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Signed Minutes - PRAB - 10/22/2001 City of Boulder ,/"'^ Parks and Recreation Advisory Board --~~ Minutes October 22, 2001 City Council Chambers 1777 Broadway 6 p.m. The folloxnng are the mtnutes of the October 22, 2001 Ctty ofBoulder Parks and Recreat:on Advuory Board meehng A permanent set of these mmutes and a tape recordmg (mainta:ned for a penod of 6 years) are retained zn Central Records (telephone 303-441-3043) Board Present: Gwen Dooley, Cha~r; Dave Wining, Chazles Manlove, Susan Osbome, Pam Hoge, Thomas Sanford Board Absent: Ed von Bleichert, Vice Chair Staff Present: Christane Andersen, Doug Hawthorne, Sarah DeSouza, Georgia Jackson, Julya Bridgewater, Chuck McElwatn, Donna Trujillo, Ann Wichmann, Matt Claussen, L~sa Bondi, A1 Quiller, Sutnmer Kennedy, Bob Peck, Mike Mundy, Ellie Bussi-Sottile, Kate Bemhazdt, Ten Olander ~ I. APPROVAL OF AGENDA ~.. The agenda was approved as submitted. II. CITIZEN PARTICIPATION Citizen ParticipaUon was opened Ricky Weiser, 4020 N. 75~' Street, Boulder 80301, spoke about Chronic Wasting Disease and the effect it could have on wildlife She urged the Boazd to be awaze of the problem but asked them not to act too qmckly to destroy animals that might be mfected. Cihzen Panc~ipahon was closed. III. CONSENT AGENDA Mmutes of July 23, 2001 The nunutes were approved as submitted. Mmutes of September 24, 2001 ~" The minutes were approved as submitted IV. MATTERS FROM THE DEPARTMENT ~ ~'"~°' A. Update on Valmont City Park Parmership Process Manlove stated that he did not have the flow chart referenced m the materials. Stafj'responded that it had been omitted and would go out to the Board in the mtd month packet. B. Potential School Site at 47`h and Jay Dooley asked when the BVSD would make a decision about a possible school site at 47`~ and Jay Road. Bernhardt replied that negohations with BYSD are ongotng and that staff had no control over the timing of discuss:ons or when a deciszon would be made. Bernhardt sazd that a cihzen had proposed a.6 acre pazk site due west of the Pleasant View soccer fields. Staff sent a reply that they were not looking for less than an acre site ~n that locataon as it would not meet service needs for the area. A better choice would be the possibility of a~oint agreement with the school district for a larger pazk site. Bernhazdt added that a previous Boazd decision had been made to not pursue additional pocket pazk sites, as they are small, expensive to maintain and jeopazdize the sustaznabihty of the lazger pazk system ~ Hoge stated that the same cihzen mentioned the possibihty of the neighborhood `^~- shanng the cost of the pazk and sharing in the ongomg maintenance. Hoge suggested that a public private partnerslup might be a good use of funds. Andersen added that zt mtght be possible to establish agreements w~th nezghborhoods for ongoing partnersh:p for park maintenance. Manlove emphasized the need to determine whether there is an unmet need that would be addressed by a potenhal pocket pazk Sanford cautioned the Boazd about entenng into agreements with neighborhoods as the residents entenng mto an agreement might not reside m the neighborhood in years to come. C. Heslthy Community Award Hawthorne stated that the Amencan Pazk and Recrearion Society presented the City of Boulder with the Healthy Community Awazd at the recent NRPA meeting in Denver. It is a preshgious, national award to honor cihes that promote fitness and wellness for their commiuuty by providing outstanding recreation programming and participation/collaborataon wittt other agencies m showing leaderstup and inihative. Hawthome recognized Summer Kennedy, Fitness Program Supervisor and A1 Qwller, Recrearion Administrator, for their efforts m actueving this awazd. Osborne amved at 6:09 p m ~ PRAB Meehng ]0/22/Ol -Page 2 ~"~' ~ D. Breeding Birds Study Hoge said the study was a great begmning and that she would like to see such work continue. Wichmann replied that the study would be used as a basekne and that a new study would be done each year. Hoge inquued about perch poles. Wichmann responded that trees would be planted in the eastern corridor to replace some perch poles. She added that Phase I needs to be further along before it can be determined where undisturbed areas suitable for perch poles, are located. Dooley inquired about vegetation for birds to eat. Wichmann responded that staff had compiled a preliminary plant l:st for the eastern corridor. E. Environmental Resources Staff report on NYC deployment Note: This item was done after Items F and G. Presenters: Ann Wichmann, Natural Resources Manager Matt Claussen, Ranger II Wichmann and Claussen recounted their work wrth seazch dogs at the site of the World Trade Center disaster. The Boazd took a short break after tlus item. ~ F. Update on future park development Bemhazdt said she is compiling a list of sites needing to be developed and that staff would come back to the Boazd before the CIP next yeaz to priontize the list. G. Discussion of future park tours Hoge suggested a tour to Estes Pazk to visit the YMCA of the Rockies to see the Arts and Crafts Center and expressed the possibihty of including such a facility in Valmont City Pazk. V. MATTERS FROM BOARD MEMBERS Note: This item was done at the end of the meeting. Hoge spoke about a letter received from Chazlotte Sorenson regazdmg the use of motorized vetucles on bike paths. Andersen rephed that the Transportation Adv:sory Board (TAB) is considering allowtng battery or generator-type boosters on bzcycles She added that Board members would be prov:ded mformatton about the issue in the mid month packet. ~ ~._~ PRAB Meehng 10/22/Ol - Page 3 Wining said he did not make it to the Burke Pazk dedication but he did visrt the pazk and ~ said that the memonal was really nice. Hawthorne added that about 300 people attended the dedication, comp[ete wtth military brass and a 21-gun salute. Wuring asked about vandalism at Eaton Park. Hawthorne and Bernhard replied that trees and shrubs were pulled out, trees snapped in half, flagstone around the p~cnic table was ripped out and the sign was completely destroyed Hawthorne mformed the Boazd that on the mght of September 25 a stolen caz was dnven onto the championslup fields at Pleasant View Fields. The caz completely destroyed the snack shop, ran mto one of the concrete bollazds and was then abandoned Wuung asked about the success of the community gazdens at the Baselme and Footlulls Patkway site. Hawthorne said he would talk to Commun:ty Gardens personnel and get that informahon to the Board ~n the mrd month packet. Wining said there is an empty lot neaz the gazdens and asked about the possibility of buying the property to increase the size of the gazdens. Hawthorne said he would have stafJlook tnto the matter Sanford asked about a Workplan update Hawthorne sazd tt would be included tn the mtd month packet VI. ITEMS FOR ACTION ~r.+ There were no Items for Achon. +». VII. ITEMS FOR DISCUSSION/INFORMATION A. Review and feedback on the Broadway Reconstruction Project CEAP Presenter: Noreen Walsh, Transportation Walsh asked the Board for feedback or quesrions on the Broadway improvements in the azea of Central Park and the Mumcipal Complex found on page 33 of the mformarion mcluded in the packet. Hoge asked about use of pubhc art and use of elements from the old bndge beuig mcorporated mto the new bndge. Walsh responded that public art would be tncluded in several locat:ons along the pro~ect Walsh added that the l:ghttng and pedestals from the old bridge m:ght be used as entry features to the underpass, however the cond:tion of the rail ts too fragele to allow for use on the new bridge Hoge asked about the impact of construcrion on use of the restaurant paho. Walsh responded that the restaurant pano could be used dunng most of the construction process. ~r". ,..~. PRAB Meehng ] 0/22/01 - Page 4 Hoge asked if the bike path would contmue off road between Manne Street and !^ Arapahoe. Walsh responded that the Bike Master Plan does have the Broadway ~°°"' corridor move over to 13`h Street and bicyclists are supposed to use that path However, the new s:dewalkr between Marine Street and Arapahoe will be eight feet in width and :t may be possible to designate that area to allow bikes on sidewalks in commercial areas Dooley inquired about tree selectron and said she would like to see tall, ma~eshc trees and a vatiety of trees. Walsh responded that the Designer/Landscape Architect is working closely with Forestry on tree selection Hoge said she was missmg half of the letter from Cazol Lynne Streamer that was mcluded in ttte materials. Walsh responded that it had not been copted and gave the Board copies of the m~sstng pages A. Technology presentations 1. Presentation on the CLASS Software Solutions ~O Software Presenters: Julya Bridgewater, Parks and Recreation Administrative Services Division Manager Donna Trujillo, Administrative Analyst Bndgewater introduced Guy Wiley, City Auditor, and Chuck McElwam, ~ Parks and Recreahon Admmistrahve Analyst, to the Boazd. Bridgewater gave a brief lustory of the registratron process and cash handhng practices and provided an overview of systems and practaces currently m place. She also spoke about audits, controls, efficiencies and future capabiliUes. Tru~illo gave a demonstrahon of on line registrarion and the purchase of a punch pass. 2. Presentation on Computerized Irrigation Control System Presenters: Doug Hawthorne, Acting Director of Parks and Recreaaon Bob Peck, City Parks Manager Mike Mundy, Parks and Recreation Construction Supervisor Hawthome stated that water conservahon was one of the recommendations of the environmental audit. He added that the current imgation system is outdated, with only 70% of park sites ui the master control azea. Staff would l~lce to begin the process of gemng pazk sites onto the new imgahon system - a system that indicates weather condihons and allows water to be shut off in azeas of precipitarion, without havmg to go out to each site and manually shut the water off. The 2002 budget has almost $300,000 allocated to upgrade a A~'^ ~~ PRAB Meeang IO/22/Ol - Page 5 number of pazk sites idenhfied m the audit, v~nth the remaznder of the pro~ect rt~ to be completed in 2003 ~ Peck pmvided the Boazd with a brief overview of pazk irrigahon and explained how upgrades to the irrigahon system would allow for ~mproved water management. He explau-ed that the system would be part of an integrated turf management system used in conjunchon with proper aeration, fertihzarion and new irrigation heads. Peck and Mundy had components of the irrigation system on hand to show the Boazd; including a weather station, controllers and master control valve. 3. Presentation on GPS/GIS System for Environmental Services Presenters: Ann Wichmann, Environmental Resources Manager, Parks and Recreation Matt Claussen, Ranger II Wichmann and Claussen provided an overnew of the GPS and GIS system used to map and develop management actions for vanous invasive weed species. They demonstrated how the system is currenfly used at Boulder Reservou and Coot Lake for mappmg weed populahons, raptor nesting sites and prauie dog sites. A. Prairie dog update ,/" Presenter: Ann Wichmann, Environmental Resources Manager, Parks °~ and Recreation Wichmann gave an account of prazne dog acUvity and relocahon efforts at Valmont City Pazk, Boulder Reservoir and the ball fields at Tom Watson Pazk She mformed the Board that a meeting would be convened ~n the next few weeks where staff hoped to come up with the most effechve system for sepazahng praine dogs from playmg fields That systexn would be used to encucle the ball fields at Tom Watson Pazk. Osborne left the meetmg at 9:45 p.m. Hawthome satd that the approximate cost of barrier/fencmg for the fields would be approximately $70,000 with no guarantee that it would be effechve m keepmg praine dogs off the ball fields Andersen stated that a January Study Session is scheduled with Council to update them on the prazne dog pohcy. Based on efforts tlus past yeaz there may be areas considered for designarion as "not prairie dog habitaY' Another goal would be to develop a more sustaznable barrier system that would allow for coexistence. ~ ~ PRAB Meedng l0/22/Ol - Page 6 Boazd Comments and Oueshons: ~ • Manlove stated that it might be mare effechve to tlunk of bamer/fencmg for the entire park and not just the ball fields. Andersen responded that the goal is to :nstall the most efJ'ecrive fenctng/barrier, but that it won't be known how effechve that barner/fencing will be unkl it is used in a test case around the ball fields. • Manlove suggested usmg 8-foot chain link fencuig and burying part of the fence as a cheaper and more aesthetic batriet. Andersen responded by say:ng that the group's brairrstorm efJ'ort wtll use the following cntena for the fenc:ng/barrier. eJjectzveness, maintainability and aesthetics. • Dooley asked about vegetation as a barrier. Andersen rephed that it cou[d be an element in the plan. Fort Collins has used an atr lock rype of approach, where a barrier is used ~n con~unchon w:th vegetation or some other element of ducomfort. That way ifpraine dogs manage to get underneath one barrier they come up in a place that's uncomfortable, so they move on. The width of the vegetattve barners ~s another varzable and widths of 3, 4 or 8 feet have been recommended. • Hoge asked about fencmg being put up m a hmely manner on the V almont City Pazk srte. Wichmann responded that the contractor has ordered the fabric but it has not come in yet. Hoge remarked about holes and nps in the fabnc the last tune she was at the patk site Hawthorne responded that pra:rze dog containment is a constant battle and Zndreated that the fencing may have drvided a praine dog coter:e. Wichmann said a study was being ~ done to determine whether the prairie dogs east of the fencmg are from the same coterie as those west of the fencing. If so, Wichmann said she would hke them to be relocated at the same tune. • Hoge suggested bemg more aggressive in mazntaming the bamer, malung sure that it is mtact so praine dogs don't have to be relocated. Andersen repl:ed that the time penod from March to June when re[ocatton can't be done, is a good hme to :nstall fenczng and barriers That way fenctng and barr:ers would be in place when relocations begin again :n June. • Hoge suggested introduction of ferrets. Wzchmann replied that the presence offerrets might cause the pra:rie dogs to panic and mtgrate further out Wichmann added that tntroduction offerrets mtght be a possibility on Open Space land Wichmann uiformed the Board that relocated prazne dogs are going to be mazked to determme whether they aze staying put and whether they aze surviving m the~r new locahon. VIII. F[JTURE BOARD ITEMS AND TOURS Andersen suggested usmg the month of December to schedule several tours if there is no regular meeting. ~ PRAB Meenng 10/22/Ol - Page 7 Andersen said there aze some sites on the current list included m the mid month packet ~ that might be timely for the Boazd to tour. A Coot Lake tour might be linked with Wichmann's wallnng tour in 7anuary and a tour to visit the Arts and Crafts Center at the YMCA in Estes Pazk could be set up after staff coordmates with personnel at the YMCA. Hoge said it would be helpful to have a map showmg where eacisting developed parks are and where the proposed sites are. Wuung asked if there would be too much of a backlog if there is no meeting in December and suggested two meetings in January, if warranted. Andersen suggested bringing a forecast of upcoming tssues to the November meehng and malczng an assessment at that teme of whether one or two January meetings are needed Dooley suggested that the Master Plan Issues hsted on Future Board Items be put in reverse order. She suggested beginning with Pazk Definirion Review, then Park Level Service Standards Review, followed by New Development and Development Excise Fees and lastly Neighborhood and Pocket Pazk Acqmsition Goal. She suggested adding Park Naming to the list. IX. NEXT BOARD MEETING: Monday, November 26, 2001 `~*»- X. ADJOURN The meehng adjoumed at 10•32 p.m APPROVED BY PARKS AND RECREATION ADVISORY BOARD Gwen Dooley Boazd Chur Attest: ~1 1a~ ~J-c.~~~" eorgia 7acl son J ~,., Recording Secretary ~~. PRAB Meehng 10/22/Ol - Page 8