefits of Partners6ips with the City of Boulder
The City expects that any Proposed Partnership will have benefits for all involved parties Some
general expected benefits are
Benefrts for Parks and Recreat~on, the C:ty of Boulder, and ihe Communtty:
• Merging of resources to create a higher level of service and facility availability for
commumty members
• Making altemative funding sources available for development and maintenance of public
community recreation
• Tapping into the dynamic and entrepreneunal expertise of private mdustry
• Delivering sernces and operaUng facilities more efficiently by allowmg for collaborative
business solut~ons to public organizational challenges
• Meeting the needs of speci&c goups of recreation users through the auadability of land to
develop for recreat~onal use
Benefits for the Parmers.
• Land availab~lity at a subsidized leve] for specific pubLc recreaUon needs
• Shanng the risk with an established stable govemmental entaty
• Becoming part of a larger network of support for management and promotion of recreation
facilities and programs
• Avazlability of professional City recreaUon and plamm~g experts to max~mize the recreational
facilities that result
• Availabil~ty of City facilitation to help streamline the planning and operational efforts
City liaison OtTice Proposed Partnership Information Packet Page 3
E. Par[nership Definition
A partnerstup is a cooperatrve venture between two or more part~es w~th common goals, who
combme resources to complete a mutually beneficial pro~ect Partnerslups can be facihty-based
or progam-specific The main goal for partnerships for the Valmont City Park site is to enhance
public recreation offenngs in keeping with the iruss~on and goals of the Parks and Recreation
Department
The City of Boulder partners}ups mvolve cooperataon among many partners, bringing resources
together to accomphsh goals m a synergistic manner Proposals that mcorporate such
collaboratrve efforts will recerve pnonty status
Partnerships can accomplish tasks with Lmited resources, respond to compelling issues,
encourage cooperarive mteraction and conflict resoluhon, involve outside interests, and serve as
an education and outreach tool Partnerships broaden ownership m various projects and mcrease
public support for commumty recreation goals Partners often have fle~bility to obtaui and
invest resources/dollars on products or actrvities where mumcipal government may be limited
Partnerships can take the form of (1) cash gifts, (2) unproved access to alternative funding, (3)
property mvestments, (4) charitable trust funds, (5) labor, (6) matenals, (7) equ~pment, (8) gifts
from estates, (9) tectuucal skills, and other forms of value The use of volunteers can figure
significantly into developmg partnerstups
F. Possible Types of Partners6ips
The City of Boulder is interested m promoting collaborative partnerships among multiple
organizations Types of agreements for Proposed Partnerships may include leases, contracts,
management agreements, jomt-use agreements, mter-govemmental agreements, or a combination
of these An innovative and mutually beneficial partnership that dces not fit mto any of the
following categones may also be considered
Proposed Parknerstups will be cons~dered for facilrties, services, operahons, and/or program
development These could also focus on assoc~ated needs, such as pazking, pavmg, fencing,
drainage systems, signage, outdoor restrooms, lighting, utility infrastructure, etc
The followmg examples are provided only to illustrate some poss~bilities of partnerslups They
are not necessanly eacamples that would recerve automat~c approval
Illusbahve F~amples of Poss~ble Public/Prtvate Parmerships
• A pnvate business seeing the need for more/different community fitness and wellness
activities wants to build a facility on City land, negotiate a management contract, provide the
needed programs, and make a profit
• A private group mterested in envuomnental conservation gets a grant from a foundation to
build an educational kiosk, providmg all materials and labor, and needs a spot to place it
City Liaison Office Propoaed Partnerohip Information Packet Page 4
• Several ne~ghbonng busmesses see the need for a place for theu workers to work out dunng
the work day They group together to fund initia] facilities and an operating subs~dy and grve
the facihty to the Crty to operate for add~tional publ~c users
• A bilcmg club wants to fund the buildmg of a race course through a pazk The races would be
held one night per week, but the path would be open for pubhc bikmg and m-hne skatmg
• A large corporate commuruty relations office wants to prov~de a skate park, but doesn't want
to run it They give a check for $500,000 to the Criy in exchange for public~zu~g theu
underwriting of the park's cost
• A pnvate restaurant operator sees the need for a concessions stand in the park and funds the
buildmg of one, operates rt, and provides a shaze of revenue back to the city
• A gazden club wants land to build umque butterfly gardens They will tend the gardens and
just need a location and irrigation water
Illustratrve Fxa~les JPoss~ble Pubbc/Non Profit Parrnersh:ns
• A group of participants for a particulaz sport or hobby sees a need for more playing space and
forms a non-profit entity to raise funds for a facil~ty for their priority use that is open to the
public dunng other hours
• A non-proSt baseball association needs fields for community programs and wants to get
grants for the bui]ding of the fields They would get pnority use of the Selds, which would
be open for the City to schedule users dunng other t~mes
• A museum funds and constructs a new building, dedicating some space and times for
community meetings and paymg a portion of revenues to the City to lease the land
Illustratrve F,xcrm~les of Publ~c Pubbc/Publtc Parmershtps
• Two govemmental publ~c safety agencies see the need for more physical traming space for
their employees They jointly build two gytns to share for their training during the day The
gyms would be open for the City to schedule for other users at night
• A school district sees the need for a new swimming pool for their attiletes The district funds
the pool and subsidizes operating costs, and the City manages the pool and provide public
swim dunng off hours
• Another City department needs meeting rooms They fund a multi-use building that can be
used for other community programs at night
Ctity liaison Otiice Proposed Partuership Information Packet Page 5
G. T6e City Liaison Office
The City Liaison Office is a semor management team funct~on of the Pazks and Recreation
Department and is operated by Valmont Park L~vson, LLC (VPL) VPL will manage tlus publ~c
and private partnerslvp process for the development of Valmont City Park The City Liaison
Office will be available to assist organizations and groups through the applicat~on, selechon, and
approvalprocesses
H. The Parks and Recreation Department Mission and Goais
Partnerships should be m accord wrth the Park and Recreat~on Department's miss~on statements
and goals as defined in the Parks and Recreatiou Master Plan This functional Master Plan ~s
dev~sed to be consistent with the policy acid implementat~on framework in the City of Boulder's
Comprehensive Plan and sub community plans Master Plans are desigciated by the City of
Boulder to deal with sernce delivery systems, facilities, and programs
Parks and Recreation ~ssion Statement
The Pazks and Recreation Department provides and cares for public parklands and creates
opporturut~es for personal growth We work wrth the people of Boulder to provide a broad
spectrum of opportuniUes to renew, restore, refresh, and recreate, ba]ancmg often suessful life-
styles We encourage the partic~pation of indrviduals and families to develop the highest
possible level of physical and mental well-being We believe that well-balanced, healthy people
contribute to a produchve and healthy commumty
Goals of the Park and Recrearion Depardnent
• Promodng physical and mental health and fitness
• Nourishing the development of children and youth
• Helping to build strong communities and neighborhoods
• Promoting environmental stewardship
• Providing beautiful, safe, and functional parks and facil~ties that improve the lives of a11
c~t~zens
• Presernng cultural and historic features within Boulder's parks and recreation system
• Providmg a work environment for the Parks and Recreation Departmern staffthat encourages
imtiative, professional development, lugh morale, productrvity, teamwork, innovation, and
excellence m management
I. Partnering Process:
Imtial Review
An interested group takes the first step to propose partnerstup with the City Parks and Recreation
Department To help in reviewing both the partnership proposed, and the pro~ect to be
developed in partnership, the City asks for information to be organized according to specific
formats
City Liaieon Office Proposed Partnership Information Packet Page 6
Ifthe mitial rev~ew of a proposed project is of mterest, a Ciry L~aison wil] be assigned to
evaluate the pro~ect and work with potential partners to clanfy
• Which part~es to mclude m the partnerstup,
• The projecYs plamm~g and des~gn process
• Planning and des~gn review requued by Crty departments, and
• technical and professional work to complete the project
The CiTy L~azson ~s available to answer quesUons related to the creat~on of an mitial proposal,
and after uilt~al interest has been mdicated, vrnll work with the partnerstup to create a checklist of
what actions need to take place next Each project will have distinctive planning, design, review
and support issues The City Liaison will facilitate the process of determmmg how the
partnerslup will address these issues
Depending on pro~ect comple~ty and ant~cipated benefits, responsibilities for all acUon points
are negotiable, within the framework established by law, to assure the most effic~ent and
mutually beneficial outcome Some projects may acquire all their techrucal and professional
expertise and staffresources from outside Gty's staff, w}ule some pro~ects may proceed most
efficiently if the City contributes staff resources to the partnership
The partnership must cover the costs the partnerstup incurs, regardless of how the project is
staffed, and reflect those costs m~ts pro~ect proposal and budget The proposal for the
partnership project should also discuss how staffmg and expertise would be provided, and what
documents will be produced if City staff resources are to be used by the partnership, those costs
aze allocated to the partnership pro~ect and chazged to ~t
Steps for a Proposing Partner to follow are given here:
1) A Proposing Partner submits a Request to Propose Partnerslups (RPP) to the Parks and
Recreation office following the RPP OuUine (see Part Two) Proposing Partners should
have a good preliminary deSnition of goals and objectives, resources and needs to present
their case An effectrve RPP will be sunilaz to a"business plan", in addition to includmg
information necessary for partneruig with the City
2) The City Liaison Office, along with Pazks and Recreation staff, performs an Initial Review
of the proposal
3) The Proposmg Partner will be notified within 60 days regardmg initial mterest (and
reasomng) for proposed project
4) If initial review of the RPP }nelds prelicmnary mterest, a"I.etter of InteresY' will be issued
and a Partnership Consultant from the City Livson Offrce assigned to the project Meetings
will be arranged for in-depth exploration and discussions For each project, an Integration
Fee will be assessed and assigned at tlvs stage The amount of the fee will be determined
based on the mdividual project The City Liaison will help to identify necessary timeLnes
and steps and outlme the approval process from ttus point forward
City lisiwn Office Proposed Partnerahip Information Packet ~ge ~
1'h~s L~aison wil] facil~tate approvals and mput from other involved C~ty departments, and
prov~de guidance for the partners regarding necessary steps A focus at tlus pomt will be to
deternune whether tlvs pro~ect is appropriate for addmonal collaborative partnenng, and
whether this project should prompt the City to seek a Reauest to Proaose Partnershios
RPP from competing or collaborating orgamzat~ons
5) Integrat~on Fee
The C~ty of Boulder, with support of the Boulder Commumty, ~s contnbutmg the land for
Valmont City Pazk Partners will be expected to propose all fundmg for their "partner-
specific" projects, from initial conception, through design, construction, operations and
project specific maintenance In addition, all partners will be assessed an"Integrat~on Fee"
for their pro~ects, based on project type and cost It is expected that the Integration Fee will
be nommal as compared to what a goup could expect to pay for land costs ~f they were to
develop proposed projects on theu own
Tlvs Integration Fee will help fund the "Non-partner-spec~fic" amenities in the pazk, such as
sidewalks, streets, parlnng, water and sewer mfrastructure, common green areas, natural
areas, the City Liaison staff costs, etc The Pazks and RecreaUOn Department does expect to
provide some funding for ongoing maintenance of integral park amenities when the pazk is
developed, as they do for all other City parks
The City Liaison can help determine approximate Integration Fee costs, and which amenit~es
are included, eazly on in proposed pro~ect conception Tlris fee should be ~ncluded in
projecting total budgets
6) Reauest to Proaose Partnershius (RPP) TriQ¢er To reduce concems of unfa'v private
competition, if the proposed project involves partnenng with a private "for-proSt" ennty and
a dollar amount greater than $5,000, requests will be made for Partnership Proposals from
other interested private entities for identical and/or complementary facilities, progams or
serveces A selection of appropriate partners will be part of the process
7) For most pro~ects, a formal Partnered Proiect Prooosal (PPP) from the partners for their
desired development pro~ect will need to be presented for the Crty's offic~al development
review processes and approvals The Crty Lta~son will work with partners to outline the
components to be addressed by the PPP, and to determine which types of approval are
necessary
8) The project may be sub~ect to the City's Developmeni Review Processes The project may
require approval by the Legal, Planning, Finance and/or other City Departments, Parks and
Recreation Advisory Board, Planning Board, City Council, and/or Gty Manager's Office,
depending on project complexity and applicable City Charter provis~ons, ordmances or
regulations
9) Specific Partnering Agreements appropriate to the pro~ect will be drafted jomtly There is
no prescribed format for Partnering Agreeroents, which may take any of several forms
depending on what wiit accomplish the desired relationships among paRners Proposed
Partnering Agreements in that case must mclude development of the partnerstup, concept
plans and project master plans, environmental assessments, architectural designs, s~te plans,
City Liaisou pfFice Proposed Partuers6ip leformation Packet Page 8
development and des~gn review documentat~on, pro~ect management, and construct~on
documents, inspections, contractmg, morutoring, etc Provision to fund the costs for
"partner-speciSd' plans and documents should be included m the RPP
10) If and when all is approved, the Partnership begins The City ~s committed to upholdmg rts
responsibilities to Partners from the initiation through the continuation of the partnerslup
11) Evaluation wdl be an integral component of al] Partnerslups The Partnenng Agreements
should outline who is responsible for evaluat~on, the types of ineasures used, and details on
what will occur should the evaluat~ons reveal Partners aze not meetutg their Partnership
obligations
Note on Privatization:
Tlus application is specific for proposed partnering for new facilities or progams
This informat~on does not mtend to address the issue of pnvat~zation, or transfemng existing
Park and Recreation functions to a non-City government endty for improved efficiency and/or
competitrve cost concerns An example of privatization would be a contract for a landscaping
company to provide mowing sernces in a pazk The C~ty is always open to suggestions for
improving services and cost savings through contractual arrangements If you have an idea for
pnvatization of current parks and recreat~on functions, please call or outline your ideas in a letter
for the City's consideration
J. Other Coasideratioas
Costs for Proposal Annroval Process
Along with the Integration fee, there will also be costs for construction and plamm~g documents,
design work, and related needs and development review processes dependent on the pro~ect
complexity
Successful Proposing Partners will take these costs mto account and plan for recovery of these
costs within the proposal framework In addirion, projects should explain whether they could
contribute revenue to the City over time, throughout the Partnership
Site Limitations Due to Public Bond Fundinp for Purchase
There are hmitations regarding the inclus~on of for-proSt enUt~es on some patcels of the Valmont
City Park Site It is not e~cpected that these constraints, which limit the amount of VCP land
devoted to use by for-proSt entities, will significantly impact Partnered Projects These will be
further defined as Proposed Partnerslvps identify the portion of the Valmont City Park site to be
occup~ed by their projects The City Lia~son will ass~st Proposed Partnerships to consider bond-
funded land purchases and any constraints that may impact a Partnered Project
Site Use
For preliminary purposes, it is assumed that the City of Boulder Parks and RecreaUon
Departmeat will be contributing land use to any Proposed Partnership A Concept Plan,
approved the City Council, has been adopted for the Valmont City Park site, including
recommendations and "footprims" for specific types of recreational activrties Prelimmary
City Lisison Office Propoeed Partoership Information Packet Page 9
feasibility assessments by the C~ry and the amount of land available for use are avaalable through
public documents
The Concept Plan is a worlnng document and is be used as a guide for appropriate site use,
although siting should be recommended by the Proposmg Partners Substantial changes to the
Concept Plan require an extensive developmem rev~ew process culminating in C~ty Council
action, the costs in dollars and elapsed time of changmg the Concept Plan should be carefully
rev~ewed among Proposmg Partners and the City Lia~son
Site Improvements
Necessary stte improvements cannot be automaticatly assumed Costs and responsibility for
these ~mprovements should be considered m any Proposal Some of the general and usual needs
for public fac~ties that may not be included as City contributions and must be negotiated for a
pro~ect mclude
^ Any Facilities or Non-existent
^ Infrastructure ConsUuction
^ Llghting
^ Mamtenance to Specified
Standards
^ Staffing
• Snow Removal
^ Pazking
^ Outdoor Restrooms
^ Water Fountains
^ Complementary uses of the Site
^ Util~ty Improvements (phone,
cable, storm drainage, electricity,
water, gas, sewer, etc )
^ Custodial Services
^ Trash Removal
Need
The nature of publ~c recreation deternrines that certa~n activities will have a higher participation
rate than others Some activities serve a relatively small number of users and have a high facility
cost Others serve a large number of users and aze widely available from the pnvate sector
because they aze pro5table The deternunation of need for faciht~es and programs is an ongoing
discussion in recreation management Please consider how your project fiilfills a public need
and therefore should be made available with a subsidy, m this case through the dedication of
public land
FundinP
Only when a Partnership Proposal demonstrates lugh unmet needs and }ugh-unant~cipated
benefits for City of Boulder citizens, will the City consider contributing resources beyond land to
a pro~ect The City recommends that Proposing Partners consider sources of potential funding
The more successful partnerslvps vv~ll have funding secured in advance In most cases, consider
funding and cash flow for uutial capital development, staffing, and ongoing operahon and
maintenance
Please clearly identity the details of approved and pending Tunding sources in your
proposal. For many partners, especially small private user groups, non-proSt groups, and
govemmental agencies, cash resources may be a limiting factor in your proposal It may be a
necessity for you to approach alternatrve fundmg sources for resowces to complete a proposed
project Getting altemative funding often demands creativity, ingenuity, and persistence, but
many fornis of funding are available
City Liaison Office Proposed Partnership Information Packet Page 10
Alternatrve fundmg can come from many sources, e g corporaUOns, foundaUons, partnerships
wrth other agenc~es, local retvl businesses, educational inst~tutions, and not-for-profit
organizations Your local l~brarian can help w~th foundahon and grant resources Developmg a
solid leadership team for your partnenng organization vv~ll help find fundmg sources In-kmd
contnbutions can m some cases add add~t~onal fundmg
K. Selection Criteria
In assessmg a partnership opportunity to prov~de facilities and services, the City will consider (as
appropnate) the following critena The RPP Outline in Part 2 gives a structure to use m
formatting your proposal, by asking that you answer each of the following quesUOns
• How does the project align v~nth the Park and Recreation Mission Statement and Goals~
• How does the proposed facility St mto the current approved Valmont Crty Park Concept
Plan~
• How does the facility/program meet the needs of City residents~
• How will the project generate more revenue and/or less cost per participant than the City can
provide with its own staff or facilities~
• What are the alternatives that currently e~st, or have been considered, to serve the users
identified in this pro~ect~
• How much of the existmg need is now being met wittun the City of Boulder and witlun a 30-
mile radius~
• How does the facdity/program prov~de for entry-level, mtermed~ate, and/or expert skill
levels~
• What is the number and demographic profile of participants who will be served~
• How can your orgazuzation assure the City of Boulder of the long-term stabilrty of your
organizat~on, both for operations and for maintenance standards~
• How wdl your organization meet Amencans with Disabilities Act and EEO requirements~
• How will your orgaruzation offer programs at reasonable and competitive costs for
participants~
• How does this project align with legal requirements for the use of land purchased with tax-
exempt municipal bonds~
L. Additional Assistance
The Parks and Recreation Department is aware that the initial process does entail a great deal of
backgound work on the part of the Proposing Partner The followmg list of resources may be
helpful in preparing your proposal-
• Courses aze available through local colleges and universities to help your organization
develop a business plan Front Range Community College offers speciSc courses
• The City of Boulder Chamber of Commerce offers a variety of courses and ass~stance for
business owners and for those contemplating starting new ventures
• Reference Librarians at your local library can be very helpful in identifying possible fundmg
sources and partners, including grants, foundations, Snancing, etc
City Iraison Office Proposed Partaers6ip Information Packet Page 11
The City Lia~son Office has a small library of documents related to these partnerships This
coltection includes relevant information includmg the Boulder Valley Comprehensive Plan,
the Parks and Recreat~on Master Plan, a collection of proposals by other organizat~ons, srte
maps, the adopted concept plan, etc These documents may be cop~ed or reviewed, but may
not be taken off-srte This resource library is located at 5353 Manhattan Circle, Suite 201, in
Boulder
• The City of Boulder Web Srte offers current news regarding City matters and informat~on on
contacts w~ttun the Ctty
If, after making use of the above assistance, additional help is still needed, please call ffie City
Liaison Office at (303) 499-3272 or (303) 439-8369
City Liaison OlTice Propoxd Partnership Information Packet Page 12
Request to Propose Partnerships (RPP) Format
Please prov~de as much mformaUon as possible m the followmg outline form If somet}ung does
not apply, please Lst the topic followed by "NA" (not appUcable) If the information is not yet
known, please explazn
I Description of Proposing Organization
• Name of Orgazuzat~on • Purpose of Orgazuzation
• Yeazs m Existence • Sernces Provided
• Contact Names, Mailing Address, • Member/User/Customer Profiles
Phys~cal Address, Phone, Fax, E- • Accomplishments
mail • Legal Status
II. Summary of Proposal
What is bemg proposed~
III. Benefits to the City of Boulder Parks and Recreation Department
Please individually list and discuss the benefits (monetary and non-monetary) for the City of
Boulder and its residents Please provide answers addressing the Selection Critena, and explain
any other benefits your proposal will provide
Selecdon Cnter~a
1 How does the project align with the Park and Recreahon Mission Statement and Goals~
2 How does the proposed facility fit mto the curreat approved Valmont City Pazk Concept
Plan~
3 How does the faciLty/program meet a need for City residents~
4 How will the pro~ect generate more revenue and/or less cost per participant than the City
can provide with rts own staff or facilrt~es~
5 What altematives currently exist to serve the users idenrified m this pro~ect~
6 How much of the e7usting need is now being met~
7 How does the facility/progams provide programs for entry-level, intermediate, and/or
expert skill levels~
8 What is the number and profile of participants who will be served~
9 How can yow organization assure the City of Boulder of the long-term stabiltty of your
organizarion, both for operations and for maintenance standards~
10 How will your organization meet Amencans with Disabilities Act and EEO requirements~
11 How will your organization offer programs at reasonable and competitive costs for
participants~
12 How does this project align with legal requuemems for the use of land purchased wrth tax-
exempt municipal bonds~
City Liaisoa Office Proposed Partnership Information Packet Page 13
N. BeneTits to the Partnering Organization
Why is your orgaruzaUon mterested m partnenng with the C~ty of Boulder Parks and Recreat~on
Department~ Please mdividually list and discuss the benefits (monetary and non-monetary) for
your orgamzat~on
V. Details of Proposal
Include what your orgamzat~on will provide and what is requested of the City of Boulder
Include imUal plans for concept and site design, construchon, and a preliminary business plan for
marketing and operations, projected costs, staffing, initial cash flow, and mazntenance
1 How much property do you need~ How lazge will the facilrty be~
2 Where will it be located on the s~te in reference to the concept plans~
3 What type of mfrastructure development needs to be done~
4 Who will manage the des~gn and construction of the facility~
5 How will this project be funded for plarwng and design, construchon, operations, ma~or
replacements, and maintenance~
6 What aze your proposed methods of finanang~
7 What is the plan for L~fe-Cycle Costmg~ Include both wnstruction and useful life
pro~ections
8 Who will manage the daily operattons~
9 What is your organizahon's expenence in providmg tlus type of facility/program~
10 What are the anticipated costs for participants~
11 What is the proposed timeline for the pro~ect~
12 Who will be the users~
l3 Please identify the projected numbers of participants, ages, percentage of crty residents, skill
level required, focus of activit~es, etc
14 What is the availability of surular programs elsewhere m the community~ Within a 30 mile
radius~
15 What aze your projected hours of operations~
16 What are your initial staffing project~ons~
l7 What types of insurance will be needed and who will be responsible for acquving and
paying premiums on the policies~
18 How, by whom, and at what intervals will the pro~ect be evaluated~
19 What types of agreements should be used for this project~
20 What will be done if the program does not meet the conditions of the origmal agreements~
City Liaieon OfTice Proposed Partnership Information Packet Page 14
Appendix A - Definitions:
For partnenng wrth the City of Boulder, the followmg terms are defined
City Liaison: A person or team of people assigned by the CiTy of Boulder to act as a L~aison
between City Departments and Proposmg Partners to facil~tate the partnenng process once it has
passed Imt~al Rev~ew The City Lia~son ~s also available to answer quest~ons about initiatmg the
proposal process
Collaborative Partnering: The process of identifymg and involving more than one partner to
create collaboratrve synergistic solutions and resources
Desired Partners Path City solicitation of additional collaboratrve partners}ups
Development Review Processes The required rev~ews for the approval of development within
the City of Boulder, generally directed by the City's Planning Department
Formal Partnered Project Proposal (PPP): Once a pro~ect receives a"Letter of InteresP', the
City Liaisoa will facilitate the partner's preparation of a formal proposal (PPP) for final approval
Exact included elements and pomts of final approval will vary, depending on project complexity
Initial Review: The process Crty staff and the City Lia~son go through after recerving a
completed RPP outhne from a proposing partner
Integration Fee: A fee charged to partners to help cover the "non-partner specific" costs and
ameruties related to the development of Valmont Crty Pazk
Major RPP Path: The initia] six-month time period, September 11, 2000, through March 12,
2001, when the City will accept Requests for Proposed Partnerships (RPP's)
Priority Use: An agreed upon defined time or area that ~s reserved for scheduling by a spec~fic
goup of users
Proposed Partnership Information Packet (PPn: Infottnation explaining the partnerslup
process, including the RPP outline format
Proposing Partner: A person or orgam~axion who is interested in pursuing a partnership with
the City of Boulder
Public Use: A use of a facility or grounds that is open to general publ~c use, not restsicted to
specific users or priority scheduling
Request to Propose Partnerships (RPP) Format: An outline form grven m Part 2 to prov~de
structure for mformation needed for initial review of a proposed partnered project
City liaison Office Proposed Partnership Informatioo Packet Page 15
Appendiz B.
Conceptual Timeline for Partnership Process for Valmont City Park
Opening Period, September 11, 2000- Marc6 12, 2001
Fall 2000
Proposed Partnerslup Information Packets and copies of S~te Review Plan are
made avazlable for mterested poss~ble partners City Liaison solicits
partner mterest and releases mformat~on regarding project to publ~c
A pubLc informational meetmg/workshop is scheduled for all known mterested
partners Any partner subm~tting a proposal will receive notice or a
"Letter of Interest" wit}un 60 days
Crty L~azson works with Partners who have recerved a letter of interest, identifies
appropriate collaborating partners, and helps to ready proposals for formal
approval
City of Boulder begins initial mfrastructure development and Phase One of
Valmont City Park with ava~lable City money
March 2001, Initial Opening Period Ends
After PPP approvals
Partnering and project approval begins, mcluding preparation of construct~on
documents, specific planning and contracting, etc Partnering Packets are
available for auy additional partners who may come forward and City
L~a~son may solicit missmg partners, but the Srte Review Plan and ma~or
park components do not change unless there are compelling, well justified
reasons Valmont City Park development begins
Groundbreaking for partnered pro~ects begins, date dependent on project
comple~uty
City Liaison Oflice Proposed Parlners6ip Information Packet Page 16
The Opening:
The ReQuest to Propose
Partnerships (RPP) Period
T'he City Liaison Office is
very pleased to announce the
Opening of the Request to
Propose Partnerehips (RPP)
period on September il, 200C
The RPP period will conHnui
for aix months and close on
March 12, 2001. During this
time, the City Liaison Office
will work with interested
parties to help them develop
successful partnership
agreements with the City.
A Prospective Partnership
Information (PPn packet is
available through the City
Liaison Office. The
Partnership Policy ia availa
online at the City's web sifi
www.ci.boulder.co.us, or a1
www.roycearbour.com, or ,
the Pazks and Recreation
DepartmenYs Administrati
Offices at 3198 Broadway.
City Ua(son Offlce
Valmont Park Liaison, LLC
5353 Manhattan Circle
Suite 201
Boulder, CO 80303-4200
(303) 499-3272 or
(303) 439-8369
Fax: (303) 499-6221
Email: vcp~roycearbour.com
www.roycearbour.com
~'~~ ~~ BoUl~t~
~ /~.~
~~r~"~'
Parke & Recreation
VALMONT CITY
PARK
The Public
and
Private
Partnership
Process
Call the Ciiy Liaison (
for more information.
Background
Citizens approved a sales tax
increase in 1995 to purchase large
parcels of land for active public
recreation use. This paid for the
purchase of most of the land for
Valmont City Park, initial park
planning costs, annexation fees,
and inirial design and engineering
costs. It did not provide funding
for additional park facilities.
After 18 public meerings, a
Concept Plan for Valmont City
Park was created. However, the
Parks and Recreation Department
knew that creativity would be
needed to find funds to develop
any Pazk faciliHes and
infrastructure. A "Public and
Private Partnership Policy" was
aQproved in July 1999 by the
Parks and Recrearion Advisory
Boazd. This policy outlines ways
to invite partners and secure
financial resources for recreation
facilities development.
The City Liaison Office was
created to manage the proposed
partnership process.
It is staffed by
Valmont Park Liaison, LLC.
What is a Proposed
Partnershipl
A proposed partnership
involves not-for-profit or
fonprofit organizations, and/or
governmental agencies that
bring an idea or concept to the
City with a plan for developing
public recreational facilities,
programs, and/or amenities for
Valmont City Park.
The Pazks and Recreation
Department offers the use of
this public land and other select
benefits as theu coniribution to
the partnership.
Proposing Partners will need to
meet approved selection criteria
and provide funding,
management, and operational
plans for their facility.
There may be facilides and
developments that will involve
many partners working together
to bring their ideas to
implementation.
The Steps in the
Partnership Process:
1. A Proposing Partner
submits a Request to
Propose Partnerslups (RPP)
outline.
2. An initial review of the
proposal is performed.
3. A Letter of Interest may be
issued, and then a
Partnership Consultant
assigned.
4. The Proposing Parlner
prepares a Parlnered
Project Proposal (PPP) for
the City's official
development review
processes and approvals.
5. If necessary, a
development Site Review
may occur.
6. Project-Specific Partnering
Agreements will be
drafted.
7. When all partners approve,
the Project begins.
8. Evaluation will be an
integral component of all
Partnerships.
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Announcin~ a
Media Site Tour
X.
Of
Vaimont City parK
.All interes~ted member5 of the Media are invited to
meet at Valmont City parK for a tour of the site on:
Sentember 7, 2~00
1:UOprr~ to 2:(~ am
~
,
~,~
This tour will be hosted by
the Parics and Recreation
Denartment
Ci~ Liaison Office.
M Undated Site Review Conceutual plan will be
available for distribution at this time.
Please meet us in the Citr parks Or~erations Duildin~t
parKin~ lot ~'ou will iind this by takin~! 47'h Street to
Old pearl, tlien stoin~ east on Old Dearl until tt~e road
ends.
p~ease Qsvp to 303.4g9.3272 or 303.~3g.836g.
~oolcin~ forward to seeina you there:
.
Valmont City Park
in Boulder, Colorado
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• ' ~ ' ~ ~IAINTENA~I~E FACILITY - ;'
i. , ~. ....~ ~ .~ ~ I r~ r ;
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CITY OF BOULDER PARKS AND RECREATION DEPARTMENT
City Liaison Office
(303) 499-3272 faz (303) 499-6221 Email vcp@roycearbour.com
V,v,nforrr CrrY Pa~t hvFOx~,~oN S~~r
May 1, 2000
Location and Size: The 132-acre Valmont City Park is the largest park within our curtent urban
parks system It is located north and south of the intersection of Valmont and Airport Roads.
Acreage and Funding: Funding for the pwchase of approximately 104 acres of the
Valmont City Park site was provided through a 1995 citizen-approved one-quarter of one percent
sales tax and through the Colorado State Lottery. Approximately 28 acres of the proposed park
includes property already owned by the City and partially developed as the City Yazds ficilities
and storage.
Site Acquisition and Annezation: The City completed site acquisition in Apn'1 of 1999 and
annexed the property in December of 1999.
Park Development Intention: The one-quarter of one percent cent sales tax increase approved
by the citizens as part of the 1995 Ballot Issue provided funds to purchase large parcels suitable
for development of active intensive use recreation facilities such as lighted ballfields, roller hockey
courts, skateboazd facilities, and recreation buildings, as well as neighborhhod and "pocket park"
lands. The development of active and intensive use facitities requires a large site, well-distanced
&om residential development and easily accessble from major uansportation corridors. The sales
tax increase was not intended to provide funding to fully develop a new ]arge city park site.
However, the funding did provide $4.1 million to pay for the costs of the initial park planning,
design, engineering work, annexation fees, infiastructiue costs, and a limited amoutrt of initial
park construction.
Phase 1 Park Development: In September 1999, the Pazks and Recreation Advisory Board
approved the use of the Valmo~ City Park developme~ funding to develop Phase 1 as shown on
the attached plans. Phase 1 includes appmximately 13 acres of park development, which will
provide landscaped and 'urigated turf for non-programmed recreational uses (pick-up ball games,
picnics, running, playing, commimity activities, winter use for skiing, etc.), wallcs, soft surface
trails, benches, picnic tables, and required site infrastructure (utilities, roads, pazking, lighting,
etc.). In addition to the Pazks and Recreation Department development of the site, the Public
Works Department will construct the Wonderland Channel waterway through the park from
Valmont Road south to Goose Creek channel as a flood control, water quality, and tnbutary
greenways project. The Wonderland Channel consttuction w71 connect to the Phase I pazk
development, providing pedestrian and bicycle access directly to the park through the Wonder]and
Trail connections north to the trail system along Wonderland Chazmel and south to the existing
Boulder Creek trail system Construction of the Phase I pazk development and Wonderland
Channel aze anticipated to begin within the next year.
Annezation Improvements: The site annexation process identified the followuig annexation
requirements: new water and sazutary sewer service for the Platt Farnihouse, new water service
for the large metal storage building (the "egg fazm"), interior spru~kler systems for and new fire
access roads to these two buildings, a fire hydrant and water line extension to the Roney house,
and minor fire safety additions to the metal storage building. Most improvemerns required as a
condition of anne~tion are now complete, with the sprinkler system in the large metal storage
building to be completed in July.
Prairie Dog Relocation: Wild Places, Inc., a prairie dog relocation service, has been relocating
prairie dogs &om the Valmont City Pazk site to an existing park property west of Kelso and
VaThalla Roads. Their work began in October 1999 and will continue.
Long Term Deveiopment: The majority of this 132-acre parksite, outside of the Phase 1
development of the pazk, will remain undeveloped unt~7 additional funding is identified for
development. The Parks and Recreation Department intends to provide developmern of
recreational facilities through public and pnvate partnerslrips.
Public and Private Partnership Development: A number of organizations and recreational
interest groups have expressed interest in developing recreational facilities for community use at
the Valmont City Park. A Public and Private Partnershig Policv has been created which outlines
the process and criteria for creating development partnerships for this public park. A City Lisison
is working directly with potential partners for the Valmont City Park in preparation for a
"Request For Partnered ProposaLs" process. Any inquiries about the Public and Private
PartnershiQ Policv or process may be directed to the City Liaison Office:
Diana Royce Smith 303-499-3272, diana ~oviceazbour.com
Teresa Grills 303-439-8369, FLOWtg@mindspring.com).
Conceptual Planning Process: The conceptual planning process was completed over 18 months
(January 199'7 to June 1998) and included 17 public review meetings. The Approved Concept
Plan incorporated the guidelines of the approved Pazks and Recreation Master Plan, data obtained
from The 1996 Parks and Recreation Citizen Survev, and input from the Pazks and Recreation
program sta$ residential neighbors, the community at large, and special-interest recreation
groups. The Transportation Advisory Boazd, Open Space Board of Trustees, and Planning Boazd
also reviewed the plan. The Parks and Recreation Advisory Board approved the Concept Plan in
March 1998, and the City Council reviewed and approved the Concept Plan in April 1998.
Anneaation and Site Review: Site Review plans (see attached) were submitted in June 1999 and
approved by Planning Board and City Council by December 1999
The following proposed developmeot is in the Approved Vaimont Citv Park Concept Plan:
^ Large areas of open turf for muki-use play
^ One or more children's playgrounds near the knoll south of Valmont Road
^ Public plazas and community gatheruig areas, picnic azeas, and overlooks located on lmoll
south of Valmont Road m conjunction with playground development
^ Three recreation building complexes
^ Multi-purpose paths, and wallcways around and through the park including underpasses
under Valmont Road at two locations and trail connections to Wonderland Creek, Goose
Creek to Boulder Creek, and to Boulder and Left Hand Ditch trail systems.
^ A 5800-tineaz-foot bicycle racing track and mutti-use traii system
^ Extension of Wonderland Creek Channel waterway and greenways trail through the
parksrte by the Tributary Crreenways Division of the Public Works Department
^ Six lighted baseball or softball fields with potential for multiple uses
^ Hard surface courts wluch might include basketball, roller hockey, and tennis courts
^ A recreational outdoor skating and skateboard facility
^ Community gazdens
^ Lazge and small group picnic facilities and shehers
^ Extension of Airport Road from Valmont Road to Pearl Pazkway.
^ Two primary signalized vehicle entry points, one at Airport and Valmom and one at
Airport and Pearl Parkway.
^ Extension of 49th Street from Valmont Road to old Peari Street
^ Specialty gazdens and renovated historic farmhouse for meetings, parties, receptions
^ Designated space within open grass areas for cross country skring in the winter
^ Three to four acres designated for a commercial mixed-use development
^ Approximately four acres for potential development of light industrial buildings on the
hillside north of Valmont Road (an element which has since changed; see Approved Suite
Review Plans below)
^ 6.5 acres for a Parks Maintenance Compound
^ Preservarion of existing natutal and historic features including North Boulder Farmer's
Ditch, Boulder and Left Hand Ditch, Roney house, and Platt farmhouse
^ Adequate parking for all the facilities
Approved Site Review Plans: Site Review is a required City of Boulder planning process which
involves staff and public review of developed site plans for the project. Staff completed the Site
Review plaos and review process for the park in December of 1999, including Planning Board and
City Council review. In the process of the design developmern for Site Review, the following
changes to the Concept Plan were approved:
^ addition of a 1.4-acre fenced dog pazk on the park property north of Valmo~ Road
^ deletion of amphitheater developmern from the park property north of Valmont Road
^ deletion of light industrial development from the park property north of Valmont Road
^ addition of passive recreational development on hilltop of the pazk property north of
Valmont Road
^ additional cross coumry ski trails to the property south of Valmo~ Road
'• Development Fleaibility: The Approved VaUnont City Pazk Concept Plan represents a broad
` range of input from the community and the approval of the Planning Board, the Parks and
Recreation Advisory Boazd, and City CounciL The Valmont City Park Site Review Plans pmvide
a greater level of design detail for the site and establish basic development requirements such as
road and walkway alignments, right of way landscaping, parking lot screening, lighting
requirements, and utility service aeeds and locations. Given the long-term future developme~
schedule for the entire park site and limited funding for immediate development, the Approved
Concept Plan is intended to be flex9ble enough to respond to emerging recreational needs and
funding opportunities, bearing in mind that sig-rificant changes to this plan will require new
Concept Plan and Site Review processes. While the site developmern options of the roved
Conce~t Plan listed above describe the current imended uses for this site, additional or differern
recrearional uses may be accommodated on the VaLnont City Park site in the future.
Attachments:
Valmom City Park Location Map
Valmont City Park Approved Concept Plan
Valmorn City Pazk Site Review sheets 6 and 7
Also Available from the City Lisison O~ce:
Prospective Partner Information and Request to Propose Partnerships at Valmont City Pazk
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PRESS RELEASE
OPENING DAY FOR VALMONT CTI'Y PARK
REQUEST TO PROPOSE PARTNERSHIPS PERIOD
For release September 9-1 l, 2000
For more information, contact~
Diana Royce Smith 303 499-3272,
Teresa Gnlls 303 439-8369,
vcp@roycearbour com
The Opening Day of the Valmont City Park Request to Propose Partnerships period is
September 11, 2000 The City Liaison Office will be accepting proposals from
prospective partners for the development of active and passive recreabon opportunities at
Valmont City Pazk through Mazch 12, 2001
The Pazks and Recreation Department is lookuig for collaborahve partnerslvps. Not-for-
profit, for profit, and govemmental orgazuzations are encouraged to work together to
develop proposals for vanous faciliUes, programs, and amenities for Valmont City Park.
The Parks and Recreahon Department's mission statements and goals are guides for the
partnerslup proposals
Imagu-e a c~ty pazk full of families with young children, senior c~tizens, pre-teens,
adolescents, and adults, interacting and enjoying recreahon m a beauhful environme~.
With several publ~c plazas, community gathering azeas, and picmc azeas inciuded in the
Approved Concept Plan, Valmont City Park will become a place where people will
gather both informally and for organized events, a place for commumty building.
Opportunities to leazn about our enwonment and other topics of interest may be
available through the educarional kiosks throughout the park. Valmo~rt City Park could
include a partnerslup with a museum
Valmont City Park will be the lazgest active urban park in Boulder Couaty The 132-
acre property is located near Valmont and Auport Roads, stretchwg south from the
vicinity of the municipal airport and the jail across Valmont Road to Pearl East Parkway.
People can reach the pazk on foot, by bicycle, and by bus as well as by caz.
The City purchased the land, but partners are being sought to help develop the property.
Any organized group ~s welcome to propose these or any other facility that would help
meet the community's recreation needs Twenty-three pubGc meetmgs led to a variety of
recreational activities proposed for Va[mont City Pazk An approved Concept Plan takes
into account the diversity of athletic interest and ability that epst m Boulder. Playgrounds
for children of all ages, a dog exerc~se area, open ball fields for `scratch' games, walldng
trails and gardens for those who en~oy a stroll in a beautifiil place are all possibilities.
Organized groups may partner to create other facilities at the s~te, including possible
~ bicycle trail/courses, skatmg rinks, swm~mmg pools, ball fields and/or courts Senous
athletes may wish to propose things like a state-of-the-art fitness center, a velodrome or
cross country sk~ trail
The process for proposmg partnership begms with a Request to Propose Partnerslvps
(RPP) to the City Liaison Office An RPP mcludes an ~utial definition of goals,
ob~ectroes, resources, and needs of the pro~ect Wit}un 60 days, the Propostng Partner
will be notified regardmg the City's uuUal mterest for the proposed pro~ect The City
L~azson Office then works with the Proposed Partners to begm in-depth exploranon,
develop timelines and evaluation measures and responsibilities, and facilitate the revtew
and approval process A pubLc iaformation meetmg will be held dunng the last half of
September
The Parks and Recreation Department City Lia~son Office, operated by Vaimont Park
Liazson, LLC, will manage this public and pnvate partnership process for the
development of Valmont City Park The City Liaison Office is available to assist
organizat~ons and groups through the application, selectioq and approval processes
The Prospective Partnership Information Packet is available online at the City's web s~te
www ci boulder co us, at www roycearbour com, or at the Pazks and Recreation
Department's Admuustratrve Offices at 3198 Broadway Call the City Liazson offices at
303 499 3272 or 303 439 8369 for more mformation
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BACKGROUND FOR VALMONT CITY PARK
Valmont City Park will be the largest actrve urban park ~n Boulder County and the
largest smgle land development m Boulde~'s recent lustory. In 1995, voters approved
a bond referendum that enabled the City of Boulder Parks and Recreatron Department
to accumulate 132 acres of urban parkland on one site, now called Valmont City Park.
Tlus land is located north and south of Valmont and Airport Roads and is designed
specifical]y for actrve recreadon use.
The Pazks and Recreaiion Deparlment
The Parks and Recreat-on DepartmenYs ma~or contnbuhon to the development of
Valmont Caty Park is the purchase of the land, an especially valuable resource in
Boulder. Through 23 public meetrngs, the Parks and Recreahon Department
developed the Concept Plan and site review plans, and has taken the Park through the
Gty of Boulde~'s annexation and development review processes. City funding is
hm~ted for developing recreahon and park facilihes, so the Parks and Recreation
Department is loolang to partner with other orgamzatrons and groups to develop the
park.
Proposed Features of Valmont City Park
The Concept Plan includes a number of proposed development features for Valmont
City Park. These features may include: mulfi-use play areas, children s playgrounds,
commumty gathenng areas, recreafion building complexes, paths and walkways,
cychng/mulb-use track, hghted fields, cross country sla trails, hard surface courts,
commumty gardens, a fenced dog park, and a renovated historic farmhouse.
The Partnership Proposal Process
A"Public and Private Partnerslup Pol~c}~' was approved ~n July 1999 by the Parks and
Recreahon Departrnent and the Parks and Recreation Advisory Board, as well as
procedures to secure partners and financ~al resources for recreation facilitres
development
The Parks and Recreahon Department City Liaison Office is operated by Valmont Park
Liaison, LLC, who will manage th~s public and private partnerstup process for the
development of Valmont Gty Park. The Gty L~a~son Office will be available to assist
orgamzahons and groups through the parlnerslup applicatron, selection, and approval
processes.
A Prospect~ve Partnerslup Informatron packet is available through the City Lia~son
Office. The Parhiership Policy is available online at the Cii}~s web site:
www.ci boulder.co.us; at www.roycearbour.com; or at the Parks and Recreadon
DeparhmenYs Admimstrative Offices at 3198 Broadway. Call the City Liaison offices
at 303.499.3272 or 303.439.8369 for more informabon.
S/31/00