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Special Meeting, Consideration of allocation of Lottery Funds for Open Space & Mountain Parks and PaPublic Review Copy ~a Iv~ fi ~~ u~e ~„ _ - - ~ OPEN SPACE BOARD OF TRUSTEES AND THE PARKS AND RECREATION ADVISORY BOARD SPECIAL MEETING City Council Chambers 1777 Broadway Wednesday, May 16, 2001 6:00 p.m. AGENDA 6:00 p.m. I. Consideration of Allceation of Lottery Funds for Open Space and Mountain Parks and Parks and Recreation ~ ~ For additionallnformahon call Boulder FYI at 303 441 4060, extension 365; Open Space Adnumstrat~ve Office, 303.4413440, or visit the Web s~te at: www ci boulder co us/openspace ~ ~""' ~r.. +~" ~ MEMORANDUM To: Open Space Boazd of Trustees Pazks and Recreation Advisory Boazd From: Christ~ne Andersen, Deputy City Manager James C. Cram, Co-Duector, Open Space and Mountain Pazks Mike Patton, Co-Director, Open Space and Mountazn Pazks Lutda Kotowski, Acting Co-Duector, Pazks and Recrearion Doug Hawthorne, Actmg Co-Director, Pazks and Recreahon Date: May 7, 2001 RE: Considerahon of Allocahon of Lottery Funds for Open Space and Mountain Pazks and Pazks and Recreation. Fiscal Impact If ttus recommendahon is accepted by the City Council, the Open Space and Mountam Pazks Department and Pazks and Recrea6on Department budgets will reflect approved allocahons. Purpose The purpose of tlus agenda item is to obtazn boazd recommendarion on future allocarion of Lottery funds for Open Space and Mountatn Pazks and Pazks and Recrearion purposes Background Overview - Colorado State Lottery Program 'The Colorado State Lottery Drvision runs the State Lotto and related games and is authonzed by state legislahon through June 30, 2009. Currently these funds aze distnbuted as follows: 10% to State Pazks, 40% to the Conservahon Trust Fund Lottery Funds, and up to 50% to GOCO When the Lottery began in 1983, 10% went to State Pazks, 40% to the Conservation Trust Fund Lottery Funds, and 50% to the State Capital Construction Fund for state buildmgs. A statewide election m 1992 resulted in phasing out of the funds to the State Capital Conshvchon Fund and those funds were moved over to GOCO As a result, GOCO's fundmg mcreased drama6cally in 1994, 1997, and 1998, but the share of funds for State Parks and the ConservaUon Trust has not. The Conservahon Trust Fund Lottery Funds is funded by 40% of net lottery proceeds per the formula mdicated above. The Division of Local Govettunent, under the Department of Local Affazrs, admmisters the Fund Quarterly dismburion of money to a vanety of ~,,~ local governments including cities, town, and special districts is based on population. ~ G VACKGI~PRAB~2001 FilesVotterym5401 doc - OS/08/OI - 9 43 AM - Page I .• State Lottery Funds under state guidehnes aze to be used for these general purposes. open space and land acquisrtion; eqmpment and facility purchases, development of new pazks; 'R mamtenance and enhancement of exishng parks; and renovahon or restoration of eJUSting °'' local facihhes. History of Allocation of Lottery Funds in Boulder • 1984-1988 Pazks and Recreahon Advisory Board (PRAB) provided annual recommendahons to City Council regardmg the expenditure of lottery funds. • 1988 PRAB and Open Space Board of Trustees (OSBT) began providmg ~omt recommendahons regarding the expendrture allocarion of lottery funds for the followmg budget year. In 1989 the ~omt PRAB and OSBT Lottery Fund budget recommendarion wtuch City Council approved was: 1% Art m the Pazk. 49.5% to Greenways Program ($150,000 @ 1989.) 49.5% to pazk srte acquisihon, specifically m the Dry Creek Pazk site area. In 1993 the~oint PRAB and OSBT recommendarion, wluch City Council approved, was for yeazly ~omt allocat~ons of lottery funds for the next five years 1994-1998 was - i% for Art m the Pazk. - $15Q000 for Greenways. '""~ - 75% of remainmg funds for future Pazk Site Acqmsrtions V-° - 25% of remaimng funds for contmgency pro~ects, which could mclude pazk site acqmsihon. - Ownerslup and management of the Aweida property was transferred to the Open Space Program with the support of PRAB and OSBT. T'his pazcel had been purchased for the proposed Dry Creek Pazk Site, but rt had become clear that there was siguficant commucuty support for it to remazn undeveloped and be managed as Open Space. Tlus 56-acre pazk srte had been acqmred m 1990 for $600,000, with a$200,000 down payment and a$400,000 eight year BMPA note. At the time of the property transfer $401,741 had been paid wrth Lottery funds for the down payment and three years of debt sernce The Open Space Fund assumed the obligafion for $336,235 for remazning five yeazs of debt sernce payments remauring through 1998 A 1997 CIP decision added funding for the Mountam Pazks Trails Refurbishment and Commiuvty Park m North Boulder pro~ects. • Lottery Funds have been used for the purchase of properties such as the Damon property in the Mountain Pazks and the Area III fuhue pazk site as well as development of azeas such as Footlulls Commiuuty Pazk. ^~. G UACKGI~PRAB~2001 F~IesUotterym5401 doc - OS/08/Ol - 9 43 AM - Page 2 • From 1998 - 2001. The 1993 ~oint agreement regardmg allocations was extended for ^""' each succeeding budget yeaz under generally the same allocahon categones and "''•" amounts, based on Lottery revenue pro~ecrions. There has not been a ~omt d~scussion regarding Lottery fund allocahons between the Pazks and Recreation Advisory Boazd and the Open Space Boazd of Trustees since 1993. Back~round For Ooen Space and Mountain Parks Department Funding Request All Mountain Pazks shelters except for Green Mountazn Lodge, the Amplutheater and the Jaycee Shelter were conshvcted by the Lions Club with Panorama Pazk and Blue Bell Canyon shelters being constructed m 1919 and 1923. Starting m 1933 the mfrastructure of Boulder Mountain Pazks was sigcuficantly expanded by the C.C.C.-the Civihan Conservation Corps, a federal work relief program begun by President Franklin D. Roosevelt as lus first "New Dea1" program. T1us mcluded conshucuon of the Sunnse Amptutheater and Green Mountazn Lodge, improvement and expansion of Flagstaff Road and approximately 25 miles of trails. Other Community efforts augmented the work of staff over the years to maintazn and expand the system. The adopted Boulder Mountam Pazks Resource Protection and Visitor Use Plan suggests many programs for major facihty upgrades and refurbishment. The current needs for major maintenance, refiubishment and upgrades in Mountaui Parks is eshmated by staff to be $1,200,000 includmg ADA-required handicapped access to the Amptutheater, and major refurbishment and restorarion of the Amphitheater and Green Mountaw Lodge There ~.~ are significant deferred mamtenance needs on OS lands as well. ~ Backpround for Parks and Recreation Department Funding Request There aze sigmficant refurbishment, ma~or mauitenance, facihty enhancement, revegetation and wildlife habrtat enhancement needs m the urban pazks, natural lands and recrearion facilities witlun the Parks and Recreahon system Park shelters and restrooms m Eben G. Fine, North Boulder, Martm and Hazlow Platts parks as well as sun shelters in several pazks such as Pazk East, Pazkside and Burke pazks aze in need of substanhal refurbishments. The natural lands in numerous locahons, includmg Boulder Reservoir, the Area III site, East Boulder Community Pazk, and Harlow Platts Park, have siguficant weed control, revegetahon and habitat restorahon needs Recreahon facihty enhancement needs mclude permanent picmc shelters at Boulder Reservou. Cunent deficiencies total m excess of $950,000 Additionally, facility enhancement needs aze estunated at $500,000. Although funding from the 25 cent sales tax provides some fundmg to address these needs, the amount is not adequate to address them m a hmely manner. There is also a desire to preserve fundmg to take advantage of oppomuuUes for pazk land acquisihon when land becomes available, panc~ulazly for neighborhood pazks. The pazk bond funds (from the 1995 Ballot issue) had to be spent withui a certain hme penod. As tlus deadlme approached there were no properties available, so the bonds were refunded and allocated to other pro~ects. There is not sufficient fiuidmg from existing sources to take advantage of future acquisihon opportunihes. r~` ~r/ G VACKGI~PRAB~ZOOI F~IesVotterym5401 doc - OS/08/01 • 9 43 AM - Page 3 ~ Public Comment and Process Tlus item is being heazd at this pubhc meehng as advertised m the Daily Camera '""~ Board Acrion Requested The Pazks and Recrearion Advisory Boazd and the Open Space Board of Trustees ~omtly recommend to City Council that rt approve the respechve appropnahons of Lottery Funds to the Open Space and Mountam Pazks Department and the Parks and Recreahon Department as recommended on May 16, 2001, for the purposes and projects determmed by each boazd for the respecrive programs. Attachments A 2001- 2006 Lottery Fund Fmancial Pro~echons From Adopted 2001 Budget B Lottery Revenues to City from 1995 to 2001. ~ -...~ „~,, G VACKGI~PRAB~2001 FilesVotterym5A01 doc - 05/08/Ol - 9 A3 Alvi - Page 4 ~ UNAPPROPRIATED FUND BALANCE Beginning of ihe Year SOURCES OFFUNDS IntergovemmeMal Revenues Other Revenues TOTALSOURCES OFFUNDS USES OF FUPDS Opereting Total Operating Uses of Funds Transfers To Other Funds cost alocahoo Total Trensfers To Other Funds Total Debt Service CapRal Improvement Program CapRal Pro~ects (1) Total Capital Improvement Program TOTAL USES OF FUNDS UNRESTRICTED FUND BALANCE ~~ CfTY OF BOULDER 2001 FUND FlNANCIAL LOTiERYFUND I 1999 2000 2001 2002 2003 2004 2005 2006 ACTUAL APPROVED APPROVED PROJECIL-0 PROJE(,'TEp pRp,IECTHI pRpJECT~ pRp~CfID I $564,024 $34.645 $3,035 $41,957 $174,026 $417,887 $161.297 $54,226 $745,685 $800,000 $750,000 $750,000 $750,000 $750,000 $750,000 $750,000 $298,516 $1,044,201 $800,000 $750,000 $750,000 $750,000 $750,000 $750,000 $750.000 $264,570 $283,000 $283,000 $183,000 $183,000 $183,000 $183,000 $183,000 $264,570 $283,000 $283,000 $183,000 $183,000 $183,000 $183,000 $183,000 $8,401 $17,504 $11,501 $18,354 $18,795 $19246 $19,727 $20,467 $8,401 $17.504 $11,501 $18,354 $18,795 $19,246 $19,727 $20,467 $304,344 $304.344 $416,577 $418,577 $304,344 $364,344 $304,344 $304,344 $900,333 $232,435 (1) (1) 0 $500,000 $350,000 $250,000 $900,333 $232,435 (1) (1) 0 $500,000 $350,000 $250,000 $1,477,648 $837,283 $711,077 $677,930 $506,139 $1,006,590 $857,071 $757,811 $730,577 ($2.638) $41,958 $174,027 $417,887 $161.297 $54,226 $46,415 (1) The Park Sde Acquisihon (as reflecled m ihe 2001 CIP) for $112,000 m 2001 and 2002 has been mdutled in debt sernce Cl . a w t~ ~ ~ ~ 0 ~ Attachment B ~.. City of Boulder Lottery Revenues-1995 through 2001 1995 1996 1997 1998 1999 2000 2001 Pro~ected $450,000 $625,000 $800,000 $800,000 $800,000 $800,000 $750,000 Revenue Actual $955,214 $875,421 $909,489 $835,346 $745,685 $815,474 Revenue (a) Figures from adopted budget documents unless noted as follows• a) April 18, 2001 Pazks and Recreation Department Spread Sheet '~ ..lotteryrevenues050201 ~..• F""" `+r..