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Parks and Recreation Advisory Board Mid Month Packet Update on Valmont City Park Partnership ProcessCITY OF BOULDER PARKS AND RECREATION ADVISORY BOARD ~ ITEM FROM TAE DEPARTMENT MEETING DATE October 22, 2001 (Agenda Item Preparation Date: October 12, 2001) TITLE: Update on Valmont City Park (VCP) Partnership Process SUBMITTED BY: Chrisnne Andersen, Deputy City Manager Doug Hawthome, Acung Duector, Pazks and Recreation Depattment Sarah DeSouza, Assistant to the Duector Kate Bernhazdt, Achng 5upenntendent oF Pazks Planmng and Consuucuon Teresa Grills, Manager, VCP M-PAT (Management and Planning Assistance Team) Diana Smrth, Partnerslup Consultant, VCP M-PAT PURPOSE: ~ '`" The purpose of tlus item is to update the Boazd as to the current status of potential partners mterested m a partnerstup for Valmont City Pazk. Many proposmg partners are very active in the process. Please see the Tables on pages 3- 6 for a complete summary BACKGROUND: The City of Boulder, through the Pazks and Recrearion Department, is mterested m ident~fymg non-profit, governmental, and for-profit entiues that are mterested m proposmg to partner with the City to develop recreahon facihties at Valmont City Pazk as conceptualized in the Approved Concept Plan for the Pazk and through the Approved Partnerstup Policy for the Parks and Recreauon Department. It is anticipated that few if any partnershtps will mvolve ~ust one other entrty m addihon to the City Mos[ will mvolve several other ent~hes m partnerstup with the City, wi[h vazying levels of panc~ipahon and resources offered. A ma~or component m explonng any proposed partnerstup is to idenufy additional collaboranng partners whose mclusion in a partnership will enhance and expand resources, commumty contnbutions, knowledge and pohtical sensiuvity ,~., PRAB Update - Partrter Process for VCP 10-22-O1 Page 1 SUNIMARY OF THE PARTNERSHIP PROCESS: The last page of tius Update shows a revised flow chart of the Valmont City Pazk Partnerslup ^ Approval Process Please note that this curren[ iteraUOn includes an"mformal" PRAB review ~- step prior to the issuance of a"Letter of InteresY', as requested by the PRAB at the July 23, 2001 meetmg. In a form analogous m some ways to a"request for proposal" from a service provider, the City has asked mterested prospective partners to offer an RPP ("Request to Propose Partnerslvp") for the City's considerahon The RPP process does not set up a competition among partners. Rather, the RPP process is focused so that the City's representat~ves, via the M-PAT, assist prospecuve partners to provide, in a detazled and lengthy City-prescnbed format, the most extensrve and rehable mformation possible for City decision-makmg The process to ident~fy these partuers is a phased one, designed to explore the possibihty of reaching a partnership agreement with mcreasmg levels of concrete detail wtule preservmg the City's op[ions to provide duecUOn for the proposed partnerships at a senes of decision pomts These partnerships should be mutually beneficial for all proposing partners, especially for the Crty of Boulder and its residents. The following pages outline a table showing where prospective partners are in the Approval Process. The key points (when the City has the opportumty to allow a proposed partnerskup to cont~nue workmg toward final City approval, or to deternune that there is no advantage to the City m partnering) are listed on the left-hand side of the followmg table. The proposed partnerslups that have been given pernussion by the City to contrnue to work toward ,,~' final approval aze shown at the appropriate stage of the process m the middle of the table, and the ~ type of recreational facihty is given on the nght-hand side of the table. A hsung of prospect~ve partners that have verbally expressed mterest and may have done some proposal work, but have not yet submitted a final RPP for work with the M-PAT, follows the table. Note on the "Letter of Interest": I,etter of Interest A letter that may be sent to the Proposmg Partner after receipt of an RPP that mdicates that on a conceptual level, the partnership appears to meet the Selecuon Cntena ouUmed m the Partnersh~p Pol~cy and that we may work with them further It may mclude queshons to be answered by the Proposing PaRner A Letter oF Interest DOES NOT mdicate approval of a Parmered Pro~ect for Valmont City Park It mdicates to recip~ents that they should now go forwazd wrth a fom~al Partnered Pro~ect Proposal (PPP), mcludmg sol~difymg and documentmg all plans for theu pro~ect, mcludmg plans for fundmg, types of agreements, design of facihty, busmess plan, management plan, programnung plans, sponsorsh~p plans, timehnes, FAM requuements, markehng pla~s, and outlmes the pazameters for theu representation of themselves as a"potential partner" with the Crty of Boulder P&R Department It does not mdicate a hme penod constraznt for the subsequent preparaaon of a PPP or for the approval process, reahung that each pro~ect may be different ^ PRAB Update - Partner Process for VCP 10-22-01 Page 2 Stages of Partners In Approval Process - 10-12-O1 Stage of Appmval PROSPECTIVE PARTNER TYPE OF FACII,TY/PROGRAM Process ~ Received "L,etter of Boulder Nordic Club, Inc. c~rrenfly XC Ski Trail south of InteresP' mdicating that worlung on answers to quesnons from the C~Ty Valmont m Phase 1 azea they should work on ~''~~ ~e~r Letter of Interest, cost and fundmg prepartng a formal full P~o~ecaons, and mteract~on with other proposal with plans for prospechve partners Restructunng volunteer work team for current requuements fundmg, building, etc. Boulder Ice, Inc. c~,mnuy work~ng on Fanuly Ice Skating Facility, answers to the queshons asked m the~r Letter of poSSibly tn the area just Interest and a prelinunary Partnered Pro~ect north of Valmont Road and Proposal Both will be ready for M-PAT rev~ew neaz [he eastem pazk m drafr form at the end of the month The PPP boundary or in a larger wdl mclude square footage and footpnnt, , des~gn concepu, mnovauve solutions to butldmg south of Valmont envaonmental issues fceused on HVAC and Road retngeraUOn as well as site accommodahons, and expressions of mterest from up to 50 collaborahng pazmers who wght make use of space m the bmldmg such as potters and dancers as well as prov~ders of specific amemnes, such as food, beverage, and lockers It wiil not mclude elevaUOns at th~s pomt BIwill be worlung wrth 7~m Sw~ggart and Club Group IntemaUOnal to see how tenms and ice nught both fit on the s~te ~ust north of Valmont Road at the eastern pazk boundary Thegoal is to have a package ready for subnuttal for City review by ,f ^ i~., ~rud-November Boulder Community Loop Cyclmg Racmg Path, m a (formerly Chaos CycLng) - Currently worinng "figure-8" COnfigula[IOn on answers to quesuons from the City w~[h theu sutiounding the Phase 1 L.etter of In[eres[ and fund~ng open turf azea 3nd an azea sized such that ballfields could be bu~lt. Boulder Community Velodrome - Outdoor Velodrome wrth Currently worlang on answers to quesuons open 1nfleld, posslbly on from the City with theu~ Letter of Interest and azea )ust south of ballfields, fundmg Resiructunng volunteer work team for or on southwest corner of current requ~rements srte south of proposed relocated maintenance facihty, or north of Valmont m azea north of Submitted Formal a "I.etter of Interest.*" none Approved Partnered Pro~ect for r none VCP ~ PRAB Update - Partner Process for VCP 10-22-O1 Page 3 Partners who have Submitted draft RPP (hoping for a"Letter of Interest"*) Boulder Valley School District - Athlehc fields and facilrties - Hassubrtutted a"draft" RPP and received detazled MPAT review Interested fust m partnenng For for rev~sions B VSD has had a sepazate meeung with Gty ballfields South of ValmOnt. Attorney, Jce DeRaismes, and Ron Secnst, Ciry Manager, to d~scuss the possibilihes for these pomts a The School Distnct proposes usmg development excise ta~c revenues to fund development of legion-sue fields at VCP and ro collaborate w~th a consorhum of north and south youth baseball leagues [o develop Lghung and the four smaller fields for BVSD guls sofrball and youth baseball b They would like to augment the cuirent facilmes inventory and needs assessment smdy bemg conduc~ng for Pazks and RecreaUOn ro develop data for and craft BVSD's fust athlehc faciliUes master plan c They would l~ke ro d~scuss an agreement on collaboraUng regazdmg programmable space at school s~tes, both fields and buildmgs d In prepazaaon for a~omt meeang of the City Council and the School Boazd m late November, a Memorandum of Understandmg (MOin is bemg drafted to express agreement on these and other pomts, complenng the work of the C~ty Manager's School Issues Task Force It will mcocporate language concerrung Task Force issues such as land use/zoning and ne~ghborhood schools Don Orr, BVSD Plamm~g Daector, has asked M-PAT to rev~ew tus drafts of the substance, Jce de Ra~smes is draftmg the legal framework Don Orr reported that Jce DeRusmes stated h~s beLef that City Counc~l supported the substance of this agreement. We understand that Jce DeRaismes wants to msure that PRAB and P&R staff are supportwe of this approach for fields at VCP and Don offered to attend any meeangs that m~ght help facilitate that Don also wants to mvolve both the north and south youth baseball leagues, an essenual move from BVSD's perspecnve YBOB (Youth Baseball of Boulder) has been advised, and will be convenmg meehngs with M-PAT for that purpose BVSD m~ght consider advancmg funds for features they would not use, such as l~ghung for the fields, provided arra~gements could be made for the other partners to re~mburse theu wst BVSD will also conhnue to work on a final RPP now Youth Baseball of Boulder, Inc. - YBOB: North Boulder Baseball/Lattle League Complex - Lrttle L.eague, Legion Baseball Leagues -Subm~tted a"drafr" Also mteres[ed 1n paztnenng on RPP and rece~ved detailed MPAT rev~ew for revis~ons ballfields south Of Valmont Currendy seekmg fundmg and developmg worlang relaUOnsh~ps w~th Boulder Valley School D~stnct and all Boulder leagues YMCA of Boulder Valley - Subm~ned a draft ••RPP" for Teen and Youth Programnung prograznmmg partnersh~ps and recerved detaded MPAT rev~ew partnerslups with other partners for revisions throughout the pazk. ~, ~ PRAB Update - Partner Process for VCP 10-22-01 Page 4 BoWder Valley Sports Complex -sUbm~aed a~ ~trP and Indoor Soccer facihty - possibly rece~ved detailed MPAT review for revisions partnered Wl[h other athleUC fac~hUes located m large buildmg '""~" pod south of Valmont. ~' Dog Day Care - Subm~tted a draft RPP to program Dog Valmont Ctty Pazk Dog Pazk Daycaze aUneaz the Dog Pazk and received detaded MPAT rev~ew for revisions To be funded enurely by David Myers, pnvate busmessman Revised draft RPP now under MPAT rev~ew The Outdoor Recreation Group: Outdoor Industry Assoc~atwn (formerly, Outdoor Recreanon CoaUuon of Amenca - ORCA), Leave No Trace - LNT, Intcrnational Mountam Btktng AssoctaUOn - IMBA, The Outdoor Network - TON, Boulder Outdoot Survrval School - BOSS Subnutted RPP for partnerstup between 5 leadmg outdoor recreauon non-profits ro create an "Outdoor RecreaGOn Centec" and will be meetmg soon with MPAT to receive detailed MPAT review For suggested revisions. Approx. 47K mdoors and 44K sq. ft. outdoors, Office Co-location, 200- seat auditonum, Museum, Mountain Bike Hall of Fame, Readmg and Mee6ng Rooms, Teackung Areas, Cluldren's Recreatron Area, Bouldenng Cave, etc. - possibly located on previously labeled "commercial" area, or partner m a large building pod south of Valmont, or extenor wrap of a pazkmg structure, or smallest buildmg pod neaz commumty gazdens. Club Group International: Subautted draft RPP m Indoor and Outdoor Tennis Courts ~ collaborauon w~th Boulder Tenms Assoc~auon aad recerved faclhhes, possibly with Boulder detazled MPAT review for revisions Cunently pro~ecung space ICe 1n a faC111ty just noi[h of requ~rements and costs, seelnng fundmg, and worlung with Valmont, or 1n a large 3thlettC Boulder Tenrus Assoc~ahon as a supporter and with Boulder Ice facihty south of Valmont. concernmg locauon cho~ces ~ '...~ PRAB Update - Partner Process for VCP 10-22-O1 Page S Other Interested Parties: These are Prospective Partners that have expressed mterest bu[ have not subitutted a draft RPP These Prospecuve Partners have met wrth or discussed their ideas with the MPAT at least twice ,,~ in the last yeaz • Homeowner Associations from the area northwest of the pazksite, mterested m the children's play azea, the "commercial azea" for quick shoppmg, coffee shop, etc , and prefemng recreauonal uses to a pazk operarions facility in the azea south of Valmont near the western pazk boundary • Boulder Farmers Market, mterested m a location for their market in addihon to downtown Boulder, possibly m con}unction with other growers and vendors. • San Lazaro Park Properties, interested in access point for residents on the northeastem pazk boundary and programmmg availabihty to SLPP residents • Runners From the Boulder area mterested m hghted outdoor runnmg track, possibly coinciding with the figure-8 mulu-purpose/bicycle racmg path • Potters mterested m expanded pottery lab facihhes. • CycloCross and Bnan HIudzmzki mterested m stagmg cyclocross events on a combinahon paved and dirt-track racecourse wrth elevation changes • Bicycle motocross (BMX) enthusiasts interested m BMX facihties: dirt track with elevauon changes and/or a concrete/shotcrete pool similaz to the skatepazk ,,,,,~ • Newly fortned ad-hoc aquatics group, mterested m a swimmmg pool complex and m contact with Boulder Valley School District and Poseidons Swim Club conceming their mterest in such a facihty. • Local artists and the Boulder Arts Commission, interested m incorporaung art mto all feasible aspects of the pazksite_and also arust lofrJstudio space m parksite buildmgs. • Jack Thurman concernmg a veteran's memorial on the parksrte • Raudenbush family concercung a memonal bench • Venture Centre mterested m setUng up a ropes course outdoors and/or mdoors. • Boulder high school girYs Rugby Club mterested m a rugby pitch for recreation and compehtion use Note: ttus is not connected with Boulder High School • Boulder Valley Youth Hockey Association mterested m an ice hockey nnk. • Restoring Choices, Inc., mterested m a youth/teen center. ~ PRAB Update - Partner Process for VCP 10-22-O1 Page 6 ~ ~ ~... Valmont City Park Partnershi 1. Proposing Partner submits a preliminary conceptual proposal ~~P) ~ Revise and ~ NO Rework If Project cannot fit basic criteria Stop! 4. Proposing Partner works with M-PAT to answer all questions and create a Formal Proposal (PPP) NO ~\ ~ ~ No, it ~ Revise and ~ doesn't work. rework ~ ~ ~ Process 2. M-PAT (including Technical Team) Reviews Project with Senior Management Team ~ ~ Informal PRAB Review YES 3. M-PAT issues a conceptual "Letter of Interest" 5. M-PAT (including Technical Team) and Senior Management Team evaluate formal PPP and make recommendations. 7. Yes! Create Agreements ~-* ~