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Signed Minutes - PRAB - 09/24/2001City of Boulder " Parks and Recreation Advisory Board ~~ September 24, 2001 City Council Chambers 1777 Broadway 6 p.m. The follorv~ng are the minutes of the September 24, 2001 City of Boulder Parks and Recreahon Advuory Board meeting A permanent set of these mznutes and a tape recording (mamtatned for a penod of 6 years) are retained zn Central Records (telephone 303-441-3043) Board Present: Ed von Bleichett, Vice Chair; Charles Manlove, Susan Osbome, Pam Hoge, Thomas Sanford Board Absent: Gwen Dooley, Chau; Dave Wimng Staff Present: Chns Andersen, Doug Hawthome, Sazah DeSouza, Georgia Jackson, Kate Bernhazdt, Cate Bradley, Ten Olander I. APPROVAL OF AGENDA ,~, II. CITIZEN PARTICIPATION Cihzen Participarion was opened Valene Walls, 2016 Alpine Dnve, Boulder 80304, Boulder Tenms Associahon Boazd member, stated that Boulder is lackmg a tenms facihty to hold compeutrons that will attract people from other communities. She also sazd that an mdoor pubhc facility that is wheelchair accessible is desperately needed in Boulder. Walls asked for clanficahon on the 10% for-profit restriction for buildmg on the north side of Valmont City Pazk Barb Roper, 216 Semmole Dnve, Boulder 80303, sazd that she has not seen fencing or signage that was previously approved for Pleasant View Fields and expressed concem that the imminent possibihty of frost could lead to field damage. She also expressed the need for addirional soccer practice fields and inquired about the possibihty of a public/pnvate partnerstup to create fields on Area III park land. Roper asked that flagpoles be installed at all pazk faciliues so that mterested groups could fly the Amencan flag. Ricky Weiser, 4020 N. 75`~ Street, Boulder 80301, spoke about the mflux of bicycles on Valmont Street and satd she has not seen provision for them on the Valmont City Pazk plans. She would l~ke to see bike lanes on the main road, bike access to the park and bike racks She expressed a need for agreements with busmesses m pro~mty of the park ~' regazdmg responsible mamtenance of their property. ~ ^'"` Doug Hawthorne, Actrng Director of Pazks and RecreaUon, responded to comments on `-~ the fencing at Pleasant View Fields. He stated that a contractor has been selected and work on the pmject will start this week. Osborne said that Boazd members had received a letter of mquiry about the possibility of soccer fields being built on Area III land. Chris Andersen, Deputy City Manager for Environmental Services, said that staff had not received that letter and asked for a copy of the letter in order to address the issue. [von Bleichert gave his copy of the letter to Aadersen]. Andersen said that ~t was not anhc:pated thai Area Ill would be developed :n the near term. Manlove added that it was more hkely to develop fields at EBCC or other park sites through a partnership process, as there are currently no funds eazmarked. Teresa Grills, Manager, VCP M-PAT, addressed the queshon addressed by Ms Walls and explazned the reshictions on the land that was purchased with the bond fundmg with regazd to use by a for-profit agency. Cihzen Paztrcipation was closed. III. CONSENT AGENDA Mmutes of June 25, 2001 'The mmutes were approved as submitted. von Bleichert mquired about follow up to Boazd questions in the June 25 minutes. Several Board members had asked whether BVSD is bwldmg a school and pazk m the Palo Pazk subcommwuty. von Bleichert asked if staff had mformahon about that and Andersen responded m the negative. IV. MATTERS FROM THE DEPARTMENT Andersen mformed the Board that Jan Geden, the new Parks and Recreation D'uector, would begin work on November 19. Geden will be attending the NRPA conference in Denver in October and m addiuon to house huntuig, will be spending time with staff. Andersen mformed the Boazd that Ann Wichmann and Matt Claussen were in New York with Ann's rescue dogs to assist with rescue efforts at the World Trade Center site. Andersen called the Board's attention to the Greenways informauon mcluded m the packet. She asked Boazd members to give comments about the CEAP to von Bleichert to take to the Greenways committee. Hawthorne sazd that the Breedmg Bud Study done by Steve Jones was now avazlable. Board members expressed interest m receiving a copy of the study. ,M-. PRAB Meehng 9/24/OI - Page 2 Hawthorne spoke about the invitahon sent to Boazd members to ride the restored coach """"' caz in Georgetown on September 30. An RSVP was not necessary; Boazd members were °~' asked to bring their invitation with them. A. Valmont City Park Update Presenter: Kate Bemhardt, Acting Superintendent of Pazks Planning and Construchon Bernhazdt informed the Boazd that the pazkmg lot redesign had been completed with as many Boazd recommendations as possible, with the exclusion of those that the Transportahon Department and City Codes would not allow. Board Comments and Ouesrions: • In response to BernhazdYs comments about Susan Miller's success in trapping and relocahng praine dogs by the cottonwood tree, von Bleichert said that the day before [September 23] he had seen prune dogs m that locahon Bernhardt remarked that Mzl[er must not have captured/relocated [hem all and satd she would inform Miller. • von Bleichert inquired why Susan Miller, and not Open Space personnel, was relocatmg dogs. Andersen responded that Open Space was not able to take on relocattng prazr:e dogs at the present time. • von Bleichert expressed concern over the number of prairie dogs still needmg to be relocated by the October 15 deadline. Hawthorne said he bekeved that relocatzng prazrte dogs onto parkland (such as the reservoer) would only requtre having someone kcensed to relocate praine dogs • Osbome asked about tumng for the Foothills Pazkway connectron to the bike trail. Bernhardt responded that the destgn process should start early next yean Osbome inqutred about the bike-racing track. Bernhardt responded that only a portion of the btke track would be completed as part ofPhase I. • Hoge expressed disappointment over the alignment of the gravel fines path and the way it cuts into the knoll. She said she hopes that staff will mform the Boazd if there aze such changes m the future. • Hoge asked what types of efficiencies aze planned for the imgahon system m Phase I at Valmont City Pazk. Bernhardt responded that water e~cient heads will be used in the turf area and that water:ng would be done at nzght. Hawthorne added that insta[kng a master valve would allow for shuttzng ofJ' the system when it rains as well as cutttng back on water usage, based on weather conduzons. • Hoge asked about gaps in the praine dog bamer. Bernhardt sa:d that Wichmann planned to bridge the gaps wzth a new prairte dog fence, but that she was going to do that:n conjuncnon wtth relocahon of the pratrte dogs. • Hoge and von Bleichert mquued about off site pazking. Bernhardt responded that parkzng may be adequate for Phase I and that future phases would necessitate looking at additional parking Grills added [hat it u premature to have ~n-depth discusstons wnh area business owners when zt zs not yet known PRAB Meehng 9/24/O l- Page 3 which partnershtps w:ll come to fruition. She added that tt would be looked at """' rn con~unchon with any plans for design. '°"' • von Bleichert said that Dooley wanted him to express her desire for a schematic design of the wildlife corridor along the eastern edge of the pazk to allow for tree and shrub planUng. • Hoge said she would also like to see presentations from designers of theu work. Grills replied that if designers came and made presentations, they would want to know the next steps in the development process. Untel that next step is determined, it would be premature to have designers mvolved. Andersen suggested PRAB members might find such presentations at the Denver NRPA conference. She added that staff could go through the agenda and send out norice about any such sessions. • von Bleichert expressed concern over the number of prazne dogs still needing to be relocated. Andersen recapped the difficulties and enormity of the relocateon project and spoke about lessons learned from trial and error She added that stafjzs looking into using new types offenc:ng/barrier as well as electrorac rodent repellent devtces. • von Bleichert and Hoge inquired about the October 15 deadline for relocahng prazne dogs. Andersen explained the Ctty s policy of not relocahng after October 1 S but satd state law allows for pra:ne dog relocation unt~l March. She added that allowances could be made for relocating after the Ctry's deadkne. IV. MATTERS FROM BOARD MEMBERS ``° A. Greenways Master Plan Andersen called the Boazd's attention to the matenals mcluded m the packet and asked Boazd members to give theu comments to von Bleichert, as he is the liazson to the Greenways committee. Manlove and Sanford spoke positively about the Greenways Master Plan von Bleichert asked Board members to review matenals about the Skm~k Creek CEAP and to e-mail their comments to lum. Osborne sazd that previously the Boazd had talked about a memonal for Will Meyer - either to dedicate Baselme tenms courts or the Chautauqua cluldren's play house m Meyer's memory Hoge and Andersen responded that Dooley was going to talk to Meyer's wife. Osbome said she would follow up with Dooley and Andersen said staff could follow up as well. VI. ITEMS FOR ACTION Note: This item was done after ITEMS FOR DISCUSSION/INFORMATION PRAB Meehng 924/Ol - Page 4 A. Public hearing and consideration of a motion to name the 22°d Street Right- "~' of-Way (ROVh Pocket Park ... The pubhc heanng was opened. No one spoke. The public heanng was closed. On a motaon by Sanford, seconded by Manlove, the Parks and Recrearion Advisory Boazd voted unanimously (5-0 with Dooley and Wuring absent) to name the 22°d Street Right-of-Way Pocket Park, Lovers' Hill Pazk. VII. ITEMS FOR DISCUSSION/INFORMATION A. Valmont City Park sponsorship presentahon Presenters: Teresa Cmlls, Manager, VCP M-PAT,GreenPlay LLC Dr. Mick Jackowski, Ctuef Strategist for GreenPlay, LLC Grills explained that the purpose of the presentahon was m response to Board request. She requested discussion of the Boazd's approval of sponsorslup guidelmes for Valmont City Pazk. She added that consensus from the Board was imperahve because of the heavy procurement process and substanhal dollaz *"^ amounts associated wrth loolang for altemahve fundmg. ~ Dr. Jackowsky gave a brief presentahon on current sponsorslup usage trends and mcluded examples from other recreahon departments Board Comments and Oueshons: • Osborne stated that while support for the Sponsorslup Policy had been unanimous, she sUll had some discomfort with sponsorslups. She would like to see the results of the cihzen survey to see if there is strong commwuty support to look for corporate sponsors for Valmont City Pazk. • Hoge sazd she could never agree with the idea of exclusivity and feels that it would be the anrithesis of a commumty pazk. • Hoge sazd that the names of some corporahons would razse red flags and asked what type of cntena would be used to select corporahons. Dr Jackowslu responded that a list of eighty companies that are "green " and socially responsible had been comp:led. • Osborne said she has a plulosoptucal approach to buildmg the pazk In light of the fact that the cihzens of Boulder paid for the land, Osbome suggested signage include "provided by a corporation and the cirizens of Bouldei". • von Bleichert said he would like to see the same style and font used for all sponsor signage m order to mamtain consistency throughout the pazk. • Boazd members expressed concem that some corporaUons might not be ^~"` acceptable to the community as sponsors for the pazk. Andersen asked Grtlls PRAB Meedng 9/24/Ol - Page 5 to check with the Ctty Attorney's Office about the ability to terminate '`"~" sponsorships with anyone for that reason. `"'" • Gnlls suggested an ~nformal review process with the PRAB at the outset to determine the Board's comfort level w:th a potenhal sponsor. Andersen satd it m:ght be reasonable to clarify the values of Boulder and ask corporahons if they are aware of anything that is not in sync with those values. If so, corporations could be gtven the opporturaty to provide an explanation . Manlove expressed concern that he did not heaz PRAB support for sponsorships. With regazd to elunmation of certain corporate sponsors, Manlove and Sanford spoke about there being two sides to many issues. • Boazd members were asked to fax survey comments to Cate Bradley. Andersen said that January is not faz off and that it might be good to wazt for the survey results before proceeding with sponsorslrip procurement for Valmont City Pazk She suggested that at that time a WIP be sent to City Council explainuig what the Boazd is doing and the reasons why. Council had previously expressed concems and was lookuig to the PRAB to be the gatekeeper and focal point for the sponsorship program movuig forwazd. Hawthorne asked Gnlls if she had the mformahon she needed. Gr:lls responded tn the affirmatzve 1. There was consensus on the guidelmes. 2 There was d'uecrion from the Boazd to wazt for the needs assessment results ' before proceeding wrth sponsorstup procurement at Valmont City Park. ~ B Vacant Board hazson assignments for Yeaz 2001 Boazd liaison appointments were discussed and filled as follows. Committees: Current Appointees• Neighborhood Pazk Liazson Manlove/Osbome Downtown/Civic Center/Downtown Alhance Dooley/von Bleichert Envuonmental Sub-Committee von BleicherdHoge Integrated Pest Management Committee Greenways Advisory Committee Foothills Community Park Flahrons Des~gn Committee Art-in the Pazk/Arts Commission/Valmont City Park Art Liaison Skatepazk Advisory Committee City of Boulder Pazks and Recreation Fdn NBRC BVSD/CU von Bleichert (Hoge, altemate) von Bleichert (Hoge, altemate) Manlove/Vacant Wimng/Sanford Wuung/Osborne/Hoge Dooley/Vacant Osborne/Sanford Sanford/Manlove Hoge/Dooley The CulturaVHistonc Facihties Liaison and the Pazk Nammg Lia~son posrtions were ... eluninated. ~.... PRAB Meehng 9/24/Ol - Page 6 "~ On a motion by Manlove, seconded by Osbome, the Pazks and Recreahon Advisory ~"'~ Boazd voted unanimously (5-0 with Dooley and Wining absent) to appoint Thomas Sanford as one of its representahves on the Pazks and Recreation Foundahon Boazd. It was noted that if Winuig and Dooley wish to resign from the Foundation they should submit a letter of resignation to Osbome VIII. FUTURE BOARD ITEMS AND TOURS I%. NEXT BOARD MEETING: Monday, October 22, 2001 X. ADJOURN The meehng adjourned at 10 p.m. APPROVED BY PARKS AND ,r"" RECREATION ADVISORY BOARD: L,.. :~1,.,.~a,.,. ~)~..a~.~..,i Gwen Dooley Boazd Chazr ~1 Attest: ~ Georgia ckson Recording Secret ~ ~ PRAB Meehng 9/24/Ol - Page 7