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Signed Minutes - 6/25/2001C • '~ ~, ~-~ ~~-V',~1 ~ ~` ~ ~ City of Boulder Parks and RecreaNon Advisory Board Minutes June 25, 2001 City Council Chambers 1777 Broadway 6:00 p.m. ~..- The follow:ng are the minutes of the June 25, 2001 C:ry of Boulder Parkr and Recreatron Advtsory Board (PRAB) meeting. A permanent set of these minutes and a tape recordmg (maintained for a pertod of 6 years) are reta:ned :n Central Records (telephone 441-3043) Board Present: Gwen Dooley, Chair; Edwazd von Bleichert, Vice Chair; Susan Osbome, Dave Wining, Pam Hoge, Charles Manlove, and Thomas Sanford Staff Present: Christine Andersen, Doug Hawthome, Linda Kotowski, Sarah DeSouza, Georgia Jackson, Kate Bemhazdt, Dave Brown, Ann Wichmann, Steve Whipple I. APPROVAL OF AGENDA The agenda was approved with a change to move Item III B, Amendments to the 1996 Pleasant View soccer use agreement between the Regents of the University of Colorado and the City of Boulder, from the Consent Agenda to Items for Action to be considered with the fencing of Pleasant View Fields II. CITIZEN PARTICIPATION Crtizen Participation was opened. Ricky Weiser, 4020 N. 75`" Street, Boulder 80301, stated that the work bemg done to widen the road through Valmont City Park is very destructive and suggested staff look into the matter. She also said the azea for future widening of Peazl Pazkway has very tall thistles and is an environmental disaster. Citizen Participahon was closed. III. CONSENT AGENDA A. Approval of Minutes ~,,.,, May 16, 2001- Joint Session OSBT and PRAB `r_- The PRAB noted several changes to be made to the minutes: ~ "^' Thomas Sanford's name was misspelled in the following places: In the hsting of PRAB MEMBERS PRESENT on page 1, the third pazagraph on page 3, the first paragraph on page 5 and twice on page 7 under both paragraphs titled "VOTE". Manlove said that his comment on the last vote was inaccurate in the second draft of OSBT Minutes where the word "equitable" was changed to "equal" and Manlove said it should be changed back to read "equitable". Hoge expressed concern that she had made comments during the meetmg, yet none of her comments were noted in the minutes. The PRAB would like more time to review the minutes and postponed approval until the next regulaz meetuig. Andersen asked if the motion in the May 16 minutes was accurate. Wining stated that it accurately reflected his intent. May 21, 2001 Minutes - Regular PRAB Meeting The minutes were approved with a change to the bottom of page 3, to read "Manlove and Dooley said.. ", not "Hoge and Dooley said.. " ~..,. ~ IV. MATTERS FROM THE DEPARTMENT Andersen made mention of the recent death of Will Meyer, former PRAB member and PRAB Chair. Meyer passed away wtule on vacation in France. Board members expressed a des:re to send flowers to Meyer's wtfe and daughter [Flowers were sent on June 26.] Andersen encouraged the Boud to look at the Boulder Valley Comprehensive Plan Trails Map update and provide feedback to the Plazuung Department as soon as possible Hoge spoke about the Palo Pazk Subcommunity and the fact that much of the development is in the county and not the city. She asked if the county has guidelines for providing pazks for county residents. Andersen responded :n the negative and added that future restdent:al development and annexation would be an opportune ttme to review the need for park acquis:tion and development for th:s and other areas Several Boazd members expressed interest in fmding out if BVSD is buildmg a school and park in the azea and would like to get a cleaz sense of how much land is there. Andersen replied that staff can get that mformation for the next meet:ng r~+ PRAB Meetmg 6/25/Ol - Page 2 '~.- Andersen stated that the week of July 23 and the first week in August aze targeted for ~' interviewing final candidates for the Director of Parks and Recreation and asked PRAB ``"" members to check their calendars for availability. Hoge - gone July 26 through August 2 and will also be gone the week of August 7 Osborne - gone July 11 through August 7 Manlove - not available the week of the July 30 Sanford - will check his calendar but beheves he is avazlable Wining - has a few things on his calendar the first week but can reschedule them von Bleichert - will be in town those 2 weeks Dooley - will check her schedule Kotowski said that repairs ta the water slide at Scott Carpenter pool will be completed on July 5 and 6 and will be paid for through FAM funds. Hoge asked about estimates for re-vegetation of the wildlife corridor in Valmont City Pazk. Wichmann, Natural Resources Manager, said she was in the process of getttng estimates for ponds and re-vegetatton of the meadow and would return to the Board in July w:th those cost estimates Wichmann said priorities for the current year include removal of the six foot high cyclone fence that blocks the north/south access and scheduling discuss:ons w:th Publ:c Works Department about the tree l:mb dumpmg on the southeast corner of Valmont City Park Hoge and Bernhazdt, Acting Supervisor of , Pazks Planning and Construction, discussed water on the Valmont City Pazk site and the water rights of the Cline Trout Farm. ~.. IV ITEMS FROM BOARD MEMBERS Osbome sazd that Weiser's comment was directed to land owned by the Transportation Department. Andersen repl:ed that:t was and that Transportation would be not:fied von Bleichert asked about the process and mazntenance for weed control, m particulaz at the EBCC and Valmont City Pazk. W:chmann responded by saying that there is a delrcate balance at Valmont and mow:ng rs kmited there because it could extend the pra:r:e dog habitat As a result there u more spot treahnent at Valmont W:chmann added that on June 28, grazing goats wrll be commg to the EBCC and the reservom to reduce%liminate Imapweed Andersen and Sanford spoke about the Environmental Sub Committee Report and Envuonmental Open House. Hoge asked about a manual for staff that would outline procedures and provide oversight to prevent incidental pesticide spraying. Anderson repl eed that part of the strate~ tncludes implementahon of written policies for each program, coordtnated oversaght of r ~ PRAB Meetmg 6/25/Ol - Page 3 _ the c:ty wide IPM implementai:on strategies, and a procedure for the evaluat:on of use y~ and appropriate thought process for the IPMprogram von Bleichert asked how the environmental audit relates to the city's IPM policy. Andersen replied that they are one and the same and that recommendattons in the aud:t are being used with regard to pol:cy revisions Osbome spoke about the e-mail message from Cate Bradley and Tom Miller's upcoming survey. Osborne encouraged boazd members to think about how to make the survey questions provide information that will be useful, particulazly for poten6al future bond issues. The Boazd said they would like to schedule a meeting to discuss the survey. Andersen sa:d an ad hoc meet:ng could be arranged w:th the Board and consultant :n the next week and a ha f VI. ITEMS FOR ACTION Note: the first item was originally listed as III B under the CONSENT AGENDA and was moved to be heazd as an ACTION ITEM Public Hearing for tlus item and ACTION ITEM A were done at the same time. B. Amendment to the 1996 Pleasant View soccer use agreement between the Regents of the University of Colorado and the City of Boulder p^- Presenter: Linda Kotowski, Acting Co Director and John Kruger, Assistant ~..r Athletic Director at CU Kotowski stated that CU already uses a portable scoreboazd and sound system and there have been no complaints about theu use Pubhc Heanng and motion on this issue were done with the next rtem. A. Continuation of a public hearing and consideration of approval to install fencing to provide for more effective maintenance and operations of Pleasant View Fields Presenter: Doug Hawthorne, Acting Co Director Hawthorne spoke briefly about the costs of repairing field damage above typical ongoing maintenance and provided an overview of the three fencing scenarios idenhfied in the memo. The Public Hearing was opened. James Creasey, 911 Cleveland Ct, Louisville 80027, a manager of the fields for five years as an mdependent contractor, said damage occurs because the fields are r ''r PRAB Meetmg 6/25/Ol - Page 4 open to the public. Two weeks ago he observed fourteen people playing baseball "" on the championship field. Creasey expressed support for fencing the fields ~ Tom Feiereisen, 4191 Hampton, Boulder 80301, said the fence proposal antagonizes the neighborhood. Feiereisen passed out photographs of the e~sting fence (to the PRAB) and said the fence is an eyesore and in need of repair He expressed opposition to a fence and public address system at Pleasant View Fields. In addi6on, Feiereisen said he has called Pazks and Recreation staff to complain about the current sound system, received no help from staff and had to ca11 police who took caze of the noise issue. Mazk Haynes, 4170 S. Hampton Circle, Boulder 80301, said that origmally the fields were to replace the Roper Fields and not become a"super soccer facility" Haynes said that when there is frost on the fields the fence won't prevent damage from the thousands of geese he has observed on the fields. He added that East Palo Pazk has been destroyed by the soccer community and neighborhood ctuldren can't play there Haynes stated his objection to the public address system John Roper, 216 Seminole Drive, Boulder 80303, said he personally does not like the idea of fences but believes there is a need for one azound Pleasant View Fields He asked the Board to min;m;ze the impacts of a fence and to address the pazking problem as it impacts the neighborhood. ~ ~, Frank Tower, 1445 Fmdlay Way, Boulder 80305, ceded lus time to Bazb Roper Bazb Roper, 216 Semmole Dnve, Boulder 80303, asked the Boazd to approve fencing for Pleasant View Fields. She reminded the Boazd that ten thousand soccer players pay hundreds of thousands of dollazs m fees for the use of Pleasant View Fields each yeaz. Roper stated that Pleasant View Fields is an athletic complex and not a pazk or open space. Nicky Sandhu, 4033 St Petersburg Street, Boulder 80301, ceded her time to John Sandhu John Sandhu, 4033 St Petersburg Street, Boulder 80301, stated that the neighborhood is not served by an acceptable neighborhood pazk or a recreation center VJhile he does not feel that the soccer fields aze for indiscriminate public use, he believes that the visual appeal of the significant open space is important to the community. He believes inadequate signage is the reason for unauthorized and inappropriate use of the fields. Sandhu gave the Boazd a bag of trash that was collected May 23 to June 14 and said that almost all trash collected from the fields was from the soccer community and not the general public. He asked the Boazd to r~`^ v,,, PRAB Meehng 6/25/Ol - Page 5 consider altemative methods to control use of the fields when conditions aze ^' " unfavorable and suggested using flags at the pazk to notify people of the `~- conditions. He also asked the Boazd to consider pazk needs for residents. Stephanie Sandhu, 4033 St. Petersburg Street, Boulder 80301, twelve yeazs old, said she and her friends do not play on the fields, rather they play on the sloped azea for spectators. She has seen soccer players playing in the rain and said that causes damage to the fields. She also said she does not want to see the fields fenced. Michael O'Keefe, 4520 Nassau Place, Boulder 8030~ said the cause of field damage has not been determined and added that a six foot fence may not eliminate damage to the fields. O'Keefe said staff came back with the same ideas, not new ideas and said there is no justification for cost/benefit analysis. He suggested proper education and enforcement instead of a fence. The public hearing was closed. The Boazd began to discuss the issues of a CU scoreboazd and sound system as well as a fence for Pleasant View Fields when Michael O'Keefe, a citizen, spoke out of turn. Wining asked him to be quiet. At 9.00, wlule the Boazd was discussmg the issues, a ci6zen, spoke out of turn ~' and asked when notafication of the CU scoreboazd and sound system was in the ~`" newspaper. He also asked when citizens, who would be affected by the scoreboazd and sound system, were notified. Dooley asked him to stop interrupting and he said "no" and told her to stop. Dooley reminded him that the pubhc hearing was closed. The citizen reiterated that the public needs to be informed in a meaningful way. Dooley responded that the public had been notified by the notice in the newspaper and offered to answer lus queshons when the meedng ended. The citizen stated that he wanted his comments on the rewrd A motion was offered by Wunng for the Pazks and Recreation Advisory Boazd to approve the scoreboazd and sound system for CU and their use and up to five [soccer-related eventsJ, that aze approved by CU and the Pazks Department. Winmg clanfied the motion, that the Pazks and Recreation Advisory Boazd recommend adoption of the CU scoreboazd and sound system with a hmrtarion on the sound system to the use of CU and up to five additional days by other [soccer- related] users approved by CU and the City for the sound system. The motion was seconded by Sanford Wuung wrthdrew his mohon and Sanford withdrew his second r `++~ PRAB Meeung 6/25/Ol - Page 6 On a motion by Hoge, seconded by Wuring, the Pazks and RecreaUon Advisory ~ Board voted (unanimously, 7- 0) for the City to allow CU to put up a scoreboazd ~- and PA [public address] system that the university uses exclusively unless CU and the Pazks and Recreation Department deem it appropriate for additional use by other organizations. A motion by Hoge to put a fence on the east and south sides of Pleasant View Fields with gates and signage, and the fence on the south side to be four feet high, with no fence on the west side, fazled for lack of a second. Wuung offered a motion that the Pazks and Recreation Advisory Boazd approve Scenario B for continuing the 6 foot fence azound the perimeter on three sides (east, south and west) with opemngs and no gates at the present time on the south and west sides, with posts at the openings that could be converted to gates, and to place gates on the two opening on the east side to allow for cars to enter the parking lot and still protect the fields. The motion was seconded by Sanford Friendly amendments for use of flags as a means to nohfy the public about access to the fields and for cleaz and separate signage for both the soccer community and the general public, were accepted by Wining and Sanford. ''""~ Hawthorne summarized the motion• To approve Scenario B to put a 6 foot high ~"' fence (a vinyl coated chain link fence similaz to the existing fence) on the east, south and west sides of the complex, put in the joggmg track along the outside edge, put in openings but do not put in gates at the present tzme, but install posts so that if necessary gates can be put m later on. • A fnendly amendment by Sanford to mstall gates on the east side only, leavmg the seven gates on the south and west sides open. • A fnendly amendment for a flag type system, probably mounted on the buildmg, that would alert people from a distance that the fields could not be used. • A tlurd fnendly amendment to develop sepazate signage, possibly workuig with the neighborhood, sepazate signage for soccer players versus general other usage that would be posted at each entrance azea to the fields. The PRAB voted (5 to 2 with Osbome and Hoge dissenting) and the mohon passed. Dooley offered a motion that orientation for soccer teams include: 1. askmg soccer players to car pool, with possible designated pazking spaces for those who caz pool, 2. putting up signage in neighborhood pazks asking soccer people to cooperate and not use the neighborhood pazk for practice, staff will attempt to find ,.-. ~.r PRAB Meetmg 6/25/Ol - Page 7 alternative places to practice, and 3. to remove the goals in the neighborhood pazks. The motion was seconded by von Bleichert. The motion failed on a vote of 3 for and 4 against Hoge offered a motion to place additional signage in Palo Pazk East, requesting that the fields not be used for organized practice, have staff contact the soccer community to see if there aze other potential azeas for soccer practice and to work with the soccer community to encourage carpooling during events (specified offsite azeas for carpooling). The motion was seconded by Wining. von Bleichert called the question. A vote was taken on whether to stop the discussion. Only 2 Boazd members raised their hands to signify their support for ending the discussion and 5 Boazd members sigufied theu support for continuing the discussion. After more discussion, the motion passed on a vote of 5 to 2 with Wining and Manlove dissenting. "' The Boazd recessed for a five minute break. B. Public Hearing and Recommendation to City Council regarding Parks and Recreation 2002 and 2003 Operating Budgets Presenter: Christine Andersen, Deputy City Manager for Environmental Services Andersen gave an overview of the two-yeaz budget that was submitted to the City Manager The public hearing was opened. Jeff Brown, 4168 Amber Place, Boulder 80304, Boulder Golf Associahon, asked the Boazd to not allow funds to be moved mto a sub fund to be used by other user groups. Brown said the average life of a well built green is forry yeazs and sixteen of the greens at Flatirons aze onginal and were built in 1940. He suggested using the caprtal expansion fee to finance certificates of participation to come up with the additional $3.5 million needed for the golf course The public hearing was closed. .,. PRAB Meetmg 6/25/Ol - Page 8 ~ On a motion by Hoge, seconded by Sanford, the Pazks and Recreat~on Advisory ~ Boazd voted (4 to 3 with Sanford, Wining and Manlove dissenting) to recommend presentation of the budget in the City Manager's proposed budget, expressing their concern with the golf fee recommendation, indicating that support is for 2002 only and that the PRAB would like to see altemative strategies developed for 2003 and if Council is going to implement a 5% reduction strategy the PRAB will want to weigh in with review and possible alterations to the strategy VII. ITEMS FOR DISCUSSION/INFORMATION A. Boazd Liaison Assignments Dooley said she would contact Sanford and Manlove about vacant Boazd Liaison Assignments and report back to staff this week. VIII. Future Board Items and Tours IX. NEXT BOARD MEETING July 23, 2001- Council Chambers (Public Private Partnership Study Session) X. ADJOURN ~ ~~... Meetrng adjourned at 11:40 p.m. APPROVED BY PARKS AND RECREATION ADVISORY BOARD• ~,ti.re.ti. `~ Gwen Dooley Boazd Chair Attest. ~y Georgia ackson ~ Recording Secretary PRAB Meehng 6/25/Ol - Page 9