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4 - Matters from the DepartmentPARKS AND RECREATION DEPARTMENT '~ October 12, 2001 ~ MEMORANDUM To: Members of the Pazks and Recreation Advisory Boazd From: Chnshne Andersen, Deputy City Manager for Environmen[al Services Doug Hawthorne, Acting Director, Pazks and Recreanon Re. Matters from the Department Update on Valmont City Park (VCP) Partnership Process Please see attached memo (Attachment A). Potential School Site at 47"' and Jay ~ In response to a quest~on from PRAB members, staff contacted the Plannmg Department for an update on the status of plans For a school srte at 47`~ and Jay Road. Don Orr with the Boulder Va11ey School District will be conductmg an updated needs assessment to deternune whether a school at that locahon is still needed In the event that a school is developed at tlus locahon the Pazks and Recreahon Department will explore the possibihty of a~omt use agreement with the school distnct to provide pubhc pazk and recreahon facihhes to the surroundmg neighborhoods Addidonal mformation about pazk and recreaUOn sernces in the Palo Park subcommunity was provided to the Board in June, 2001 If any Board members would hke a copy of that memo or have addihonal questions, please contact Cate Bradley at 303/413-7226. Healthy Communities Award Breeding Birds Study Steve Jones' Breedmg Birds study was sent to the PRAB as part of ihe recently mailed mid - month packet (mailed the week of October 8`"). Please feel free to contact Ann Wichmann, either at the Board meetmg or at another hme, if you have any quesuons about tkus report r ;~ Attachment A CITY OF BOULDER PARKS AND RECREATION ADVISORY BOARD ITEM FROM THE DEPARTMENT `°~^~' MEETING DATE October 22, 2001 (Agenda Item Preparation Date: October 12, 2001) TITLE: Update on Valmont City Park (VCP) Partnership Process SUBMITTED BY: Chnstine Andersen, Deputy City Manager Doug Hawthorne, Acting Director, Pazks and Recreatton Department Sazah DeSouza, Assistant to the Duector Kate Benrhrazdt, Acting Supenntendent of Pazks Planning and Constmction Teresa Gnlls, Manager, VCP M-PAT (Management and Planning Assistance Team) Diana Smith, Partnership Consultant, VCP M-PAT PURPOSE: `~,,,. The purpose of this item rs to update the Boazd as to the current status of potential partners interested in a partnership for Valmont City Park. Many proposing partners aze very active m the process. Please see the Tables on pages 3 - 6 for a complete summazy The City of Boulder, through the Parks and Recreation Departrnent, rs interested m identifying non-profit, governmental, and for-profit entities that aze interested rn proposing to partner with the City to develop recreation facilities at Valmont Ctty Park as conceptualized m the Approved Concept Plan for the Pazk and through the Approved Partnership Policy for the Pazks and Recreation Department It rs anticipated that few if any partnerships will involve dust one other entity m addition to the City Most will involve several other entities in partnership with the City, with varying levels of participation and resources offered. A mayor component in exploring any proposed partnership rs to identify additional collaborating partners whose inclusion m a partnership will enhance and expand resources, community contnbutrons, knowledge and political sensitivity r `... PRAB Update -Partner Process for VCP 10-22-01 Page 1 SUMMARY OF THE PARTNERSHIP PROCESS: The last page of this Update shows a revised flow chart of the Valmont Ctty Pazk Partnershup ~++, Approval Process Please note that this current iteration includes an "informal" PRAB review _. step pnor to the issuance of a "Letter of Interest", as requested by the PRAB at the July 23, 2001 meeting 1n a form analogous m some ways to a "request for proposal" from a service provider, the Ctty has asked interested prospective partners to offer an RPP ("Request to Propose Partnership") for the City's consideration. The RPP process does not set up a competition among partners. Rather, the RPP process is focused so that the City's representatives, via the M-PAT, assts[ prospective partners to provide, in a detailed and lengthy City-prescribed format, the most extensive and reliable information possible for City decision-making. The process to identify these partners is a phased one, designed to explore the possibility of reaching a partnerstup agreement with increasing levels of concrete detazl while preserving the Ctty's options to provide direction for the proposed partnerships at a serves of decision points. These partnershups should be mutually beneficial for all proposing partners, especially for the City of Boulder and its residents. The following pages outline a table showing where prospective partners are in the Approval Process. The key points (when the City has the opportunity to allow a proposed partnerstup to continue working toward final City approval, or to determine that there is no advantage [o the City m partnering) aze listed on [he left-hand side of the following table. The proposed partnershups that have been given permission by the City to continue to work towazd ,..,~ final approval aze shown at the appropnate stage of the process in the middle of the table, and the ,, type of recreational facility is given on the nght-hand side of the table A listing of prospective partners that have verbally expressed interest and may have done some proposal work, but have not yet subtmtted a final RPP for work with the M-PAT, follows the table. Note on the "Letter of Interest": Letter of Interest A letter that may be sent to the Proposing Partner after receipt of an RPP that indicates that on a conceptual level, the partnership appears to meet the Selection Cntena outlined m the Partnership Policy and that we may work with them further It may include questions to be answered by the Proposing Partner A Letter of Interest DOES NOT indicate approval of a Partnered Protect for V almont Cuy Park It mdtcates to recipients that they should now go foiwazd with a formal Partnered Protect Proposal (PPP), including solidifying and documenting all plans for their protect, mcludmg plans for funding, types of agreements, design of facility, business plan, management plan, programnung plans, sponsorship plans, timelines, FAM requirements, marketing plans, and outlines the parameters for their representation of themselves as a "potenttal partner" with the Cdy of Boulder P&R Department It does not indicate a time penod constraint for the subsequent prepazatton of a PPP or for the approval process, realizing that each protect may be different .~+., PRAB Update -Partner Process for VCP 10-22-01 Page 2 Stages of Partners In Approval Process - 10-12-O1 Stage of Approval PROSPECTIVE PARTNER TYPE OF FACII.TY/PROGRAM Process ~'""" Received "Letter of Boulder Nordic Club, Inc. curienty XC Slu Trail south of `"'r Interest" indicating that working on answers to questions from the CnY Valmont m Phase 1 azea they Should work on with then Letter of Interest, cost and funding prepanng a formal full Protections, and interaction with other proposal with plans for prospective partners Restructuring volunteer work team for current requirements funding, building, etc. Boulder Ice, Inc. currently working on Fanuly Ice Skating Facility, answers to the questions asked m their Letter of posstbly in the azea just Interest and a preliminary Partnered Protect north of Valmont Road and Proposal Both will be ready for M-PAT review near the eastern park m draft form at the end of the month The PPP boundary or to a larger will include squaze footage and footprint, , design concepts, innovative solutions to butlding south of Valmont environmental issues focused on HVAC and Road refrigeration as well as sue accommodations, and expressions of interest from up to 50 collaborating partners who might make use of space m the building such as potters and dancers as well as providers of specific amenities, such as food, beverage, and lockers It will not include elevations at this point BI will be working with hm Swiggart and Club Group International to see how tennis and ice might both fit on the site Just north of Valmont Road at the eastern pazk boundazy The goal is to have a package ready for subimttal for City review by ~^ mid-November Boulder Community Loop Cycling Racing Path, in a (formerly Chaos Cycling) -Currently working "figure-8" configuration on answers to questions from the Cny with rhea surrounding the Phase 1 Letter of Interes[ and funding open turf area and an area sized such that ballfields could be built Boulder Community Velodrome - Outdoor Velodrome with Currently worlung on answers to questions open infield, possibly on from the Cuy with their Letter of Interest and area just South Of ballfields, funding Resavctunng volunteer work team for or on southwest corner of current requirements site south of proposed relocated maintenance facility, or north of Valmont m area north of Submitted Formal Proposal after none receiving a "Letter of Interest *" Approved Partnered Project for none VCP. PRAB Update -Partner Process for VCP 10-22-01 Page 3 Partners who have Submitted draft RPP ~ Boulder Valley School District - Has submitted a "draft" RPP and received detailed MPAT revtew for revtstons BVSD is also meeting with the MPAT and Cny staff to discuss vanous options related to possible use of the development excise tax revenues for VCP development, a sepazate needs assessment, and collaboration on an Memorandum of Understanding for factlily ~omt use Jce de Ratsmes is drafting the legal framework with staff and PRAB will continue to receive updates BVSD also wants to involve both the north and south youth baseball leagues, an essential move from BVSD's perspective YBOB (Youth Baseball of Boulder) has been advised, and will be convening meetings with M-PAT for that purpose BVSD Hugh[ consider advancing funds for features they would not use, such as hghhng for the fields, provided arrangements could be made for the other partners to reimburse then cost BVSD is also continuing to work on a final RPP now fora "Letter of Interest"*) thletrc fields and facrhttes - Interested first m partnenng for ~. ballfields south of Valmont Youth Baseball of Boulder, Inc. - YBOB north soulder Baseball/Ltttle League Complex - Ltttle League, Legion Baseball Leagues -Submitted a "draft" Also Interested to partnenng On RPP and received detailed MPAT revtew for revtstons ballfields south of Valmont Currently seeking funding and developing working relationships with Boulder Valley School Dtstnct and all Boulder leagues YMCA of Boulder Valley - Submitted a draft "RPP" for Teen and Youth Programrmng programming partnerships and received detailed MPAT revtew Partnershtps with other partners for revtstons throughout the park. Boulder Valley Sports Complex -Subnuned an RPP and Indoor Soccer facthty - possibly received detailed MPAT revtew for revtstons partnered with other athletic facthttes located m large building pod south of Valmont Dog Day Care - Submitted a draft RPP to program Dog Valmont Ctty Pazk Dog Park Daycare aUnear the Dog Park and received detaled MPAT revtew for revtstons To be funded entirely by David Myers, pnvate businessman Revised draft RPP now under MPAT revtew PRAB Update -Partner Process for VCP 10-22-01 Page 4 r"^, r""` L The Outdoor Recreation Group: Approx. 47K indoors and 44K sq. ft Outdoor Industry Association (formerly, Outdoor Recreation outdoors, Office Co-Iocatl0n, 200- Coalition of Amenca - ORCA), Leave No Trace - LNT, seat auditonum, Museum, International Mountain Btktng Association - IMBA, The Outdoor Mountain Bike Hall of Fame, Network -TON, Boulder Outdoor Survival School -BOSS Reading and Meeting Rooms, Submitted RPP for partnership between S leading outdoor Teaching Areas, Chlldten's recreation non-profits to create an "Outdoor Recreation Center" Recreatton Area, Bouldenng and will be meeting soon with MPAT to receive detailed MPAT Cave, etc. - pOSSibly located On review for suggested revisions previously labeled "commercial" azea, or partner in a large building pod south of Valmont, or extenor wrap of a pazking structure, or smallest building pod neaz commumty gazdens. Club Group International: Subautted draft RPP m Indoor and Outdoor Tennis Courts collaboration with Boulder Tenms Association and received faCillttes, possibly with Boulder detailed MPAT review for revisions Currenfly prolechng space Ice in a facility just north of requirements and costs, seeking funding, and working wuh Valmont, or in a large athletic Boulder Tennis Association as a supporter and with Boulder Ice h facility South of Valmont. concerning location c oices PRAB Update -Partner Process for VCP 10-22-01 Page S Other Interested Parties: These aze Prospective Partners that have expressed interest but have not subtnttted a draft RPP. These Prospective Partners have met with or discussed their ideas with the MPAT at least twice ^++o m the last yeaz. • Homeowner Associations from the azea northwest of the pazksite, interested m the children's play azea, the "commercral azea" for quick shopping, coffee shop, etc ,and prefemng recreational uses to a pazk operations facility m the area south of Valmont near the western pazk boundary • Boulder Farmers Market, interested in a location for then mazket m addition to downtown Boulder, possibly m conjunction with other growers and vendors. • San Lazaro Park Properties, interested m access point for residents on the northeastern pazk boundazy and programrmng availability to SLPP residents • Runners from the Boulder azea interested m lighted outdoor running track, possibly coinciding with the figure-8 multi-purpose bicycle racing path. • Potters interested m expanded pottery lab facilities. • CycloCross and Bnan Hludzmzki interested in staging cyclocross events on a combination paved and dirt-track racecourse with elevation changes. • Bicycle motocross (BMX) enthusiasts interested m BMX facilities dirt track with elevation changes and/or aconcrete/shotcrete pool sirrulaz to the skatepazk '"~'' • Newly formed ad-hoc aquatics group, interested m a swimming pool complex and m contact with Boulder Valley School Distnct and Poseidons Swim Club concerning their interest m such a facility • Local artists and the Boulder Arts Commission, interested m incorporating art into all feasible aspects of the pazksite and also artrst loft/studro space m pazksrte buildings • Jack Thurman concenung a veteran's memonal on the pazksite. • Raudenbush farmly contenting a memorial bench • Venture Centre interested m setting up a ropes course outdoors and/or indoors • Boulder high school girl's Rugby Club interested m a rngby pitch for recreation and competition use. Note. this is not connected with Boulder High School • Boulder Valley Youth Hockey Association interested m an ice hockey nnk • Restoring Choices, Inc., interested m ayouth/teen center. PRAB Update -Partner Process for VCP 10-22-01 Page 6